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04/10/1997 (2) PAC Pension Advisory Committee Minutes Date A-=,?ri-l /0. /q? S i.. s .t • Affik PENSION ADVISORY COMMITTEE l CITY OF CLEARWATER April 10, 1997 Present: Rita Garvey J. B. Johnson Richard Breest Pat Greer Dick Fitzgerald Pat Shepler Leslie Dougall-Sides Michael Laursen Debbie Ford Patricia 0. Sullivan Absent: Robert Clark Chair/Mayor Vice Chair/Commissioner Committee Member Committee Member - arrived 9:03 a.m. Committee Member Committee Member - arrived 9:03 a.m. Assistant City Attorney Human Resources Director Human Resources Technician Board Reporter Committee Member/Commissioner The Chair called the meeting to order at 9:00 a.m. at the City Offices JOld Chamber of Commerce Building). To provide continuity for research, items are in agenda order although not necessarily discussed in that order. ITEM #2 - Approval of Minutes ?' } Member Johnson moved to approve the minutes of the regular meeting of March 13, 1997, as recorded and submitted in written summation to each Member. The motion was duly seconded and carried unanimously. ITEM #3 - Employees to be Heard - None. ITEM #4 - Action Items a.) Review and Action on Employee Requests for Years of Service Pension 1) Alvin E. Washington - Solid Waste Equipment Operator, Solid Waste Department Member Johnson moved to approve a Years of Service Pension for Alvin E. Washington. The motion was duly seconded and carried unanimously. 2) James Powell - Custodial Worker, Library Department Member Fitzgerald moved to approve a Years of Service Pension for James Powell. The motion was duly seconded and carried unanimously. 3) Arthur Keating - Police Officer, Police Department - hazardous duty provision mpac0497 1 ...1,..,. . . 04/10/97 • Member Breest moved to approve a Years of Service Pension for Arthur Keating. The motion was duly seconded and carried unanimously. b) Approval of New Hires as Pension Plan Members Human Resources Director Mike Laursen said he had reviewed all physician recommendations and reported all listed new hires meet Pension Plan criteria. Member Johnson moved to accept the following employees into membership in the Pension Plan: Date of Pension Employment Ellg. Date. Alison Abritis, Police Comm. Operator Police Department 03/31/97 Lisa Hall, Recreation Supervisor Parks & Recreation Dept 03/17/97 Billie Jo Shaw, Library Assistant Library Department 03/17/97 Lizette Rivera, Utilities Chemist Engineering Department 03/17/97 William Wargin, Firefighter Fire Department 03/03/97 Anthony Sammartano, Firefighter Fire Department 03103197 Lesli Bland, Firefighter Fire Department 03/03/97 Brian Ludiker, Meter Reader Finance Department 03/03/97 Phyllis Austin-Archie, Staff Assist. II Economic Development 03/24/97 Rachel Perry, Police Comm. Operator Police Department 03/03/97 Christopher Trapnell, Pol. Comm. Oper Police Department 03103197 Craig Schaper, Utility Mechanic Engineering Department 03/03/97 Darren Hogg, Meter Reader Finance Department 03/03/97 David Stoner, Librarian I Library Department 11/28/94 The motion was duly seconded carried unanimously. c) Pension Service Credit and Waiver of Current Vested Pension Right 1) Joseph Egger - Police Officer, Police Department 03/31/97 03/17/97 03/17/97 03/17/97 03/03/97 03103/97 03/03/97 03/03/97 03/24/97 03/03/97 03/03/97 03/03/97 03/03/97 09/14/98 Joseph Egger was credited pension service for time served with the City from August 20, 1979, to May 1, 1992. He has requested said pension service time be credited with his current pension service time as a Police Department employee and to continue for such time as he is employed by the City and participates in the employees' Pension Plan. He has agreed to waive his rights to a vested pension with the City based on the original period of employment from 1979 to 1992. Mr. Laursen said Joseph Egger had vested his pension when he resigned in 1992. He has been rehired by the Police Department and cannot have two pension accounts. Assistant City Attorney Leslie Dougall-Sides had concurred with previous legal opinion that this action is appropriate. mpac0497 2 04/10/97 Member Johnson 'moved to credit Joseph Egger his pension service for the time he served the City from August 20, 1979, to May 1, 1992, with his current pension service time as a Police Department employee. The motion was duly seconded and carried unanimously. ITEM #5 Pending/New Business a) Notice of Receipt of the Request of Patricia Renner for Job-Connected Disability Pension Re: Jeffrey A. Renner and Hearing to be Scheduled Mr. Laursen reported Patricia Renner had submitted a formal disability pension application for Jeffrey Renner. It is anticipated the request will be agendaed for May 8, 1997. Legal staff has the right to prepare interrogatories for the surviving spouse regarding issues the PAC (Pension Advisory Committee) needs to consider. The City likely will engage a medical expert to review the file in place of an IME (Independent Medical Examination). Ms. Renner is aware of the process. It was suggested members contact Mr. Laursen with questions. Ms. Dougail-Sides will distribute copies of the interrogatories when she receives them. b) Discussion of New Fire Department Job Classes Relative to Issue of Hazardous Duty Designation - Assistant Training Chief and Assistant Fire Marshall Mr. Laursen requested this item be continued. Member Fitzgerald moved to continue Item #5b. The motion was duly seconded -0 and carried unanimously. ITEM #6 - Director's Reports a) Review of Basic Florida Statutes and the Role of PAC Members Mr. Laursen indicated a review of member obligations under Florida's Sunshine Law and conflicts of interest is being discussed. The Legal and City Clerk departments have plans to develop a video and written materials for review by all advisory boards. Ms. Dougail-Sides indicated 2 members can speak about matters not before the board. It is best to be cautious rather than unintentionally create the perception that members privately are discussing matters before the board. Questions regarding this issue should be directed to Mr. Laursen or Ms. Dougall-Sides. Pension Entitlement Forms Mr. Laursen reported three regular pensioners who had not returned their entitlement forms or responded to follow-up requests are in jeopardy of having their checks withheld. Donald McMullen mpac0497 .,1:,.... . . 3 7 141 1 04/10197 Y a In response to a question, Mr. Laursen reported Deputy Chief Paul Maser is continuing to review Donald McMullen's employment situation. Mayor Garvey's Reappointment it was noted the Mayor had been reappointed to the PAC. Employee Election for Expiring Seat Mr. Laursen reported the employee election process is underway. May 8, 1997, Meeting The May 8, 1997, meeting will be held at City Hall. ITEM #7 - Adjournment The meeting adjourned at 9:26 a.m. ?i Attest: B and Report Chair Pension Advisory Commi e t mpac0497 1 4 04/10/97 . j. '.?:,tk{4ferin. t..,y ".t. [• ,«;.: ne, ?.?}.??sr ?[''.. ,???'?3::, ','-1'.%i3&:[4'?1:;?4'.:. ? ? . .. ?-r., 6.3i'a. rt+i'S'l:?ft?'i{??; 4t[ 1;'.