AGREEMENT - EMERGENCY HOUSING PROGRAM
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AGREEMENT
This Funds Agreement is made and entered into this J 9"""" day of ~~ . ffl~etween
the City of Clearwater, hereinafter referred to as the City, and REL~MMuNrrY
SERVICES, INC. - EMERGENCY HOUSING PROGRAM hereinafter referred to as the Agenq.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
emergency housing to those who would not otherwise have housing; and
WHEREAS, the City desires to help those in need of emergency housing by providing funding for
such services; and
WHEREAS, the Agency provides emergency housing and operates in the City;
NOW, THEREFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of 12 months commencing on the 1st day
of October, 1997, and continuing through the 30th day of September, 1998, (the
Tennination Date), unless earlier terminated under the terms of this agreement.
ARTICLE ll. RFSPONSffill.JTIES OF THE AGENCY
1. Services to be Provided. The Agency shall provide emergency housing services in
accordance with the proposal submitted by the Agency and approved by the City, which is
incorporated herein by reference.
2. Area to be Served. Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed during
the term of this agreement.
3. Scheduled Reports of Agency Activities. The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service, and
commentary on the viability, effectiveness, and trends affecting the program.
4. Use and Disposition of Funds Received. Funds received by the Agency from the City
shall be used to pay for emergency housing. Funds existing and not used for this purpose at
the end of the term of this agreement term shall be deemed excess to the intended purpose
and shall be returned to the City.
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5. Creation, Use and Maintenance of Financial Records.
8. Creation of Records. Agency shall create, maintain and make accessible to
authorized City representatives such financial and accounting records, books,
documents, policies, practices, and procedures necessary to reflect fully the financial
activities of the Agency. Such records shall be available and accessible at all times
for inspection, review, or audit by authorized City personnel.
b. Use of Records. Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper and
prudent stewardship and use of the monies received through this agreement.
c. Maintenance of Records. All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination. Notwithstanding any other provision of this agreement, during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
8. No Exclusion from Use. No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, handicap, age, or
national origin.
b. No Exclusion from Hire. In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject to
discrimination on the grounds of, or otherwise be subjected to discrimination on the
grounds of race, color, religion, sex, handicap,age, or national origin.
c. Inclusion in Subcontracts. The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved sub-
contracts.
d. Breach of Nondiscrimination Covenants. In the event of conclusive evidence
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification. The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed and
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all liability therefore, and shall defend, indemnify, and hold harmless the City, its officers,
agents, and employees from and against any and all claims of loss, liability, and damages of
whatever nature, to persons and property, including, without limiting the generality of the
foregoing, death of any person and loss of the use of any property, except claims arising
from the negligence or willful misconduct of the City or City's agents or employees. This
includes, but is not limited to, matters arising out of or claimed to have been caused by or
in any manner related to the Agency's activities or those of any approved or unapproved
invitee, contractor, subcontractor, or other person approved, authorized, or pennitted by.the
Agency in or about its premises whether or not based on negligence.
ARTICLE ill. RESPONSffiILITIES OF THE CITY
1. Grant of Funds. The City agrees to provide a total grant of $5,020.00 to fund the
program in accordance with this agreement.
2. Payments. The total amount requested will be paid by the City to the Agency within 30
days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and
may not be changed, modified or discharged except by written Amendment dilly executed
by both parties. No representations or warranties by either party shall be binding unless
expressed herein or in a dilly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause. Failure to adhere to any of the provisions of this agreement in material
respect shall constitute cause for termination. This agreement may be terminated with 30
day notice.
2. Disposition of Fund Monies. In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall be
conclusively deemed to have been received by a party hereto on the date it is hand-delivered
to such party at the address indicated below (or at such other address as such party shall
specify to the other party in writing), or if sent by registered or certified mail (postage
prepaid), on the fifth (5th) business day after the day on which such notice is mailed and
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properly addressed.
1. If to Agency, addressed to:
Emergency Housing ~- ~ 4t
1552 S. Myrtle ,,;V
Clearwater, FL 33755 ~
2. If to City, addressed to:
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Grants Coordinator
Human Relations Department
P.O. Box 4748
Clearwater, FL 34618-4748
ARTICLE Vll. EFFECTIVE DATE
The effective date of this agreement shall be as of the first day of October, 1997.
IN WTINESS WHEREOF, the parties hereto have set their hands and seals this
Icr4l-...day of ~.bu_ , 1997.
tJLed:
Mayor-Commissioner
Approved as to form and legal sufficiency:
~c~
John Carassas, Assistant City Attorney
W. itnesses as to Agen~r
1?~-()~
()<L.Ut$~
CITY OF CLEARWATER, FLORIDA
By: ~
City Manager
Attest:
Attest: l J
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CITY OF CLEARWATER
SOCIAL SERVICES GRANT
PROJECT APPLICATION FORM
Phone: (813) 562-4060 for assistance
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A. Application Information
Applicant:
(Sponsor/Developer)
organization Name:
(If different)
Address:
city; State; Zip
Telephone Number:
Contact Person:
Title:
Telephone Number:
Period for which funds
are being requested:
Si9nature~.€.~ .
Date S- ('2" / 7' ')
NOTE:
Due: May 29, 1997
Emergencv Housina Program
Reliaious Community Services
1552 South Myrtle Avenue
Clearwater. FL 34616 (33756)
(813) 446-5964
Ruth Greenslade
Program Director
Same as above
10/1/97 - 9/30/98
Ray Mvers
Board of Directors Chairperson
The City of Clearwater reserves the right to fund applicants at a
level lower than requested.
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B.
Activity (Check One)
Adult Crime
Child Abuse
Elderly
Hunger
.l
Juvenile Crime
Physical Illness
Parenting
Adolescents
Substances Abuse
Unsupervised
Children
Youth Development
Other
(Describe Below)
x
Homeless families with children.
NOTE: The RCS Emergency Housing program helps to arrest
or prevent many of the social problems listed above
in our client families by improving their ability to
cope w~th difficult parenting issues and by showing
them how to become and remain self-sufficient.
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C. AMOUNT OF FUNDING CURRENTLY REQUESTED:
(Not to exceed $10,000)
$6.600
D. SPECIFICALLY FOR WHAT WILL THIS MONEY BE USED.
(Line item budget for this amount)
Handica access and ex ansion of ro ram services. Work includes buildin
. ' . h d
a wheelcha1r ram and turnaround deck enclos1n a orc an
artitionin
a larqe room inside to create work space for a neW client educator. Cost
estimate
roved contractor
chitect fees.
100
for ram and deck' and
o 5 to erect a wal
extend ductwork. modifv liqht fixtures. and install floor coverinq.
(price includes all materials.)
E. BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND UTILIZING THIS
GRANT.
ater
is
proiect to meet our clients' needs for intensive personal auidance in
manaqinq their finances and raisinq healthv children. RCS has approved
a but we
position. This buildinq modification will enclose wasted space. create a
access.
F. BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION.
RCS
an 8-week
lies with
children. an opportunitv to stabilize after eviction and qet on their
feet. The proqram provides food. clothinq and shelter. helps parents find
iob traininq and emplovment. refers clients to other communitv service and
housinq proaram8. with fuqdinq of this proposal, it can also provide one-
to-one reinforcement of necessarY life skills.
NOTE: The office area is the only part of Emergency Housing not in com-
pliance with the Americans with Disabilities Act.
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G.
NUMBER OF CLIENTS SERVED BY THIS PROGRAM.
200 adults. 380 children = 580 clients (150 families)
H.
PERCENTAGE OF THESE CLIENTS WHO ARE CITIZENS OF CLEARWATER.
50%
I.
CURRENT OVERALL ORGANIZATION BUDGET (PLEASE ATTACH).
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Attached
J.
IF THIS IS START UP OR MATCHING MONEY, SPECIFY THE DETAILS ie:
WICH AGENCY OR ORGANIZATION WILL PROVIDE THE MATCH, THE
REQUIREMENTS AND THE AMOUNT OF THE MATCH.
N/A
NOTE: While the funds are not requested as start-up or
match. funding of this proposal will provide work space
for one new position paying approximately $20.000 per year.
thereby leveraging a siqnificant amount of money to benefit
the City of Clearwater.
K.
IS YOUR AGENCY A REGISTERED 501(C)(3) NON-PROFIT AGENCY OR IN
THE PROCESS OF BECOMING ONE.
Yes. registered.
L.
DOES YOUR FACILITY HAVE OR IS IT IN THE PROCESS OF ACQUIRING THE
APPROPRIATE LICENSURE FOR THE DELIVERY OF THE SERVICES DESCRIBED
IN THIS APPLICATION.
Has been appropriately licensed and delivering the described
s~rvices since 1967.
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EMERGENCY HOUSING BUDGET, FY 96-97
ITEM
TOTAL
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Salaries
FICA
Medicare
Worker Comp
Retirement
Unemployment Tax
Health Insmance
Dental Insmance
Life Insurance
82,128
5,106
1,194
1,631
2,464
851
7,327
1,044
558
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Advertising 100
Casual Labor 500
Casualty Insurance 9,838
Child Care 16,800
Client Assistance 1,450
Conferences/Training 350
Educational Materials 0
Food Purchased 1,500
Licenses and Taxes 100
Maintenance and Repair 11,750
Miscellaneous 1,000
Motor Vehicles 480
Office Supplies 1,400
Operating Supplies 5,000
Pest Control 850
Postage 500
hmting 100
Professional Fees 2,500
Telephone 2,800
Tools and Equipment 1,500
Travel 225'
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Capital Expense 7,150
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