09/20/1996 (2)
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... LIBRARY
ADVISORY
BOARD
MINUTES
, ' Date
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LIBRARY ADVISORY BOARD
CITY OF CLEARWATER
September 20, 1996
Present:
Joanne Laurenti
Estelle Dunn
Dr, William Raffaniello
Pamela LeClair
Christine Morris
Tom Leavy
Brenda Moses
Member
Member
Member
Member
Member
Member
Board Reporter
Absent:
Wilbert Bacon
Thalia Kelsey
David Waddell
Marshall Bennett
Dr. Arlita Hallam
Edward Nichols
Chair
Member
Member
Member
Ex-Officio
Member
The meeting was called to order by Dr, Raffaniello, Vice-Chair, at 9:00 a.m.
at the Clearwater Main Library, 100 North Osceola Avenue, Clearwater, Florida, In
order to provide continuity for research, the items will be listed in agenda order
although not necessarily discussed in that order.
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I,
Welcome - Tom Leavy - New Board Member Replacing Lucille Weiss
Mr, Tom Leavy briefly discussed his background and expressed his interest in
serving on the Board.
II. Approval of Minutes
Member Estelle Dunn moved to approve the minutes of May 17, 1996 as
submitted in writing to each member. The motion was duly seconded and carried
unanimously.
111, Library Director's Report
o
In Dr, Arlita Hallam's absence, Division Manager, Carolyn Moore, discussed
various activities which took place during the summer. More than 500 people
participated in focus groups regarding public preference for the proposed new library
building, Input included the following suggestions: 1) a separate children's
department with space for toddlers; 2) a separate teen area with study space for
individuals and small groups; 3) an audio visual viewing and listening area; 4) large
and small meeting spaces for various types of public activities, such as one-an-one
tutoring, recitals, performances, and community meetings; 5) public art and display
area, incorporating art into the design of the building; 6) a computer learning lab
with computer classes; 7} a cafe or tea room; 8) an open, Inviting space such as an
atrium or roof garden; 8) a drive up book drop that offers protection from the rain;
and 9) a well-lighted covered parking garage, Various suggestions were made
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regarding the location of the proposed library, The public was divided between the
bluff and the East End property where the City Hall Annex Is located, The City
Commission discussed library sites at the September 10, 1996 meeting. Sites
under consideration included: 1) City Hall Annex site; 2) current site with a new
building; 3) current site with renovations to the current building; 4) a site adjacent to
the Harborview Center (the meeting rooms in the Harborview Center could be
managed by the library for community meetings); and 51 a site on the property
adjacent to the Municipal Services Building and the new Police Station.
A reference satisfaction survey was conducted during the summer requesting
feedback on reference desk services. Excellent to poor ratings were available
selections and responses were returned via postage-paid cards. Overall results were
very positive. Of 270 returned cards, 86% of respondents rated reference services
excellent; 9% rated services good; and 1 % of ratings were for average/fair/poor
combined,
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'_",4.
Ms, Moore distributed handouts on: 1) a letter from City Manager. Betty
Deptula, requesting that board members not wear 'political buttons while attending
board meetings; 2) a letter from City Clerk, Cynthia Goudeau, congratulating Mr.
Tom Leavy on his appointment to this Board; 3) an updated Library Board roster; 4)
a letter from the Pinellas Public Library Cooperative announcing appointments to the
Cooperative Board; 51 a City of Clearwater ordinance stating lobbyists must register
with the City Clerk should they intend to lobby any public official; 6) a Pinel/as
County ordinance enacting legislation for the recovery of library materials through
the court system; 7) two sheets on library goals and budgets for 1996/1997; and 8)
a policy on public use of the library meeting room. It was noted minor changes have
been made to the library meeting room policy as follows: 1) the sentence referring
to a 7-day advance notice to use the meeting room is no longer required; and 2)
when the room is divided for use by two groups, library personnel have the
discretion to move those groups in order to accommodate both groups efficiently,
Member JoAnne Laurenti moved to recommend the meeting room policy changes to
the City Manager as written. The motion was duly seconded and carried
unanimously.
'I
Several articles on the quality and characteristics of new library buildings
around the country was circulated, Mr. Hunt asked everyone to be sure to read the
Denver article,
IV, Reports: Foundation, Friends. Cooperative
Mr, Hunt gave a report from the Foundation. The library has the equipment
needed to complete work on the Clearwater Sun project. The Cognoscenti Auction
has been tentatively scheduled for February 17, 1997, Contributions are being
accepted for a memorial for Dr, Arllta Hallam's mother.
Ms. Christine Morris, Vice President of Friends of the Clearwater Public
Library, noted their first meeting was held last week. More members are needed.
I ,,;.,,~ The first function Is a luncheon, which is scheduled for 12:00 p.m. on November
..., 16, 1996 at Cove Cay Country Club. The luncheon is $1 5,00 per person, and Mr.
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09/20/96
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Mike Foley is the guest speaker. Regular meetings are held the second Thursday of
each month at 12:00 p,m. in the main library in the third floor board room.
It was noted that Dick Fitzgerald had just been appointed as Chair to the
Cooperative Board. During Amnesty Week, anyone holding overdue library materials
can return them without penalty that week.
V. Board Comments
, Dr. Raffaniello attended a demonstration on the Internet at the Countryside
Library. He said the instructor did a great job instilling confidence in those attending
the class. '
VI. Adjournment to Adler Room for World Wide Web, Clearwater's Homepage
Demonstration
The meeting adjourned to the Adler Room at 9:27 a,m, for an Internet
demonstration,
VII,
Next Meeting: October 18. 1996
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lidJA. LQ
Chair
Attest:
l~da.)J~.
Board Reporter
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