04/24/1997 (2)
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FRC
Fiscal Review Committee Minutes
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FISCAL REVIEW COMMITTEE
CITY OF CLEARWATER
. April 24, 1997
Present:
Daniel Fleck
Janet MacNutt
Carol Warren
Tina Wilson
Brenda Moses
Member
Member
Member
Budget Director
Board Reporter
Absent:
Daniel Moran
Member
Budget Director Tina Wilson called the meeting to order at 4:55 p.m. at the
Municipal Services Building, Clearwater, Florida. In order to provide continuity for research,
the items listed were not necessarily discussed in that order.
1. StrateQic Plannino Process/City Vision Statement
".,...'
Budget Director Tina Wilson explained that the City Commission has conducted a
series of 2-hour meetings throughout the City to present the City of Clearwater's Vision to
all employees. This is a concept that involves all City employees and residents. The plan
focuses on 6 particular strategies to help achieve the City Vision: 1) public safety; 2)
economic development; 3) tourism; 4) events and venues (special event activities); 5)
human resources; and 6) fiscal responsibility. Individual departments are working on
strategies to develop goals for the next 3 to 5 years. Ms. Wilson distributed and explained
a handout entitled "Fiscal Responsibility," which is part of a broad.based City Vision
strategy. Members were asked for their input. It was noted this information will be
presented to the City Commission at the May 5, 1997, worksession. FRC members
reviewed the information and remarked that the strategy was very well-thought out and
impressive. It was noted that providing quality, service, efficiency, and consideration will
make Clearwater a better place to live. Well-trained, wel!.educated employees will be a
priority to achiev~ment of the City Vision. Members felt that the strategies and Vision are
definitely a step in the right direction.
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It was noted the line item budgets are due to Ms. Wilson by the end of May for
review with the City Manager the first week of June. The County gives the City
preliminary tax estimates in May and final numbers in June. The City Commission will
determine preliminary millage for the City by June 14, 1997. A member remarked that all
citizens want the government to be run mean and lean. It was noted that the strategies
and concepts being developed are important to the success of the City Vision.
2. Selection of a New City Manaaer
Five candidates have been selected for the all-day interview process on Saturday.
Site visits will be scheduled for those candidates on the short list to narrow it down
further.
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3.
Utilitv Rate Study
Ms. Wilson distributed a handout on the Utility Rate Study as presented by Burton &
Associates, and as presented to the City Commission on February 20, 1997. The scope of
the study included water and wastewater, solid waste, stormwater, recycling, and
evaluation of rate structure and revenue sufficiency over a 5-year planning horizon.
Recommended changes were also included in the study. Members received a handout on
the 1995/96 pro forma results for the recycling fund. It was noted that this Board still has
time to review Phase I prior to implementation of Phase 2. Questions were asked about
comparative information of other cities, how the City bills for reclaimed water, and how
fixed service rates are calculated.
4. CGS {Clearwater Gas System)
FRC members had previously reviewed the Clearwater Gas System profiles.
Handouts distributed included performance indicators through February 1 997, and CGS
February 1997, Financial Statements. It was suggested that CGS staff be invited to a
future FRC meeting to explain any questions FRC members may have.
5. Adiournment
The meeting adjourned at 5:40 p.m.
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Chair, Fiscal Review Committee
Attest:
~u1A,!Ji~
oard Reporter
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