PROVIDE EMERGENCY HOUSING TO THOSE IN NEED
AGREEMENT
This Funds Agreement is made and entered into between the City of Clearwater, hereinafter
referred to as the City, and Religious Community Services, Inc. Grace House, hereinafter referred
to as the Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
emergency housing to those who would not otherwise have a means to fill these needs; and
WHEREAS, the City desires to help those in need by providing funding for the above services;
and
WHEREAS, the Agency provides such services and operates in the City;
NOW, THERFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of 12 months commencing on the 15t day of
October, 2000 and continuing through the 30th day of September, 2001 (the Termination Date)
unless earlier terminated under the terms of this agreement.
ARTICLE II. RESPONSIBILITIES OF THE AGENCY
I. Services to be Provided: The Agency shall provide the above stated service in
accordance with the proposal submitted by the Agency and approved by the City, which
is attached and incorporated herein by reference.
2. Area to be Served: Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during he term of this agreement.
3. Scheduled Reports of Agency Activities: The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement by October 31, 2001. Each report is to identify the
number of clients served, the costs of such service, and commentary on the viability,
effectiveness, results of measurable goals and objectives as set out in the agency's
proposal, and trends affecting the program. The agency will also provide a copy of its
most recent independent financial audit.
4. Use and Disposition of Funds Received: Funds received by the Agency from the City
shall be used to pay for the above services as further described in the grant proposal
submitted by the Agency to the City. Funds existing and not used for this purpose at the
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end of this agreement term shall be deemed excess to the intended purpose and shall be
returned to the City.
5. Creation, Use, and Maintenance of Financial Records:
a) Creation of Records: Agency shall create and maintain financial and accounting
records, books, documents, policies, practices, procedures and any information
necessary to reflect fully the financial activities of the Agency. Such records shall
be available and accessible at all times for inspection, review, or audit by
authorized City representatives.
b) Use of Records: Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c) Maintenance of Records: All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination: Notwithstanding any other provisions of this agreement during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a) No Exclusion from Use: No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, age, national origin, or
disability.
b) No Exclusion from Hire: In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject to
discrimination on the grounds of or otherwise be subjected to discrimination on
the grounds of race, color, religion, sex, age, national origin, or disability.
c) Inclusion in Subcontracts: The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts.
d) Breach of Nondiscrimination Covenants: In the event of conclusive evidenced
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification: The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims ofloss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
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generality of the foregoing, death of any person and loss of the use of any property, except
claims arising from the negligence or willful misconduct of the City or City's agents or
employees. This includes, but is not limited to matters arising out of or claimed to have
been caused by or in any manner related to the Agency's activities or those of any
approved or unapproved invitee, contractor, subcontractor, or other person approved,
authorized, or permitted by the Agency in or about its premises whether or not based on
negligence
ARTICLE III. RESPONSIBILITIES OF THE CITY
1. Grant of Funds: The City agrees to provide a total grant of $3,771.00 to fund the
program in accordance with this agreement and subject to City Commission budget
approval.
2. Payments: The total amount requested will be paid by the City to the Agency within 30
days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not
be changed, modified, or discharged except by written Amendment duly executed by both
parties. No representations or warranties by either party shall be binding unless expressed herein
or in a duly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause: Failure to adhere to any of the provisions of this agreement as determined by
the City shall constitute cause for termination. This agreement may by terminated with 5
days notice without any further obligation by City.
2. Disposition of Fund Monies: In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall be
conclusively deemed to have been received by a party hereto on the date it is hand-delivered to
such party at the address indicated below (or at such other address as such party shall specify to
the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth
(5th) business day after the day on which such notice is mailed and properly addressed.
1. If to City, addressed to Grants Coordinator, Human Relations Department, P.O Box 4748,
Clearwater, FL 33758
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2. If to Agency, addressed to RCS Grace House 1552 S. Myrtle Avenue, Clearwater, FL
33756.
ARTICLE VII. EFFECTIVE DATE
The effective date of this agreement shall be as of the first day of October, 2000.
.IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
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day of ~ttQ,~
,2001.
CITY OF CLEARWATER, FLORIDA
Countersigned:
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Approved as to form:
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Pamela K. Akin,'City Attorney
Attest:
Witnesses as to Agency:
Agt\nltY\
BY:W
President
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CITY OF CLEARWATER
SOCIAL SERVICES GRANT
PROJECT APPLICATION FORM
Phone: (727) 562-4060 for assistance
Due: January 26, 2001
A. Application Information
Jl.pplicant:
(Sponsor/Developer)
Grace House
Religious Community Services
Organization Name:
(If different)
City; State; Zip
1552 S. Myrtle Av.
Clearwater, F1 33756
Address:
Telephone Number:
(727) 446-5964
Contact Person:
Lisa Hughes
Title:
Program Director
Telephone Number:
same as above
Period for which funds
are being requested:
10-1-00 - 9-30-01
~ William T. Trautwein
Board President
WL~~.:-
Board of Directors Chairperson
Signature
Date
1-16-01
NOTE:
The City of Clearwater reserves the right to fund applicants at a
level lower than requested.
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B. Acth'jt)' (Check One)
Adult Crime
Child Abuse
Elderly
Hunger
Ju\'enile Crime
Physical Dlness
Parenting
Adolesc.ents
Substanc.es Abuse
17nsuperyi sed
Children
Youth Deyelopment
Other
(Describe Below) X
.... .
Homeless families with children.
~OTE: The RCS Grace House Dro~m he]Ds to arrest or prevent manv oflhe social
oroblems listed aho,'e i., our cJient families bv imDro,'im~ their abilitv to co e
\1,ith difficult "Clarentim! issues and bv showin2 them how to become and
remain self-sufficient.
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C. AMOUNT OF FUNDING CURRENTLY REQUESTED:
(Not to exceed $10,000)
$7,000.00
D. SPECIFICALLY FOR WHAT WILL THIS MONEY BE USED.
(Line item budget for this amount)
Maintenance and repair expenses. Maintenance and reoair exoenses
including pest control maintenance and re air of a liances
s oves and refrigerators), lawn maintenance, general maintenance
and upkeep of apartments ,grounds, office etc.. includinq supplies
necessary. Projected cost of expense:$7,000.00
E. BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND UTILIZING THIS
GRANT.
(See proqram discription below). Maintenancp- and repajr expenses
F. BRIEF DESCRIPTION OF YOUR OVERALL ORGANcrZATION.
RCS Grace House is the first step in upper Pinellas County's
continuum of services to the homeless_ Grace House is an
8-week program that has provided services to homeless families
with children since 1972. The program provides almost every-
thing the families need during their stay-no cost shelter and
utilities, food, personal and dental hygiene items, baby items,
toiletries, cleaning supplies, bus passes, etc. By providing
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F. BRIEF DESCRIPTION OF OVERALL ORGINAZATION (cont.)
for their immediate needs of shelter, essential support services
and supplies this program allows families to accumulate
earnings for their move into permanent housing, thus allowing
them to quickly and easily return to self-sufficiency.
4. (a)
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G. NUMBER OF CLIENTS SERVED BY THIS PROGRAM.
400 or more adults and children per year.
H. PERCENTAGE OF THESE CLIENTS WHO ARE CITIZENS OF CLEARWATER.
50%
I. CURRENT OVERALL ORGANIZATION BUDGET (PLEASE ATTACH) .
See ATTACHMENT 1
J. IF THIS IS START UP OR MATCHING MONEY, SPECIFY THE DETAILS
i.e.:
WHICH AGENCY OR ORGANIZATION WILL PROVIDE THE MATCH, THE
REQt71:REMENTS AND THE AMOUNT OP THE MATCH.
N/A
K. IS YOUR AGENCY A REGISTERED 501 (C) (3) NON-PROFIT AGENCY OR IN
THE PROCESS OF BECOMING ONE.
Yes, registered.
L. DOES YOUR FACILITY HAVE OR IS IT IN THE PROCESS OF ACQUIRING
THE APPROPRIATE LICENSURE FOR THE DELIVERY OF THE SERVICES
DESCRIBED IN THIS APPLICATION.
N/A
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M. HAS. YOUR ORGANIZATION RECEIVED OR IS IT EXPECTING TO RECEIVE
FUNDING (WHETHER CASH OR IN-KIND CONTRIBUTIONS) FROM THE CITY
OF CLEARWATER DURING THE FISCAL YEAR FROM OCTOBER 1, 2000
THROUGH SEPTEMBER 30, 2001?
YES -X-.
IF YES, PLEASE EXPLAIN:
NO
Res Grace House win. submit an aDDlication for fundinq from the
City of Clearwater Housing Division Community Development Block
~rant_
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Religious Community Senrices
Grace House Program
Measurable Objective
FY 2000 - 2001
1. Ninety percent (90%) of families who remain in the program for eight weeks
will have secured housing by the time of program completion as measured by
case records. Case records shall be reviewed at the end of the fiscal year for
all families completing service during the fiscal year.
1,)0
9/30100
Religious Community Services, Inc.-Grace House
FYE 9130101 Operating Budget
Grace House Total COC DOE FEMA JWB PC-ESG PCSA Unresfd.
end Revenue
ResIrlc:t8d SUo. & Rev.
Citv of CIwr. ConsoHdated Plan 12000 12000
DOE-Milk 500 500
FEMA 10787 10787
JWB 42574 42574
Pinellas County - ESG 19000 19000
PCSA 25000 25000
Total Resfd. Sup. & Rev. 109861 12000 500 10787 42574 19000 25000 0
Unl'8lltricted Suo.. & Rev.
Contributions 25000 25000
Fundraising Proiects 0 0
Neumann- Investment Income 15000 15000
Neumann-ODeratina Reserve 30000 30000
RCS G&A Allocation 26388 26388
RCS Program Support A1loc. 27643 27643
Total UMlSfd. SUp. & Rev. 124031 0 0 0 0 0 0 124031
Total SUpport & Revenue 233892 12000 500 10787 42574 19000 25000 124031
Exoenses
Pavroll
Salaries 117638 22500 2??oo 75136
FICA 7293 1395 1240 4858
Medicare 1706 326 290 1090
Workman Como. Ins. 1541 295 262 984
Retirement 2804 508 450 1848
State Unemolovrnent Tax 161 32 32 97
Health Ins. 10915 2183 2183 8549
Dental Ins. 1421 284 284 853
Ufe Ins. 594 119 119 358
Subtotal Payroll Expenses 144071 0 0 0 27640 0 24860 91571
Payroll Transfer from TS 2906 2906
Payroll Transfar to SS (26178) (26176)
Total Payroll Expenses 120801 0 0 0 27640 0 24860 6~gs
Ooeratl lIS
Casual Labor 100 100
Casualtv Ins. 9003 9003 0
Child Care 12000 12000 0
Client Assistance 2000 2000 0
Conference 400 400
Education 250 250
Food 8000 500 7500
Ucenses and Taxes 100 100
Maintenance and Reoairs 12000 12000 0
Miscellaneous 900 900
Motor Vehicle 500 500
Office SuoDlies 500 500
Ooeratina Exoenses 2000 1784 216
Personnel Recruitina 300 300
Pest Control 300 300
Postaae 300 300
Printina 200 200
ProfessionalFeea 2000 2000
Public Awareness 0 0
ReS G&A Allocation 26388 26388
SecuritY 2800 2800
Teleohone 3000 3000
Tools and Eauioment 750 750
Travel 300 300
Utilities 24500 19000 5500
Total Operating Expenses 108591 12000 500 10787 14000 19000 0 52304
Capital
Additions to Prooertv & EQuID. 4500 4500
Reserve for Equip.Replacement 0 0
Total Capital Expenses 4500 0 0 0 0 0 0 4500
Total Expenses 233892 12000 500 10787 41640 19000 24860 122199
Budget Reservel(Deficlt) 0 0 0 0 934 0 140 1832
MEMO: Depreciation 28000 0 0 0 0 0 0 28000
Approved by Executive Committee September 12. 2000
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:JlKlFIED_FUNDING AfPLICA TmN
To: (fuDder)~i ty of Clearwater
Social Services
Applicant Information (print or II'De):
For time period of: October 1, 2000 to
September 30, 2001
Legal Name of Organization: Reliqious Canmuni tv Services, Inc.
Complete Address: 1855 Highland Avenue SOUth
Clearwater, FL 33756
Phone ( )727-584-3528
Fax ( ) 727-587-7747
""Mail
~ rcs-inc@mindsprina.cam
Federal Tax IdentificatioD Number: 59-1309186
Contact Person:
Ron Dickman
Tide: Executive Director
Organization Type: _Public _Private..!.. Non-profit _ Other
Senice Area: .i.. County _ City of
Other
Agency currently funded by ( check aD that apply):
_ St. Petersburg -2L Florida Dept. of Children & Families
~ Clearwater -2L Florida Dept. of Justice
..X- Largo ~ PineDas County Foundation (pending)
.lL Pinellas County -L ADegany Franciscan Foundation
_ Area Agency on Aging ~ Eckerd Family Foundation
-x- Juvenile Welfare Bd. ...L Other: HUn. u_~_n A. - n (") R
.1L United Way
Certifications: (1) U required to register lor solicitation ol fDDds, is the Agency currently
registered with the State? l Yes _ No The County? .1L Yes _ No
(2) U incorporated, has the AgencyADDual Report been IDed with the Florida
Secretary of State? ..,jL Yes _No
Name and Title of Agency Representative submitting this lDDding request:
Lisa Hughes
Program Director - Grace House of RCS
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of Agency Director (senior stBfrmember) or Board Chair:
(Executive Director)
Received in lunder's office by:
:Date:
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BOARD OF DmECTORS -# required in Bv Laws = UP to 21
NAME/OffiCER
OCCUP A nON
AREA OF EXPERTISE
, RACE/GENDER
RELIGIOUS COMMUNITY SERVICES
2001-02 BOARD OF DIRECTORS
NAME/OFFICER OCCUPATION AREA OF EXPERTISE RACE/GENDER
Bill Trautwein, President Funeral Director e:eneral business, public relations WhiteIMale
Charles Stiers, Health Care health care administrator WhitelMale
Vice President Administrator
Earl Mease, Retired financia~ managerial WhiteIMale
Past President
Ambrose Marsh, Retired, accounting WhiteIMale
Treasurer
Joel Kurtz, Banker finance, general business WhitelMale
Associate Treasurer
Becky Cole, Office Manager management, community involvement WhiteIFema1e
Secretanr
Carra Best Retired retail and fundraisin2 WhiteIF emale
I Sherwood Coleman Attorney lepl council WhitelMale
: Ernest Hogan Retired chW'Ch and community volunteer WhiteIMale
William Stephan Retired or . . and analvzine: WhitelMale
Naomi Williams Coll~ ReRistrar public education BJacklFemale
Roberta McIntosh Retired Social Worker WhiteIFemale
Fredd Hinson Management city manaR~ent BlackIMale
Scott Spencer Investment Planner investment advisor WhiteIMale
Donald Harris Retired investment advisor, WhiteIMale
community volunteer
Marty Lev Bank Branch ManaRer bankin2 WhitelMale
Marie Gage Retired educator, nursing, WhiteIFemale
community volunteer
David Quinty Financial financial management & WhiteIMale
financial plannin2
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