02/13/1997 (2)
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PAC
Pension Advisory Committee
Minutes
Date
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Chair/Mayor
Vice Chair/Commissioner
Committee Member
Committee Member/Commissioner
Committee Member (arrived 9:02 a.m.)
Committee Member
Committee Member (arrived 9:12 a.m.)
Assistant City Attorney
Human Resources Director
Human Resources Technician
Board Reporter
PENSION ADVISORY COMMITTEE
CITY OF CLEARWATER
February 13, 1997
Present:
Rita Garvey
J. B. Johnson
Richard Breest
Robert Clark
Pat Greer
Dick Fitzgerald
Pat Shepler
Leslie Dougall-Sides
Michael Laursen
Debbie Ford
Patricia O. Sullivan
The Chair called the meeting to order at 9:00 a.m. at the City Offices (Old
Chamber of Commerce Building).
To provide continuity for research, items are in agenda order although not necessarily
discussed in that order.
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ITEM #2 - Approval of Minutes
Member Fitzgerald moved to approve the minutes of the regular meeting of
January 9, 1997, as recorded and submitted in written summation to each Member.
The motion was duly seconded and carried unanimously.
ITEM #3 - Employees to be Heard - None.
ITEM #4 - Action Items
a.) Review and Action on Employee Requests for Years of Service Pension
1) Jesse Trueblood - Groundskeeper I, Parks & Recreation Department - years of
service designation
Member Clark moved to approve a Years of Service Pension for Jesse
Trueblood. The motion was duly seconded and carried unanimously.
2) Ronald Bliss - Fire Lieutenant, Fire Department - years of service designation -
hazardous duty provision
Member Johnson moved to approve a Years of Service Pension for Ronald
Bliss. The motion was duly seconded and carried unanimously.
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Upon the vote being taken, the motion carried unanimously.
~ 3) Charles Whitehead - Motor Vehicle/Equipment Maintenance Shop Supervisor, Fire
Department - years of service designation.
Human Resources Director Mike Laursen said Charles Whitehead chose
Pension Entitlement Option 6 when he completed his retirement paperwork on
January 21, 1997 . Subsequently, his financial planner counseled him to choose
Pension Entitlement Option 2 and purchase life insurance. Results of his physical,
available this afternoon, will indicate if he qualifies to purchase life insurance. Mr.
Laursen suggested approving Mr. Whitehead's pension and allowing him to choose a
different option by tomorrow afternoon.
Mr. Laursen reported current forms state the choice of a Pension Entitlement
Option is irrevocable. The PAC (Pension Advisory Committee) and Pension Trustees
have not yet reviewed nor approved this request. Assistant City Attorney Leslie
Dougall-Sides said staff had developed that language to discourage multiple changes.
Mr. Laursen suggested the language could be modified to prohibit changes after PAC
approval. In response to a question, he noted some retirements are approved prior to
the date of retirement.
Consensus was to change retirement form language regarding Pension
Entitlement Options to prohibit changes after the PAC has approved a Pension.
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Member Clark moved to approve a Vears of Service Pension for Charles
Whitehead and permit him to change his Pension Entitlement Option until 6:00 P.n1"
February 14, 1997. The motion was duly seconded and carried unanimously.
4) David Kinsey - Fire Training Deputy Chief, Fire Department - years of service
designation - hazardous duty provision
Member Fitzgerald moved to approve a Vears of Service Pension for David
Kinsey. The motion was duly seconded.
In response to a question, Mr. Laursen reviewed the formula used to determine
years of service pension awards.
6) Arthur Ermscher - Firefighter, Fire Department - years of service designation -
hazardous duty provision
Member Johnson moved to approve a Vears of Service Pension for Arthur
Ermscher. The motion was duly seconded and carried unanimously.
6) David Hardman - Police Lieutenant, Police Department - years of service
designation - hazardous duty provision
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Member Clark moved to approve a Years of Service Pension for David
Hardman. The motion was duly seconded and carried unanim'ously.
c) Approval of New Hires as Pension Plan Members
01/21/97
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01/20/97
12/23/96
Human Resources Director Mike Laursen said he had reviewed all physician
recommendations and reported all listed new hires meet Pension Plan criteria. Two
employees worked previously for the City in a part-time capacity. Several
a'pplications list pre-existing conditions.
It was recommended that departments be required to review records regarding
pre-existing conditions when considering employees for new positions. Concern was
expressed that employees not be assigned duties that could aggravate pre-existing
conditions. Mr. Laursen said a personnel policy could be established mandating that
review. He will discuss the issue with Deputy City Manager Kathy Rice.
Member Johnson moved to accept the following employees into membership
in the Pension Plan:
Date of Pension
Employment Elig. Date.
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Joel N. Dudas, WWTP Operator C Engineering Department 01121/97
Joseph Boruff,WWTP Operator Engineering Department 01/06/97
Sean Felton, Police Recruit Police Department 01/06/97
Julie D. Murphy, Public Info Specialist Tourism Department 01/06/97
David Nugent, , Police Recruit Police Department 06/24/96
Thomas K. Sewell, Gas Program Coor. Gas System 01/06/97
Michael Walek, Police Recruit Police Department 01/06/97
Clay Saunders, Police Recruit Police Department 01/06/97
William Smith, Police Recruit Police Department 01/06/97
Joseph Johnson, Police Recruit Police Department 01/06/97
Brian Ireland, Police Recruit Police Department 01/06/97
David Baker, Police Recruit Police Department 01/06/97
Stephanie Swartz, Police Recruit Police Department 01/06/97
Cynthia Mayberry, Lead Parking Attd Engineering Department 02/07/94
Elizabeth Robinson, Library Asst. Library 12/23/96
The motion was duly seconded carried unanimously.
ITEM #5 - Pendina/New Busin.e.s.s.
Don McMullen
Mr. Laursen reported the City had received an undated letter this month from
Don McMullen in response to City correspondence regarding PAC concerns that his
acceptance of the "Canine Enforcement Officer" position conflicts with his ability to
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collect future disability benefits from the Pension Plan. Mr. McMullen wrote he will
not accept the "Canine Enforcement Officer" position and will complete the
entitlement form should he be appointed to a less controversial position with the
Federal Government. Ms. Dougall-Sides felt the letter indicates Mr. McMullen has
declined to appear before the PAC as requested regarding this issue. The matter
should be closed unless reopened by new information.
Concern was expressed that Mr. McMullen had not been forthcoming with the
City regarding this employment opportunity. Mr. Laursen stated this letter was the
first correspondence the City had received from Mr. McMullen.
Consensus was for staff to review Mr. McMullen's employment status in 60
days and report to the PAC.
ITEM #7 - Director's Reports
Kenneth Donagan - Proposal for Pension Buy Back
I:)
In reference to Mr. Donagan's December 1996, filing of an age discrimination
complaint with the EEOC (Equal Employment Opportunity Council), Mr. Laursen
stated the City had conveyed to EEOC the PAC decision not to accept Mr. Donagan's
pay back offer, noting the ordinance's provisions. The City has received no further
correspondence from the EEOC or Mr. Donagan.
Fire Department positions
Mr. Laursen distributed Fire Chief Robert Davidson's February 4, 1997,
memorandum regarding recommendations for Hazardous Duty Pension. Chief
Davidson recommended the newly-created position, Assistant Training Chief, be
classified as "hazardous duty" for pension purposes. He stated minimum
qualifications in the job description require "Certification as a Florida State Certified
Firefighter within one year of employment, II if not previously obtained. Typical tasks
require emergency scene response and fire suppression duties on an as-needed basis.
Mr. Laursen requested the PAC discuss this issue at their next meeting after
reviewing the memorandum. As a result of reengineering, the Fire Department has
proposed two newly created positions: 1) Assistant Fire Marshall (report to Fire
Marshall) and 2) Assistant Training Chief (report to Training Chief). It is proposed the
Fire Training Deputy Chief position be retitled "Training Chief" and rated as a division
head.
Discussion ensued regarding certification and job requirements for the subject
positions. It was suggested a trainer would be more credible if certified. It was felt
sound command decisions require experience.
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Pension Advisory Committee
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Hazardous Duty Provisions
In response to a question, Mr. Laursen said staff is preparing a report
regarding current policy that permits vested hazardous duty employees to qualify for
the 20 year retirement benefit even though they may have worked only 11 years.
ITEM #8 - Adjournment
The meeting adjourned at 9:25 a.m.
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