AGREEMENT - FURNITURE
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AGREEMENT
This Funds Agreement is made and entered into this ~i)'*'- day of {\()~bt.<\ J9'tf..e between
the City of Clearwater, hereinafter referred to as the City, and Religious Community Services,
Inc. (Furniture Warehouse), hereinafter referred to as the Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
the Agency's services to those whose need for such services would not otherwise be met; and
WHEREAS, the City desires to help those in need of the foregoing by providing funding for the
aforementioned service; and
WHEREAS, the Agency provides its services and operates in the City;
NOW, THEREFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of approximately 12 months
commencing October 2, 1996 and continuing through the 30th day of September, 1997,
(the Termination Date), unless earlier terminated under the terms of this agreement.
ARTICLE n. RESPONSffiILITIES OF THE AGENCY
1. Services to be Provided. The Agency shall provide services in accordance with the
proposal submitted by the Agency and approved by the City, which is incorporated
herein by reference.
2. Area to be Served. Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during the term of this agreement.
3. Scheduled Reports of Agency Activities. The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service,
and commentary on the viability, effectiveness, and trends affecting the program.
4. Use and Disposition of Funds Received. Funds received by the Agency from the City
shall be used to pay for services as delineated by the Agency in the aforementioned
proposal. Funds existing and not used for this purpose at the end of the term of this
agreement shall be deemed excess to the intended purpose and shall be returned to the
City.
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5. Creation, Use and Maintenance of Financial Records.
a. Creation of Records. Agency shall create, maintain and make accessible to
authorized City representatives such financial and accounting records, books,
documents, policies, practices, and procedures necessary to reflect fully the
financial activities of the Agency. Such records shall be available and accessible
at all times for inspection, review, or audit by authorized City personnel.
b. Use of Records. Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c. Maintenance of Records. All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination. Notwithstanding any other provision of this agreement, during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a. No Exclusion from Use. No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, handicap, age, or
national origin.
b. No Exclusion from Hire. In the management, operation, or provision of the
program activities authorized and enabled by this agreement, no person shall be
excluded from participation in or denied the benefits of or otherwise be subject
to discrimination on the grounds of, or otherwise be subjected to discrimination
on the grounds of race, color, religion, sex, handicap,age, or national origin.
c. Inclusion in Subcontracts. The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts.
d. Breach of Nondiscrimination Covenants. In the event of conclusive evidence
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification. The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
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generality of the foregoing, death of any person and loss of the use of any property,
except claims arising from the negligence or willful misconduct of the City or City's
agents or employees. This includes, but is not limited to, matters arising out of or
claimed to have been caused by or in any manner related to the Agency's activities or
those of any approved or unapproved invitee, contractor, subcontractor, or other person
approved, authorized, or permitted by the Agency in or about its premises whether or
not based on negligence.
ARTICLE ffi. RESPONSIDILITIES OF THE CITY
1. Grant of Funds. The City agrees to provide a total grant of One Thousand Five
Hundred Fifty Dollars ($1,550.00) to fund the program in accordance with this
agreement.
2. Payments. The total amount requested will be paid by the City to the Agency within
30 days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and
may not be changed, modified or discharged except by written Amendment duly executed
by both parties. No representations or warranties by either party shall be binding unless
expressed herein or in a duly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause. Failure to adhere to any of the provisions of this agreement in material
respect shall constitute cause for termination. This agreement may be terminated with 30
day notice.
2. Disposition of Fund Monies. In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall
be conclusively deemed to have been received by a party hereto on the date it is hand-
delivered to such party at the address indicated below (or at such other address as such
party shall specify to the other party in writing), or if sent by registered or certified mail
(postage prepaid), on the fifth (5th) business day after the day on which such notice is
mailed and properly addressed.
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1. If to Agency, addressed to:
2. If to City, addressed to:
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(Type or print Agency address here.)
Grants Coordinator
Human Relations Department
P.O. Box 4748
Clearwater, FL 34618-4748
ARTICLE VII. EFFECTIVE DATE
The effective date of this agreement shall be as of the second day of October, 1996.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
~~ay of ~~ , 1996.
Approved as to form and legal sufficiency:
Witnesses as to Agency:
~a~
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CITY OF CLEARWATER, FLORIDA
BY:~
Cit n er
Attest:
~
hia E.. qoudeau, City Clerk
/
By: If. y, ~
President
A~ ik~
'/l-?ti ,~
/k
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CZft 01' CLBARDTa
SOCZAL sanCBS G1lU'1'
PROJBCT UPLZCATZOB FORK
.'
Phone: (813) 462-6884 for assistance
Due:
A. Applicat:ion Znfonaat:ion
Applicant:
(sponsor/Developer) ,
orqanization Name:
(If different)
Address:
City; st:ate; zip
Telephone Number:
Religious Community Services, Inc.
Religious Community Services, Inc.
Furniture Warehouse
210 Ewing Ave. S.
Clearwater FL
34616
813-445-9439
Contact Person:
Reginald Braswell
Title:
Director
Telephone Number:
Period for which funds
are beinq requested:
813-445-9439
FY 1996-97
Signature Ak I{p,
Date af/llJ ~ ~ 1''1''
)
SJ? I (le.. Ko/~~'S y - ?re..s ; dOn T
Board of Directors Chairperson
ROTB:
The city of Clearwater reserves the riqht to fund applicants at a
level lower than requested.
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B. Aci:ivii:7 (Cbeck one)
Adult crime
Child Abuse
Elderly
Hunger
Juvenile crime
physical Illness
parenting
Adolescents
,substance Abuse
unsupervised
Children
Youth Development
other
(Describe Below) X
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The Religious Community Services Furniture Warehouse activity is
designed for the developement of donation and distribution resource.
of furniture and household items to our areas needy and low income
residents. These same resources will also provide household furn- I
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ishings for the shelter programs of RCS, and their clients when
vacating these programs with the intent of establishing residence
in our local areas. These resources are also available to other
social service agencies, community faith organizations, schools
and their client referrals.
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C.
AMOUN'l' OI'.I'1JBDI)JG CtJll1tDTLY RBQUBSTBD:
(Not to exceed $10,000)
$6,544.00
D.
SPBCII'ICALLY POR WHAT WILL TRIS KONBY BB USBD.
(Line item budget for this amount)
Grant assistance will be used specifically for the salaries of
the Furniture Warehouse staff. Our staffing is comprised of three
(3) part-time positions, each entailing two eight hour days, weekly.
Funding is also requested for purchase of pallet racks which will
double our warehouse floor space by allowing us to stack items two
to three tiers high.
B.
BRIBI' DBSCRIPTIO)J 01' PROJBCT YOU WISH TO PUND UTILIZI)JG THIS
GRAN'1' .
The Religious Community Services Furniture Warehouse is a Clearwater
based program which acts primarily
as a central receiving and
storage site for household items, clothing and furniture for most
of the RCS shelter projects.
This program also in-turn when needed
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provides these same items to again the RCS shelter projects,it's
clients who are attempting to establish residence in our local area
and to other local agency referrals presenting similar requests.
BRID' DESCRIPTIO)J 01' YOUR OVERALL ORGUIZATIO)J.
The Reli~ious Community Services Furniture Warehouse primary
mission is to act as a recipient and provider
resource of
household furnishings, clothing and other -miscellaneous items.
In our efforts of accomplishing this mission we hope to create a
safe, clean and suitable environment so as to create a better
standard of habitat for our areas poor and needy residents.
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IJUJlBBR 01' CLIBftS SDVBD BY 'IBIS PROGRAH.
672
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PBRCBftAGB 01' 'IBBSB CLIBftS no DB CI'III"S 01' CLBARDTBR.
70%
I.
CUUBft OVBRALL ORGAIIIIA'IIOM BUDGB'I (PLDSB A'ITACB).
$29,375.00
J.
II' '!'BIS IS STUT UP OR HATCHING KORBY, SPBCIFY '!'BB DBTAILS ie:
nICB AGBHCY OR ORGAIIIIATION WILL PROVIDB TU MATca, DB
RBQUIRBIIBH'IS AI1D DB AMOUll'l' 01' TBB MATCB.
No
It.
IS YOUR AGBNCY A RBGISTBRBD 501(C) (3) NON-PROFIT AGBHCY OR D
TBB PROCBSS 01' BBCOMING ONB.
Yes
L.
DOBS YOUR FACILITY HAVB OR IS IT 1M '!'BB PROCBSS 01' ACQUIRING
TBB APPROPRIATB LICBNSURB FOR '!'BB DBLIVBRY 01' DB SBRVICBS
DBSCRIBBD IN THIS APPLICATION.
Yes
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INCOME
CONTRIIUTION8-CASH
PCSA
CLEARWATER
Res ALLOCATION
EXPENSES
SALARIES
EMPLOYEE BENEFITS
BONUSES
PAYROLL TAXES
RETIREMENT PLAN
AUTOMOBILE EXPENSES
INSURANce
LICENSES & TAXES
MISCELLANEOUS
PROFESSIONAL FEES
ReNT EXPENSE
TOTAL EXPENSES
PHONE NO. : 584 3840
P03
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FURNITURE WAREHOUSE
1_ BUDGET
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. 3,000.00
. 2,375.00
. 4,000.00
S 20,000.00
S 29,371.00
$ 14,2i4.oo
S 3,150.00
S SO.OO
$ 1.093.00
. 429.00
. 2.000.00
$ 2,898.00
$ 14.00
$ 550.00
. 748.00
$ 3,328.00
$ 464.00
. 650.00
S 29,371.00
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Apr-24-9S 11:57A DELUXE SYSTEMS INC.
1-813-2S9-0999
P.01
DELlJXE
SYSTEMS
INC.IOF FLORIDA
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15S0 MOaTS ftUIt
~A,
FLORIDA 33624-513?
TO:
ReS Food PantrY
210 S Ewing Ave
Clear..t8r. FL 34616
(81S) 261-0880
(SDO) 226-66'75
Fax (81S) 261-0111
Date: April 24, 1996
Attention: Reginald Br...".ll
Ref:
We are le8!ed to submit the tollowin
otation:
For the supply of 10 sections of Pallet RaCK
as discussed in our meeting - following parts
arc required:
TOTAL LOT PRICE lO.'1'ERIALS DELIVERED
1544.00
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14
40
14
Uprights 42"x 144"
~eams - 96" (4287# cap/pr)
Row Ties 6"
Jtb::N& qJOtatiCX1 Sl.'bject to all state , t'ederal ta:MII8
Terms: Net 0 days FOe: Or1gin Propoaed. 831": eDry 0 ews
....p-\t: 1I..t!dD APAC. 4/5 1EEl'CS ~ &l'."'_~ mI JIICIIIIlt ~ DEUJXE SYST:EHS INC. OF I'I..ORII)a.
em!. ~4"t........_ .. ~ 11 O"JII. - - .dll m cbIe tD -- By: . !/.f.F-
~ ... 1CLt2Ii.D U. .....f'II.M t:iD, lilt ~,- ~ tie F ' I
_UDi.U1~ paz_teed. . ~tIed 1D :m.na. wi.th.'tM ~ MId'
QDIO'rAT!CBS are aubjegt to tM fol.l.owiDg' UIEIU ~ncme .. ~ ~ GIl ~. ~u.cm.
&D4 aoDd:L tJ.oaa of .ale: I
= .... ~ ~~ I ~ tD ~1 ~ CIJr cadI.t 4p..~. Company
= J!I:l.mB m tIda cp-".... .. ~ ~ cbmF 1IIi..ttmt ~,
AId t:b:l.a pnpoaalia autau.t.t-lly ~ i1\ (10) dar'a. By
= All ~ :for ~ 1.D t:nDai.t ~ be .-!e by -~r-. 1
= All ~--.... .. ~......,..... .~, --'''-'ta, dal.I!r .
or QI'IT'lIl!l.l:'a, lid ~ ~ ~ CE ~.G8 ggabD1.
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