12/06/1995 (2)
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PAC
Pension Advisory Committee
Minutes'
Date
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Present:
Edwin Hooper
Richard Breest
Fred Ratley
Michael Laursen
Jackie Kline
patricia O. Sullivan
Chair
Committee Member
Committee Member
Human Resources Director
Temporary Staff Assistant III
Board Reporter
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PENSION ADVISORY COMMITTEE
CITY OF CLEARWATER
December 6, 1995
The Chair called the meeting to order at 9:32 a.m. at City Hall.
To provide continuity for research. Items are In agenda order although not necessarily
discussed In that order.
ITEM #2 - Aooroval of Minutes
Member Breest moved to approve the minutes of the regular meeting of November
8. 1995, as recorded and submitted in written summation to each member. The motion
was duly seconded and carried unanimously.
ITEM #3 ~ Old Business
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a) Light Duty Policy (Confd)
b) William Matlin - Mechanic II, Fleet Maintenance ~ Job-connected Disability Pension - Not
present ~ Case pending
c) Leo Thompson ~ Spray Technician, Parks & Recreation Department ~ Job-connected
Disability Pension ~ Not present - Case pending
d) Discussion regarding additional members of Pension Advisory Committee
Human Resources Director Mike Laursen reported the City Commission appointed
three Commissioners to the PAC (Pension Advisory Committee): 1) Mayor Garvey; 2)
Commissioner Johnson; and 3) Commissioner Clark.
ITEM #4 ~ New Business
a) Special Meeting
Mr. Laursen announced a meeting has been scheduled for Tuesday, December 12,
1995 at 9:00 a.m. in the Large Conference Room to overview the new pension Plan.
Finance Director Margie Simmons will provide information regarding pension fund
investments. Appointment of the seventh member will be discussed, a chair will be
selected, and a meetlr,~ schedule will be established.
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b) Brenda Mclaughlin - Police Communications Operator - Police Department -
Reinstatement into Pension Plan - Ms. McLaughlin worked fulHime from September
1982 to June 1987 and then part-time until the present. On January 1996, she will
return to full-time status and has requested reinstatement into the Pension Plan with
credit for her previous full-time service. Mr. Laursen said the Revised Plan, effective
January 1, 1996, has provisions making it possible to buy back into the Plan. He said
an actuarial evaluation would need to be done and indicated the amount required for
reinvestment would likely be significantly greater than the amount withdrawn in 1987.
Chair Hooper said under the current Plan, it is impossible to receive credit for previous
service. It was suggested Ms. McLaughlin submit a written request after January 1,
1996, requesting the PAC to hear her request that her past service be credited. It was
noted she will be accepted into the Pension Plan automatically as of the time of her
return to full-time status, subject to passing the required physical exam.
cJ Edwin Hooper
Chair Hooper said he will resign from the PAC effective January 2, 1996. His
written resignation will be submitted later. He reported this today to expedite the
appointment of his replacement. Mr. Laursen suggested the PAC take whatever action
is necessary for a normal election. It was noted the process may take several months.
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d) Fred Ratley
Member Ratley said he will not seek reelection when his term expires June 30,
1996.
e) New Pension Plan
Because of the members' experience, Mr. Laursen recommended they make
suggestions regarding issues they feel need to be addressed, especially concerning the
new Plan. He noted the new PAC will need to determine a number of things. For
example, considering the new pre-existing clause, it may be appropriate for the PAC to
review the City's pre-employment physical to widen its scope
Mr. Laursen said under the new Plan, employees will be able to select benefits
from various options and a new form will be required. The City's insurance consultant
has put out a RFP (Request for Proposal) for a third-party administrator for the Plan.
One of the administrator's roles will be to explain to employees the dollar values of the
various options. Until the administrator has been appointed, that service will be
provided by the City's Actuary, Steve Metz. Chair Hooper noted the new PAC will
need to formulate a new set of policies, procedures, and forms. Staff will provide PAC
members with a synopsis of the new Plan at the December 12, 1995 meeting.
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11/27/95
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The Committee recessed from 9:55 to 9:59 a.m.
ITEM #5 - Aooroval of New Members
Chair Hooper moved to accept the following employee(s) into membership in the
Pension Plan:
Date of
Emolovment
Regina Artus, Paralegal Legal Department 11/27/95
Randy Foltz, Utilities Chemist Engineering Dept.IWPC 10/30/95
Andre Hudson, Recreation Leader Recreation Department 11/27/95
Kelly Legg, Tolecommunication Supv Info. Mgmt. Dept. 11/27/95
Darnell Malone, Maintenance Worker I Parks & Rec. DeptlParks 1 2/11/95
Thomas Robertson, Computer Aided
Drafting Technician Gas Department 11/27/95
Pension
Elig Date.
11/27/95
10/30/95
11/27/95
11/27/95
1 2/11/95
The motion was duly seconded and carried unanimously.
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ITEM #6 - Adjournment
Themeeting edjourned at 10:00 a.~~
Chair -' \
Pension Advisory Committee
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