10/24/1997 (2)
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, " LIBRARY
,ADVISORY ,
BOARD
MINUTES
, ,'Date OetQber ~t/-r!tJ91
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LIBRARY ADVISORY BOARD
CITY OF CLEARWATER
October 24, 1 997
Present:
Christine Morris
Howard Adler
Tony Bacon
Marshall Bennett
Estelle Dunn
Thalia Kelsey
Joanne Laurenti
Tom Leavy
Judy Melges
William Raffaniello
Carolyn Moore
Brenda Moses
Chair
Member
Member
Member
Member
Member
Member
Member
Member
Member
Library Division Manager
Board Reporter
Absent:
Glenn Garte
Member
The Chair called the meeting to order at 9:00 a,m, at the Clearwater Main
Library. For continuity, the items are listed in agenda order, although not necessarily
discussed in that order.
1,
Welcome
l:':>
Chair Christine Morris welcomed everyone to the meeting.
2,
Approval of Minutes
Member Wilbert Bacon moved to approve the minutes as submitted in writing to
each member. The motion was duly seconded and carried unanimously.
3. Librarv Director's Report ~ Carolvn Moore
A. Library Facilities Report
Library Division Manager Carolyn Moore referred to handouts given to members:
1) Countryside Library Expansion, Clearwater Public Library System: 2) East
Library/SPJC Joint Use Facility, Clearwater Public Library System and St. Petersburg
Junior College Clearwater Campus; and 3} North Greenwood Joint Use Facility,
Clearwater Library / Police, and Parks/Recreation Departments. She noted that these
Items were discussed at the last meeting, Ms. Moore explained for each plan, a
conceptual drawing is included. She emphasized the plans were only tentative.
A comment was made a recent newspaper article on libraries mentioned North
Greenwood and Countryside Libraries, but nothing about a main library,
o
It was remarked on November 18, 1997, the City Commission will establish
priorities for Penny for Pinellas projects, Department Directors were asked to
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prepare a report on each Penny for Plnellas project in terms of criteria the
Commission will use to evaluate the projects. The reports will be submitted to City
management, and departments will answer questions from the City Commission at
the November 18, 1997, meeting, The meeting will be highly publicized and
televised on C-View TV.
Members were encouraged to visit the Greenwood area and the other
potential library sites under discussion in order to be prepared for the November 18,
1997, meeting.
B. Pam Wyatt Interview on Maury Povlch Show
It was noted Pam Wyatt, a Clearwater resident who has previously
addressed the Library Advisory Board, was recontly Interviewed on the Maury
Pavich Show. The show did not mention sho was from Clearwater. The Library has
received no follow-up calls from the public. Ms. Moore has a video tape members
can view,
C. Self-Checkout Machines
(:)
It was noted the machines have been In place at tho Main Clearwater Library
for one week, and at the East Library for two weeks. The Countryside Library's unit
is being replaced, Circulation is between 100 - 200 Items per day at the East
Library, which is 10% -15% of circulation. Comments received from volunteers are
people are very enthusiastic about the machines.
D, Jana Fine - City Employee of the Year
On October 16, 1997, Jana Fine was named City Employee of the Vear. Ms.
Moore read a synopsis of the article written about Ms, Fine's positive attitude and
willingness to help and encourage others.
E, Britanica Online
Ms. Moore noted this year the Britanica is available on-line free of charge to
Clearwater libraries through an agreement with the State Library of Florido, the
Florida Information Resource Network, and Britanica, One can search by a word,
phrase or a sentence. Britanica Online offers various links to other Internot
reference sites. It was noted it cannot be accessed from home computors.
The Electric Library is also an on-line service which is very helpful to
students. Member Howard Adler has information should members be Intorostod In
subscribing to the service. He commented the service contains mora contomporary
information than Britanica Online.
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4.
Unfinished Business
A. Donor Naming Recommendations - Glenn Garte, Ad hoc Committee Chair
Member Glenn Garte was not able to attend today's meeting, Member
Howard Adler noted he was also on the Ad hoc Committee. He said the Committee
discussed development of donor recognition guidelines relative to naming areas and
rooms in the new library building. He noted the issue of acceptance of any and all
donations was discussed, Library Foundation Executive Director Julie Lewis said
she attended the meeting and will be contacting other foundations to review their
methods for donor recognition policy, In response to a question, Ms. Lewis said it is
possible for a citizen to make a donation to the Library without going through the
Foundation.
B. Other
In response to a question, Ms. Moore said there is no new information about
a Clearwater Main Library site at this time, and no decisions have been made. It is
anticipated the City Commission may make a decision in January.
5. New Business
None,
,:)
6.
Reports: Foundation, Friends and Coooerative
Foundation
Ms. Lewis said the Foundation Board of Directors has agreed to hire a fund-
raising consultant to conduct a 3-month feasibility study beginning in January for
the new library capital campaign. The study will begin after the site has been
named and put in a priority list. It will provide information relative to the general
perception of the Library among those major donors that will be contacted, the level
of funds available from private donations, and the amount of revenue the
Foundation can be expected to raise. The second phase should begin next Spring
when major donors will be asked to give thair support. There will also be
opportunities for the public to show their support.
Friends
Board Member Judy Melgas said the Folk Festival was the focus of the last
Friend's meeting. A new membership fee schedule will go into effect January 1,
1998. She noted the Friends will sponsor the Storytelling Olio buffet dinner
scheduled for November 14, 1997, at 6:00 p.rn, at the Harborview Center,
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Cooperative
Board Member Tony Bacon noted Dick Fitzgerald has been reelected Chair of
the Cooperative Board for a second time. The East Lake Library issue is still being
addressed. Mr. Bacon will share information as it becomes available.
7. Board Comments
Mr. Bacon noted as part of this Board, each member is expected to frequent
libraries and share any information they feel can improve conditions. He noted on a
recent day there seemed to be a problem with trash removal at the Countryside
Library. He stressed the importance of keeping the library neat and attractive to
maintain a positive impression,
It was suggested holding Library Advisory Board meetings at a different
library every month. Many members only frequent the library closest to their homes
and tours would also be beneficial to new members, Member Tom Leavy moved to
recommend the Library Advisory Board meet at least one time in each branch library
during.the year. The motion was duly seconded and carried unanimously. Ms,
Moore will propose a schedule at the next meeting.
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Member Howard Adler requested further information regarding the
relationship between the Clearwater Public Library System, the Cooperative, and the
Library Advisory Board. Member Tony Bacon offered to provide Mr. Adler with
pertinent information.
8. Adiournment
The meeting adjourned at 9:52 a.m,
~6~6~ /f ~M'u.;
Chair .
Library Advisory Board
Attest:
~~
B~ard Reporter
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