10/14/1997 - Special
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LIBRARY DONOR RECOGNITION COMMITTEE
CITY OF CLEARWATER
October 14, 1997
Present:
Glenn Garte
Howard Adler
Tony Bacon
Library Advisory Board
Library Advisory Board
Library Advisory Board/Library
Foundation
Library Advisory Board
Library Foundation
Library Foundation (departed 1 :30 p.m.)
Library Foundation
Library Director
Library Division Manager
Board Reporter
Judy Melges
Julie Lewis
Judith Moroff
Mercy Walker-Dickinson
Dr. Arlita Hallam
Carolyn Moore
Brenda Moses
The meeting was called to order at 12: 14 p.m. at the Clearwater Main
Library Building, third floor board room, 100 North Osceola Avenue, Clearwater. In
order to provide continuity for research, the items were not necessarily discussed in
that order.
The purpose of the meeting was to develop donor recognition guidelines
relative to naming areas and rooms in the new library building.
:.~ Members suggested and discussed various donation issues they thought
might be necessary to resolve prior to establishing recognition policy. Those issues
included the terms under which gifts could be accepted and whether gifts would be
accepted from all groups or individuals regardless of political, religious, or business
affiliation.
Discussion ensued regarding the implications of accepting gifts dependent on
conditions requested by donors. The point was offered it. is important to determine
policies that will generate revenue without offending other potential donors or the
community.
It was noted that some libraries have established a system that awards the
right to name a room when the gift of a specific dollar amount is made. Similarly,
lesser amounts are equated with specific recognition practices defined in the early
stages of fund-raising. Discussion ensued concerning a suggestion that rooms and
areas receive descriptive or aesthetic names unrelated to donors, and that donor
recognition be made in the form of listings on discrete plaques to be designed into
the building by library architects. A straw vote regarding plaque recognition was
taken: 6 members in favor, 2 abstentions, and 1 negative. There was some
support for maintaining a geographic or descriptive name, regardless of donation
size. A suggestion was made to implement a flexible donation policy adequate to
deal with all contingencies.
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Consensus was reached that more research was needed before finalizing
policy matters. Library Foundation Executive Director Julie Lewis said the Tampa
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Library Is a resource center for foundations. She volunteered to research methods
and policies other foundations and organizations have implemented related to
donation issues. Ms. Lewis noted the Library Foundation Is the fund-raising arm of
the Library. Although the Foundation has the option of refusing gifts, it was
suggested that prudence dictates consistency. Member Howard Adler will research
naming issues by contacting the American library Association for assistance and
report his, findings at the next meeting.
It was noted that this' committee will make a final report to the full Library
Board. Action on the report by the Board will be communicated to the City
Commission.
A special library ad hoc committee meeting is scheduled for November 5,
,1997, at 11 :30 a.m. The meeting will be limited to no more than one hour.
The meeting adjourned at 1 :50 p.m.
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Chair
Library Donor Recognition Committee
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Attest:
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Board Reporter
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