11/14/1996 (2)
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FRC
Fiscal Review Committee Minutes '
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FISCAL REVIEW COMMITTEE
CITY OF CLEARWATER
November 14, 1 996
Present:
John Rich
Daniel Fleck
Janet MacNutt
Carol Warren
Daniel Moran
Tina Wilson
Brenda Moses
Chair
Member
Member
Member
Member
Budget Director
Board Reporter
Chair Rich called the meeting to order at 4:40 p.m. at the Municipal Services
Building, Clearwater, Florida. In order to provide continuity for research, the items are
listed in agenda order but were not necessarily discussed in that order.
Member Moran moved to approve the minutes of May 9, 1996, September 12,
1996, and October 10, 1996 as submitted in writing to each member. The motion was
duly seconded and carried unanimously.
Develop Committee Mission Statements. Goals. etc.
()
Discussion ensued regarding a mission statement for the FRC (Fiscal Review
Committee). Members agreed the following will be the official FRC mission statement:
If As directed by the City Commission, the Fiscal Review Committee will review operations
of City departments, providing assistance and recommendations to define and achieve
measurable goals of performance."
Budget Director, Tina Wilson, distributed 1} 1996~ 1999 CGS (Clearwater Gas
System) Marketing and Communication Plan; 2) results of key CGS performance indicator
for FY 1995/96; 3} September 1996 CGS financial statements and performance indicators;
4) action agenda - meeting of October 17, 1996; and 5) committee minutes of May 9,
1996, September 12, 1996 and October 10, 1996 for approval. Discussion ensued
regarding the FRC's review of CGS' marketing plan. It was noted there were mathematical
errors in several areas of the CGS marketing plan. No specific goals or methods to achieve
them were cited. A question was asked about the benefit of hiring outside sources to
conduct a comprehensive market survey costing approximately $43,900. Target service
areas were not defined and CGS did not identify key issues, such as the benefit of using
gas versus electric service. A remark was made that the process of goal setting and the
criteria being formulated to identify and achieve measurable departmental goals is relatively
new. Departments are refining the process. Various other issues regarding the CGS
marketing plan were discussed, and it was suggested the FRC invite Mr. Warrington and
his staff to an FRC meeting to discuss and clarify the FRC's questions.
Report to City Cor:pmission Scheduled for November 21. 1996
:.J
Ms. Wilson distributed a brief synopsis of the history of this Committee. Chair Rich
will prepare a report for presentation to the City Commission on November 21, 1996.
mFRCll.96
1
11/14/96
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The meeting adjourned at 6:00 p.m.'
The next meeting, of the Fiscal Review Committee is scheduled for December 19,
1996 at 4:30 p.m. at the Municipal Services Building, Clearwater, Florida.
Attest:
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~d4 7rr/)Jgo
Board ReP9rter
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