02/27/1996 (2)
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, NAHAS
. Neighborhood & Affordable Housing'
. ' Advisory Board
MINUTES
. Date
l <i 35
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Chair
Vice-Chair
Board Member
Board Member
Board Member
Board Member
Board Member
Economic Development Director
Economic Development Assistant Director
Board Reporter
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NEIGHBORHOOD & AFFORDABLE HOUSING ADVISORY BOARD
CITY OF CLEARWATER
February 27, 1996
Present:
Shirley Moran
Mayme W. Hodges
Rev. William Graham
William Turner, Sr.
Howard Groth
Mary Myhill
Milly Joplin
Alan J. Ferri
Michael Holmes
Patricia O. Sullivan
Absent:
Bertha Kelley
George Konstantinidis
Board Member
Board Member
The Chair called the meeting to order at 10:00 a.m. at City Hall.
To provide continuity for research, Items are In agenda order although not necessarily
discussed In that order.
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ITEM II 2 . Aooroval of Minutes
Member Joplin moved to approve the minutes of the regular meeting of January 16,
1996, as recorded and submitted in written summation to each member. The motion was
duly seconded and carried unanimously.
ITEM #3 . Agencv Presentations: CRT (Communitv ResDonse Team)
Lt. Jeff Kronschnabl, Special Assistant to the City Manager/Community Response
Team, thanked NAHAB (Neighborhood and Affordable Housing Advisory Board) for their
support. He introduced CRT's Vine Avenue staff: Code Inspector Vicki Niemiller; Staff
Assistant Ginny Larcom; Housing Code Technician Fred Hinson: and Code Technician
, Shirley Dawkins. He said staff responds to complaints within 48 hours. They educate the
community regarding compliance issues by discussing code violations and explaining how
they can be corrected. The team has been successful in achieving between 98% and
99% voluntary compliance, On November 16, 1995, TBRPC (Tampa Bay Regional
Planning Council) presented the CRT with the "Future of the Region Community Service
Award" for outstanding achievement for the neighborhood improvement program and
address numbering.
A video prepared by Channel 8 on CRT efforts in the North Greenwood Avenue
neighborhood was presented.
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Lt. Kronschnabl said it is difficult to enter homes and tell residents how they are
expected to live, Residents are accustomed to impersonal communication via mail.
Education has been a successful tool in gaining compliance. Staff works hard to address
residents' problems and hardships. Four of the City's zones have one inspector each. The
Greenwood Avenue zone has three inspectors and a staff assistant. Inspectors walk door
to door checking with residents and working with tenants and owners to address
problems. In answer to a question, Lt. Kronschnabl said the CRT reports inspector visits to
residents in compliance and to those in violation. Inspectors visit residents not in violation
to say, Itthank you. n In answer to a question, he said homes in disrepair house both
tenants and homeowners. CNHS has replaced many homes razed by Central Permitting
with new in-fill housing. A CNHS conversion program for qualified homeowners replaces
decrepit homes with new housing. In answer to a question, Lt. Kronschnabl said Central
Permitting handles the demolition process and addresses problems related to asbestos and
lead-based paint. He will provide NAHAS with additional information regarding that
program.
.~ N . hbMhr. HdinHson ~haisred ~ pa) rthnership kfodrrr:ed i.n conj~nhcthionc~ithMCNHS ,(Ccle.arwa~der
,. elg or 00 ouslng ervlces t at war e In unison Wit t e Ity anager s ItY-WI e
visual improvement program. Citizens care about the community but need resources and
assistance. The partnership helped provide funding and direction. A video of
Neighborhood Partnership '95, produced by C-View TV, was aired. The partnership is
committed to revitalization, not just painting. The City has supported the effort by picking
up debris and providing support services. It was noted deteriorating conditions are often
the result of an owner's poor health or limited resources, not a lack of caring.
Neighborhood Partnership '95 volunteers were organized to paint homes and clean lots on
Vine Street.
Mr. Hinson, a lifelong Clearwater resident, said the CRT's program has resulted in
lasting and real changes. Problems will not disappear overnight but a positive change has
begun. He said Partnership '95 resulted from discussions with the CNHS, Economic
Development, and CRT. NAHAS has directed community resources to rid the area of
dilapidated housing and blight, resulting in positive long term effects in the community.
The entire City appreciates and benefits from the program. Ms. Dawkins, a North
Greenwood Avenue homeowner, noted strong community interest in removing debris and
abandoned automobiles. She said the CRT has had a positive impact on families and
children in the community. Staff educates citizens so they are willing and able to address
problems. Ms. Dawkins thanked NAHAS for their support.
The CRT was commended for doing a good job. Lt. Kronschnabl indicated they had
exceeded their original service projections. Code related issues are quickly resolved while
housing related issues take longer. He estimated the Greenwood neighborhoods will meet
City standards within five years, then will need to maintain those standards. Efforts are
successful because of community involvement. He reported a girl scout group has
volunteered to monitor houses addressed by the Neighborhood Partnership '95 project to
maintain City standards. Another partnership has been started to address a new group of
23 houses. The Greenwood Avenue zone has the highest number of calls for service
related to life threatening codes such as running water and fire hazards, Inspections are
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~ done seven days a week. City water inspectors are cross trained to identify code and
I housing problems. Other City departments also participate for the best use of City
resources. The Solid Waste and Police departments currently help monitor graffiti.
Economic Development Director Alan Ferri said the salaries and benefit packages
for the four CRT staff members who work in the Greenwood Avenue zone are paid with
CDBG (Community Development Block Grant) funding. CRT staff in the City's other four
zones are funded through the municipal general fund. As the CRT accomplishes its goals
to meet City standards in one area, they will move their efforts to another. Priority lists
are dictated by calls for service, Teams try to identify problems before they become
complaints. Lt. Kronschnabl invited NAHAB members to attend an orientation and ride
with staff. He thanked the Board for their support.
ITEM #4 - Subarantee Reoorts
Mr. Ferri referred to the information packets and noted two agencies submit their
reports late. Neighborly Senior Services has had no scheduled activity. The Mustard Seed
Foundation Executive Directoris health problems have precluded that organization from
starting their program. Information also included referrals to loan funds administered by
the Economic Development Department for Citywide economic development, housing
rehabilitation, and in~fill housing.
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Concern was expressed regarding changes to expenditure numbers in CNHS' in-fill
housing report. Mr. Ferri said during on-site monitoring, staff reviewed files and open
projects and noted a project had been misclassified. Confusion by CNHS staff regarding
submission requirements has been addressed. Each funding source has special regulations
and eligibility requirements. CNHS has adopted a new internal policy requiring them to
submit projects to the Economic Development Department for assignment and approval
before they commit to a project.
In answer to a question, Mr. Ferri said agencies that did not submit reports had
notified staff no activity had occurred. It was recommended staff provide the Board with
information regarding when agencies plan to begin projects. It was suggested an audit of
explanation be provided when report numbers are changed, Mr. Ferri said he would
prepare a memorandum explaining the changes.
ITEM #5 - Adootion of Rules of Procedures
A draft of proposed rules of procedures was distributed to Board members. Mr.
Ferri said each Board must adopt Rules of Procedure indicating how and when they
conduct business and who has voting rights. Mr. Ferri recommended rules of procedures
regarding public hearings the Board may hear be expressed by the Chair as they occur. In
answer to a question, Mr. Ferr; said staff is mandated by municipal ordinance to notice the
public of all meetings ahead of time by advertisement.
Member Groth moved to approve the NAHAB Rules of Procedure as submitted. The
motion was duly seconded and carried unanimously.
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It was noted in the last line of Article II, "fundtion" should read "function. tt
ITEM #6 - Board Member Monitorina Reoorts
Member Turner will present a report on CNHS at the next meeting.
Chair Moran met with Mike Johnson of the Mustard Seed Project on February 6,
1996. The agency is located in the Homeless Emergency Project dormitory at Everybody's
Tabernacle, In St. Petersburg, the agency has placed 1 ,200 people in gainful employment
after two years of operation. They provide transportation to job sites. To date, allocated
funds have not been used due to construction delays. Funding of $26,879 will be used for
staff and utilities. Currently, no statistics to measure the agency are available.
Chair Moran also met with Barbara Green, Administrator of the Homeless
Emergency Project at Everybody's Tabernacle, and toured their recently completed
dormitory funded by CDSG funds in FY (Fiscal Year) 1994/95. The dormitory has 17
bedrooms, a laundry room, storage, recreation and a Mustard Seed Office. To cover the
cost of furnishings, rooms were adopted for $650 each.
On the day of her visit, 48 of the 180 residents were children. Residents are
housed in 30 houses, 12 mobile homes, 8 apartments and a women's dormitory.
Supportive services incrude Hteracy counseling, dentar services, and job placement.
(>~~~ FY 1995/96 CDBG funding of $75,800 will be used to refurbish 3 houses: 1) 906
Nicholson - raze and rebuild with 4 bedroom-2 bath house - $58,800; 2) 701 Vine Avenue
- rehab kitchen and bathroom - $10,500; and 3) 307 Vine Avenue - rehab bathroom -
$6,500. These projects have not been started due to delays renovating the dormitory.
Ms. Green indicated the projects will be complete within the funding period.
In answer to a question, Mr. Ferri said services provided by ReS (Religious
Community Services) and the Homeless Emergency Project do not overlap. The agencies
refer clients to each other. Open communication exists between agencies providing
homeless services.
ITEM #7 - Old Business
a) Economic Develooment Deoartment FY (Fiscal Year) 1995 Productivity Reoart
Mr. Ferri referred to two private sector industry standards as they relate to labor
productivity. . Construction management costs usually are no higher than 5% of the total
amount of construction being managed. Based on labor costs of $94,379 to supervise
$1,719,856 worth of construction, the productivity measure for the Economic
Development Department was 5.5%. For loan origination, the standard is no more than
1 % of the total amount of loans originated. Based on labor costs of $69,131 to originate
$8,794,850 worth of loans, the productivity measure for the Economic Development
Department was 0,8%. Most of the loans did not come from government money,
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$6,747.032 came from private sector investment. The department goal was to
attract $4 of private money for every $1 of public money invested, The department
succeeded in attracting $13 of private money for every $1 of public money. Mr. Ferri
praised his staff.
ITEM #8 ~ New Business
a) Notice of Funding Availability for the Consolidated Plan
Mr. Ferri reviewed the Consolidated Plan Process schedule for FY 1996/97. The
City usually receives a NOFA (Notice of Funding Availability) in January from HUD
(U.S. Department of Housing and Urban Development) indicating how much money the
City will hava for Consolidated Plan purposes for the next fiscal year. Due to the
budget impasse, HUD has not been able to issue a NOFA and instructed the City to
stipulate last year's dollars in advertising with a notice that the amount is subject to
change pending Congressional and Presidential action. Historically, federal funding is
reduced 10% annually. Mr. Ferri anticipated State funding levels will not change. He
recommended announcing funding availability and specifics by public notice on March
11. 1996.
b) North Greenwood Town meeting with the City Commission on March 26, 1996, at
7:00 p.m. at the Martin Luther King Center
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. ..c,./ Mr. Ferri invited Board members to attend this meeting. Issues specific to North
Greenwood will be discussed. These issues may be relevant to the Board's evaluation
process.
c) Calendar of meetings, site visits, public hearings for Spring and Summer
Mr. Ferri reviewed the event calendar which is coordinated with Pinellas County
deadlines and includes the City's social service grant program. Consensus was to
accept the proposed event calendar: 1) NOFA . March 11, , 996; 2) Technical
Assistance Meeting ~ March 20, 1996; 3) Homeless Public Hearing - Everybody's
Tabernacle ~ March 26, 1996; 4) Housing Public Hearing - Condon Gardens - March
28, 1996; 5) Economic Development Public Hearing - Commission Chambers - April 2,
1996; 6) Special Needs PopuJation Public Hearing - April 4, 1996; 7) Subgrantee
Application Due Date - April 19, 1996; 8) Site Visits - May 3, 1996; 9) Subgrantee
Public Presentation ~ Commission Chambers - evening. - May 21, 1996; 10) TRC
Evaluations ~ May 28. 1996; 11) NAHAB Evaluations - June 4, 1996; , 2) Publish
Consolidated Plan - June 14, 1996; 13) Public Comment Period Begins - June 15.
1996; 14) Public Comment Period Ends . July 16, 1996; 15) City Commission
Presentation ~ July 19, 1996; and 16) Submission to HUD - August 15, 1996.
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For consolidated planning, federal guidelines require the Board solicit public
comment in four areas. Mr. Ferri encouraged Board members to attend all public
hearings. Grant applications will be available to Board members by May 3t 1996.
Board members are requested to participate in the May 3t 1996t site visits, the May
21, 1996, sub grantee public presentation and the June 4t 1996, evaluations. Mr. Ferri
recommended Board members complete their monitoring visits before April 19, 1996.
It is important all agencies have equal access to the Board.
d) EPA (U.S. Environmental Protection Agency) Brownfield application
Mr. Ferri reported his department will submit an application on March 4, 1996t
to the EPA for approximately $200,000 over two years under a program called
Brownfield, a recent EPA initiative to streamline the redevelopment process.
Brownfield encourages the redevelopment of used sites in compliance with
environmental regulations rather than develop fresh green land. Economic
Development plans to concentrate on existing commercial and industrial sites with
potential contaminate problems or functional obsolescence in North and South
Greenwood and downtown. Their goal is to redevelop sites using sound environmental
management practices so they can be returned to the community as productive
resources. Citizen involvement is necessary to identify resources and coordinate
issues on the community level. He requested the Board .write a letter of support
stating they will serve as citizen participants.
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· ":;.\) Consensus was for the Chair to sign a letter supporting the Brownfield
application and stating NAHAS will serve as the citizen participation vehicle.
ITEM #9 - Announcements
a) Annual Report to the City Commission
The Chair will present NAHAS's Annual Report to the City Commission on June
6, 1996, shortly after 6:00 p.m. Mr. Ferri encouraged all Board members attend.
b) Next Scheduled Agency Report
Mr. Ferri advised against inviting a funded agency to address the Board once
funding availability is announced. He recommended inviting Economic Development
staff to review CitYMwide programs. The department receives leftover funds for
housing and economic develof:'ment purposes. Loan Officer Linda Byars will be invited
to the March 19, 1996t meeting and Loan Officer Diane Hufford will be invited to the
April 16, 1996, meeting. Both deal with residential and economic development loans.
c) Next Scheduled Meeting March 19, 1996
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Paint Your Heart Out Clearwater
Member Myhill reported Paint Your Heart Out Clearwater, scheduled at 8:00
a.m. on March 2, 1996 (March 3, 1996 rain date), will paint 25 hames, including a
UPARC group home and an Everybody's Tabernacle home. Paint Your Heart Out
Clearwater has adopted ReS and every volunteer is encouraged to donate a baby item.
The wrap up party is scheduled at the Greater Clearwater Chamber of Commerce
headquarters at 12:30 p.m. Board members are invited.
ITEM #1 0 ~ Adjournment
The meeting adjourned at 11 :34 a.m.
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Chair
Neighborh d & Affordable Housing
Advisory Board
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