03/15/1996
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LIBRARY
. . .. . ,ADVISORY
BOARD
MINUTES
Date'
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LIBRARY ADVISORY BOARD
CITY OF CLEARWATER
March 15, 1996
Present:
Wilbert Bacon
Marshall Bennett
Estelle Dunn
Thalia Kelsey
Joanne Laurenti
Pamela LeClair
Christine Morris
Ed Nichols
Dr. William Raffaniello
Oavid Waddell
Lucille Weiss
Carolyn Moore
Vivien Ingersoll
Shirley Hunt
Herbert Wickersham
Absent:
Dr. Arlita Hallam
Chair ,
Board Member
Board Member
Board M~mber
Vice Chair
Board Member
Board Member
Board Member
Board Member
Board Member
Board Member
Library Staff
Library Staff
Executive Director/GCPL
Foundation
Citizen/former Board member
Library Director/ex-officio
I:)
The Chair called the meeting to order at 9:00 a.m. in the Main
Library's Board Room. The Board welcomed Ed Nichols to the Board
replacing Shirley Kennedy.
Approval of Minutes.
The minutes of the February 16, 1996, meeting were approved as
submitted.
Annual Report to City Commission.
Mr. Bacon distributed copies of the Library Board's Annual
Report to the City Commission which he presented at the March 7
City Commission meeting.
Appointment of Nominating Committee.
Mr. Bacon appointed the following members to a nominating
committee for the offices of Chair and Vice Chair for 1996-67:
Estelle Dunn (Chair), Pamela LeClair, and Thalia Kelsey. The
nominating committee will meet immediately following this Board
meeting.
Materials Selection.
Carolyn Moore, Public Services Division Manager, introduced
Vivien Ingersoll, Collection Development Librarian. Mrs. Ingersoll
described the process of selecting materials for the library
system. Mrs. Ingersoll reviewed the Materials Selection Policy
which was approved by the Library Board and City Manager.
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Additional guiding objectives used by Mrs. Ingersoll in this
process include the Florida Library Association standards, as well
as the Freedom to Read, Freedom to View and Library Bill of Rights
statements. Mrs. Ingersoll also reviewed selection tools used for
evaluating materials as to availability, merit, and need. The
annual materials availability survey conducted in the library also
provides information on materials requests.
Mr~. Ingersoll gave several examples of reviews and other
criteria used to decide to either select or not select specific
titles. It was noted that fifty percent of all films produced are
R-rated; however, of the 880 titles of videos received at the
library since last October, five percent are R-rated. The library
does not buy NC 17-rated videos.
Mrs. Ingersoll emphasized that the library has the
responsibility to provide materials of all types so that people can
make well-informed decisions for themselves.
Board members applauded Mrs. Ingersoll's presentation. Mr.
Bacon commented that everyone's taste is different, and that Mrs.
Ingersoll is doing an excellent job in providing materials for
everyone.
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Reports: Friends. Foundation. Cooperative.
Mrs. Weiss reported that the March 5th program with Ed Baird
at the Beach Library was excellent. The following events are
upcoming: April 21, President's Appreciation Tea for volunteers at
the Main Library, 2:00-4:00pm; April 27, Volunteer Recognition
Day at Coachman Park, 1:00-5:00pm; June 30, Althea Andersen's
retirement party at the East Library.
Mr. Hunt reported the Cognoscenti Auction on February 22 was
the best one ever held: The Foundation has also purchased
necessary equipment for the Clearwater Sun morgue project.
Mr. Bacon reported that the Cooperative Board is sending a
group of their members to Library Day in Tallahassee, March 19-20.
Mr. Bacon will also be attending, along with Christine Morris,
Althea Andersen and Susan Hackett.
Other Business.
Mr. Nichols asked how the library accommodates the number of
new books purchased each year with the limited shelf space
available. Mrs. Ingersoll responded that a de-selection or
It weeding It process is followed by staff.
Mr. Bennett asked if a list of new titles is provided for the
public. Mrs. Ingersoll responded that only an on-order list is
available to librarians.
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chair
Library Advisory Board
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Next Meeting.
Mr. Bacon noted that the Long Range Plan will be reviewed at
next month's Board meeting ,on April 19 at 9:00 a.m. in the Main
Library Board Room.
Adjournment. .
Mrs. Weiss moved to adj ourn the meeting at '9: 40 a. m. The
motion was duly seconded and carried unanimously.
Attest:
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