07/15/1997 (2)
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NAHAB
Neighborhood & Affordable Housing
, , Advisory Board
MINUTES
Date
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NEIGHBORHOOD & AFFORDABLE HOUSING ADVISORY BOARD MEETING
CITY OF CLEARWATER
July 15, 1997
Present:
Mary Myhill
Howard Groth
Rev, William Graham
Milly Joplin
B.:lrtha Kelley
William Turner, Sr.
Mayme W. Hodges
Shirley Moran
Warren Hunt
Alan J, Ferri
Michael Holmes
Patricia O. Sullivan
Chair
Vice-Chair
Board Member
Board Member
Board Member
Board Member
Board Member
Board Member
Board Member - arrived 10:02 a.m.
Housing & Urban Development Director
Housing & Urban Development Assistant Director
Board Reporter
The Chair called the meeting to order at 10:00 8.m, at City Hall.
To provide continuity for research, items are in agenda order although not necessarily
discussed in that order,
ITEM #2 - Approval of the Minutes
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If 1# Member Joplin moved to approve the minutes of the regular meeting ot May 20,
1997, as recorded and submitted in written summation to each board member. The motion
was dUly seconded and carried unanimously.
In response to a question, Housing & Urban Development Director Alan J. Ferri said
the City Commission created NAHAS (Neighborhood & Affordable Housing Advisory Board)
3 years ago as a citizen participation body to advise the City regarding the Consolidated
Plan and to reflect State requirements under SHIP (State Housing Initiatives Partnership).
NAHAS has broader responsibilities than the previous NAC (Neighborhood Advisory
Committee) but does not address issues related to infrastructure, rights-at-way, etc. such
as the NAC,
ITEM #3 - Aqencv Presentation Schedule
Mr. Ferri proposed a presentation schedule tor Clearwater Consolidated Plan
Subgrantees, noting most fall into 2 categories: 1) housing and 2) public services. Concern
was expressed too many subgrantees not be scheduled tor the same meeting. It was
noted some previous presentations were too long. Mr, Ferri indicated the next notice of
funding availability will be issued in February 1998. After this notice is issued, NAHAS
members cannot meet individually with agencies applying for funding for FY (fiscal year)
1998/99. In response to a question, Mr, Ferri said NAHAS did not meet this year in
January. Regarding presentations prior to the beginning of FY 1997/98, Mr. Ferri said the
programs to be addressed are ongoing, Representatives will be invited to discuss the past
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year, future plans, and concerns. It was requested that reports not be repetitious. Mr.
Ferri said NAHAS can require subgrantees to report on specific criteria within a
predetermined time frame. It was noted presentations will raise questions, Mr. Ferri said
NAHAS members can probe subgrantees two ways: 1) during presentations and 2) while
conducting monitoring visits. Mr. Ferri welcomed board members to submit all questions
or concerns in writing to the Housing & Urban Development Department for a reply, in
writing, at a future board meeting,
Following discussion, the schedule is: 1) September 16, 1997 - Salvation Army,
Partners in Self.Sufficiency, POC (Pinellas Opportunity Council), Boys & Girls Clubs, and
Girls Inc., of Pinellas; 2) October 21, 1997 - CNHS (Clearwater Neighborhood Housing
Services) and Tampa Bay CDC; 3) November 18, 1997 - CSF (Community Services
Foundation) and HEP (Homeless Emergency Project, Inc.); and 4} February 17, 1998 . CRT
(Community Response Team), Mr, Ferri said the Housing & Urban Development
Department presentation can be scheduled at any time as NAHAB does not review the
department's request for funding. '
Consensus was to not schedule a NAHAS meeting for January 1998.
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Mr. Ferri will advise subgrantees to be prepared to make a 5 minute presentation
and answer questions from NAHAS members. It was recommended subgrantees report on
how they have spent City.provided funds, how successful they are, as a percentage, in
reaching their goals, barriers they are encountering, and technical assistance they need
from the City.
Staff was requested to distribute subgrantee submission reports to board members
monthly. It was felt quarterly reports do not provide adequate information. It was
suggested issuing a monthly report would be a hardship for staff. Mr, Ferri said entering
the data and printing the reports take considerable time but he will comply with the
request,
ITEM #4 - Subgrantee Monitorina AssiQnments
NAHAS members agreed to the following subgrantee monitoring assignments: 1)
Graham. Boys & Girls Clubs - Public Services; 2) Myhill. CNHS - Home Ownership; 3)
Myhill - CNHS - Housing Rehabilitation; 4) Myhill - CNHS - Economic Development; 5)
Moran - CRT. Code Enforcement; 6) Joplin. CSF - Fair Housing; 7) Joplin - CSF - Rental
Housing; 8) Joplin - CSF - Public Facilities; 9) Joplin - CSF Home Ownership Training; 10)
Graham. Girls Inc'i of Pine lias - Public Services; 11) Kelly. HEP - Rental Housing; 12)
Hodges - Partners In Self-Sufficiency - Public Services; 13) Hodges. Partners In Self-
Sufficiency. Public Facilities; 14) Joplin - POC - Public Services; 15) Turner - Salvation
Army - Public Services; 16) Groth - Tampa Bay CDC - Home Ownership Training; and 17)
Groth - Tampa Bay COC - Home Ownership.
It was recommended rotating their assignments next year will provide fresh
perspectives. It was noted individual members can visit an agency at any time prior to the
issuance of the next notice of funding availability.
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ITEM #5 - Old Busines~
Chair Myhill referred to the June 17, 1997, board election, thanking members for
supporting her as Chair, She recognized Member Groth for his many years of public
service and noted he had served as NAHAS Vice Chair during the previous year, She felt
he should have been appointed Chair and requested members to reconsider their vote. She
welcomed the opportunity to serve as Vice Chair under Member Groth. In response to a
question, Member Groth indicated he would feel uncomfortable assuming the position of
Chair now as the majority of NAHAS members had not voted for him. He suggested if
Chair Myhill prefers serving as Vice-Chair, the voting process should be repeated.
Member Groth moved to nominate Member Joplin as Chair and Chair Myhill as Vjce~
Chair. Member Joplin declined the nomination.
Mr. Ferri stated NAHAS's Rules of Procedure are mute on this point. It was noted
Chair Myhill was elected and has assumed the position. It was recommended the Rules of
Procedure be amended so that following service as Vice-Chair, that person shall be
appointed Chair. Chair Myhill said she would serve as Chair. Her intention was for the
board to be success.
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Member Moran moved to amend NAHAS's Rules of Procedure so that the Vice-
Chair becomes Chair the following year. The motion was duly seconded and carried
unanimously.
ITEM #6 - New Busines~
Rules of Procedure
Concern was expressed NAHAS does not operate under Robert's Rules of
Procedure. Mr. Ferri reported NAHAS had adopted their Rules of Procedure to meet the
City Clerk's requirement. NAHAS's Rules of Procedure are simple and make no reference
to Robert's Rules. Copies of the Rules of Procedure and a list NAHAS Soard membership
were requested.
ConsoUdated Plan
Mr. Ferri said Thursday marks the end of the citizen participation portion of the
Consolidated Plan process. The public is invited to comment on the Consolidated Plan at
the public hearing on July 17, 1997. Mr. Ferri was complimented on his presentation
regarding Plan components to the Commission on July 14, 1997.
Arrocatlon Process
Concern was expressed the current allocation process provides agencies uall or
nothing." This Autumn, Mr. Ferri will bring forward recommendations for changes to the
process. He recommended allowing agencies to receive no more than 10% more than
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their average production figures during the previous 3 years. All changes must be
approved by the City Commission and US HUD,
Annual Presentation to City Commission
It was questioned when NAHAB will present their annual report to the Commission.
It was felt the report will be more valuable if it is presented by several members. Mr. Ferri
was asked to confirm what type of information the City Commission desires.
Career Options Survey
Career Options is under contract with the City to assess all available job training,
placement, and support services in the Brownfield area, to identify job training, placement,
and development needs in the area, and to make recommendations to the City regarding
service gaps and redundancies. Career Options has held 2 meetings regarding the survey
in North Greenwood, The report should be available in late August 1997. Mr. Ferri stated
US EPA (U.S. Environmental Protection Agency) funds can be used only for fob planning,
not job placement, training, or development.
ITEM #6 - Announcements
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a) Next Scheduled Regular Meeting
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The next meeting is scheduled on September 16, 1997.
ITEM 117 - Adjourn
The meeting adjourned at 10:52 a.m.
Chair
Neighbor ood
Advisory Board
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