AGREEMENT TRANSITIONAL LIVING PROGRAM-DOMESTIC VIOLENCE
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AGREEMENT
This Funds Agreement is made and entered into between the City of Clearwater, hereinafter
referred to as the City, and Religious Community Services, Inc./The Haven ofRCS, hereinafter
referred to as the Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
housing and other assistance to victims of domestic violence to those who would not otherwise
have a means to fill this need; and
WHEREAS, the City desires to help those in need by providing funding for the above services;
and
WHEREAS, the Agency provides such services and operates in the City;
NOW, THERFORE, the parties agree as follows:
ARTICLE I, TERM
The term of this agreement shall be for a period of 12 months commencing on the 18t day of
October, 1998 and continuing through the 30th day of September, 1999 (the Termination Date)
unless earlier terminated under the terms of this agreement.
ARTICLE II, RESPONSmILITIES OF THE AGENCY
1. Services to be Provided: The Agency shall provide the above stated service in
accordance with the proposal submitted by the Agency and approved by the City, which is
incorporated herein by reference.
2. Area to be Served: Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during he term of this agreement.
3. Scheduled Reports of Agency Activities: The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identifY the number of clients served, the costs of such service, and
commentary on the viability, effectiveness, and trends affecting the program.
4. Use and Disposition of Funds Received: Funds received by the Agency from the City
shall be used to pay for the above services as further described in the grant proposal
submitted by the Agency to the City. Funds existing and not used for this purpose at the
end of this agreement term shall be deemed excess to the intended purpose and shall be
returned to the City.
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5. Creation, Use, and Maintenance of Financial Records:
a) Creation of Records: Agency shall create and maintain financial and accounting
records, books, documents, policies, practices, procedures and any information
necessary to reflect fully the financial activities of the Agency. Such records shall
be available and accessible at all times for inspection, review, or audit by
authorized City representatives.
b) Use of Records: Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c) Maintenance of Records: All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination: Notwithstanding any other provisions of this agreement during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a) No Exclusion from Use: No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, age, national origin, or
disability.
b) No Exclusion from Hire: In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject to
discrimination on the grounds of or otherwise be subjected to discrimination on the
grounds of race, color, religion, sex, age, national origin, or disability.
c) Inclusion in Subcontracts: The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts.
d) Breach of Nondiscrimination Covenants: In the event of conclusive evidenced
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification: The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
generality of the foregoing, death of any person and loss of the use of any property, except
claims arising from the negligence or willful misconduct of the City or City's agents or
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employees. This includes, but is not limited to matters arising out of or claimed to have
been caused by or in any manner related to the Agency's activities or those of any
approved or unapproved invitee, contractor, subcontractor, or other person approved,
authorized, or permitted by the Agency in or about its premises whether or not based on
negligence
ARTICLE m, RESPONSmILITIES OF THE CITY
1. Grant of Funds: The City agrees to provide a total grant of$ 9,377.00 to fund the
program in accordance with this agreement.
2. Payments: The total amount requested will be paid by the City to the Agency within 30
days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV, DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not
be changed, modified, or discharged except by written Amendment duly executed by both parties.
No representations or warranties by either party shall be binding unless expressed herein or in a
duly executed Amendment hereof
ARTICLE V, TERMINATION
1. For Cause: Failure to adhere to any of the provisions of this agreement in material
respect shall constitute cause for termination. This agreement may by terminated with 30
days notice.
2. Disposition of Fund Monies: In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI, NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall be
conclusively deemed to have been received by a party hereto on the date it is hand-delivered to
such party at the address indicated below (or at such other address as such party shall specifY to
the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth
(5th) business day after the day on which such notice is mailed and properly addressed.
1. If to City, addressed to Grants Coordinator, Human Relations Department, P. 0 Box
4748, Clearwater, FL 33758
2. If to Agency, addressed to Linda D. Amidei, Director, The Haven ofRCS, PO Box
10594, Clearwater, FL 33757.
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ARTICLE VII, EFFECTIVE DATE
The effective date of this agreement shall be as of the first day of October, 1998.
.IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
7~ dayof Oc4c-~, ,1998.
City of Clearwater, Florida
Countersigned:
By~
Michael Roberto, City Manager
Attest:
Approved as to form and legal sufficiency:
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ohn Carassas, Assistant City Attorney
E. Goua~~oCity Clerk . -. ',~-- .
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Witnesses as to Agency:
Attest:
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CITY OF CLEARWATER
SOCIAL SERVICES GRANT
PROJECT APPLICATION FORM
Phone: (813) 562-4060 for assistance
Due: May 4, 1998
A, Application Information
Applicant:
(Sponsor/Developer)
Reliqious Community Services, Inc,
Organization Name:
(If different)
The Haven of RCS/Transitional Living
Program
Address:
Post Office Box 10594
City; State; Zip
Clearwater, FL
33757
Telephone Number:
Contact Person:
(813)447-6759
Linda D, Amidei
Title:
Director
Telephone Number:
Period for which funds
are being requested:
(813)442-4128
10/98 - 9/99
Date
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Boa d of Directors Chairperson
Signaturep~) ~-"'-----7
NOTE:
The City of Clearwater reserves the right to fund applicants at a
level lower than requested.
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B, Acti vi ty (Check One)
Adult Crime
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Child Abuse
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Elderly
Hunger
Juvenile Crime
Physical Illness
Parenting
Adolescents
Substance Abuse
Unsupervised
Children
Youth Development
Other
(Describe Below)
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C, AMOUNT OF EUNDING CURRENTLY REQUESTED:
(Not to exceed $10,000)
$10,000
D, SPECIFICALLY FOR WHAT WILL THIS MONEY BE USED.
(Line item budget for this amount)
Funds from this grant would be used for utilities and to provide matching funds for federal
money for an 11 unit transitional living facility. The program is funded by HUD for 50% and
requires a 50% match of local funds.
E, BRIEF DESCRIPTION OF PROJECT YOU WISH TO FUND UTILIZING THIS
GRANT.
The Haven of RCS Transitional Living Program is for victims of domestic violence. The
program offers an affordable safe place to live and support services for up to 24 months, for
women and their children after leaving a domestic violence shelter. The goal is for women to
become independent and be able to support themselves and their children. The program is
carried out by four full-time and two part-time staff members, supported by staff from the Haven
of RCS domestic violence shelter and outreach programs and volunteers. The program
includes case management and individual and group counseling for adults and children.
Groups are held for life skills training, parenting, self-esteem, career choices, etc. Monetary
. assistance is given 'for certain expenses including child care and other necessary living costs.
The program pays up to $75. per month for each client's electric costs, the electric cost of the
activities center where the children's program is held and the management and counseling
offices.
F. BRIEF DESCRIPTION OF YOUR OVERALL ORGANIZATION.
. Religious Community Services, Inc., is a not-for-profit organization established in 1967 with the
goal of eliminating hunger, homelessness and domestic violence. The Haven of Religious
Community Services is dedicated to the prevention of domestic violence. We have a
continuum of services for victims of domestic violence including a 20 bed emergency shelter,
outreach support and advocacy services and a transitional living program. We have provided
ongoing services to victims of domestic violence since 1980.
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G,
G.
NUMBER OF CLIENTS SERVED BY THIS PROGRAM.
69 in calendar year ended December 31, 1997
H. PERCENTAGE OF THESE CLIENTS WHO .ARE CITIZENS OF CLEARWATER.
87%
I. CURRENT OVERALL ORGANIZATION BUDGET (PLEASE . ATTACH) ,
$202,244
J. IF THIS IS START UP OR MATCHING MONEY, SPECIFY THE DETAILS
i.e.:
WHICH AGENCY OR ORGANIZATION WILL PROVIDE THE MATCH, THE
REQUIREMENTS AND THE AMOUNT OF THE MATCH.
50% of FY 1999 budget, up to $203,643, will be funded by HUD if there is a 50% match from
local funds. $10,000 from the City of Clearwater will allow us to draw down $10,000 from HUD.
K. IS YOUR AGENCY A REGISTERED 501 (C) (3) NON-PROFIT AGENCY OR IN
THE PROCESS OF BECOMING ONE.
Yes, Religious Community Services, Inc., is a reqistered
501 (c) 3 non-profit agency.
L. DOES YOUR FACILITY HAVE OR IS IT IN THE PROCESS OF ACQUIRING
THE APPROPRIATE LICENSURE FOR THE DELIVERY OF THE SERVICES
DESCRIBED IN THIS APPLICATION.
Yes. Has appropriate license.
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RELIGIOUS COMMUNITY SERVICES, INC,-THE HAVEN TLP
REVISED FY1998 OPERATING BUDGET
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HAVEN TLP I TOTAL COC-SS DOYLE FFV HUD MLFTF PCCF UN.WAY VOCA UNREST
SUPPORT & REVENUE'
RESTRICTED SUP.&REV. c.". .
. -. - - - -
CITY OF CLWR.SOC.SVCS. 10000 10000
DOYLE 3483 3483
FFV 1680 1680
HUD-OPERA TING 101122 101122
MLFTF 28619 28619
PCCF 1500 1500
UNITED WAY 6470 6470
VOCA 1864 1864
T9TAL RESTR~D~SUP.&REV 154738 10000 3483 1680 101122 28619 1500 6470 1864 0
UNRESTRib.~Ue~&REV~"
BEQUESTS 0
CONTRIBUTIONS 16000 16000
FUNDRAISING 1400 1400
HAVEN TO TLP SUP.ALLOC 0
LAUNDRY 1200 1200
OTHER 6323 6323
RCS G&A ALLOCATION 27424 27424
RCS PROG.SUP .ALLOC. 11503 11503
RENT 12000 12000
TOT.UNRESTR'[j.SLJP..~RE\i 75850 0 0 0 0 0 0 0 0 75850
. . . :_ - - _,,; _le,"'~ .. ' . .. . -..~ .
TOTAL SUP.&REV, 230588 10000 3483 1680 101122 28619 1500 6470 1864 75850
EXPENSES '.::tIi',:.' "?.L:',;~,
PAYR6U:t~ENSE$:t4i'~:':?~
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SALARIES 113441 2942 44668 28619 6093 1530 29589
FICA 7032 182 2769 377 95 3609
MEDICARE 1645 43 648 22 932
WORKMAN COMP.lNS. 2926 . 35 1317 18 1556
RETIREMENT 3200 88 1238 -..~. 1874
STATE UNEMP.TAX 543 13 235 7 288
HEALTH 9789 123 4105 164 5397
DENTAL 1115 37 459 18 601
LIFE 605 20 248 10 327
TOTAL PAYROLL EXP. 140296 0 3483 0 55687 28619 0 6470 1864 44173
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RELIGIOUS COMMUNITY ~_RVICES, INC,-THE HAVEN TLP
REVISED FY1998 OPERATING BUDGET
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HAVEN TLP TOTAL COC-SS DOYLE FFV HUD MLFTF PCCF! UN.WAY VOCA UNREST
OPERI,\ TING'EX~ENSeS I
ADVERTISING/PERSONNEL 200 100 100
CASUAL LABOR 0
CASUALTY INSURANCE 7000 3500 3500
CHILD CARE 6000 3000 3000
CLIENT ASSISTANCE 3000 1500 I 1500
CONFERENCE 1000 500 _. I 500
EDUCATION 1000 500 I 500
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FOOD 1000 1000
LICENSES AND TAXES 220 110 I 110
LIFE SKILLS/CHILDREN 300 150 I 150
MAINT.AND REPAIR 7000 3500 15001 2000
MISCELLANEOUS 0
MOTOR VEHICLES 1200 600 I 600
OFFICE SUPPLIES 1500 750 I 750
OPERATING SUPPLIES 2000 1000 1000
PEST CONTROL 750 375 375
POSTAGE 100 50 I 50
PRINTING 300 150 , 150
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PROFESSIONAL FEES 3000 I 3000
PROMOTION/PUBLICITY 100 50 I 50
RCS G&A ALLOCATION 27424 I 27424
SECURITY 1720 860 i 860
SUBSCRIPTIONS/DUES 0 I
TELEPHONE 2500 1680 820 I
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TOOLS AND EQUIPMENT 4000 2000 ! 2000
TRAVEL 900 450 ; 450
UTILITIES 18000 8000 9932 , 68
TOt~'OPERA 'rING:S~:)> 90214 80001 0 1680 29897 0 1500, 0 0 49137
cAffiAr~XpEN~E~~'gj~~t , ..: I
ADDITIONS-PROP/EQUIP. 1078 1078 i
WORKING CAP.RESERVE -1 000 2000 14460 I -17460
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TOTAL CAp/T AJj'I:!5.<PJ;NSSS 78 2000 0 0 15538 0 O! 0 0 -17460
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TOTAL EXPENSES r 230588 10000 3483 1680 101122 28619 1500 6470 1864 75850
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MEMO:(NONCASH)OEPREC 23318 .
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M, HAS YOUR ORGANIZATION RECEIVED OR IS IT EXPECTING TO RECEIVE
FUNDING (WHETHER CASH OR IN-KIND CONTRIBUTIONS) FROM THE CITY OF
CLEARWATER DURING THE FISCAL YEAR FROM OCTOBER 1, 1997 THROUGH
SEPTEMBER 30, 1998?
YES X
NO
IF YES, PLEASE EXPLAIN:
The Haven Transitional Living Program received a $10,000 City of Clearwater, Social Services
Grant for the fiscal year beginn'ing October 1, 1997 and ending September 3D, 1998.
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