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07/11/1996 (2) (, , , " , . , ~.. ~_,_"...._.._......_.. _h , I. . . , ',I .~ ~" " ... '\' ' .1 ~ , " . j , . . ~ , '. . ~ y + , " " .c .", ":. ',' .', .'. '. . " ...' ',;". ", , " , , " l'" . , .. . > .. . " " : I, ". ,. , " . , . . '.'" . > , ' ....." ' , '. ,,' . . . , " , ,,_ :c '. ' . . ", ~ ::' ~ , ' . .. . . ,. . . ..' < 't['\':~~-"!~"'~~C'"H.~'lt'.H''.'~'':.'K~.:'',:l''''''''~~''''''r.;''')a-Jit.!~~~Ir-'':=~~\''''''''.',;:~"".~t.~..:.t.~I~~:'~:~''I''''i.;'" ':'.:... '<:'~ ~,>:' ~" -,' "::" 'l.".~ ,f , ' ",' , , ... NGCTT .., : NORTH GREENWOOD COMMUNITY . , .TASK TEAM MINUTES J " . '.\ .' '. ' Date. ..' ,I > ',. , '. " . '~9 0 , ' , , , , ' . -:_' " ' , ",: II..." ".', ,,: '.'\, . ...... : "',: . ..I.:I.~t . ;..., . " ... ....\." ~ ,~ . :,", 'r:'" I '"' I"~ '+~., ,"~,:. "1,1 . . . .' ~ .... ' 1. ..I~ __.-:.. . .....__...... ... .....~_ _. .... - .. .. ~ .' '. . . . I . ,.' . .. >'1 ,.!.. '>,', .' p' ~ .'"J' J I' ~ NORTH GREENWOOD COMMUNITY TASK TEAM CITY OF CLEARWATER July 11, 1996 Present: Rev. William Graham Mayme Hodges David Grice AI Henson MacArthur Boykins Bertha Kelley Joe Marshall Kathy S. Rice Rich Baier Alan Ferri Lt. Jeff Kronschnabl Brenda Moses Absent: Reverend Lucius Pitts, Jr. Tal Rutledge Scott Shuford f::J Chair Team Member Team Member Team Member Team Member Team Member Team Member Deputy City Manager Engineering Director Economic Development Director Special Assistant to the City Managerl Community Response Team Board Reporter Team Member Team Member Central Permitting Director Deputy City Manager Rice called the meeting to order at 5:50 p.m. at the Martin Luther King Center. A moment of silent prayer was observed. To provide continuity for research, Items are In agenda order, although not necessarily discussed In that order. ITEM # 1 ~ Approval of Minutes Deputy City Manager Kathy Rice distributed the minutes from the June 16, 1996, and June 24, 1996, meetings for review and approval. Consensus was to approve the minutes. , ITEM #2 - Consider the Proposed Task Team Process , An action plan was discussed for presentation to the City Commission. It was suggested to schedule 5 meetings, inviting residents in different areas of the North Greenwood community. The meetings will be information-gathoring sessions. In order to spark the interest of the community to participate in the meetings, the NGCTI (North Greenwood Community Task Team) could include the mission , statement and explain the group's focus at the beginning of each meeting. This same technique was used In other communities throughout the City and the consensus was very positive to this approach. The facilitator will keep the meetings focused on pertinent Issues. Ms. Rice indicated future meetings could be arranged at various locations in the community, or at a City building. Ms. Rice wiH coordinate sending mallouts and handouts to homeowners and renters in the community, o mngc07a.96 7/11/96 ":, _"" ..... .., .....':,.:::,,::\:.".';:,d;,:,:(:,:,;< . ., ,"" , " 1.;:,..... . 'I I' ' '. ",,' ~ ' < '. " < ',1.t: I. ,\.- , ..' ~ ,'~"'. ':,.'. ;... ... . < .' } . ~ . ~ .. /",""" I Inviting thom to future meetings. Caples of Invitations also will be given to current team members. Ms. Rice Indicated people do not usually respond to written surveys, and scheduled meetings throughout the community historically have provided substantially more feedback. Upon compilation of the information gathered from the 6 meetings, the NGCTT can determine recommended actions to be presented to the City. The following action plan was suggested In order to develop a formal presentation to the City: 1) Focus Ouestlons; 2) Compile Information; 3) Recommend Action; 4) Review with Neighborhood; and 5) Present to Commission. Ms. Rice suggested the team consider the following questions for presentation to the focus groups: 1) What adjectives would we use to describe our North Greenwood neighborhood, including assessing present conditions/situations candidly?; 2) What qualities about our community do we want to cultivate which will maintain the type of environment we want to keep in North Greenwood?: 3) What are the concerns in the short term that are keeping us from the kind of environment we want to have in our neighborhood, including which concerns we need outside help with, and what our neighborhood alone can do to address these concerns?; 4) What are the concerns in the long term that need to be addressed to create the kind of environment we want to have in our neighborhood, including which concerns we need outside help with, and what our neighborhood alone can do to address these concerns? f~) ITEM #3 - Administrative Items Sunshine Law Ms. Rice distributed a copy of a July 10, 1996, memorandum from Leslie Dougall-Sides, Assistant City Attorney, regarding application of the Sunshine Law to NGCTT members. Ms. Rice explained the Sunshine Law states task team members should not hold discussion of issues which foresee ably will come before the task team in any context, other than a properly noticed task team meeting. Ms. Rice asked that everyone please exercise caution In this regard. Nomination of New Members Nomination of now members was discussed. The City Commission has approved appointment of up to 16 members for the NGCTT. The NGCTT prefers that all members reside within the North Greenwood community. It was suggested current members who nominate new members are responsible for inviting them to the meetings. Thoso nominated will be Invited to attend the August 5, 1996, meeting at 6:00 p.m., at which time the NGCTT will have a short meeting with nominees prior to the official meotlng, and will vote on their inclusion to the NGCTT. o Ms. Hodgos nominated Norma Brooks. Ms. Brooks is a community activist, works at Arbor Middle School, and Is a member of Delta Sigma Phota sorority. Ms. Brooks lives In tho community. Ms. Hodges Indicated Ms. Brooks has agreed to serve on the NGCTT, mngc07s.96 2 7/11/96 ~'.~ ~r North Greenwood Community Task Team , ' "cduc .. ," '- .. (, '~(;: ~ ';';'~':"'!F'}'~~::j;'.~:,;,i'~~1'Pf:iPJ (,~::.!i.',:, ,~;". . '. ' ' ,\, '", i I " ':) Mr. Grice nominated Nick Champlan. Mr. Champlan indicated he would be honored to serve on the task team. He owns property In Plaza Park and is very active with the homeowners association and neighborhood watch program. Mr. Grice also nominated Dennis Golden. Mr. Boykins nominated Samuel Come who works in the City's Solid Waste Department. Reverend Lucius Pitts, Jr. and Tal Rutledge have agreed to serve on the NGCTT. Ms. Rice will send them a revised meeting schedule. . . I . Mr. Boykins and Ms. Kelley would like to once again invite Ms. Turner to serve as a team member. Ms. Kelley will contact her personalty. ITEM #4 - Confirm Next Meeting The July 22, 1996, meeting was canceled. A new meeting schedule was established as follows: 1) August 5, 1996 - 6:30 p.m. - Martin Luther King Center; 2) August 12, 1996 - 6:30 p.m. - Martin Luther King Center; 3) August 19, 1996 - 6:30 p.m. - Martin Luther King Center; 4) August 26, 1996 - 6:30 p.m. - Martin Luther King Center; 5) September 9, 1996 - 6:30 p.m. - Martin Luther King Center. o , ., The meeting adjourned at 7:00 p.m. Attest: ' ~ 1/1'1 rid )?)71J~') Board Reporter 0,,,' " mngc07a.96 3 7/11/96 ! " " '," +~,}i~::,~::.';"'",!