07/10/1997 (2)
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. .' Fiscal Review Committee Minutes
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FISCAL REVIEW COMMITTEE
CITY OF CLEARWATER
July 101 1997
Present:
Daniel Fleck
Janet MacNutt
Carol Warren (arrived 4:50 p.m,)
Dan Moran
Tina Wilson
Gwen Legters
Board Member
Board Member
Board Member
Board Member
Budget Director
Board Reporter
Budget Director Tina Wilson opened the meeting at 4:37 p,m, In the absence of a formal
agenda, Ms. Wilson provided an update of City events since the Committee's last meeting in
May, 1997. She highlighted effects of new City Manager Michael J. Roberto's arrival during the
budget preparation process, She noted the budget will focus on the City's vision statement.
The TRIM must be set and forwarded to the County by next Wednesday so It can be
advertised. Mr. Roberto will announce the new mUlage rate at Monday's work session. Budget
public hearings are scheduled for the regular City Commission meetings September 4 and 18,
1997. Enterprise operations are following their business plans, with annual updates due soon,
Performance measures and goals are not in the preliminary budget due to lack of time and
direction, but should be in the final budget. Consultants will update their materials regarding the
utility rate study. Water and sewer fund reworking should be finished by early Fall. Member
Warren was updated when she arrived,
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General discussion ensued regarding City Manager Roberto, his management style, and
new Assistant City Manager Rick Hedrick's duties, when he arrives from North Miami Beach,
Staff was requested to invite Mr, Roberto and Assistant City Manager Bob Keller to the next
meeting. schedules permitting.
Ms, Wilson will provide copies of the updated budget with changes highlighted, General
discussion ensued regarding the most recent rolloff financials, mid.year adjusted numbers for
the Gas Division, status of Harborview Center and its proposed catering operation, mid.year
General Fund status. changes to the retirement budget pool, how pensions are being set up,
and sick leave accrual modifications. Discussion ensued regarding the sick leave cap and how
it is paid. Discussion ensued regarding impacts from the decrease in anticipated Gas revenues
resulting from the recent mild winter,
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Discussion ensued regarding scheduling and conduct of future Fiscal Review Committee
meetings, Consensus was to change the meeting time to 8:00 a,m., on the second Thursday of
each month, Members who cannot attend will be expected to leave a voice mail for Ms. Wilson
prior to the meeting. It was indicated an agenda and time limits should be set and observed,
As the Committee did not want to elect a new chairperson before all five members are seated,
Ms. Wilson has reiterated her request for an appointment from Commissioner See I.
Several members were interested in seeing data from an investigation by the previous
Budget Review Committee regarding privatization or outsourcing of landscaping and other work
currently being handled by City Departments, Ms. Wilson felt it likely such information would be
outdated by now.
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Discussion returned to changes that will be happening under Mr. Roberto's administration.
, Ms. Wilson said he is listening and forming opinions now. He will not shy away from
reorganization and streamlining processes established under former City Manager Betty
Deptula's management. For ex.ample, format of the 1 aD-page quarterly report is under review.
A website will be created when time permits.' Difficulties of working with a small staff were
discussed.
. The meeting adjourned at 5:30 p.m.
a-P,l M..
al Review Committee
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Board Reporter
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