09/12/1996 (2)
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FRC
Fiscal Review Committee Minutes
Date
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FISCAL REVIEW COMMITTEE
CITY OF CLEARWATER
September 12, 1996
Present:
John Rich
Daniel Moran
Carol Warren
Janet MacNutt
Daniel Fleck
Tina Wilson
Brenda Moses
Chair
Membef
Member
Member
Member
Budget Director
Board Reporter
The meeting was called to order at 4:33 p.m. at the Municipal Services
Building, 100 S. Myrtle Av'enue, Clearwater, Florida. In order to provide continuity
for research, the items listed were not necessarily discussed in that order.
Members discussed the direction of the IFRC} Fiscal Review Committee. The
FRC is a budget review committee, which also reviews various other City issues and
business plans. 'Budget Director Tina Wilson will supply FRC members with
Commission agendas. When the FRC mission statement is finalized, copies will be
sent to all departments.
Ms. Wilson said review of the air park business plan may be on the next FRC
'f@.& agp.nda. The gas management and utility fate studies are not ready for review. It
(~r1 was noted H8rbormaster Bill Held's business plan was very impressive and clear.
The eGS (Clearwater Gas System) business plan is complex. The results of the gas
management report may be helpful before further review of CGS. CGS hired a
computer programmer to ensure full utilization of the computer system. In response
to a remark, Ms. Wilson said the City has excellent staff and everyone is helpful in
providing information to the FRC.
It was suggested by Committee members that the FRC review: 1 )
downtown lake options; 21 plans tor downtown economic development; 3~
Harborview Center operations; 4) need for a downtown hotel; 5) the CRA; 6) the
DDB (Downtown Development Board); 7) Penny for Pinellas allocations; and 8) the
proposed new bridge. It was requested after the Police Department is settled into
the new building, they speak with the FRC regarding current projects and new
enhancements. FRC field trips to various locations related to specific issues were
suggested.
A question was asked should the CRA and the Downtown Development
Board merge, how funds would be spent, and if they would have a common goal
with separate responsibilities. Ms. Wilson said Deputy City Manager, Kathy Rice,
has been maintaining the CRA on an interim basis since Mr. Gozza and his assistant
resigned. It was noted downtown residents and business owners pay one mill for
the privilege of owning property in the downtown area.
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The downtown lake was discussed. A full-fledged lake would cost $30
million to $ 59 million, and a scaled down lake would cost significantly less.
mFRC09.96
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09/12/96
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The proposed new bridge was represented by a model developed by USF
(University of South Florida} architectural graduate students, and displayed in
Commission Chambers for public view. The model was very well done and very
well received.
In answer to a remark regarding promotional events at the Harborview
Center, it was noted the HBrborview Center's Facilities Manager advertises and
implements various promotions at the Center. A percentage of the management
company's income is derived from City-sponsored events. Ms. Wilson will provide
information on the Harborview Center to FRC members at a forthcoming meeting.
Trade shows and other events are anticipated I and future promotions will increase
public awareness of the Center. A marquee displaying current events at the Center
is anticipated.
Ms. Wilson said departmental budgets are adopted in September. The
opportune time to review proposed budgets is during spring months, however they
are not always complete at that time.
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Although the Marina and Pier 60 operations were reviewed at a previous FRC
meeting, a question arose about profit goals. Ms. Wilson said the two operations
arc service-oriented operations geared toward providing a good service to the
community. She noted Pier 60 will become a general fund operation in the new
fiscal year. Any profits realized for the two operations have been used to maintain
facilities.
A question regarding FRC recommendations was addressed. Ms. Wilson
presents all recommendations to the Commission for their consideration. She noted
the FRC is required to present an annual report to the Commission in November of
1996. The report shall include prior, current and future plans of the FRC. This topic
will be further discussed at the next meeting.
Mr. Rich indicated his interest in other city governments' Fiscal Review
Committees. He will contact other cities to obtain information on committee goals
and procedures.
Ms. Wilson will supply FRC members with all City departmental goals and
mission statements. She noted the Budget office gathers information and reviews
quarterly goals for all departments. Some goals are numerical measurements and
others are specific actions. Ms. Wilson gave examples of her goals.
The minutes of May 16, 1996, May 28, 1996, and August 1, 1996 were
reviewed. Ms. Warren moved to approve the minutes of May 16, 1996 as
submitted in writing to each member. The motion was duly seconded and carried
unanimously.
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Ms. Warren moved to approve the minutes of May 28, 1996 as submitted in
writing to each member. The motion was dUly seconded and carried unanimously.
mFRC09.96
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09/12/96
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Ms. Warren moved to approve the minutes of August 1, 1996 as submitted
in writing to each member. The motion was duly seconded and carried
unanimously.
The next FRC meeting is scheduled for October 10, 1996 at 4:30 p.m. in the
Municipal Services Building, 100 S. Myrtle Avenue, Clearwater, Florida. Ms. Warren
indicated she would be out of town and would not attend the next meeting.
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The meeting adjourned at 5:30 p.m.
Attest:
~fYl.flJYl
Board Reporter
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mFRC09.96
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