Loading...
AGREEMENT - FOOD PANTRYAGP:EII��ENT This Funds Agreement is made and entered into this �`j`_ day of between the City of Clearwater, hereinafter referred to as the City, and RELI IOUS COI�IlVIUI�TITY SERVICFS, IlVC. - FOOD PANTRY hereinafter referred to as the Agency. WHEREAS, it has been determined to be highly desirable and socially responsible to provide nourishing food to those who would not otherwise have enough to eat; and VvH�REAS, the City desires to help those in need of food by providing funding for food assistance; and WI�REAS, the Agency provides food to citizens and operates in the City; NOW, 1�REFORE, the parties agree as follows: ARTICLE I. TERM The term of this agreement shall be for a period of 12 months commencing on the lst day of October, I997, and continuing through the 30th day of September, 1998, (the Termination Date), unless earlier terminated under the terms of this agreement. ARTICLE II. RESPONSIBILITIFS OF THE AGENCY 1. Services to be Provided. The Agency shall provide food to citizens in accordance with the proposal submitted by the Agency and approved by the City, which is incorporated herein by reference. 2. Area to be Served. Services rendered through this agreement shall be provided within the corporate limits of the City as it now exists and as its boundaries may be changed during the term of this agreement. 3. Scheduled Reports of Agency Activities. The Agency shall furnish the City Human Relations Department, Grants Coordinator, with an annual report of activities conducted under the provisions of this agreement within sucty days of the end of the Agency's fiscal year. Each report is to identify the number of clients served, the costs of such service, and commentary on the viability, effectiveness, and trends affecting the program. 4. Use and Disposition of �nds Received. Funds received by the Agency from the City shall be used to pay for food for needy citizens. Funds e�sting and not used for this purpose at the end of the term of this agreement term shall be deemed excess to the intended purpose and shall be returned to the City. �� _ ,.� , ,� _ ,� ,, � ,� ,� ', �:'�- ,� � � 5. Creation, Use and Maintenance of F'inancial Records. a. Creation of Records. Agency shall create, maintain and make accessible to authorized City representatives such financial and accounting records, books, documents, policies, practices, and procedures necessary to reflect fully the financial activities of the Agency. Such records shall be available and accessible at all times for inspection, review, or audit by authorized City personnel. b. Use of Records. Agency shall produce such reports and analyses that may be required by the City and other duly authorized agencies to document the proper and prudent stewardship and use of the monies received through this agreement. c. Maintenance of Records. All records created hereby are to be retained and maintained for a period not less than five (5) years from the termination of this agreement. 6. Non-discrimination. Notwithstanding any other provision of this agreement, during the term of this agreement, the Agency for itself, agents and representatives, as part of the consideration for this agreement, does covenant and agree that: a. No Exclusion from Use. No person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in the operation of this program on the grounds of race, color, religion, sex, handicap, age, or national origin. b. No Exclusion from Hire. In the management, operation, or provision of the program activities authorized and enabled by this agreement, no person shall be excluded from participation in or denied the benefits of or otherwise be subject to discrimination on the grounds of, or otherwise be subjected to discrimination on the grounds of race, color, religion, sex, handicap,age, or national origin. c. Inclusion in Subcontracts. The Agency agrees to include the requirement to adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved sub- contracts. d. Breach of Nondiscrimination Covenants. In the event of conclusive evidence of a breach of any of the above non-discrimination covenants, the City shall have the right to terminate this agreement. 7. Liability and Indemnification. The Agency shall act as an independent contractor and agrees to assume all risks of providing the program activities and services herein agreed and 2 ' - � 1 all liability therefore, and shall defend, indemnify, and hold harmless the City, its officers, agents, and employees from and against any and all claims of loss, liability, and damages of whatever nature, to persons and property, including, without limiting the generality of the foregoing, death of any person and loss of the use of any property, except claims arising from the negligence or willful misconduct of the City or City's agents or employees. This includes, but is not limited to, matters arising out of or claimed to have been caused by or in any manner related to the Agency's activities or those of any approved or unapproved invitee, contractor, subcontractor, or other person approved, authorized, or permitted by the Agency in or about its premises whether or not based on negligence. ARTICLE III. RESPONSIBILITIES OF THE CITY 1. Grant of �nds. The City agrees to provide a total grant of $8,419.00 to fund the program in accordance with tlus agreement. 2. Fayments. The total amount requested will be paid by the City to the Agency within 30 days after execution of this agreement by the City and the Agency but no earlier than October 1 of the budget year for which the funds are authorized. ARTICLE IV. DISCLAi1��IIIt OF W This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not be changed, modified or discharged except by written Amendment duly executed by both parties. No representations or warranties by either �rty shall be binding unless expressed herein or in a duly executed Amendment hereof. ARTICLE V. TERNIINATION 1. For Cause. Failure to adhere to any of the provisions of this agreement in material respect shall constitute cause for termination. This agreement may be terminated with 30 day notice. 2. Disposition of �nd Monies. In the event of termination for any reason, monies made available to the Agency but not expended in accordance with this agreement shall be returned to the City. ARTICLE VI. NOTICE Any notice requirad or permitted to be given by the provisions of this agreement shall be conclusively deemed to have been received by a party hereto on the date it is hand-delivered to such party at the address indicated below (or at such other address as such party shall specify to the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth (Sth) business day after the day on which such notice is mailed and 3 � properly addressed. 1. If to Agency, addressed to: The Food Pantry 210 S. �aing Clearwater, FL 33756 2. If to City, addressed to: Grants Coordinator Human Relations Department P.O. Box 4748 Clearwater, FL, 34618-4748 ARTICLE VII. EFFECTIVE DATE The effective date of this agreement shall be as of the first day of October, 1997. �IN V'VITNESS WHEREOF, the parties hereto have set their hands and seals this � R day of , 1997. Co rsign : Mayor-Commissioner Approved as to form and legal sufficiency: �� John Carassas, Assistant City Attorney � , . l...1 ✓L/Li � �II�� �s � CTTY OF CLEARWATER, FLORIDA By: City Manager Attest: C ' E. G6'udeau, City Clerk By: � � � President Attest: � �. � � CITY OF CLEARWATER SOCIAL SERVICES GRANT PROJECT APPLICATION FORM i Phone: (813) 562-4060 for assistance Due: May 29, 1997 A. Application Inforniation Applicant: (Sponsor/Developer) Organization Name: (If different) Address: City; State; Zip Telephone Number: Contact Person: Title: Telephone Number: Period for which funds are being requested: -0 Food Pantry.of Religious Cor�munity 5ervices P.�ligious Community S�rvic�s Inc. 210 Ewing Ave. S Clearwater FL 34516 813-443-4031 � Reginald Braswell Director 813-443-4031 1997-1998 /l � Signature t�- � Boar o Directors Chairperson Date S �Z�' � 9 i NOTE: The City of Clearwater reserves the right to fund applicants at a level lower than requested. 2 . ^ � � 8. Activity (Check One) Adult Crime Child Abuse Elderly Hunger � X Juvenile Crime Physical Illness Parenting � Adolescents Substance Abuse Unsupervised Children Youth Development Other (Describe Below) 3 C AMOUNT OF FUNDING CURRENTLY REQUE3TED: � � (Not to exceed $10, 000) $1 D�, 000 . 00 D. BPECIFICALLY FOR WHAT WILL THI8 NlONEY BE U3ED. (Line item budget for this amount) The Food Pantry presents a request for $10,000.00 for the specific purchase of two supplemental food items, eggs and milk. These food- stuffs will enhance already existing food supplies by providing a diet requirement for all of the age groups requesting food assistance of.' this feeding program. E. BRIEF DESCRIPTION OF PR�O�7ECT YOU WISH TO FUND UTILIZING THIS G�ItANT . The Food Pantry of Religious Community Services Inc. is one of the major food providers to low to mid-income residents of the North Pinellas ' area. The Food Pantry provides emergency/supplemental foods, USDA Govern- i ment Commodities, special diet supplemental foods, baby foods, formula, 1 �cereals, juices and speciel homeless �ood packages to�an approximate 100,Q00 ' plus persons within the fiscal year. These food supplies are a source of assistance uring perio s o crisis eg. unemp oymen , i ness, an icipated � receipt of Food Stamps, employment checks etc....... F. HRIEF DESCRIPTION OF YOUR �VER�,I.L ORGANIZATION. Religious Community Services Inc. is one of the more recognized providers of Social Service assistance in the Pinellas Count.y area and even moreso within the areas of Clearwater. We thrive on public support, grants as well as congregrational support from a 79 member support base. 41e place strong emphasis on volunteers in helping us to deliver these various services to our different programs. This in turn enables us to work from within a comparable low to moderate budget. 9 � G. N[7i�ER OF CLIENT3 SERVED HY THIS PROGFiAM. '�100,000 plus � H. PERCENT�GE OF THEBE CLIENTS WHO �1itE CITiZEN3 OF CLEARWATER. 69� I. CURRENT OVERALL ORGANIZATION SUDGET (PLEA3E ATTACH). see attached J. IF THIS I9 3TART UP OR MATCHING MONEY, 3PECIFY THE D�TAIL3 ie: WHICH AGENCY OR ORGANIZATION WILL PRaVIDE THE MATCH, THE REQUIREI�NTB AND THE AMO[1NT OF THE MATCH . No K. I8 YOUR AGE2�1Cy A REGI3TERED 501(C) (3) NON-PRiOFIT AGENCY OR IN THE PRi0CE88 OF HECOMIN(3 ONE . yes L. DOE8 YOUR FAiCILITY yAVE OR I3 IT IN THE PROCE83 OF J4CQUIRING T� �'�pRIATE LICENSURE FOR THE DELIVERY OF THE SERVICEB DESCRIHED IN THIB APPLICATION. Yes � �� nr..i if� 0 5R91l7 RELIGIOUS COMMUNITY SERVICES, INC: FOOD PANTRY � FY1997 BUDGET Page 1 --- -----� --- -- ---� �--�• �+w�a. �...� '�r v.r ��w +wA�l � � 5�28197 RELIGIO�S COMMUNfTY SERVICES, INC.-FOOD P�TRY FY1997 IN-K1ND DONATIONS Page 1 0 � � L� � � _.. � � � � � � � . �. � �� � � � � � I �'�" R IGIOU8 COMMUNITY 3ERVICES, INC. � FY1997 BUDGET ....... ... ................. RC-100 FP- 0 BH 0 6 0 6• 00 .A00 • DO C MBI EO NGQA1�!;i;i;i! �!! . . . . a�srwci��b,;p�N[,�!;;;;:;ii CMITIIL CAMPAION FUND ]0551 10000 �5000 83551 CITY OF CLWR•SOC.SVCS. 8600 0000 .16500 CITY OF CLWR•CDBG p CITY OF lMG4CDB0 IOJ�O 107J0 CITY OF LM6o-UTILITIES 16000 16000 DOE•MILK 600 600 O�P 60000 00000 FEMA 6000 7000 �800 1586 17)B6 HALL FOUNDATION 1000 GiJS 71�5 HRS EMERO.SHELTER 1��50 14/yp HRS FFV 187�8 1680 201]B HRS MLFTF 7�577 29000 IO�S17 NUPOPEMTINO gggyy 99972 HUO-ADMIN.OVERIiFJ1D 999t ggg2 JWB 2�782 J7615 62852 115149 PCCF �000 1000 6000 PCSA 12000 10000 5000 1l000 2000 IB000 PINEllAS CO. CDBO � � � BJSO � 8�50 �TED WAY 2J690 �1J46 6�700 SB�9 13/2S5 USDA 17000 fl000 �� 16606 1616 �8161 �107ALfiEBT'IiIC'f�Dl$EV r'l': 66J20 9690 9816 11 76 BOt/ 000 16 1 1 8 779 uNneSTNG1'�U' �NU�ill DEOUESTS . �0000 76235 1008� 66]�B CONTRIBUTIONS 205000 1JB6JB 25000 iB000 D6000 �200 12500 �J877B fUND RAISING PROJECTS - J000 11�00 � 1600 16000 INTEREST � � 2000 1000 J000 UUNORY WCOME �500 2100 6900 OTMER INCOME•STIPENDS ' �000 �00 4�00 .RENTAL INCOME JSS00 IIS00 60000 SUPPORTALLOCATION -116212 �8000 ?�NB 16000 1B8T2 999t 0 'T1i711L'11NF1ESTICp�'i�'iV:il;;;i BB 11 BDB 000 2 0 7 681 76 I OTAL INCOME��������������������� ! 0 2 6 tIJ6 6 �Jfp6N3Yc$Illill . .... n�raaLU eMPGN&�S.il!Ili;i!I;i!H SALAIiIES 81207 02»6 T2��7 707M ]70796 5566 106061 T021B4 FICA E106 0120 1606 4102 1fY06 J/T 6608 1]672 MEDICME t�SJ 1197 10S] 1029 �E56 B1 1115 10011 WORKMIW COMP.INS. 1109 4626 1'J1S 12ST �516 6W 269� 1SJB0 RETIREMENT - • 1196 2170 21]� tO�S 7NT 167 2810 201�8 STATE UN@MP.TAX 722 106{ 7S6 e�6 ' 2E2B 1151 7J60 HEAI.TH 6tB0 8J7{ � 6280 NB1 26963 9508 61591 DENTAL , 693 1/ST 826 i91 2J7S 10J0 6871 LIFE �72 671 - 196 �72 1]16 652 � J6iB CHRISTMAS GIFTS 10B � 214 � 217 �17 76! 27 iN 1816 T07AI:'PAYRCLIs'EXpR•::;;';;`:i;ii�� 11J422 107 09 90J66 ese� �69N 6 Si J2f0 877670 dP..RR/lipVG;�7IPEN6EG;� ;;I�:�.• 11DVERTISINOIPERSONNEL . 600 100 700 100 900 CASUAL LABOR 960 3000 600 7000 �00 � 11760 CASUALTY NJSUfWJCE 21�6 10000 96�e 6000 t200 2722 7100 IJ0T6 CHRD CME 11Sr4 �000 �690 ZJ2H CLIENTASSISTIWCE Ib0 1200 4600 �140 CONFERENCE 600 100 �SO �00 ��60 1600 6110 EDUCATION 1000 1000 t00 1000 1500 �600 FOOD 51000 1300 , 200 6300 � 1300 60700 LICENSES AND TA7IES iS0 100 100 p0 1S 217 1717 LIFE SNILLS/CF0.DftEN 1600 � 1500 MAINT/WD REPNR 2100 !00 �600 i600 l500 J00 7000 49800 MISCELLANEOUS 500 700 600 600 S00 100 200 J000 MORTaAOE INTEREST 10000 1�0 4B0 10710 MOTOR VEHICLES �000 !00 1000 /500 600 7800 orrice suPr��es �000 ttoo t�oo wo �eoo too z000 t�ooa orerurwo surr��es �000 t�oo �eoo uoo �000 �eoo t��oo PEST CONTROL 2�0 �000 !SO 2000 6/0 800 63]0 POSTAOE 2500 600 200 �60 �000 600 0250 PRINTINO 2500 100 100 100 2000 T00 6600 PROFESSIONAL FEES 2500 �700 IS00 1600 i1tB 7�J ]000 7p117 PROMOTIOWPUBUCITY 6�00 100 6100 G.�EST INN ALLOCATIONS tI000 . 17000 RENT Oi10 2�00 �2]6 11766 SECUftITY S00 1600 �W 1720 �1N SUBSCRIPTIONSIDUES �00 !0 600 �00 1280 TELEPMONE • 7J50 2i00 2700 7f00 8500 650 �tE9 2]OB9 TOOIS /W0 E0UIPMENT 600 600' 1000 1000 1e00 600 �66� 10/�5 TRAVEL 1000 1300 �26 200 I200 900 7725 ADDITIONSPROPIEOUIP, �0]]0 16000 8S�J0 MORTOAOE PRINCIPAL ti200 6�11 60/0 2716� WOfIKINO CM.RESENVE JIB6! -i621 �700 -161! •�9!! 11l69 �1'pTAL;Ci1�►it'�V;sI�Xp'E�t5E�;i • o ao TOTA� HX�ENSES 1 1 0 B 1 1 01 � 0169 1�J666 Pp�1 � ; i � . � ' ii � {' � v i • . � � r,