05/21/1997 (2)
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. Environmental Advisory Board
Minutes
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ENVIRONMENTAL ADVISORY BOARD. INFORMAL WORKSHOP
CITY OF CLEARWATER
May 21,1997
Present:
Jill Melkonian
Alan Smith
David Rhame
Leslie Dougall-Sides
Tom Miller, Assistant Director
Lou Hilton
Mike Quillen
Rick Albee
Gwen Legters
Whitney Gray
Anne Garris
Mike Foley
Allan Stowell
Chair
Board Member
Board Member
Assistant City Attorney
Engineering/Environmental
Senior Planner
Water Resource Engineer
Environmental Inspector
Board Reporter
Vice Chair
Board Member
Board Member
Board Member
The regular meeting was not held because a quorum was not present. Informal discussion
began at 4: 15 p.m. in City Hall Commission Chambers.
City Correspondence
Mr. Miffer discussed a May 15 memo identifying five status points of the Island Estates
Reclaimed Water Project. He responded to questions regarding use of existing subterranean
piping for portions of the transmission system; invoicing requirements for restoration; and how
the bid/negotiation process functions to help ensure quality work.
Minutes Approval - February 19, 1997 H This item was not addressed due to lack of a quorum
Confirm Agenda w This item was not addressed due to lack of a quorum
Comprehensive Plan Ucdate -- Lou Hilton
Mr. Hilton s'aid the City had followed Pinellas County's lead in requesting an extension from
the Department of Community Affairs for submission of amendments. In order to plan future
capital Improvement projects, it was desirable to know whether Penny for Pinellas would be
approved by voters. Staff forwarded additional information at the State's request, and it should
be known within 30 days whether the additional information is sufficient to meet the Evaluation
and Appraisal criteria. Once the amendments are finalizedt the 11 elements of the
Comprehensive Plan will be sent for state approval, based on the criteria listed in the Evaluation
and Appraisal report. The plan should be finalized by January, 1998. Mr. Hilton said the
amendments have not changed since the EAB's review. He will forward updates as they are
received.
Memorial Causewav Bridge Update - This item was not addressed due to lack of a quorum
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Absent:
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Environmental Street Tree Inventory Proiect Uodate ~ Mike Quilllen
Mr. Quillen explained all trees on City rights-af-way, parks, and other City~owned properties
will be inventoried for two reasons: 1) to identify the condition of existing trees to determine if
any hazardous conditions exist that could pose liability risks; and 2) to identify the value of
existing trees and determine where additional trees can be planted. A new software program
enables staff to prepare detailed reports and cross reference information on a wide variety of
topics related to the tree inventory. He explained how grant funding will apply to the first three
years of the project. Three exhibits were distributed: 1) a CAD drawing of trees along one street
in the northwest portion of Clearwater; 2) a sample Inventory list showing a detail of every
existing tree on several selected streets; 3) a sample case history card where pertinent
information is logged; and 4) species statistics report for the areas completed, showing the
common name and name code, total number of trees of each species, and the percentage of
total trees represented by each species. The benefits include: 1) being able to accurately
calculate damages after storms for reporting to FEMA; and 2) being able to identify and remove
liability hazards from public property. Staff was requested to investigate the miles of street in
Clearwater and report at the next meeting.
Stormwater Reinsoection Praoram -- Rick Albee
Mr. Miller introduced Mr. Albee, stating he has investigated more than 200 of the 400
business and residential sites in the City for compliance with stormwater requirements. To date,
t"S;) he has achieved 1 00 percent compliance by finding problems and working with the property
'"",. owners to correct the problems. Mr. Albee has kept a photographic history of his work, to
educate citizens on the common difficulties he is finding, and the need to operate and maintain
the systems people find in their yards and near their businesses.
Mr. Albee showed and narrated a slide presentation showing some of the common
problems: 1) sediment and overgrowth block drainage outlets; 2) oil sl<imming mechanisms
missing from outfall strLlctures; 3) outfall structures damaged, non-functional, and filled with
debris; 4) failing underground structures allowing sediment to wash into the system; 5) failing
vegetation along the banks of underdrain systems allowing sediment to wash in; 6) overgrowth
around retention ponds; and 7) ponds exceeding their banks due to blocked outlets, killing
surrounding vegetation and creating an unsightly appearance. Before and after photos illustrated
how he worked with property owners to solve the problems and achieve compliance. Graphics
slides illustrated the total volume treated. It has taken two years to achieve the current level of
compliance. Mr. Albee said he plans to continue his wark to inspect bring the remaining sites
into compliance.
Mr. Miller stressed the importance of alerting citizens to the problems and asking for help to
correct the remaining existing problems. Staff wishes to work with homeowners associations to
ensure requirements are being met and retention ponds are being maintained for the good of the
neighborhood.
Wellinatan Apartment Proiect - Postponed
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6 Establish Agenda for June 18, 1997 - This Item was not addressed due to lack of a quorum
. Board members were encouraged to contact Mr. Miller regarding any Items they wish to see
on the June agenda. . ,
Adjournment
Discussion ended at 5:07 p.m.
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Attest:
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. B"oard Reporter .,
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Chair
Environmental Advisory Board
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