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04/02/1998 (2) " " ,l ~, Il . 1/:..:<: ',~,,::~"..' 'T.~~{',!"':,': '".L . ~:..:. ' ~. ~,':':: .J~ .l;c . '" , . , .' . . '. '.' I' I , . ;, ~ . I I' ~;. . " . ,., .l. :f~' \ ' ~ . . ' ".COMMISSION .. .. I.'",. . ...., l .. . City Commission Minutes , " ; I : I ~ , . 1,.;'.. .. . Date 8' . , i ", ." , . I 1 ,I I , I I I i i , , t" . ~; .- ~. ~ . ." .' ~~ ~ > ~rc " .' ' t.' I I , 1 I ". , , ~~ I .' :'TC i ../ :' ~~~; '039c2. .... :.. ;j!::' ',".< 'c'~': :" , ," . ".," , '. . i.'..... .':.;~.I",:.~. ,,:~ ,:.~~:,;..~:':.,::' .,'F. ,.,- ..... ..... ,.<. +. ~ "t.~';. . ,", ",", .' '.)' >~ . ~ '. .. ,.::.. ~ .;. ',I> ',::;" ~ .' ..' , :, <",' ":/:8:';.:: ,(S';i/););,;:;::h;)!.;:jc:~;:\;,"j'(,:;;J!t,;?,"/:!~,':,J <':-;,;-y.... '. :;'_'L-.J::-". '._/.f.:. .', :.l~ '......,,'.:., .,..... .' .... ~ . .... ,} ~: c. '. r,:. :'.' : '. ." , ~'. . < . <. '-'" ~ ".' . .... " I..: ~ I .'<'."'. :::: ",' .',::> r ,.:. >',' , ;, . ...., .......: . . .:.~~~:;t T~J~~'ll/~,~~" ~Io:/'.~', "'.:;:;.....:~r ,'", . .~ . . '"r' i :-' , .,' ' '. ' ". .. . ...<. .:.., . .:~.,I.: ~ . l; " ", ... ", ,r ~. q ~,' J . , , .~ I ,i;.:- "l: ,', 1/. ~ .' . , . !',I: ..... .' ..... .' :. ". .r' ~ " . ,'. '. . , . ., ... .... " ", ", ..', : ". '.' ~~~.: jlA li.&~ . ;..'. ':.. 1 ;: . . ,..~ I :.~.,' I.'~}:l '. " "', . I , " . ' ~"> .:l' ~:...~'. " ~. ~:~, , ,. . , -, ~ .:. . .;3 ... ',' .' ~ '.: ~~ ":.~.: :':',:.:\:<~(:'!~;..'~': /;".;" .,' ',. '10(\\,., . .... '. ... " . : I .': ~~:,~. ., I.. ::~~.;,;. ,', CITY COMMISSION MEETING CITY OF CLEARWATER April 2, 1 998 Present: Rita Garvey J. B. Johnson Robert Clark Ed Hooper Karen Seet Michael J. Roberto Kathy S. Rice Bob Keller Pamela K. Akin Cynthia E. Goudeau Brenda Moses Mayor/Commissioner Vice-Mayor/Commissioner Commissioner Commissioner Commissioner City Manager Deputy City Manager Assistant City Manager City Attorney City Clerk Board Reporter The Mayor calJed the meeting to order at 6:00 p.m. at City Hall. The invocation was offered by Deacon Albert Tibbetts of St. Cecelia's Catholic Church. The Mayor led the Pledge of Allegiance. To provide continuity for research, items are in agenda order although not necessarily discussed in that order. Oaths of office were administered to Commissioners Johnson and Clark. Rowland Herald was sworn in as Fire Chief. ITEM #3 - Service Awards - None. ITEM #4 - Introductions and Awards Proclamation: Buckle Up Pinellas - 1 998 ITEM #5 - Presentations Nagano Recap Information Management Director Jeff Harper presented a video of the City Pavilion in the Sun Hospitality Center In Nagano, Japan. The City received grants from the State Office of Tourism and Economic Development, Pinellas County Convention Visitor's Bureau, Tampa-HiIIsborough Convention Visitor's Association, and Enterprise Florida for the Hospitality Center in the Tokyu Department Store. A total of 34 volunteers from Clearwater helped to make the event a success. The Department of Citrus sponsored a juice give-away. Survey results after the event revealed increased interest in Clearwater. The Mayor awarded certificates of appreciation to those volunteers In attendance and read the names of others. mcc04a98 04/02/98 1 ':<..:'":,:..:,:;::,,,,;,::,~:.:.,.,<<:,;~,,<.~~;.);<:..;;.).:::....... ", ' "\ ,. .., .. "'"''f''' ,. ,...... .'. . .,., ')', ..... "":,:,>;; )::,"i ..~;S,:>'.':~i\:;" .' " '.' ;',>;I;,'.,:;'f,,~€,-;,:,; i'<(i~:/;:-:'~Q~::.;:(~j~:':';j{~!?!1[ijb;,~;i\;~~ S"" :' ,". I .'l > . ~. . <; to 0 -l"'.. ~. " '. .~ <~ t ~ . " .; . ,.; .~. ....:.: .... ~ 0 0 ". '0: ' ..:. :: ~. ,~ ;::. . '0.: } '... . ...', ..~ ..~. i . .,' :;-" ':i::... ~\: ~ ~ , ....., ':.," :' :. . ~ r' : ...' I. ,.-' - ' " ", ~' , ::' '.' :',', ' ::..,~ '.. ~ ~, " :: " " ; t:: ',~..' ,\... .".' '. ',; :', ' ..: r: "..' . ' . '. <'. ~ ,. , " '1 Volunteers expressed their excitement about the experience, and thanked and encouraged the City Commission to continue support of the Sister City program. ITEM #6 ~ Aooroval of Minutes Commissioner Johnson moved to approve the minutes of the regular meeting of March 19, 1998, and the two special meetings of March 19, 1998, as recorded and submitted in written summation by the City Clerk to each Commissioner. The motion was duly seconded and carried unanimously. ITEM #7 - Citizens to be heard re items not on the Aoenda \ " John Wiser complimented the City Manager and Commissioner Seel for starting dialog with Countryside residents. He said the neighborhood will be forming a task force in the fall. He also thanked the City Commission for extending the Countryside Recreation Center hours. ,He suggested Clearwater improve the landscaping on Countryside Boulevard medians. PUBLIC HEARINGS ITEM #8 - Variancels) to Sian Reaulations for property located at 1200 Keene Road South, Sec. 23-29-15, M&B 11.03 (Central Christian Church, SV98~07) ('j",S~~ t t~!{' The variance requested is to allow separate identification of the church and school. Both signs have a combined area of 39.1 square feet, are under the 48 square foot zone limit, and are in scale with this large property. Approval of this variance will not detract from the appearance of the neighborhood or the City. Commissioner Clark moved to approve a variance of 1 freestanding sign to allow a second freestanding sign with an area of 23 square feet, a height of 6 feet, and minimum setback of 5 feet from all property lines, on property identified as Sec. 23-29-15, M&B 11.03, for meeting Sec. 45.24, Standards for Approval, items (1 )-(4). The motion was duly seconded and carried unanimously. ITEM #9 - ICont. from 2/19 & 3/19/98) Variance(s) to Sian ReQulations for property located at 19320 US19N, Sec. 19-29-16, M&B 14.03 ICharlie Harris Pontiac, Inc. / Sunset Pontiac GMC Truck South, Inc., SV98-01) The applicant proposes to remove existing nonconforming freestanding signs and install 2 new signs. Conditions support approval for the requested variances. The recommended landscaping will enhance the appearance of the US 19 corridor. The second freestanding sign will allow separate identification of the new vehicle sales and used vehicle sales. The property is 8.35 acres and has 440 feet of frontage on US 19. If the property had an additional 60 feet of frontage, no variance would be necessary. "_..~/ mcc04a98 2 04/02/98 ~f_;:"f,(":\:::~S;i::;::i'.:H:/Y~:~i'::':e~\;,'.'...,i(;:<:',. ...:.':,::,-,:',....j,f"':p:}/E.:'?.:,':j....,:::':'.g.?;,:::::".ij",:':(,,:<~'\:"> ':f::'};,: , ., \ ".' '"'",.." ,.':" "',' " ,,,- I " : ." :,"1" ", "1 ,., "Ie,".', ",""" ~, ,'"" I' . , ", (' O. . , , ,. . .. I.;:. > ~../~ . "'+. ~~. ..~._,)-.. . '.. 0 ' ~,',:, :.. '.~.' .', " .:...~.,' ,)' '.' n~. /\ .... '.~." '} Senior Planner John Richter said this variance Is an opportunity to replace nonconforming existing signs with smaller, lower signs. A landscape architect has evaluated the property and submitted their recommendations. Gordon Shiff, Representative, said he concurred with staff's recommendation and ackno~ledged landscaping is part of the approval. Commissioner Hooper moved to approve the following variances: 1) a variance of 8.3 square feet to allow a sign structure with an area of 176.3 square feet where a maximum area of 168 square feet is permitted, and 2) a variance of 1 freestanding sign to allow a second freestanding sign with an area of 40.7 square feet, a height of 1 2 feet, and. a minimum of 5 feet from all property lines, on property identified as Sec. 19-29-16, M&B 14.03, for meeting Sec. 45.24, Standards for Approval, items (1)-(4), subject to the following condition: The applicant shall landscape the front of this property along US 19 in accordance with the specifications described in a memorandum dated March 27, 1 998, (Exhibit A) from Mr. Tim Kurtz. The applicant shall submit a plan for the landscaping to the Public Works Department within 45 days of this date, and shall install the landscaping within 60 days following the City's approval of the plan. The motion was duly seconded and carried unanimously. . C) It was requested this item be continued to the May 7, 1998, meeting. I ! I I I ! I I I ! [ I . I I ITEM #10- (Cont. from 2/19/98) Variance(s) to Siqn Requlations for property located at 2130 Gulf to Bay Blvd., Sec. 13-29-15, M&B 14.03 (Clearwater Property Group, cIa Kmart Corp. I Kmart, SV98-04) Commissioner Johnson moved to continue this item to May 7, 1998. The motion was duly seconded and carried unanimously. Public Hearinq - Second Readinq Ordinances ITEM #11 p Ord. #6240-98 - Vacating easterly 2.5' of 10' drainage & utility easement lying along west side of Lot 60, Countryside Tract 5 (Hunter, V98-01) The City Attorney presented Ordinance #6240-98 for second reading and read it by title only. Commissioner Seel moved to pass and adopt Ordinance #6240-98 on second and final reading. The motion was duly seconded and upon roll call, the vote was: ."Ayes": Johnson, Clark, Hooper, See I and Garvey "Nays": None. ITEM #12 - Ord. #6243-98 - Annexation for property located at 1404 Citrus St., Sunny Park Groves Sub., Blk D, Lot 19 & part of Lot 20 (Kurt & Sandra Shackelford, A98-04) ..... ",.J mcc04a9B 3 04/02/98 I \ i 1 , I I , ~ The City Attorney presented Ordinance #6243-98 for second reading and read it by '. ~ title only. Commissioner Johnson moved to pass and adopt Ordinance #6243.98 on second and final reading. The motion was duly seconded and upon roll call, the vote was: II Ayes": Johnson, Clark, Hooper, Seel and Garvey "Nays": None. ITEM #13 - Ord. #6244-98. RS-8 Zoning for property located at 1404 Citrus St., Sunny Park Groves Sub., Blk D, Lot 19 & part of Lot 20 IKurt & Sandra Shackelford, A98-041 The City Attorney presented Ordinance #6244-98 for second reading and read it by title only. Commissioner Hooper moved to pass and adopt Ordinance #6244-98 on second and final reading. The motion was duly seconded and upon roll cal/, the vote was: . . ',. " Ayes": Johnson, Clark, Hooper, Seel and Garvey .:1 "Nays": None. ITEM #14 - Ord. #6245-98 - Annexation for property located at 2160 Burnice Dr., Glen Ellyn Estates, Lot 7 {Robert & Vicki Cyr, A98-051 (;:) The City Attorney presented Ordinance #6245-98 for second reading and read it by title only. Commissioner Clark moved to pass and adopt Ordinance #6245-98 on second and final reading. The motion was duly seconded and upon roll call, the vote was: " Ayes": Johnson, Clark, Hooper, Seel and Garvey "Nays": None. ITEM #15 - Ord. #6246-98 - RS-6 Zoning for property located at 2160 Burn ice Dr., Glen Ellyn Estates, Lot 7 (Robert & Vicki Cyr, A98-05) The City Attorney presented Ordinance #6246-98 for second reading and read it by title only. Commissioner Seel moved to pass and adopt Ordinance #6246-98 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Johnson, Clark, Hooper, Seel and Garvev "Nays": None. ITEM #16 - Ord. #6247-98 - Annexation for property located at 1520 Stevensons Dr., Stevenson's Heights, Blk A, Lot 22 (Dolores Jelks, A98-06) The City Attorney presented Ordinance #6247-98 for second reading and read it by title only. Commissioner Johnson moved to pass and adopt Ordinance #6247w98 on second and final reading. The motion was duly seconded and upon roll call, th~ vote was: o mcc04a98 4 04/02/98 : . '. " , . -: , . .' . ~ ' . ' . I .. '. "'+ . ". t" : . '. .', I'" .'.. ': j :' '.,' (~ ; ; '. ". ..: : ' ' , ~ ~', ' , ',' " ..'- '" ':',.' ~",.. .:., :.... .',' ~ "I " '..' . .: ... ,.' . ::,.'" ' ~. : .' ': .. ~ ..' ~. ] ( I , : ~.' I '"'..', ,:' ,~. ' ,~,: I( . '. .'"') "Ayes": Johnson, Clark, Hooper, Seel and Garvey . "Nays":. None. ITEM #17 - Ord. #6248~98 - RS-8 Zoning for property located at 1520 Stevensons Dr., Stevenson's Heights, Blk A, Lot 22 (Dolores Jelks, AS8-06) The City Attorney presented Ordinance #6248-98 for second reading and read it by title only. Commissioner Hooper moved to pass and adopt Ordinance #6248-98 on second and final reading. The motion was duly seconded and upon roll ,call, the vote was: "Ayes": Johnson, Clark, Hooper, See! and Garvey "Nays": . None. ::: ITEM #18 - Ord. #6249.98 - Annexation for property located at 1734 Manor Ave., W., Clearwater Manor, part of Lots 26 & 27 (John Fitzgerald, AS8-07) The City Attorney presented Ordinance #6249-98 for second reading and read it by title only. Commissioner Clark moved to pass and adopt Ordinance #6249-98 on second and final reading. The motion was duly seconded and upon roll call, the vote was: 'l~. C~~ "Ayes": Johnson, Clark, Hooper, Seel and Garvey "Nays" : None. j ITEM #19 - Ord. #6250-98 - RS-8 Zoning for property located at 1734 Manor Ave., W., Clearwater Manor, part of Lots 26 & 27 (John Fitzgerald, A9S-07) The City Attorney presented Ordinance #6250-98 for second reading and read it by title only. Commissioner Seel moved to pass and adopt Ordinance #6250-98 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": John~on, Clark, Hooper, Seel and Garvey "Nays": None. CITY MANAGER REPORTS CONSENT AGENDA (Items #20.25) - Approved as submitted. ITEM #20 - Aooroval of Purchases oer 3/17/98 memorandum: ~ mcc04a98 5 04/02/98 . i , I t \ l ! 1 I West Coast Plumbing, materials, permits, installation & inspection of gas system projects . outsourced during contract period of, date of award through 9/30/99, est. $60,000 (GAS) OTHER ITEMS ON CITY MANAGER REPORT , "' ) Pinellas Heat and Air, materials; permits, installation & inspection of projects outsourced during the contract period of, date of award through 9/30/99, est. $100,000 (GAS) ITEM #21 - Contract to Carlisle Ford, one 1998 Ford Crown Victoria Law Enforcement Pursuit Sedan, $23,999; authorize funding under City's master lease purchase agreement in the amount $8,251 (GS) ITEM #22 - Contract to Don Reid Ford, one 1998 Ford Ranger pickup truck, $17,414, and contract to Florida Sheriff's Association (FSA) for a $50 administrative fee for use of FSA contract 97-05~0915, for total $17,464; authorize funding under City's master lease purchase agreement in the amount $15,385 (GS) ITEM #23 - AQreement with Archer ManaQement Services, consulting services ra Long Range Plan for Document Management System to evaluate City's needs re paperless technology & evaluation of current records management program, $28,008 plus additional $163 per hour for. evaluation of need in departments other than City Clerk's, not to exceed total $43,000 (elK) . ITEM #24 - Disband North Greenwood Community Task Team (elK) ITEM #25 - DrainaQe Easement & temoorarv construction easement - Gould & Ewing's 2nd Add., 81k 20, Lot 14 (Bitman)(CA) :'J 'r~;..~~ Commissioner Clark moved to approve the Consent Agenda as submitted and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried unanimously. ITEM #26 - Contract to sell real property located at 103-107 East Avenue, Gould & Ewing's 2nd Add., Blk 15, Lots 8-11 to Angel Santiago, for $97,000 less est. transaction expenses of $720 (PW) Assistant City Manager Bob Keller said the bid submitted by Angel Santiago meets legal sufficiency. The City Commission can either reject all bids or accept the second highest one. The Mayor questioned if the Commission wants to require the purchaser to conduct a trail-related business. Angel Santiago withdrew his bid. He felt his business would suffer tremendously should East Avenue become a one-way street. . Tom Dutry, owner of Sunshine Furniture, said he likes the downtown area, but felt turning East Avenue into a one-way street would be detrimental to his business. Mr. Keller said it was never represented as a certainty that East Avenue will become a one-way street. The idea is conceptual. In response to a question, he said the second highest bidder is a water company. :".) mcc04a98 6 04/02/98 t l " , ; 1 ,.., Rich Euline, representing U.S. Water Treatment, reiterated the company's plans for the property. He said the company does not have a problem with East Avenue becoming a one-way street. The owner of the business has financing in place and wlll provide water vending machines, benches, tables, and landscaping in conjunction with the Commission's desire to maintain a trail-related business at that property. Commissioner Clark moved to. continue Item #26 and direct staff to negotiate with the second highest bidder. The motion was duly seconded and carried unanimously. It was requested staff meet with Misters Santiago and Dutry to see if other downtown sites will meet their needs. The meeting recessed from 7:15 to 7:27 p.m. to meet as the CRA (Community Redevelopment Agency.) ITEM #27 - First Readina Ord. #6251-98 - relating to building and development regulations; amending Sec. 47.051 to adopt the 1997 Edition of The Standard Mechanical Code (CP) 8 "-lilt State Statute Chapter 75-489 requires the City adopt the latest edition of the Standard Mechanical Code as recommended by Pinellas County Construction licensing Soard (peelS). The 1997 edition with amendments was approved by the PCClB at the January 20, 1998, public hearing. The proposed ordinance is adopting the 1997 edition of the Standard Mechanical Code by reference with the amendments. Commissioner Johnson moved to approve adoption of the 1997 edition of the Standard Mechanical Code, as amended. The motion was duly seconded and carried unanimously. The City Attorney presented Ordinance #6251-98 and read it by title only. Commissioner Hooper moved to pass Ordinance #6251-98 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Johnson, Clark, Hooper, Seel and Garvey "Nays": None. ITEM #28 - Other Pendino Matters a) Contract for purchase of 175,000 gallons of propane gas, Conoco Inc., 4/2/98-3/31/99, est. $ 71,000 (GAS) . Propane is normally purchased on a daily basis using an index price, which fluctuates as supply and demand dictates. The current fixed price is at an all time historical low of 38.5 cents a gallon. During the 96/97 fiscal year, the City has paid as high as 81.5 cents a gallon. This contract is for gas to be resold to propane gas customers. It will save CGS (Clearwater Gas System) and the City's gas customers , J mcc04a98 7 04/02/98 CITY ATTORNEY REPORTS '~ ~-, approximately $61,000 in gas costs. CGS needs to enter into this contract immediately before prices start to rise. This contract represents 1/2 of the City's annual propane gas usage. It is the maximum number of gallons that can be prepaid from Conoco. CGS is required under this contract to pay a nickel up front for oach gallon reserved. The nickel downpayment will cost $8,750, and is included in the 38.5 cents per gallon price. A total of 175,000 gallons of propane at a fixed price will be delivered as needed over the next year. In response to a question, Mr. Warrington said this contract locks in the price and prevents Conoco from backing out of the contract if the price of propane gas rises. Commissioner Johnson moved to award a contract (4/2/98 - 3131/99) for the purchase of 175,000 gallons of propane gas, at an annual estimated cost of $71,000, to Conoco, Inc., Houston; Texas, who is a sole source of a prepay $.05 down propane contract, and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried una'nimously. ITEM #29 - Res. #98-14 - Assessing property owners the costs of having mowed or cleared owners' lots ...u'~ .'..,.~.t<) The City Attorney presented Resolution #98-14 and read it by title only. Commissioner Clark moved to pass and adopt Resolution #98-1 4 and authorize the appropriate officials to execute same. The motion was duly seconded and upon roll call, the vote was: " Ayes": Johnson, Clark, Hooper, See I and Garvey "Navs": None. ITEM #30 - Other City Attornev Items - None. ITEM #31 - City Manaqer Verbal ReDorts - None. ITEM #32 ~ Other Commission Action Commissioner Clark said he was honored and humbled to serve as a second term Commissioner. Commissioner Hooper congratulated Commissioners Johnson and Clark on their reelections. Commissioner Hooper questioned if it is time to start requesting the State Road 60 designation be removed from Cleveland Street. Public Works Administrator Rich Baier said the City is working with the FDOT IFlorida Department of Transportation) and offorts will begin shortly. ,~ mcc04a98 8 04/02/98 '. ~ Commissioner HooDer stated, for the record, a statement made by an individual at the DDB's (Downtown Development Board) meeting last night, that the only reason the Commission wanted to form the Downtown Alliance was for the DDS's money is not the case. He also reported a threatened civil action against the DDS may also involve the City. Bob'Keller announced Chris Webb was elected by the DDS to fill the vacancy on that board. Commissioner Seel said It was another interesting meeting and that it was sad a former City Commissioner who attended the DDS meeting is not looking out for the greater good of Clearwater. .1' Commissioner Johnson thanked Clearwater residents for voting for him and allowing him to serve a second term. He wants to be a part of making One City. One Future. . happen and is looking forward to 3 more years of service with the Commission. Commissioner Seel extended best wishes to the Shaw family and to their son who was burned in a fire. She felt it is important for everyone to practice the stop, drop and roll. technique. Commissioner Seel commended the City Manager for attempts to obtain more visibility for Jack Russell Stadium. She suggested they improve their listing in the ,telephone book. The Mayor said more tourism strategy is needed In Philadelphia. The City Manager said the matter will be brought forward. ~ \'WJ" , Mavor Garvev questioned the status of billboards. The City Attorney stated negotiations are continuing with 2 companies. She expressed concern regarding if the location of the bus shelters that would be placed by Eller in accordance with that settlement will be at Eller's choice or PST A's. Commissioner Seel questioned if many new shelters have suddenly opened throughout the City. Commissioner Clark will research the matter. Mavor Garvey encouraged everyone to attend Water Safety Day at the Sailing Center on Saturday. ITEM #33 - Adjournment The meeting adjourned at 7:42 p.m. . ATTEST: :~ C. ~JL,-- ity Clerk J .'V mcc04aS8 9 04/02/98 I I ~ l