02/02/1994 (2)
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'CHARTER
'REVIEW
COMMITTEE
MINUTES
Date'
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CHARTER REVIEW COMMITTEE MEETING
February 2, 1994
The Charter Review Committee met at City Hall, on Wednesday, February 2, 1994 at
2:00 p.m., with the following members present:
Anne Garris
Joe Evich
Gerald Figurski
Kenneth Hamilton
Jerry Lancaster
AI Lijewski
Curlee Rivers
Karen Seel
Tony Salmon
Les Smout
Also present:
Rita Garvey
Betty Deptula
Denise Wilson
Cynthia E. Goudeau
Mary K. Diana
Mayor
Interim City Manager
Assistant to City Manager-Office
City Clerk
Assistant City Clerk
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Mayor Garvey welcomed the Charter Review Committee members. Interim City
Manager Betty Deptula introduced staff members that would be assisting the Committee
members. She said City staff would be available to answer questions and perform research
for the Committee. Ms. Deptula said she will be presenting a "white paper" of issues City
staff would like to bring to the Committee's attention in approximately 10 days.
Member Lijewski asked if anyone had prior oA\1erienc:e with the Charter Review
-:ommittee and suggested appointing Member Garris as t.)mporcry chairman. She declined
indicBting she did not feel she had enough experience in this area. She recommended Member
Figurski.
Member Lijewski moved to appoint Gerald Figurski as Chairman. The motion was duly
seconded and carried unanimously.
City Clerk Cynthia Goudeau reviewed the provisicn:: of the Sunshine Law. She
emphasized the importance of there being no private communication between members to
discuss any of the issues that would be coming before the them. Ms. Goudeau noted
today is an organizational meeting for the members to decide when and how often they wish
to meet. .
Ms. Garris asked if committee correspondence can be handled in the same manner as
Commission mail and Ms. Goudeau said all correspondence can be sent to the City Clerk
Department for distribution to all members.
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Member Evich requested more detailed information regarding the Sunshine Law and
a copy of F.S. Chapter 166 regarding Home Rule Powers.
Member Figurski asked if a financial disclosure form is required. The City Clerk
responded this committee is not subject to filing this form as they are purely advisory and
have no fiduciary responsibilities.
Member Figurski asked when the committee's final report is due. The City Clerk
responded the Commission would like the committee's recommendations by July 15, 1994.
The Commission felt this date would allow enough time for them to review the report and
have ordinance readings to make the County's November ballot.
Member Hamilton found the time frame to be somewhat tight for such an important
task as revieWing the charter. He indicated he would prefer putting the questions on the
March 1995 ballot. Ms. Goudeau pointed out the Commission wanted to have the changes
in place before the election in March. Mr. Hamilton felt the recommended charter changes
should be a campaign issue for those running for office in March.
Member Evich questioned whether the committee was bound by the deadline imposed,
as a deadline was not specified in the charter.
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Member Evich moved that the Committee agrees to have the Committee's
recommendations to the Commission by the July 15, 1994 deadline, and if the committee
review is not completed by then, to ask the Commission for an extension. The motion was
duly seconded and carried unanimously.
Discussion ensued in regard to defining the issues at the next meeting and a question
was raised as to how public input should be solicited.
Member Lancaster felt a brief resume of each of the committee members would be
beneficial and said he would like to know what each member considers to be key issues.
Member Hamilton asked the intrOductions be made at today's meeting. He requested
the key items of discussion by the previous Charter Review Committee. Each member
presented a brief background introduction.
Member Figurski questioned how issues should be brought to the committee. Member
Evich said Commissioner Thomas had outlined his thoughts in writing and distributed them.
Member Evich suggested round table discussions to decide the approach.
Member Garris questioned whether there should be public input first. She said she
would like to see ideas in writing.
Member Salmon asked if model charters on City Manager and Strong Mayor forms of
government could be made available. He felt a discussion on the pros and cons of each will
be helpful.
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Member Figurski suggested getting charters from the Cities of Tampa and St.
Petersburg.
Discussion ensued in regard to having two professors from the University of South
Florida come to a meeting and present the pros and cons of the different forms of
government.
Member Rivers requested information regarding the merits and mechanics of single
member districts. Member Garris recommended having a Mayor chosen annually from five
elected commissioners.
Member Seel requested a survey of like size cities to Clearwater regarding what type
of governments they have. Member Lancaster felt the cities of St. Petersburg and Tampa
should not be used as a comparison as they are not' comparable in size to the City of
Clearwater.
Ms. Goudeau noted the Florida League of Cities has a model charter. She said in 1978
the City charter was formatted after the model charter indicating the City charter was very
lengthy prior to that.
Discussion ensued in regard to meetings of the Committee and consensus was to meet
every second and fourth Thursday of the month at 7:00 p.m. Mr. Lijl=)wski pointed out his
business will keep him from attending the meetings most of March.
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Member Evich asked if the staff's white paper would include City Attorney items. Ms.
Deptula responded the City Attorney would be preparing his own.
Discussion ensued regarding what will be discussed at upcoming. meetings. Ms.
Deptula said she will try to schedule the presentations by the professors from USF on the two
forms of government for February 10 and staff's white paper for February 24.
Member Seel requested a survey prepared by the Florida League of Cities on cities
comparable to the size of Clearwater for February 10.
Discussion ensued in regard to the time and location for the public hearing to receive
citizen input and how this input would be solicited. The City Clerk said a newspaper
advertisement could be prepared asking citizens to submit their input in writing through the
City Clerk Department. She said a display ad could be done informing citizens of the date of
the public hearing. Ms. Deptula felt a stuffer placed in utility bills could be used to reach the
citizens.
Discussion ensued regarding when to hold the public hearing for citizen input and
consensus of the Committee was to schedule it at their March 10th meeting.
Member Evich suggested appointing a Vice-Chairman. Member Hamilton moved to
appoint Jerry Lancaster as Vice-Chairman. The motion was duly seconded and carried
unanimously.
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Discussion ensued regarding meeting the Commission deadline of July 15th. Member
Hamilton said he did not want to have to rush to meet that deadline. He felt the charter
, should be a campaign issue. Member Evich felt the objective of the Committee was not to
have a charter that would be a campaign platform and the majority of the Committee agreed.
A request was made for the meeting minutes of the previous Charter Review
Committee.
Discussion ensued regarding the Supervisor of Election's deadline for receiving ballot
language. The City Clerk pointed out the length of the ballot questions is limited.
Member Hamilton asked who would establish the title of the ballot questions. The City
Clerk responded the City Attorney would draft the titles based on the Committee's
recommendations. In response to a Question, it was indicated the Commi~sjon decides
whether or not to accept what is recommended by the CRC.
Discussion ensued regarding when the Committee members shauld have their lists
regarding charter items to be addressed and a deadline of February 17th was established to
allaw time for distribution to have ready for the February 24th meeting.
Discussion ensued regarding Article IX Fiscal Management Procedure regarding $1
million projects and the need far this article to bo addressed citing the City Hall project as an
example.
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Member Salman asked the members ta prioritize their lists and to bring forward three
issues for discussion on February 10th. Concern was expressed it will be difficult for the
Committee to reach a consensus if the presentations are limited.
Discussion ensued whether the intent is to bring the issues to closure as they are
discussed or leave them open until the end. Mr. Figurski felt to the extent they could be,
closure on issues would be better.
A request was made to solicit input from the City Advisory Boards. The City Clerk said
she would send a memorandum to them indicating the CRe welcomes their input.
The meeting adjourned at 3:00 p.m.
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Attest:
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