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LIBRARY DONOR RECOGNITION COMMITTEE
CITY OF CLEARWATER
November 5, 1997
Present:
Glenn Garte
Howard Adler
Tony Bacon
Judy Melges
Julie Lewis
Carolyn Moore
Library Advisory Board
Library Advisory Board
Library Advisory Board/Library Foundation
Library Advisory Board
Library Foundation
Library Division Manager
Absent:
Judith Moroff
Mercy Walker-Dickinson
Dr. Arlita Hallam
Library Foundation
Library Foundation
Library Director
Chair Garte called the meeting to order at 11 :35 a.m., and briefly summarized the
previous meeting.
The October 14, 1 997 minutes were approved as submitted to the committee
members.
III Research Reports.
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A) Julie Lewis, Executive Director of the Library Foundation reported on her
telephone consultation with The Executive Director of the National Society of Fund
Raising Executives. Based on that discussion, Ms. Lewis has suggested a policy for
the Library Foundation: (1) The donation of a specific monetary amount will qualify
a donor to receive the privilege of naming a large room or area; (2) In addition to the
financial requirement, the donor should have demonstrated long term support of the
Clearwater Library.
Ms. Lewis further reported that at such time as the City selects a site
and identifies a time frame for the construction of a new Main Library, the
Foundation would hire a consultant to conduct an initial study to identify potential
donors. This survey will identify issues of importance to individuals or groups who
may be considering large donations to a capital campaign for the library. There was
discussion among the members concerning the potential site of the new Main
Library and the possible outcome of the recommendation from the Site Selection
Task Force.
In her report, Ms. Lewis commented that the Library Director could determine the
appropriate donation to support a given area or room of the library. The
determination would be based on the amount of money required to construct and/or
maintain the room. Any policy needs to be flexible and general enough to allow for
individual cases to be handled judiciously.
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Howard Adler reported on the policies of the Columbia University Library and the
Marriott Library, University of Utah, which were contained in GIFTS AND
EXCHANGE MANUAL, a book recommended by an American Library Association
representative. He commented that the policies of the Milwaukee, Kansas City,
and Spartan burg public libraries were more useful to the committee.
V. Discussion ensued concerning policy and procedure examples from other
public libraries as introduced by Mr. Adler.
VI. Mr. Bacon emphasized the importance of encouraging donations by allowing
the naming of large areas as the donor requests. Ms. Melges expressed concern
about the possibility of donor recognition taking the form of large and unsightly
commercial signs that do not complement the building and are not consistent with
the Library's mission. Ms. Moore distributed and discussed a possible policy outline
including the specification of the naming authority, as well as procedures,
provisions, and prohibitions relative to naming issues that could be included.
Consensus was reached that the policy would include provisions for
naming large areas or rooms consistent with requests of donors who have made
large donations sufficient to support the construction of the area or room. The
signs specifying the names requested should be consistent and reflect the interior
design of the building
~~
Mr. Adler moved and there was a second to recommend the promulgation and
acceptance' of standards setting forth donor recognition to be awarded for various
levels of monetary contributions. The motion carried. Discussion ensued on the
subject of at least two levels of donations: (1) those which would be large enough
to fund a designated room or area and (2) those which would collectively or
individually fund other components of the library building and its contents.
Ms. Moore will draft a policy based on the conclusions of the two meetings to date
and submit to each member for review. The need and timing for another meeting of
the ad hoc committee will be determined subsequent to review of the draft.
The meeting adjourned at 12:40 p.m.
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