07/11/1996 (2)
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PAC
Pension Advisory Committee
Minutes
Date
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PENSION ADVISORY COMMITTEE
CITY OF CLEARWATER
July 11, 1996
Present:
Rita Garvey
J. B. Johnson
Richard Breest
Robert Clark
Pat Greer
Dick Fitzgerald
Empty Seat
Leslie Dougall-Sides
Michael Laursen
Debbie Ford
Patricia O. Sullivan
Chair/Mayor
Vice Chair/Commissioner
Committee Member
Committee Member/Commissioner
Committee Member
Committee Member
Committee Member
Assistant City Attorney
Human Resources Director
Human Resources Technician
Board Reporter
The Chair called the meeting to order at 9:08 a.m. at City Hall.
To provide continuity for research, Items are In agenda order although not necessarily
discussed in that order.
ITEM #2 - Aooroval of Minutes
(,
Approval of June 13, 1996, minutes will be considered at the next meeting,
ITEM #3 - Emolovees to be Heard
a,) Pension Buy Back Requests
Human Resources Director Mike Laursen distributed summaries regarding additional
requests submitted prior to the July 3, 1996, deadline relating to possible buy backs of
Pension service credit: 1) Charles Selby, Fire Lieutenant; 2) Len Marotta, Police Officer; 3)
Peter Verhoeven, Firefighter; 4) Dan Carpenter, Accountant; 5) Tom Hackett, Water
Superintendent; 6) Richard Beery - Police Officer; 7) Rosalie Backus, Customer Service
Representative; 8) Robert Maran, Engineer III; 9) Nelson McCoy, Gas Technician III; and
10) Georgette Summarell, Senior PoUce Communications Operator.
Mr, Laursen indicated a method of closure for buy-back requests should be
established. No responses have been received from employees who were provided actuary
information.
Assistant City Attorney Leslie Dougall-Sides will review each buy-back request and
forward her recommendations to the PAC (Pension Advisory Committee), She suggested
the PAC make a written determination regarding each request. The PAC may feel it is not
appropriate to process some requests,
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~ Mr. Laursen reviewed Charles Selby's request to transfer from the "old" firefighters'
" pension plan. Mr. Selby did not exercise his option to transfer to the Employees' Pension
Plan when he had an opportunity to do so years ago, The PAC concurred with Mr, Laursen
and Ms, Dougall~Sides that the PAC not consider Mr. Selby's request.
Mr. Laursen reported receiving a request from Tom Taggart of the Police
Department dated July 3, 1996, but stamped "Received" by Human Resources on July 10,
1996, He felt Mr. Taggart's request does not qualify for a buy-back as his request refers
to his part-time employment. Part-time employees are not eligible to be in the Pension
Plan. The PAC concurred
In reference to Tom Hackett's request, Mr. Laursen noted the PAC already had
determined employees could not buy benefits for the first 6 months of employment.
Consensus was that applicants who were provided actuary numbers be contacted
regarding 8 30-day deadline for submitting a response regarding their intent to proceed.
For new requests, the same deadline will accompany actuary numbers when they are sent.
Concern was expressed some employees may have received the July 1996, City
Reflections, publicizing Pension buy-back information, after the deadline. The newsletter
was distributed in the Municipal Services Building on July 2, 1996. Information regarding
this issue had been sent earlier via several memorandums.
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It was determined that Ms. Dougall-Sides will review the buy-back requests
presented to the PAC today. Actuary numbers will be ordered for requests that appear to
be appropriate. Ms. Dougall-Sides will direct notice to employees whose requests Bre
inappropriate, explaining that determination, and forwarding copies to the PAC. Ms,
Dougall-Sides will bring questionable requests back to the PAC.
Consensus was that employees must indicate their intent regarding buy-backs in
writing within 30 days of receiving their actuarial numbers. Mr. Laursen will send a
memorandum to those already provided actuarial numbers indicating their written
determination is due within 30 days of the memorandum's date.
ITEM 114 - Action Items
a) Review and action on Employee Requests for Years of Service Pension
1) Edmund K. Walther - Police Officer, Police Department - 20 years of service designation
- hazardous duty provision
Member Greer moved to approve a 20 Years of Service Pension for Edmund K,
Walther. The motion was duly seconded and carried unanimously.
2) James Gravely - Police Officer, Police Department - 20 years of service designation -
hazardous duty provision
(.)
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Member Fitzgerald moved to approve a 20 Years of Service Pension for James
Gravely. The motion was duly seconded and carried unanimously,
b) Approval of New Hires as Pension Plan Members
Mr, Laursen said he had reviewed all physician recommendations and reported all
listed new hires meet Pension Plan criteria.
Member Johnson moved to accept the following employees into membership in the
Pension Plan:
Date of
EmolovmQnt
Karen Cooper, Staff Assistant II Human Relations Dept. 09/18/95
Theresa Ferguson, Staff Assistant II Community Rasp. Dept. 06119/96
Jeff Jeffcoat, Tradesworker 1 General Services Dept. 04/15/96
Terri Ralat, Staff Assistant" Solid Waste Department06/10/96
Terry Washington, Solid Waste Wrkr Solid Waste Department05/13/96
Jennifer Woods, Recreation Specialist Parks & Recreation Dept06/10/96
Steve Wright, Public Wrks Svc Wrkr I Public Works Dept. 06/24196
Pension
Elia. Date.
06/10/96
06/19/96
04/15/96
06/10/96
05/13/96
06/10/96
06/24/96
The motion was duly seconded carried unanimously.
ITEM #5 - Pending/New Business
.
Mr. Laursen said staff has met to discuss Lois Maroon's request, but is not
prepars.d to make a recommendation, Ms. Maroon has been advised.
Member Clark announced he will not attend the August 8, 1996, meeting,
!TEM #6 - Director's Reoorts
Mr. Laursen said a television investillative report regarding City Spray Technicians
and relating to David Ford's pension was broadcast last week.
Mr. Laursen said 5 yaars ago, Joe Egger vested his Pension when he left the City
after working more than 10 years for the Police Department, He has returned to work as a
new Police Officer. Mr. Laursen requested Ms. Dougall-Sides review the issue about being
in the Pension Plsn and being vested and provide the PAC a legal opinion as to appropriate
action.
Mr, Laursen reported he sent a memorandum to Raymond Kaval regarding his June
11, 1996, buy-back request. When he was hired, Mr. Kaval was older than 45 and did not
qualify to join the Pension Plan. The memorandum referred to the City's historical position
that the Pension Plan's previous age r~quirement did not constitute discrimination under
provisions of the Age Discrimination Act.
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Member Johnson moved to ratify Mr. Laursen's July 2, 1996, memorandum to
Raymond Kaval indicating a Pension buy-back is not consistent with his request. The
motion was duly seconded and carried unanimously.
J.IJ;M #7 - Adjournment
The meeting adjourned at 9:32 a.m.
,I
Chair
Pension Advisory Commit e
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