07/10/1997 (2)
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PAC
Pension Advisory Committee
Minutes
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Present:
Rita Garvey
J. B. Johnson
Robert Clark
Pat Greer
Pat Shepler
Dick Fitzgerald
John Scacca
John Carrassas
Michael Laursen
Patricia O. Sullivan
Chair/Mayor
Vice Chair/Commissioner
Committee Member/Commissioner
Committee Member
Committee Member
Committee Member
Committee Member
Assistant City Attorney
Human Resources Director
Board Reporter
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PENSION ADVISORY COMMITTEE
CITY OF CLEARWATER
July 10, 1997
The City Clerk swore in members Pat Greer and John Scacca. The Chair called the
meeting to order at 9:00 a.m. at City Hall.
To provide continuity for research, Items are in agenda order although not necessarily
discussed in that order.
ITEM #2 - Approval of Minutes
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Member Clark moved to continue approval of the minutes of the regular meeting of
June 12, 1997, until August 14, 1997. The motion was duly seconded and carried
unanimously.
ITEM #3 - Emplovees to be Heard - None.
ITEM #4 - Action Items
a.) Review and Action on Employee Requests for Years of Service Pension
1) Donald D. Reed - Police Officer, Police Department - hazardous duty provision
2) Robert S. Anderson - Police Officer, Police Department - hazardous duty provision
3) Frank Palombo - Police Captain, Police Department - hazardous duty provision
In response to a concern regarding the accuracy of annuity options related to Frank
Palombo's retirement, Human Resources Director Mike Laursen will verify the calculations with
Steve Matz, the City's Actuary. Mr. Laursen said all calculations provided retiring personnel
are based on estimates. If an error exists, Captain Palombo can reselect his option.
Member Johnson moved to approve Years of Service Pensions for Donald D. Reed.
Robert S. Anderson, and Frank Palombo. The motion was duly seconded and carried
unanimously.
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b) Approval of New Hires as Pension Plan Members
Pension
Elio. Date.
Human Resources Director Mike Laursen said he had reviewed all physician
recommendations and reported all listed new hires meet Pension Plan criteria.
Concern was expressed the City's record of preexisting conditions is based on new hire
reporting and medical observations during pre~employment physical examinations. Only Fire
and Police personnel are provided thorough physicals. Mr. Laursen said job descriptions and
classifications have been distributed to the clinic which handles pre-employment physicals.
Updates are sent annually. To verify clinic personnel are knowledgeable regarding physical
requirements for each job classification, Mr. Laursen will provide a copy of the job description
in each pre-employment packet.
Member Fitzgerald moved to accept the following employees into membership in the
Pension Plan:
Date of
Emplovment
()
Joanne Levy, Customer Sve. Rep. Finance Department 02/10/92
Jeffrey Kehrer, Equipment Operator I Parks & Recreation Dept 06/09/97
David Marshall, Police Recruit. Police Department 01/21/97
Jonathan Oludumila, Maint. Worker I Solid Waste Department 06/09/97
Randall Bulger, Police Recruit Police Department 06/09/97
Sergio Sierra, Police Recruit Police Department 06/09/97
William Meyer. Police Recruit Police Department 06/09/97
Clyde Renfroe, Police Recruit Police Department 06/09/97
Anthony Peam, Police Recruit Police Department 06/09/97
William Hodgson, Police Recruit Police Department 06/09/97
Wendy Tolbert, Police Com. Operator Police Department 06/09/97
Michael Mitchell, Police Com. Operator Police Department 06/09/97
Stephanie Skyrme, Customer Svc. Rep Central Permitting Dept. 10/03/96
Tanya Bonds, Staff Assistant I Parks & Recreation Dept 12/18/96
The motion was duly seconded carried unanimously.
ITEM #5 . Pendina/New Business
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a) Discussion Re: Pension Physicals
Mr. Laursen reported the Human Resources Department has proposed to transfer the
cost for pre.employment physicals from the City to the Pension Plan. The City historically has
paid this expense. He estimated physicals cost between $8,000 and $10,000 per year and
suggested the charge to the Pension Plan could be pro-rated. It was noted the City makes up
all Pension Plan shortfalls. It was stated the City also benefits from pre~employment physicals
as employees who leave before 10 years are not vested in the Pension Plan. Newly hired
unclassified employees do not qualify for Pension benefits and are not required to take pre~
employment physicals. In response to a question, Mr. Laursen estimated physicals cost $21
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for regular employees and $250 for fire and police staff. It was noted the PAC (Pension
Advisory Committee) Is responsible for protecting the fund. Mr. Laursen will report how other
area Pension Plans fund the cost of physicals. It was recommended other implications be
considered.
Member Johnson moved to continue Item #5a to August 14, 1997. The motion was
duly seconded and carried unanimously.
b) Request of Patricia Renner for Death Benefits Re: Jeffrey A. Renner
Mr. Laursen stated the Legal Department has not completed the order based on the
June 12. 1997. denial of Patricia Renner's request for an "in-the-Iine-of-duty death" pension
benefit. The regular benefit will be awarded retroactive to the date of Jeffrey Renner's death in
August 1996.
Member Greer moved to approve a regular death benefit pension for Patricia Renner
regarding Jeffrey Renner and to authorize the Chair to sign the order based on the June 12,
1997. denial of Patricia Renner's request for an "in-the-Iine-of-duty" pension benefit. The
motion was duly seconded and carried unanimously.
Mr. Laursen reported the Renners' marriage certificate and Mr. Renner's death
certificate are In the file. He referred to his June 20, 1997, letter to Mrs. Renner explaining the
Clty.s determination that she Is entitled to a normal survivor benefit based on Mr. Renner's
years of service. There are no optional payment methods to the standard benefit.
()
ITEM #6 - Director's Reports
In reference to the Pension Plan's last financial report, it was requested that liability
expenses be Identified under accounts payable. The Finance Director will be invited to review
financial issues on August 14.1997. Concern was expressed that the Pension Plan is
explained clearly to new employees at orientation meetings.
ITEM #7 - Adjournment
The meeting adjourned at 9:46 a.m.
Chair
Pension Advisory Com
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