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12/16/1997 (2) ,t; "., '........ \.'. ~..~.~+....._~..J..~........_.:,.... .',. . .,., '. '. . :" ':. ..... .'. .'" l 'r '.~' I' , I . . .~ .,' "<,. "T ~ . , . : ._. n~.>~"'''''II:t..l.'";,>:"~:,,I~,}\.r.':...'.\"~'(~:. l~,~'j'.~f;~'>-I:(~::!~Pt.~"I/>.:"; .~,:' .: NAHAS - I Neighborhood & Affordable Housing Advisory Board MINUTES Date 7 :10'60 ,\ , , ~ " .',' <' ; I l '. ,/.>1' ':( ! , ' !, \, , -.:, <:;..:....,'~.:,:'..:':;<.,<.:: :,': ,:' ~::,:.":.>::'::::,.":.., '.:':: '...',,':. ' ,,:', <,.,' ':." ,'. ':>,,'..:...:".,,', '::, ':"., ::, ' ,:,:.'.;.>~,:', :',' ": ' ; ';.' .'. ,". :-" ,.,:/.:,:~,:.:,.:',:'::,:,':,::;.:;.'::.>'~' . , ,,,' , '",'.. \ , '" " ,; . " \" ~I' I [-I . ........ ,.( J ' ' , ,'.. "'" ," ." .' ': ,,:1':..\.., ..........' , ., . "A '. ,:' 1t.J".... 'I. " :.":...:'. ,:,"",.',::",.., r--., NEIGHBORHOOD & AFFORDABLE HOUSING ADVISORY BOARD MEETING CITY OF CLEARWATER December 16, 1997 Present: Mary Myhill Howard Groth .Milly' Joplih Bertha Kelley Mayme W. Hodges Shirley Moran William Turner, Sr. Warren Hunt Alan J. Ferri Patricia O. Sullivan Absent: Rev. William Graham Chair Vice-Chair Board Member Board Member Board Member Board Member Board Member Board Member Housing & Urban Development Director Board Reporter Board Member The Chair called the meeting to order at 10:00 a.m. at City Hall. To provide continuity' for research, items are in agenda order although not necessarily discussed In that order. ITEM #2' - AODroval of the Minutes ~tt ~~~ Member Hodges moved to approve the minutes of the regular meeting of November 18, 1997, as recorded and submitted in written summation to each board member. The motion was duly seconded and carried unanimously. ITEM #3 :.. AgfJflCV Presentations a) Clearwater Homeless Intervention Project It was noted CD8G (Community Development Block Grant) funds had been distributed last year to fund construction of the new shelter. No CDSG funds were issued to CHIP (Clearwater Homeless Intervention Project> for FY (fiscal year) 1997/98. Terry Hammond, CHIP Executive Director, said the shelter was built adjoining the St. Vincent de Paul soup kitchen. The 24-hour facility will house several social service agencies to address the needs 10f the homeless and impacts of the homeless on the community and dow.ntown. CHIP was developed from a Task Force under the direction of the City Commission and guidance of Police Chief Sid Klein. The shelter is planned to address all concerns of the homeJess in a proactive way. Mr. Hammond reported an extensivo appeal process had delayed construction until August 1997. He said most construction funds have been drawn down. He hoped the shelter will be open by April 1, 1998. No more funds will be requested for facility construction but programming money will be needed. To run the program, CHIP will contract with the Salvation Army, which already receives CDSG \,:} mna1297 1 12/16/97 ':v{.)?,:'_:>";';;P':'i'\:),::/r:'!('iN~j:'/V:"',\:':'@':p':",:,:>/'.,',"',.:,.,,',""";' '..",1' ',",..,.'.,.., .'..,'.,.., :.\\. , '.",'I,'..,..,~I.., . ........"., ,.., .' . "'.......\."'.L..~'..... ~. .~. L.....~\...&.:I..... 4~" \., . '. ,"',1,- ..,.,; . 'I"~ ',',:. :'. ':". ~ " .' ":~"'_~"~~:._.:~~''':'':''''''':~''''''''':~'I'H''' ....' .,' "" .'..,~.. II,. ~ ,I, ,',.~/~~',::.:' \~'.i."I'. ':' ;'~'.:',~: ......\.~..~: ~~ ..'...l:....'.:'.l. ,t) funding for their homeless program. At 48 beds. the facility is much larger than the current Salvation Army shelter. The center will house families overnight or for the weekend on an emergency basis. The clients will be stabilized before being referred to more appropriate emergency housing. CHIP will return to the City with estimated program costs. Mr. Hammond reviewed the shelter's mission statement, noting the facility is more than a shelter. CHIP is a community wide organization which will coordinate the services of all local social service agencies that deal with the homeless. To attract clients, the shelter will work with St. Vincent de Paul, the Salvation Army, Clearwater Police, Clearwater Fire and Rescue, Everybody's Tabernacle, etc. A worker from Directions for Mental Health will provide counseling and case management. HEP (Homeless Emergency Program) will set aside one house as transitional housing for CHIP residents. Donations will be raised for clothing. emergency bus tokens, clothing vouchers, etc. Clients will register at the soup kitchen. A case manager will set up a program tailored to each individual client. Case management is important. The average stay will be 8 days. An elaborate plan for a continuum of care is being developed. Needs include transitional housing for single men and added treatment centers for chemical dependencies. An estimate of the cost to manage and care for one program individual was requested. ITEM #4 - Member Subarantee Monitorina Reoorts f~l CSF (Community Service Foundation, Inc.) Member Joplin reported on CSF (Community Service Foundation, Inc.) and reviewed the agency's goals and objectives. The organization's mission is ". . . to provide decent affordable housing, and related services to those who struggle to maintain a stable living environment for themselves and their families." The CSF Board of Trustees approved the agency's goals and objectives. The program is incurring no problems with the Fair Housing and Home Buyer programs. Construction of 6 low-income apartments was delayed until Summer 1998, due to zoning issues. Concern was expressed regarding the need for the City to foreclose on a parcel for construction of the family center/substation. CSF is on target to meet all goals except for construction related ones. All COBG funds should he spent this year, except for construction related funds which may require an extension. POC (PineUas Opportunity Council) Member Joplin reported the goals of POC (Pinel/as Opportunity Council, Inc.) are developed based on results, needs assessments. waiting lists, request or referrals for services, and the availability of resources. The Chore Services program helps people maintain a certain level of independence and self-sufficiency. Problems affecting the program include inadequate funding to serve all elderly on the waiting list. The agency is exceeding their goals and will spend all allocated funds. Partnets In Self~Sufflc(encv o mna 1297 2 12/16/97 ;~":""",,...:/,}-:.:.\!.:.,\}:i\:;;;\\:;:;"::";I'.' .. :. rl.' . .....'0..: .\.,: ~.,:.. ........; ,:;?;:,,:~:':;':;~),; .; ; :',I.~~ 'r '.. .,." .":.' . .~' .........~_..,:...:..=-........:..~~...~ . ~ . : . .' .' '. '.~.," I, . .: '0"\ .' ~ " " n .... r") Member Hodges said she was impressed by her recent visit to Partners in Self~ Sufficiency where holiday baskets were being filled for adopted families. The agency works with Section 8 housing clients. Last year, the agency case managed 140 low income persons and assisted 14 to become self-sufficiant.. Escrow accounts established for clients have enabled 7 to purchase houses. Clients recently earned bachelor and associate degrees and passed the GED. Other clients have become physical therapy assistants, licensed practical nurses and registered nurses. Member Hodges said the program is doing a tremendous job. In response to a question, Clearwater Housing & Urban Development Director Alan Ferri said renovation of the agency's facility will be complete within 3 months. Staff has worked with the agency. He said current high demand for construction services delayed the renovation. The agency had difficulty obtaining a qualified contractor. CNHS (Clearwater Neighborhood Housing Services) {'~ ~1#fI-I Chair Myhill reported CNHS (Clearwater Neighborhood Housing Services) had used a conservative approach to develop their goals. They plan to recapture some activities not accomplished last year due to problems with staffing, procedural issues, and difficulties in obtaining viable lots. The agency will change how they administer the construction of in- fill housing by tracking work-hours per project. Concern was expressing regarding passing the developer fee onto low income clients. A new employee addressing economic development is making great strides. It was noted the agency will receive less CDSG funds this year than in the past. The agency also is helping one of the largest minority business operating in North Greenwood. The agency had reported Loan Officer Linda Byars provided excellent counseling and support. CNHS is in the process of completing their procedural manual. The agency wishes to remain a partner with the City. Chair Myhill said CNHS hopes to resolve previous problems before September. In response to a question, Mr. Ferri reported one CNHS project was canceled due to Morton Plant Hospital building a $3-million health clinic on property CNHS had planned to use for housing. Development of another property was delayed due to infrastructure needs. In response to a question, he said 10% is the statutory maximum for administration costs. He said the agency is able to shift some funding with permission. He noted the CRT .(Community Resource Team) had made more than 67 referrals to CNHS. It was noted lot acquisition is 8 major barrier for the agency. ITEM #5 - Old Business The Board reviewed the subgrantee financial reports. ITEM #6 - New 8usines~ a) Review of Application and Evaluation forms o mna1297 3 12/16/97 . _..~.".'~~ ,.~...........,.......__..~..'" H, .... 'M" "". .T ",' . :;::,::::?:~~,_:"", ;~,~'.'.,~ :'(,;i2J<{)~:;:/::':',':,'; '"j,'::- .,","'.', ',;', " , ',' ,:;',':' ~,::, " : '^;";::."-if:" "..', " n'.."'....' .,,,j,, "',' ." ", .' "~I ....... ":", . '\ ' , ", ,.,'" , . +'.. ." ",. . II ~"~;, . .,'. . " . , I' L.' I . ~ "L...J ' . I','f' + '.',. '. :.; , ' ..' ..., "..~"..' '_, ......;..,.~ ~..._:..:.:'~...:...:.~....'ll...~. .~, " I,' . ,"' '...' .',., .': '.1:... ::'.' . ,"'~~~'~:". ::' ....., ~ Mr. Ferri said staff will complete the Application Executive Summary to provide board members a snapshot of each funding request. Members will be able to rank requests based on this summary, field tours, and agency presentations. The applications will be restructured. He requested members call him with input regarding the form. b) Community Development Block Grant - Grantee Performance Report Mr. Ferri reviawed the Grantee Performance Report regarding the CDBG program to be submitted to USHUD (U.S. Department of Housing & Urban Development). He reported this is the last Grantee Performance Report. The City Commission has the authority to hold a Public Meeting for final citizen comment. He was very pleased with the high volume of COSG funds which were distributed last year. He noted 100% of the benefits went to low~income residents. Administration expenses were kept to 15%. In response to a question, he noted this report only addresses COSO funds. (, Concern was expressed regarding reports in September that Habitat for Humanity had not spent funds when this report indicates they had. Mr. Ferri said that agency finally bogan to acquire lots and was given a 6-month extension. It was noted the Grantee Performance Report will include verbal and written comments. He said NAHAS (Neighborhood & Affordable Housing Advisory Board) had met out in the neighborhoods twice last year and held 4 public meetings which attracted more than 100 participants. NAHAB members also monitored funded agencies though field visits to each agency. The City exceeded monitoring requirements to attract citizen comments. He felt the City's production record has improved dramatically in helping low and moderate income residents. It was noted this volunteer board has completed its assigned tasks. Mr. Ferri said NAHAS represents the entire Clearwater community. The board's decisions are based on merit, not affiliation. The process is open and objective. It was recommended the board remain open to new creative ways to accomplish their tasks. ITEM #7 - Announcements Lois Cormier referred to her letter to the City Commission and said the concerns of residents in affected neighborhoods need to be considered. She felt her community did not have enough input regarding the distribution of COSG funds. She expressed concern the report to HUO contains some inaccuracies. She was glad NAHAS will meet at Ross Norton Park in March, noting the local community organization does not speak for all citizens. A copy of her letter was requested for distribution to board members. It W3S recommended an Item for Citizens to be Heard be added to the agenda. In response to a question, Mr. Ferri said he will report on plans for the board to present their annual report to the City Commission. Member Groth indicated a gala is planned for January 10, 1998, at the Clearwater Country Club in honor of Deborah Vincent, formerly of the Clearwater Housing Authority, who has accepted a position with HUO in Washington D.C. Clearwater is honored by this presidential appointment. \~ mna1297 4 12/16/97 :.:;,_;' : ",,",' ;,'", "'",; "';';, ):f:':''{':: ",' ".' .:.:.;':::, ',:,()'.' ",' :': : (/,." ;" '?',,::,'<::'':''i:'{i::';,';/:r:; , , '. ," ,. " '. ,I, , . HI", r., I l:.~. ,'" , ,L.:J, ".. . " ' , ',' I,' ,,' '.', ," ~.-:~. -. .'. '., "r '0' -., r " ~.'.:...- ~,' ........' ~~'r'I-:.' '.,,:;. _ . .., .~. J,..... . ~jr ,- ", . _: ':. . , ...,.. .': .; . I' . " . " I' , . 'I ;. ,,' ,,' . 'c.",.. . I ';" I " .,? .! ~ ~ ...~~ ./, . I..... .~, ,'". , ,,,". "i':",;"",:":".'~<::'::';.;l.,~<t::~:.:.~,:'~:j~;',,,~,:,;,:;::,~ "\::~,;;.l " ", , I ' o ITEM #8 - Next Scheduled Reaular Meetina The next meeting is scheduled at the Martin Luther King Center on February 17, 1998, at 7:00 p.m. ITEM #7 - Adiourn The meeting adjourned at 11: 18 a.m. {J)jjiff ~~. Chair Neighborhood & Affordable Housing Advisory Board .\ ,0 ~ r~ I . \ i ,I I t , .' I I O! ' "-. . . 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