05/12/1997 (2)
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COMMUNITY REDEVELOPMENT AGENCY MEETING
CITY OF CLEARWATER
May 12,1997
Present:
Rita Garvey
J. B. Johnson
Robert Clark
Ed Hooper
Karen Seel
David Stone
Bob Keller
Elizabeth M. Deptula
Cynthia E. Goudeau
Patricia O. Sullivan
Chair/eRA Trustee
CRA Trustee
CRA Trustee
CRA Trustee
CRA Trustee
Ex-Officio Trustee
Assistant City Manager/CRA Director
City Manager
City Clerk
Board Reporter
The Chair called the meeting to order at 1 :03 p.m. at City Hall.
To provide continuity for research, Items are in agenda order although not necessarilv discussed
In that order.
ITEM #2 - ADDroval of Minutes
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Trustee Hooper moved to approve the minutes of the meetings of March 17, 1997, as
recorded and submitted in written summation by the City Clerk to each Trustee. The
motion was duly seconded and carried unanimously.
ITEM #3 . New Business
a) Mid-year FY 1996/97 budget
The budget was amended to reflect changes: 1) revenue budget - amounts received or
expected to be received and 2) expenditure budget - operational costs primarily due to location
changes and CRA office management. As reflected in the originsl budget, the CRA cannot
fund its current expenses, including an approximate $225,000 annual contribution to the debt
service fund, from current operating revenues and must use funds acquired in previous years to
fund redevelopment efforts.
Two band issues are outstanding: 1) 1987 issue to be paid in full in current fiscal year
and 2) 1986 issue, related to the Park Street Parking Garage, to be paid in full at time garage is
sold. The Redevelopment Project in the Capital Improvement Fund, funded from excess funds
available in the eRA, has an available balance of $926,382.46. Staff recommends the eRA
Trustees authorize adjusting the transfer in of funds available in the Redevelopment Project at
year-end to the actual amount needed to fund current year operations, and is estimated at
$141,851.
Trustee Hooper moved to approve the mid~year budget for Fiscal Year 1996/97 and
authorize that the actual transfer in of funds avaifable in the Redevelopment Project be adjusted
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at year-end to the actual amount needed to fund the current year operations. The motion was
duly seconded and carried unanimously.
b) Approve OOB (Downtown Development Board) Interlocal agreement
Florida Statute 163.387 requires all taxing authorities to make annual appropriation in
an amount equal to the incremental increase in ad valorem revenue within the CRA area. The
OOB (Downtown Development Board) is a taxing authority within the CRA (Community
Redevelopment Agency) area and is not statutorily exempt from making such payments to the
CRA. The DDB paid the FY (Fiscal Year) 1996/97 tax increment of $22,741.66 to the CRA.
In exchange for the promotion of downtown, the CRA paid to the DDB an amount equal to the
FY 1995/96 tax increment payment. Agreement between the CRA and DDB states the DOB is
to provide services for the CRA during FY 1996/97: 1) Pinellas Trail grand opening initiatives;
2) retail recruitment; 3) beautification/clean-up; and 4) monthly publication of the Right
Downtown newspaper. Staff believes the DDB's continual efforts to promote and market
downtown justifies the $22,471.66 CRA payment to the DDB.
Assistant City Manager Bob Keller noted the agreement identifies DDB responsibilities
which are consistent with the DDB's short term agenda. In response to a question, the City
Manager said this additional revenue will not cause the CRA to pay more into the debt service
this year.
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Trustee Johnson moved to approve the Inter10cal Agreement with the DDB in which the
ODS agrees to perform certain responsibilities and functions consistent with and in furtherance
of the Downtown Redevelopment Plan in exchange for payment of $22,471.66 and that the
appropriate officials be authorized to execute same. The motion was duly seconded and
carried unanimously.
ITEM #4 - Assistant Citv Manaaer Verbal Reoorts
Mr. Keller introduced Diane Smith who has updated the downtown space inventory. A
web page is being developed. Ms. Smith and Deputy Police Chief Paul Maser developed an
inventive solution to address parking problems at the new restaurant, Taste of Italy. Residual
funds from the DDB will be used for facade improvement. Ms. Smith has revamped regulations
in conjunction with the ODS and Central Permitting. The regulations are simpler, faster, and
allow City initiated projects to move forward smoothly. Mr. Keller reported the original proposal
to raise private sector funds to maintain the downtown planters was never pursued.
Complaints have been received the annuals have become unsightly. He recommended
replacing them with perennials.
Consensus was to replace the annual flowers in the downtown planters with perennials.
Mr. Keller stated the proposed alliance between the CRA and DDS is moving forward.
The City Attorney is working with outside counsel on the agreement. At their last meeting, the
DDS considered operating as if the agreement is in place. The City is looking at ways to
assume the DDS's administrative functions. Staff has received a serious offer by an outside
organization to take over publication of Right Downtown. The DDB is interested in reviewing
U City recommendations. eRA Trustee approval is required before staff takes over any DDB
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administrative functions, supervises the work plan, or contracts with the outside non-profit
organization to publish Right Downtown; Plans are to continue using the Tampa Tribune as
printer. The City will receive no compensation during this interim period. Mr. Keller
recommended limiting these uncompensated services to May through September 1997.
Ex-Officio Trustee David Stone said jf the DDS approves the agreement, they will
terminate their contract with Judi Hackett and her assistant. He requested a copy of the legal
document for review. It was noted some DDB members had expressed reluctance in pursuing
the alliance until the process to elect DDB members is developed. Mr. Stone agreed that was
one unresolved detail. He noted the DDS previously had signed off on the alliance plan. He
noted a reluctance to terminate Ms. Hackett's consultant arrangement before the alliance is in
place. The'City's good intent was noted by its offer to provide services gratis for four months.
Trustee Seel moved to instruct staff to move forward to take over DDB administration
duties for the four-month period ending September 30, 1997. The motion was duly seconded
and carried unanimously.
ITEM #5 - Other Business
In response to a question, Mr. Keller said he had not spoken with the broker regarding
the color advertisements in the newspaper marketing the Dimmitt S. Ft. Harrison property.
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In response to a question, Mr. Keller estimated $17,000 remains in the CRA budget for
facade improvement. He noted the need for architectural assistance.
ITEM #6 - Adjournment
The meeting adjourned at 1 :28 p.m.
hair
Community Redevelopme t Agency
Attest:
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Boa Reporter
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