TRANSITIONAL HOUSING AGREEMENT
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AGREEMENT
This Funds Agreement is made and entered into between the City of Clearwater, hereinafter
referred to as the City, and Religious Community Services, Inc. - The Haven ofRCS, hereinafter
referred to as the Agenc,v,
W'HEREAS, it has been determined to be highly desirable and socially responsible to provide
transitional housing and social services to victims of domestic violence to those who would not
otherwise have a means to fill these needs; and
\VHEREAS, the City desires to help those in need by providing funding for the above services;
and
\VHEREAS, the Agency provides such services and operates in the City;
~OW, THERFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of 12 months commencing on the 151 day of
October, 1999 and continuing through the 30th day of September, 2000 (the Termination Date)
unless earlier terminated under the terms of this agreement.
ARTICLE II. RESPONSIBILITIES OF THE AGENCY
1. Services to be Provided: The Agency shall provide the above stated service in
accordance with the proposal submitted by the Agency and approved by the City, which
is incorporated herein by reference.
2, Area to be Served: Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during he term of this agreement.
3. Scheduled Reports of Agency Activities: The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service,
and commentary on the viability, effectiveness, and trends affecting the program.
4. Use and Disposition of Funds Received: Funds received by the Agency from the City
shall be used to pay for the above services as further described in the grant proposal
submitted by the Agency to The City. Funds existing and not used for this purpose at the
end of this agreement term shall be deemed excess to the intended purpose and shall be
returned to the City.
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5. Creation, Use, and Maintenance of Financial Records:
a) Creation of Records: Agency shall create and maintain financial and accounting
records, books, documents, policies, practices, procedures and any information
necessary to reflect fully the financial activities of the Agency. Such records shall
be available and accessible at all times for inspection, review, or audit by
authorized City representatives.
b) Use of Records: Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c) Maintenance of Records: All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination: Notwithstanding any other provisions of this agreement during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a) No Exclusion from Use: No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds ofrace, color, religion, sex, age, national origin, or
disability.
b) No Exclusion from Hire: In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject to
discrimination on the grounds of or otherwise be subjected to discrimination on
the grounds of race, color, religion, sex, age, national origin, or disability.
c) Inclusion in Subcontracts: The Agency agrees to include the requirement to
adhere toTitl~ VI and Title VII of the Civil Rights Act of 1964 in all approved
sub~contracts.
d) Breach of Nondiscrimination Covenants: In the event of conclusive evidenced
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification: The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
generality of the foregoing, death of any person and loss of the use of any property,
except claims arising from the negligence or willful misconduct of the City or City's
agents or employees. This includes, but is not limited to matters arising out of or claimed
to have been caused by or in any manner related to the Agency's activities or those of any
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approved or unapproved invitee, contractor, subcontractor, or other person approved,
authorized, or permitted by the Agency in or about its premises whether or not based on
negligence
ARTICLE III. RESPONSIBILITIES OF THE CITY
1. Grant of Funds: The City agrees to provide a total grant ofS7,514.00 to fund the
program in accordance with this agreement and subject to City Commission budget
approval.
2. Payments: The total amount requested will be paid by the City to the Agency within 30
days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This , Agreement constitutes the entire Agreement of the parties on the subject hereof and may not
be changed, modified, or discharged except by written Amendment duly executed by both
parties. No representations or warranties by either party shall be binding unless expressed herein
or in a duly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause: Failure to adhere to any of the provisions of this agreement as determined by
the City shall constitute cause for termination. This agreement may by terminated with 5
days notice without any further obligation by City.
2. Disposition of Fund Monies: In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall be
conclusively deemed to have been received by a party hereto on the date it is hand-delivered to
such party at the address indicated below (or at such other address as such party shall specify to
the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth
(5th) business day after the day on which such notice is mailed and properly addressed.
1. If to City, addressed to Grants Coordinator, Human Relations Department, P.O Box 4748,
CleaIWater, FL 33758 Linda D. Amidei
Religious Community Sen"ices
2. If to Agency, addressed to P.O, Box 10594
Cleanvater, F133757
ARTICLE VII. EFFECTIVE DATE
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The effective date of this agreement shall be as of the first day of October, 1999.
ARTICLE VIII. CONTINGENCY
This agreement is contingent upon inclusion by the City Commission of funding for the Social
Services Grants Program in the City of Clearwater Fiscal Year 1999/2000 Operating Budget.
.IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
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,;].c( day of 0 c ~~ , 1999.
City of Clearwater, Florida
Countersigned:
CITY OfLEARW A TE::R1DA
By:
Michael Roberto, City Manager
Approved as to form:
Attest:
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ia E. GoudeaJ.i;..City Clerk ' ..
Witnesses as to Agency:
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C:I:'1'Y OF CLEARWA'l'ER
SOC:I:AL SERVICES GRANT
PROJEC'l' APPL:I:CA'l':I:ON FORM
Phone: (727) 562-4060 for assistance
Due: June 7, 1999
A. Application Infor.mation
Applicant:
(Sponsor/Developer)
Religious Community Services, Inc.
organization Name:
(If different)
The Haven of RCS/Transibional Living
Program
Address:
Post Office Box 10594
CitYi Statei Zip
Clearwater, FL
33757
Telephone Number:
(727)447-6759
Contact Person:
Linda D. Amidei
Title:
Director
Telephone Number:
Period for which funds
are being requested:
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(727)442-4128
10/99-9/00
Signat~e
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/1 b: )?leSE' ;q<L~/PL~r-
Board of Directors Ghairperson
Date '~/V/9?
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NO'I'E:
The City of Clearwater reserves the right to fund applicants at a
level lower than requested.
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B. Activity (Check One)
Adul t Crime X
Child Abuse
Elderly
. Hunger
Juvenile Crime
Physical Illness
Parenting
Adolescents
Substance Abuse
unsupervised
Children
Youth Development
Other
(Describe Eelow)
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c. AMOUNT OF FUNDING CtJRREN'l'LY REQUESTED:
(Not to exceed $10,000)
$10,000.
D. SPEC:I:F:I:CALLY FOR WHAT WJ:LL TH:I:S MONEY BE USED.
(Line item budget for this amount)
Funds from this grant would be used to pay utilities. It would provide match for federal money
for an 11 unit transitional living facility. It is a HUe funded program and requires a 50% match
of local funds for operating expenses.
E. BR.J:EF DESCRJ:PTION OF PROJECT YOU WJ:SR TO FOND UTILIZING THIS
GRAN'l' .
The Haven of RCS Transitional Living Program is for victims of domestic violence. The program
offers support services and an affordable safe place to live for up to 24 months, for women and
their children coming out of a domestic violence emergency shelter. The goal is for women to
become independent and be able to support themselves and their children. This program is
carried out by four full-time and two part-time staff members, supported by staff from the Haven
of RCS domestic violence emergency shelter and outreach programs and volunteers. Included
in the program are case management and individual and group counseling for children and
adults. There are groups for parenting, self-esteem, career choices, life skills, etc. Monetary
assistance is provided for certain expenses including necessary living costs and child care. Up
to $75. per month for each clienfs electric costs is paid by the program, as well as the electric
cost of the activities' center where the chUdren's .program is held and the management and
counseling offices.
F. BR.J:EF DESCRIPTION OF YOUR OVERALL ORGAN:I:ZAT:I:ON.
ReligiOUS Community Services, Inc., was established in 1967 as a not-for-profit organization, .
with the goal of eliminating hunger, homelessness and domestic vi~lence. The ~aven of ,R~S IS
dedicated to the prevention of domestic violence. We have a contInuum of services for Victims of
domestic violence including a 2o-bed emergency shelter, outreach support ~nd adv?~CY
services and a transitional living program. We have provided ongoing servIces to Victims of
domestic violence since 1980.
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G. NUMBER OF CLIEN'I'S SERVED BY THIS PROGRAM.
54 in calendar year ended December 31, 1998
H. PERCENTAGE OF THESE CLIENTS WHO ARE CITIZENS OF CLEARWATER.
85%
I . CURRENT OVERALL ORGANIZATION BUDGET (PLEASE ATTACH) .
$203,642.
J. IF THIS IS START UP OR HATCHJ:NG HONEY, SPECIFY THE DETAILS
i. e,. :
WHJ:CH AGENCY OR ORGANIZATJ:ON w:tLL PROVIDE THE MATCH, THE
REQtJ'IREMEN'l'S AND THE AKOtJNT OF THE MATCH.
Our program is operating under a HUD renewal grant that began October 1, 1998. Under this
current grant, HUD will fund up to $59,715.50 of our operating expenses, provided there is a
$59,715.50 match from local funds. The City of Clearwater grant would go toward matching the
federal dollars.
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It. IS YOTJR AGENCY A REGIS'l'ERED'50~ (C) (3) NON-PROFIT AGENCY OR IN
THE PROCESS OF BECOHDiG ONE.
Yes. ReliqiousCommunitv Services. Inc.. is a registered
501 (c) 3 non~profit agency
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L. DOES YOTJR FACILITY HAVE OR IS IT IN 'l'RE PROCESS OF ACQUIRING
THE APPROPRZATE LICENSURE FOR THE DELIVERY OF THE SERVICES
DESCRIBED IN THIS APPLICATION.
Yes. Has aopropriate license
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RELIGIOUS COMMUNITY SERVICES, INC.-THE HAVEN TLP
FY1999 OPERATING BUDGET
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HAVEN TLP I TOTAL COC-SS FFV HUD JWB MLFTF PCCF UN.WAY VOCA UNREST
sUPPO ":'f&'REVE'''tJE~~~~~~
""""..'o:,..,.R,,,,.,..,.,,,,......,,,N.,.,,,.,,,,,,:"
Rg~Tm!;t~Q;,~M&AB~~,r!
CITY OF CLWR.SOC.SVCS. 10000 ":. 1 0000
FFV 0 0
HUD-OPERA TING 101821 101821
JWB 0 0
MLFTF 0 0
PCCF 0 , 0
UNITED WAY 0 0
VOCA 0 0
REV.TSFR.FROM HAVEN 50139 0 1680 0 3982 32735 2000 7941 1801
T91Ml!m!~ltdrl 161960 10000 1680 101821 3982 32735 2000 7941 1801 0
UNRESmP~ ,~,-
,,___"'~_ ,'_J
BEQUESTS 0
CONTRIBUTIONS 1500 1500
FUNDRAISING 1400 1400
HAVEN TO TLP SUP ALLOC .' 8143 8143
LAUNDRY 1500 1500
OTHER 1200 1200
RCS G&A ALLOCATION 25000 25000
RCS PROG.SUP ALLOC. 23884 > 23884
RENT 12000 12000
REV.TSFR.FROM HAVEN 1816 1816
Tot~UB.J.r""'b:ggif& i.1. 76443 0 0 0 0 0 0 0 0 76443
;. -......:\J!....,.~~ ~,., ..R.II:..,! to::ae.:.JaB;.
TOTAL SUP.&REV. I 238403 10000 1680 101821 3982 32735 2000 7941 1801 76443
~~Ie~~ .',~
".'" .~_V'~'__". .Ml -.-
SALARIES 94334 47167 16250 30917
FICA 5848 2924 2924
MEDICARE 1368 684 684
WORKMAN COMP .INS. 2810 1405 1405
RETIREMENT 2830 1415 1415
STATE UNEMP.TAX 472 236 236
HEALTH 8200 4100 - 4100
DENTAL 1110 555 555
LIFE 476 238 238
PR TSFR.FROM HAVEN 32025 0 0 0 3982 16485 0 7941 1801 1816
TOTACPAYRP[C:EXP.iif.~i;~ih 149473 0 0 58724 3982 32735 0 7941 1801 44290
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APPROVED BY BO,t\Pf) OF DIRECTORS 9/22/98
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HAVEN TLP TOTAL COCoSS FFV HUD JWB MLFTF PCCF UN.WAY I VOCA UNREST
OPE~TIN~.~fi~N$.~,~JN
CASUAL LABOR 100 50 50
CASUALTY INSURANCE 6000 .. 6000 0
CHILD CARE 5000 5000 0
CLIENT ASSISTANCE 3000 3000 0
CONFERENCE 1000 500 500
EDUCATION 1000 500 500
FOOD 1000 500 500
LICENSES AND TAXES 220 110 110
LIFE SKILLS 300 150 150
MAINT.AND REPAIR 7000 5000 . 2000 0
MOTOR VEHICLES 1700 850 850
OFFICE SUPPLIES 1600 800 800
OPERATING SUPPLIES 2000 2000 0
PERSONNEL RECRUITING 200 100 100
PEST CONTROL 750 375 375
POSTAGE 300 182 118
PRINTING 300 150 150
PROFESSIONAl FEES 2500 0 2500
PUBLIC AWARENESS 100 100 0
RCS G&A ALLOCATION 25000 25000
SECURITY 1680 1680 0
TELEPHONE 1200 1200 0
TOOLS AND EQUIPMENT 2800 2800 0
TRAVEL 900 450 450
UTILITIES 18000 10000 8000 0
OPER.TSFR.FROM HAVEN 1680 0 1680 0 0 0 0 0 0 0
TOJA~bPE~' 'tlG~G;:;j 85330 10000 1680 39497 0 0 2000 0 0 32153
,'.' ."'~,>"",..~"" ' ':'!~D ' .""1&~'J"'~~~
C!'PIT~~f~t;. ~IiQ2f!tJ!~~
ADDITIONS-PROP/EQUIP. 3600 3600 0
TQTALPAFfTAU~-', N.SE~ 3600 0 0 3600 0 0 0 0 0 0
. . . .,.-,"," ...............,.!J.r..f...~...l;,..-..~U ~.E.. '"..........
TOTAL EXPENSES 238403 10000 1680 101821 3982 32735 2000 7941 1801 76443
BUDGET RESERVE(DEFICI 0 0 0 0 0 . 0 0 0 0 0
MEMO:(NONCASH)DEPREC 24681
RELIGIOUS COMMUNITY SERVICES, INC.-THE HAVEN TLP
FY1999 OPERATING BUDGET
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APPROVED BY BOI' -') OF DIRECTORS 9/22/98
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M. HAS YOUR ORGANJ:ZATION RECEIVED OR IS IT EXPECTING TO RECEIVE
FUNDING (WHE'.L'~ CASH OR nf-XIND CONTRIBUTIONS) FROM THE CITY
OF CLEARWATER DUlUNG 'l'BE FISCAL YEAR FROM OCTOBER 1, 1999
THROUGH SEPTEMBER 30, 2000?
YES
NO
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IF YES, PLEASE EXPLAIN:
The Haven emergency shelter is applying for COBG money from the City of Clearwater, for the
fiscal year beginning October 1, 1999 and ending September 30, 2000. The Haven Transitional
Living Program is not requesting, nor does it exped to receive funds other than this application
to the Social Services Grants Program.
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