01/25/1996 (2)
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PAC
Pen'sion Advisory Committee '
Minutes
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PENSION ADVISORY COMMITTEE
SPECIAL MEETING
CITY OF CLEARWATER
January 25, 1996
Present:
Rita Garvey
Richard Breest
Fred Ratley
J. B. Johnson
Robert Clark
Vacant Seats (2)
Leslie Dougall.Sides
Michael Laursen
Patricia O. Sullivan
Acting Chair/Mayor
Committee Member
Committee Member
Committee MemberlCommissioner
Committee Member/Commissioner
Assistant City Attorney
Human Resources Director
Board Reporter
The Acting Chair called the meeting to order at 9:00 a.m. at City HaJJ.
To provide continuity for research, items Dre in agenda order although not necessarily
discussed In that order.
ITEM #2 - ADoroval of Minutes
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Member Johnson moved to approve the minutes of the regular meeting of January
11, 1996, as recorded and submitted in written summation to each member. The motion
was duly seconded and carried unanimously.
ITEM #3 - Old Business
a) William Matlin . Mechanic II, Fleet Maintenance ~ Job-connected Disability Pension - Not
present - Human Resources Director Michael Laursen reported William Matlin resigned and
withdrew his funds from the Pension Fund.
b) Leo Thompson - Spray Technician, Parks & Recreation Department - Job-connected
Disability Pension - Not present - Case pending
c) Claim of Kathy Jenkins on behalf of Latisha Renae Carey, a minor, for Survivor Benefits
as the daughter of Robert Mouzon, deceased - Not present - Case pending
d) Request of Robert Lockwood to review the application of actuarially reduced
penSions (early retirement provision) - Actuary Steve Metz will be scheduled to address
the Committee regarding this issue.
ITEM #4 - New BusinQ~s'
Request for Review of Buying Pension Service Credit
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Mr. Laursen reported Sergeant Kenneth Donagan made an inquiry regarding buying
pension service time for a previous period of employment he had with the City. Mr.
Laursen will refer this issue to the Legal Department for assistance and review. Another
employee, Dave Krieger, also has a similar request. It was questioned if action on this
issue will set a precedent. Mr. Laursen said a procedure under the old plan permitted
employees to buy back time. The Plan, revised January 1, 1996, allows employees, who
depart the City temporarily after the Plan was revised, to buy back that service time by
paying the contribution plus interest withdrawn or the determined actuarial amount. The
Legal Department wiff determine if the Plan addresses a similar action that occurred years
ago. It was noted Mr. Donagan and Mr. Krieger will attend the February PAC meeting to
address this issue.
Agenda Order
It was recommended that "Old Business" be addressed at the end of the meeting as
"Pending." It was suggested that the Director's Report be scheduled at the end of the
meeting instead of during "New Business." Consensus was to do so.
The new agenda will begin with Approval of Minutes, followed by Action Items, the
Director's Report, and Pending Items.
Role of Board of Pension Trustees
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It was questioned if items approved by the PAC must go to the City Commission
which makes up the Board of Trustees. Mr. Laursen said he elected not to change the
procedure regarding the Pension Board of Trustees even though the Pension Plan was
revised. The revised Pension Plan indicates new hires must be presented to the Board of
Trustees. He will review the plan with Assistant City Attorney Leslie Dougall-Sides to see
jf routine retirements need to go to the Board of Trustees for approval.
Mr. Laursen suggested the Board of Trustees should decide if they wish to continue
to address items not required to be brought before them. It was noted all information
given to the PAC becomes public record. Ms. Dougall-Sides said home addresses of
certain Police Department and Fire Department personnel should be crossed~out before
information is forwarded to the PAC. She noted some medical information for new hires
may be sensitive and not relate to employment. She recommended it not be included in
packets sent to PAC members.
Mr. Laursen said when the procedure to approve disability in the revised Pension
Plan was developed, language that included the Trustees in the decision was deleted. He
said the Trustees need to address if they want or need to be apprised of these actions
other than through the minutes. It was suggested this issue be brought to the Board of
Trustees for discussion.
Consensus was that the PAC would make the final determination regarding new
hiros. Information regarding the decision will be forwarded to the Board of Trustees. It
was questioned if the value of the pension needs to be determined for every case. If the
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Trustees give the PAC authority to make these decisions, this issue will be determined by
the PAC.
PAC Meeting Schedule
The next meeting will be held on February 8, 1996, at 9:00 a.m., the second
Thursday of the month. The schedule may be reviewed after new members are on board.
New PAC Members
The seventh member, who must be a Clearwater resident, will be determined by the
committee once six members are seated. Mr. Laursen said the closing date for the
election to fill two vacancies for employee-elected members (one active, one pending) is
February 6, 1996.
Member Johnson recommended Ed Bryan of Bryan Bookkeeping Services for the
seventh seat.
ITEM #5 - Review and action on Employee Reauests for Years of Service Pension
a) Richard N. Valentine, - Police Officer, Police Department - 20 years of service
designation - hazardous duty provision
Member Clark moved to approve a Years of Service Pension for Richard N.
~~ Valentine. The motion was duly seconded and carried unanimously.
b} Fred C. Ratley. - Construction Inspector I, Central Permitting Department - 30 years of
service designation
Member Clark moved to approve a Years of Service Pension for Fred C. Ratley. The
motion was duly seconded. Members Breest, Johnson, Clark and Acting Chair Garvey
voted "Aye." Member Ratley abstained. Motion carried.
c) Robert G. Hrnk, - Firefighter, Fire Department - 20 years of service designation -
hazardous duty provision
Member Johnson moved to approve a Years of Service Pension for Robert G. Hink.
The motion was duly seconded and carried unanimously.
ITEM #6 - Aooroval of New Members
Mr. Laursen reported all employees recommended for membership in the Pension
Plan have been approved by doctors for employment and pension. Consensus was for Mr.
Laursen to distribute to PAC members a marked form indicating the doctors'
recommendations regarding employment and pension for each proposed member. Mr.
Laursen should list any questions he may have on that form for Committee review. He will
carry the originals of the physicals with him to the meeting.
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Date of
Emolovment
Kim Jackson, Maintenance Worker I Parks & Rec. DeptlParks 12111/9 5
Linda McPherson, Accounting Clerk /I Gas Department 01/08/96
Lynne Priester, Cashier II Finance/UCS 12/11/95
John Schauder, Marine Fae. Operator Marine Department. 03/21/94
Jack Bryant, Marine Facility Operator Marine Department 01/29/94
Steven Cook, Groundskeeper Parks & Rec. Dept/Parks 12/11/95
William Glenn, Spray Technician Parks & Rec. Dept/Parks06/05/95
Brenda McLaughlin, Police Comm Op. Police Department 09/29/82
Pension
Elia Date.
12/11/95
01/08/96
12/11/95
11/27/95
07/24/95
12/11/95
12/11/95
12/25/95
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!~ Member Clark moved to accept the following employee(s) into membership in the
Pension Plan:
The motion was duly seconded and carried unanimously.
ITEM #6 - Adjournment
Acting Chair
Pension Advisory Commi
The meeting adjourned at 9:30 a.m.
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