10/09/1997 (2)
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Fiscal Review Committee Minutes
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FISCAL REVIEW COMMITTEE
CITY OF CLEARWATER
October 9, 1997
Present:
Carol Warren
Daniel Fleck
Richard Lynch
Tina Wilson
Brenda Moses
Member
Member
Member
Budget Director
Board Reporter
Absent:
Janet MacNutt
Daniel Moran
Member
Member
Budget Director Tina Wilson called the meeting to order at 8: 14 a.m. at the
Municipal Services Building, Clearwater, Florida. In order to provide continuity for research,
the items listed were not necessarily discussed in that order.
,:)
In response to a question, Ms. Wilson explained the purpose of this committee is
directed by the City Commission for the most part, and is self-directed in that members are
encouraged to perform their own research and make recommendations to the City
Commission regarding issues of importance that require scrutiny. Prior to this committee
being renamed the FRC (Fiscal Review Committee), it was called the Budget Advisory
Committee. That committee basically focused on single capital items or projects. The FRC
will be focusing on broader issues. Over the past year, the FRC has discussed FRC goals,
developed a mission statement, reviewed committee rules of procedure, and reviewed and
made recommendations to the Commission on departmental business plans. Members
were encouraged to develop their own list of suggested projects and issues to be reviewed
by the FRC for submission to the City Commission. Some frustration was expressed about
the lack of direction from the Commission and the difficulty getting FRC members to attend
meetings regularly. A suggestion was made that members attend Commission meetings
and contact their respective City Commissioners to discuss any areas of interest or
concern. It was noted that at a previous FRC meeting, City Manager Michael Roberto
suggested the FRC review the PBMP (Performance and Behavior Management Program). A
suggestion was made to consider review of the downtown redevelopment plan.
Ms. Wilson reviewed a list of possible committee projects. Some of the projects
have already begun or completed and included: 11 committee Mission Statement and goals;
2) development of FRC rules of procedure, including member absences; 3) business plan
updates for the Clearwater Marina, Pier 60, Sailing Center, Gas operations, Solid Waste
Department, and Recycling; 4) the utility rate study analysis (Solid Waste & Recycling
anticipated to go tot the Commission in January/February of 1998); 5) Penny for Pinellas
priorities (Commission workshop on November 18); and 6) PBMP. Discussion ensued
regarding a process being developed by upper management, how those projects relate to
economic benefits, whether or not they create jobs, and how they relate to other projects.
The Penny for Pinellas projects will be scrutinized to ensure the funds are properly
allocated.
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The PBMP is beginning and department directors are taking cours'es on the Internet
through the Innovations Group. Course guides were supplied, assignments given, and
mfrc1097
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10/09/97
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discussion with other companies to determine performance measurements and goals for a
given department. Ms. Wilson stated she learned a lot and the course helped her to
recognize other avenues exist to measure standards not previously considered.
Board members requested a formal letter be sent to the City Commission, noting the
FRC has met with City Manager Michael Roberto and Assistant City Manager Bob Keller.
Based on those meetings, as goals are defined by the City Manager and the City
Commission within the next 60 days, the FRC be provided with a copy of the "priority list"
of issues. The list will help the FRC focus on those priorities and provide recommendations
to the Commission more effectively and expeditiously. It is hoped that the Commission will
make the priority list an agenda item at their next worksession. FRC members noted their
diverse backgrounds and input will be very important to the future of Clearwater.
Discussion ensued regarding the date and time of FRC meetings. It was suggested
changing the meeting to 7:30 a.m. to encourage members to attend more regularly. Ms.
Wilson will contact aU members to discuss the time and date for the next meeting.
The meeting adjourned at 9:15 a.m.
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Attest:
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oard Reporter
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