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03/20/1997 (2) , , ...._ --4 .- ..:..._... ~.' ~ " ' ..~ . I. .: , . ~ I . ';'r~ L:~<J ~ ..;: I. ,. ," ,. . . ! " . ,,' '.1 " I- _ 'c' I,'. . ': c . '~' j.', ' -", ,." " '.',' :' ' " " ~" ~ > '" ,; :~... I I " ,; :, '>;: .-' '> "~",::;,,:,:.',"::,'.:,;,;:/.,:I., :.~,,'~,~:. : . /'.. I ~ '. ' " , ., . , .,', ,'. '/ ' , . .' \. ,,' . I ~ t " :. " '~. \ :: .', < ,,' , , c, ~:' ;c.::: ~I~r/ j\~.;, :;, ,~.;:/N; +r I;IV' ::"~ f!\;.\~l;'~::'-f.,~~:';;''':'"~,;''~,,,~, ..~:..:" ~;:,~ ,:. u, . ~ " . '"'+'l~~\...:....~.,...., ,,~,,"'fi"'~,'{'l'f''''~'~' ,.,"~ " .t~~,.,; /-T" \~':::; i'c, \:", '" I' , " I,.. , , COMMISSION , " ~' , ,~ ." City C~mmission Minutes ".. .." .::", .:l fl.;' ,Date mGlvc,b. dOJ 1 qc{ 7 .1 >," < Ij ,,' ,\9t$ { J l,.c> " I. " ,,-,/ ~ !, l' " '... ' \, :<.' . . ., ! , , .\ d " " .' t, .. , ',l '1..".c '(' i , ' , ' , , . ,. 'cl, ' ~ ,;'! ' <..," .1. " .' 'f' ". .,'.'_:"." " .' ,.'.','.,~..:.,,',';,":','>: "... ..',.,..',', '"."..',,' ..,,'~:.,",~ ",,',,:.t.... ,"" "':":'.:: , .,' " I"" q '~ ' " \ " \ I , ,:,' I} , . , . ,.' ' . "', ' , " r ~ ~ < ' ""'. . , ' .. , " I . /I ' , I' ,", . ,..'" ", ~..,_...____-:-_""..._..' ~ ,'. ',: J. ~ ' ,", , . ',~ ' ':. ~'<:'~{f',;c,~::.<c' :,"',: ~J 'I.J; :'1'\ .' , , '...: .' . . , I. ( ~ l,. , I.,. '. !. .~ CITY COMMISSION MEETING CITY OF CLEARWATER March 20, 1997 Present: Rita Garvey J. B. Johnson Robert Clark Ed Hooper Karen Seel Elizabeth M. Deptula Kathy S. Rice Bob Keller Pamela K. Akin , Scott Shuford Rich Baier Mary Kathryn Diana Patricia O. Sullivan Mayor/Commissioner Vice-Mayor ICommissioner Commissioner Commissioner Commissioner City Manager Deputy City Manager Assistant City Manager City Attorney Central Permitting Director Engineering Director Assistant City Clerk Board Reporter The Mayor called the meeting to order at 6:00 p.m. at the County Assembly Room. Commissioner Clark offered the invocation. The Mayor led the Pledge of Allegiance. To provido continuity for research, items Bre in agenda order although not necessarily discussed in that order. Jeffrey Voss, Parks & Recreation Department, was presented the March 1997 Employee of the Month award. I~ ITEM #4 - Introductions and Awards - None. ITEM #5 - Presentatioo~ Head Start Representative William Fillmore, Jr. presented the County and Region IV Humanitarian of the Year Awards to Mayor Garvey. The State Humanitarian of the Year honor will be presented to the Mayor In Orlando in May. Certificates of Appreciation were presented to Jim Carazola, Rotary Club East, John Wieser and Gary Queen. Rotary Club Countryside, for the $3,000 donation to Clearwater for the new "Moonlight" program at Countryside Recreation Center. The Rotary Club presented their donation. ITEM #6 - Approval of Minutes o mcc03b.97 . " 1 , 03/20/97 . . ~ ...... .f'--"'._' ..u. ..~ ....~ ..~-."" ... '0' ."..........,..'............J__._ ~~A-""'''''''''_''~'~' ,~..~,.........,....~"'.~.. ~_.~...... .._"". .' . . '-' . ." ". ~ ,.\ . .J' , '" I .": ';'.'r ~ .~~.,"'.: :J~.>~' f": " ,,' ., , ,~ ',," Commissioner Hooper moved to approve the minutes of the regular meeting of March 6, 199'7, as recorded and submitted in written summation by the City Clerk to each Commissioner. The motion was duly seconded and carried unanimously. ITEM #7 - Citizens to be heard re items not on the Agenda Tom Sehlhorst complimented Captain Palombo for assisting to eliminate crime probl~ms at his business. He expressed concern he could lose his property due to interest charges on a City lien. City Attorney believed a memorandum regarding this issue had been distributed. She will investigate response. John Tassinari expressed concern regarding possible health and safety problems related to a neighbor's property where cars are being repaired and sewage has spilled. Staff will investigate. Fran Briskman, Island Estates Civic Association, submitted a petition requesting the City Commission investigate the cost of burying utility lines on Island Estates. f!,JBLlC HEARINGS ~9 ITEM #8 - Public Hearing & First ReadinQ Ords. #6130-97 & #6131-97 - land Use Plan Amendment to Residential/Office General & OPD Zoning for property located at 1233 S. Myrtle Ave., Milton Park Sub., Blk 10, lots 6-9 (Word of Faith Church of God. Inc., lUP 97-01, Z97-01) The Ward of Faith Church of God, applicant, owns the four lots covered by this application and wishes to rezone these properties to allow a professional type of use. The lots, at the Southeast carner of the S. Myrtle Avenue/Grand Centra'l Street intersection, are under contract far purchase by Thompson Executive Center Partnership which intends to redevelop the lots for professional offices. Currently, the lots are zoned Public/Semi Public (P/SP) and have a land Use Plan Classification of Institutional. A professional office is not a permitted nor conditional use in the Public/Semi-Public zoning district. It is proposed to rezone these properties Office ,Planned Development (OPO). The Future land Use Plan Classification of Institutional would be changed to Residential/Office General to conform with the proposed zoning district, and compatible with the Countywide Future land Use Plan Classification on adjoining properties to the Northwest, Southwest, and West of the subject lots. The properties to the Northwest, Southwest, and West have a Future land Use Plan Classification of Residential/ Office general, and are zoned Limited Office (Ol). Properties to the East have a Future land Use Plan Classification of Residential Urban and are zoned Single-Family Residential "Eight" (RS.8). The proposed Future ~and Use Plan and Zoning Atlas Amendment are being requested to permit the proposed professional office use. The size far the combined lots is 28,314 square feet (0.65 acrel which is less than the four acres required to establish a new Planned Development district. However, the proposed amendments would be an expansion to the church properties on the South (lots o mcc03b.97 2 03/20/97 '" '. ~ ~ > ,~,' . . I .'., c . __ ~' :'.J ~:'~IF;, " ~ ,} 10 & 1 2). The church and owner of Lot 11 have submitted rezoning applications to bring lots 10, 11, 12, currently zoned OL, under the same OPD zoning district. The combined lots' size will be 1.13 acres. No land use plan amendment would be involved in the subsequent item. Due to the lengthy process involved in the current Land Use Plan amendment request, staff decided not to include these items with the current request. The applicant is experiencing development problems due to the location of the subject properties. The dilapidated church building on the subject lots will be razed. According to the application, the church has tried to lease or sell the subject properties for continued use as a church since its relocation to 1440 Belcher Road in 1993, but could not procure a long term tenant or buyer due to the facility's deteriorating condition. Rezoning this land to OPD would be consistent with surrounding land use patterns and in character with professional office facilities in the area. Rezoning will foster a consolidated professional office corridor for a full spectrum of limited uses within the area. The OPD zoning would provide more flexibility to accommodate buildings with exceptional setback requirements and allow a development project which will positively contribute to the redevelopment of the area and the City. The purchase agreement for the subject properties is contingent upon approval of the Land Use Plan and Zoning Atlas Amendment from the City to assure these lots are usable for professional office purposes. On March 4, 1 997, the Planning & Zoning Board unanimously endorsed the request. <'{~ ~~ Commissioner Johnson moved to approve the Petition for Future Land Use Plan Amendment to Residential/Office General, and Zoning Atlas Amendment to Office Planned Development (OPD) for Milton Park Subdivision, Block 10, Lots 6, 7, 8, and 9, and approve the proposed Concept Plan. The motion was duly seconded and carried unanimously. ,The City Attorney presented Ordinance #6130-97 for first reading and read it by title only. Commissioner Johnson moved to pass Ordinance #6130-97 on first reading. The motion was duly seconded and upon roll call, the vote was; "Ayes": Johnson, Clark, Hooper, Seel and Garvey. "Nays"; None. The City Attorney presented Ordinance #61 31-97 for first reading and read it by title only. Commissioner Seel moved to pass Ordinance #61 31-97 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Johnson, Clark, Hooper, Seel and Garvey. "Nays": None. o mcc03b.97 3 03/20/97 " '1,;':' :>:,' >';";,:. ~):,,::>' ,.;. :~~ ~ I',;": fc", i, ;,. '- I) ITEM #9 - Public Hearing & First Reading Ords. #6126-97 & #6127-97 - Annexation & RS- B Zoning for property located at 3131 John's Parkway, John's Parkway Sub., Lot 6 (Ronald & Laura Poirier,' A97-03) The applicant has requested annexation and proposed zoning of Single-Family Residential "Eight" for 3131 John's Parkway to obtain sewer and water services. On March 4, 1997, the Planning & Zoning Board unanimously endorsed the request. Commissioner Clark moved to approve the Petition for Annexation and Zoning Atlas Amendment to Single-Family Residential1tEight" (RS-B) for John's Parkway Subdivision, Lot 6. The motion was duly seconded and carried unanimously. The City Attorney presented Ordinance #6126-97 for first reading and read it by title only. Commissioner Hooper moved to pass Ordinance #6126-97 on first readin'g. The motion was duly seconded and upon roll call, the vote was: "Ayes": Johnson, Clark, Hooper, See I and Garvey. "Nays": None. The City Attorney presented Ordinance #6127-97 for first reading and read it by title only. Commissioner Clark moved to pass Ordinance #6127-97 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Johnson, Clark, Hooper, Seel and Garvey: "Nays1t: None. ITEM #10 - Public Hearing & First Reading Ords. #6128-97 & #6129-97 - Annexation & RS-B Zoning for property located at 1420 Sunset Point Rd., Sunset Highlands Unit 2, Lot 4 (Cynthia Wright, A97-04) The applicant has requested annexation and proposed zoning of Single-Family ! Residential "Eight" for 1420 Sunset Point Road to obtain sewer services. On March 4, 1997, the Planning & Zoning Board unanimously endorsed the request. Commissioner Hooper moved to approve the Petition for Annexation and Zoning Atlas Amendment to Single-Family Residential 11 Eight" (RS-8) for Sunset Highlands, Unit 2, Lot 4. The motion was duly seconded and carried unanimously. The City Attorney presented Ordinance #6128-97 for first reading and read it by title only. Commissioner Johnson moved to pass Ordinance #6128-97 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Johnson, Clark, Hooper, Seel and Garvey. "Nays": None. u mcc03b.97 4 03/20/97 I ... .. . <' \ '. :~ ~ , " , ,0 I{ , :. '. ~. < . o > > . " I.. . ~. . .' The City Attorney presented Ordinance #6129-97 for first reading and read it by title only. Commissioner Seel moved to pass Ordinance #6129~97 on first reading. The motion was 9uly seconded and upon roll call, the vote was: nAyes": Johnson, Clark, Hooper, Seel and Garvey. "Nays": None. ITEM #11 - Public Hearing & First Readil)g Ord. #6132-97 - Vacating east/west alley lying S of Lots 9-11, less W 3', Blk 4, Gould and Ewing 2nd Addition, subject to applicant relocating at his expense City's sanitary sewer, water, gas & storm systems along with Florida Power & General Telephone facilities, within their respective replacement easements, and recording private agreement with authorized representative of Coachman . Building for solid waste pick up on applicant's property (Haag / Savoy Ltd., V96-01) The applicant has requested the City vacate the east/west alleyway that runs parallel between Cleveland and Park Streets off Garden Avenue. The alley is paved and used for vehicular traffic. The applicant will be required to relocate, at his own expense, the City's sanitary sewer, water, and gas mains. The Solid Waste Department services several dumpsters for the applicant's existing buildings which will be razed. The alley can be vacated subject to the retention of a temporary ingress/egress easement until the buildings are razed. . As the proposed Rome Tower would be located in the vacated alley, the Coachman building dumpster would be eliminated. The Rome Tower's parking garage would require one-way Southbound traffic in the alleyway, eliminating access to the dumpster. The applicant must sign an agreement with the Coachman Buildings' designated representative to provide shared use of a trash compactor in the Rome Tower. This agreement would run with the land and must be signed by both parties prior to vacation. Florida Power has primary and secondary networks in this alley which are part of the grid that provides service to much of the downtown area. Relocation is estimated to cost $80,000. Florida Power has reviewed this request and has no objection, provided its facilities remain in a temporary easement until they are relocated at the applicants' expense. At the time of relocation, the applicant is to provide new easements for Florida's relocated facilities. General Telephone has facilities in the alley and has provided the applicant with a temporary easement agreement that addresses its concerns. The agreement is to be signed by all authorized parties prior to the vacation. Time Warner and GTE Americast have no objection to the vacation. Various City departments/divisions concerned with vacations have reviewed this petition and have no objections provided existing facilities are relocated at applicant's expense. Vacating this alley will place the land back on the tax roll. The proposed development will add to the improvement of the downtown area. The City Engineer has reviewed the application and concurs with staff recommendations. o mcc03b.9? 5 03/20/97 t ~ .... .". '> ;', . . I :, " ...,.. ~ , Terry Tsafatinos, representative, displayed a sketch of the proposed project, stating the vacation is needed to accommodate the building's footprint. He said the project will bring residents downtown. It was indicated the developers own or have options to purchase all property abutting the subject alley. In response to a question, the City Engineer indicated as part of the permit process Clearwater could require a bond obligating the applicant to complete the relocation work on time and to City specifications. The City will not be involved in any way with the utility relocation, the plans or the actual construction. The developers would be responsible for providing the bond. Concern was expressed once the vacation is approved the remainder of the project may not be done in a timely manner. The City Attorney indicated site plan certification can not be obtained without this vacation. In response to a question, it was indicated the vacation has a one year time frame and this could be changed. A suggestion was made the vacation follow the site plan certification date of May 1, 1 997. The City Attorney believed the applicant has requested an extension to that date. In response to a question, Central Permitting Director Scott Shuford indicated the City customarily grants extensions to site plan certifications, however, the site plan must meet current code. ~'i~~~ " , f~~'f: Mr. Shuford said the one year time frame for vacations allows developers leeway to modify plans and begin the construction process. The current site plan for the proposed building does not meet current code regulations regarding height. The site plan must be modified to meet current code before a recertification is granted. If the City ties the vacation to the site plan certification, as suggested, the applicant would have to come back to t~e Commission after May 1, 1997, with another vacation request. The vacation terminates if utilities are not relocated within one year, as specified in the agreement. In response to a question, Mr. Shuford said there is no limit to the number of times a site plan can be recertified, as long as the site plan meets codes current at the time of recertification. , As the requested vacation requires significant utility relocation that could impact the City, the recommendation to tie the expiration dates of the site plan certification to the vacation was reiterated. If necessary, the subject request could come back before the Commission. Mr. Shuford again noted a site plan must meet code before it is recertified. Mr. Haag, applicant, said it has taken eight months to get to this point in the project. He said it is difficult for a developer to take a risk of investing a great deal of . money in this project unless he is sure the vacation request is approved. In response to a question, the City Attorney said the proposed vacation is contingent upon relocation of the utilities in one year. Total site development can not be done without the vacation. Mr. Haag said the building's footprint will not change if the site plan is modified to meet height restrictions. It was noted the alley cannot be vacated if it is needed for public purpose. It was stated the developer controls the six lots that abut the alley. In response to a question, Mr. Baier said the compactor issue has been addressed. Solid Waste has signed off on the proposal. o mcc03b.97 6 03/20/97 ~ ~ f~ [ \: v.', I'" c . ,'., '" li~ .' . ,~. < , , "', ,':",:.:,' :!., ;:',../?)'~..>.~,<,:.' " ' , ,. " c, I . ~,. .commissioner Clark moved to approve the applicant's request to vacate the East/West alley lying South of lots 9, 10, & 11, less the West 3 feet, Block 4 as shown on the plat of Gould and. Ewing HiIIsborough County, Florida of which Pinellas County was once a part, subject to the applicant relocating, at his expense, City sanitary sewer, water, gas, and storm systems along with Florida Power and General telephone facilities, within their respective replacement easements, and recording a private agreement with the authorized representative of the Coachman Building for solid waste pick up on the applicant's property. The motion was duly seconded. Consensus was to include a condition requiring a bond that obligates the applicant to complete the relocation work on time and to City specifications. Upon the vote being taken, the motion carried unanimously. ,The City Attorney said the bonding condition can be added to the ordinance by amendment. The second reading ordinance will include the bonding condition. The City Attorney presented Ordinance #6132-97 for first reading and read it by title only. Commissioner Clark moved to pass Ordinance #6132-97 as amended on first reading. The muli(JfI Wd~ du:'" ::cccndl3n ann upon roll call, the vote was: "Ayes": Johnson, Clark, Hooper, Seel and Garvey. t'Nays": None. Public Hearing - Second Reading Ordinances ITEM #12 - Ord. #6135-97 - Amending Operating Budget for FY ending 09/30/97 to reflect increases and decreases in revenues and expenditures for the General Fund, Special Development Fund, Special Program Fund, Water and Sewer. Fund, Solid Waste Fund, Storm water Utility Fund, Recycling Fund, Marine Fund, Harborview Center Fund, General Services Fund, Garage Fund, and Administrative Services Fund The City Attorney presented Ordinance #6135-97 for second reading and read it by title only. Commissioner Johnson moved to pass and adopt Ordinance #6135-97 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Johnson, Clark, Hooper, Seel and Garvey. "Nays": None. mcc03b.97 7 03/20/97 t) " (-, l ,":";C'\ ~ I :. ';"" ~ "l 'I ' . ~ ',; ~.., , . " ~: ',': ' ,:, ~ '~;' . ., ':. '1 ~ .. ITEM #13 - Ord. #6136-97 - Amending the Capital Improvement Program Report and Budget for FY ending 09/30/97 to reflect an increase in budget expenditures to expand scope of projects in functional categories of Fire Protection, Miscellaneous Engineering, Park Development, Garage, City Hall, Sewer System. Gas System, Utility Miscellaneous, and Recycling, and to reflect a decrease in budget expenditures to reduce scope of projects in functional categories of Police Protection, Marine Facilities, Building Maintenance, Miscellaneous, and Stormwater Utility, for a net decrease of $55,074 The City Attorney presented Ordinance #6136-97 for second reading and read it by title only. Commissioner Seel moved to pass and adopt Ordinance #6136~97 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Johnson, Clark, Hooper, Seel and Garvey. "Nays": None. CITY MANAGER REPORTS CONSENT AGENDA (Items # 14-1 9) - Approved as submitted ITEM # 14 - Approval of Purchases per 03/07/97 memorand!J!Il: Installation of gas furnaces and chiller lines in gas complex at 400 N. Myrtle Ave., Heating and Cooling Technologies, Inc., $58,043 (GAS) Hydrogen peroxide and odor control services for utilization throughout City's sanitary sewer system by WPC, Vulcan Chemical Technologies, Inc., 06/16/97 -06/15/99, estimated $668,560 (EN) ITEM #15 - Lease Agreement with Arnold-Brown Properties for 1.964 acres, m.o.I., Sec. 15-29-15, commencing on or about 04/01197 and extending on a month to month basis for $1,350 per month (temporary parking)IPD) ITEM #16 - Interlocal Agreement with Pinellas County for servicing of North county drop- off centers and the marketing of recyclables (SW) ITEM #17 - Ratify & Confirm C.O. #1 and Final to Clearwater Solid Waste Fueling System Contract to Nichols Industries. Inc., increasing the amount by $9,270 for a new total $153,420, providing for 30 day time extension and ratify and confirm additional $10,617.59 for installation of a fuel management system (EN) ITEM #18 - Contract for installation of polyethylene gas mains and service lines to Mueller Distribution Contractors, Inc., 03/21/97 -06/30/98, estimated $477,750 (GAS) ITEM #19 - Authorize J. Robert McCormack as outside counsel in Turmin vs. Giss re yiolation of public rights under City of Clearwater fair housing ordinance lhousing discrimination litigation in Federal Court) (CA) mcc03b.97 8 03/20/97 \1.~~:. ~:{ ~,:~~~4!:: ~ ;~:i)P(;:t",~~~5~'f'lv,.J tf,.i t-. c', ~ ','", .,' . . ., . ' '.. ..' '. ~ 'i , l--, Commissioner Clark moved to approve the Consent Agenda as submitted and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried unanimously. OTHER ITEMS ON CITY MANAGER REPORT ITEM #20 - Approve staff recommendations for continuation of City of Clearwater Social Services Grants Program IFY 1997/98) as administered by Human Relations Department (HM) Since FY IFiscal Yearl 1993/94, the Human Relations Department has administered the competitive City Social Services Grants Program, budgeted from the General Fund. Area social services agencies apply to this program for funding. The Human Relations Department prepared a white paper regarding the program's history, nature, scope, administration, and staff recommendations for its future implementation. f!:.V ,:t' Funding for the program increased from $62,000 to $100,000 for FY 1996/97. The program assists agencies to provide citizens with child care, food, elderly services, homeless shelters, etc. Prior to FY 1993/94, the City Commission awarded grants on a non~competitive basis. In 1992, the Commission agreed funding requests should be competitive and a TRC lTechnical Review Committee) should make funding recommendations to the Commission. The TRC consists of social service professionals or involved citizens with knowledge about community needs and services. Economic Development and Human Relations department staff select TRC members. In FY 1 996/97, the maximum level of funding per program was increased from $5,000 to $10,000. The City Commission has allocated additional funding from the General Fund for social services programs. Ervin's All American Youth Club received: 1) 1995 - $101,300 + $28,020 in-kind for club building rent/maintenance; 2) 1996 ~ $117,337 + $21,270 in- kind for club building rent/maintenance; and 3) 1997 - $117,337 + $21,270 in-kind for club building rentl maintenance. Girl's Inc. received: 1) 1995 - $18,675 for Condon Gardens Tutoring Program and 2) 1995 - $15,241 for King's Kids Tutoring Program. In 1995, the North Greenwood Association, Inc. received $24,847. City social service funding levels have been: 1) 1995 - $222,063 ($62,000 competitive, $160,063 non- competitive); 2) 1996 - $179,337 ($62,000 competitive, $117,337 non-competitive); and 3) 1997 - $217,337 ($100,000 competitive, $117,337 non-competitive). The Human Relations Department mails the RFP (Request for Proposal) on April 1 to past participants and by request. Applications are due in May. The TRC scores applications individually, using a scoring guideline. Individual scores are averaged. Generally, funding is based upon numerical scores; however, committee members may draw upon their expertise and knowledge of agencies and community needs to make funding recommendations that may vary slightly from the numerical scores. The Human Relations Department forwards this Information to the City Commission for review and approval. The Commission typically considers the recommendations at the second meeting in July. ~ mcc03b.97 9 03/20/97 , " } ~,~ : .' .' "" .. .". 0 . .' " (~ Agencies that administer social services programs serving Clearwater residents are eligible to apply for funding. Agencies receive bonus points for serving a greater percentage of Clearwater residents in relation to their client population. City Commission direction has varied regarding an agency's eligibility to receive funding for multiple programs. In FY 1996/97, agencies were eligible to receive more than one grant as long as funded programs were distinctly different. A primary benefit of the program is that it provides funding to agencies that provide vital services to Clearwater citizens but have limited funds. The simple application and procedure process makes the grant accessible to small and start-up programs that rely on volunteer staff. The program also provides agencies with local matching funds. Staff recommends: 1) maintain funding at FY 1 996197 level; 2) authorize Human Relations Department to administer FY 1997/98 program in similar format with RFPs released to agencies by late April 1997; 3) consider guidelines; and 4) study other program formats to determine changes that would provide a maximum benefit from agencies or programs for Clearwater citizens. f:J Regarding guidelines, staff recommends staff select TRC members. Staff recommends committee members be affiliated with area social services providers or with agencies that refer clients to and coordinate with area providers, such as school counselors, etc. TRC members abstain from the voting discussion and recommendations if they are affiliated with an agency that has applied for funding. Staff opposes funding administrative salaries but supports funding salaries for the direct delivery of services, such as tutors, etc. Staff recommends funding distinctly different programs affiliated with the same agency. . 'Commissioner Johnson moved to approve staff recommendations as presented in the white paper for the continuation of the City of Clearwater Social Services Grants Program as administered by the Human Relations Department. The motion was duly seconded. Commissioner Clark opposed the change resulting from Work Session dlsuussion that now directs staff to select TRC ,members. He said the Commission is responsible for taxpayer funds and should appoint the members. He supported Commission control. It was stated current procedure was developed to remove politics from the process. It was noted, upon Commission request one member be a United Way representative. Upon the vote being taken, Commissioners Johnson, Hooper, and Seel and Mayor Garvey voted "Aye"; Commissioner Clark voted "Nay." Motion carried. ITEM #21 - Pipeline Longitudinal Occupancy Agreement with CSX Transportation. Inc., Highland Avenue Widening Project, storm sewer installation; Res. #97-13 - authorizing city officials to execute agreement CSX-028317 (EN) In June 1996, the original agenda item for award of contract stated the project would include utility accommodations and a new railroad crossing to be constructed at the (;) mcc03b.97 10 03/20/97 r] ~~ ~;'4' ;:.:,..... , :,,", .;:;" ~f~': !Jr'..\1"q.'tl';'''~. , .' . ,., '.C CSX tracks North of Flagler Drive. Since then, the City's engineering consultant has obtained a utility accommodation license fee price quotation from CSX Transportation, owner of the rail system. CSX collects a one~time license fee for any use of its right-of- way, including all public infrastructure systems. License fees for the Highland Avenue project include a $24,000 one-time license fee and $250 for the Construction Risk Fee for the installation of a pair of new 48Ainch stormwater pipes in the railroad right-of-way in the Clearwater Country Club Golf Course. This work is a modification to the storm water pond on the golf course's northeast corner and is required to accommodate additional stormwater runoff from the widened pavement of Highland Avenue. The CSX Railroad requires a Pipeline Longitudinal Occupancy Agreement to cover the installation and maintenance of the City's new storm facilities within the railroad right-of-way. A resolution authorizing the appropriate City Officials to execute the agreement also is required. Commissioner Clark moved to approve the Pipeline Longitudinal Occupancy Agreement CSX 028317 with CSX Transportation, Inc., and that the appropriate officials be authorized to execute same. The motion was duly seconded. In response to a question, Mr. Baier said the life expectancy of crossings is less than 10 years. Staff is working with CSX regarding upkeep of the crossing. CSX is responsible for all railroad crossing maintenance! In response to a question, he said staff will follow-up with Pinellas County and CSX regarding the crossing on Hercules Avenue on a stretch of County road. Upon the vote being taken, the motion carried unanimously. The City Attorney presented Resolution #97-13 and read it by title only. Commissioner Hooper moved to pass and adopt Resolution #97-13 and authorize the appropriate officials to execute same. The motion was duly seconded and upon roll call, the vote was: "Ayes": Johnson, Clark, Hooper, Seel and Garvey. "Naystt: None. ITEM #22 - Pipeline Crossing Agreement with CSX Transportation. Inc., Highland Avenue Widening Project, water line installation; Res. #97-14 - authorizing city officials to execute agreement CSX-028318 (EN) In June 1996, the original agenda item for award of contract stated the project would include utility accommodations and a new railroad crossing to be constructed at the CSX tracks North of Flagler Drive. Since then, the City's engineering consultant has obtained a utility accommodation license fee from CSX Transportation, owner of the rail system. CSX collects a one-time license fee for any use of its right-of-way, including all public infrastructure systems. License fees for the Highland Avenue project include a $250 one-time license fee and $250 for the Construction Risk Fee for installation of new 12-inch water main in a 24-inch casing pipe beneath tracks along Highland Avenue. The CSX Railroad requires a Pipeline Crossing Agreement to cover the installation and maintenance mcc03b.97 1 1 03/20/97 ~ < ".,~!::". ",' ,''. "'<'c:<':',':", , , o of the City's facilities within the rallroad right-of-way. A resolution authorizing the appropriate City Officials to execute the Agreement also is required. The City's contractor for this job will construct the crossing upon receipt of the executed Pipeline Crossing Agreement. The construction and its cost are included in the Highland Avenue Widening Project Contract. Commissioner Johnson moved to approve the Pipeline Crossing Agreement CSX 028318 with CSX Transportation', lnc., and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried unanimously. The City Attorney presented Resolution #97~14 and read it by title only. Commissioner Hooper moved to pass and adopt Resolution #97-14 and authorize the appropriate officials to execute same. The motion was duly seconded and upon roll call, the vote was: "Nays": None. "Ayes": Johnson, Clark, Hooper, Seel and Garvey. ITEM #23 - North Greenwood Association request for City contribution re Annual Street Festival ~~ I n their March 12/ 1997, letter to the City Manager, North Greenwood Association President Jonathan Wade and May Festival '97 Chair Deborah Turner requested the City contribute between $1/500 and $2,000 to the Annual Street Festival. Deputy City Manager Kathy Rice said the City has been working with the North Greenwood Task Team and other groups in the neighborhood to insure the North Greenwood area is included in city-wide events. The Parks & Recreation Department has added a "Music Fest" to the Fun N Sun Festival as part of the efforts to have two events in the area this year. They will also provide inkind services for setting up the "Street Fest. II The Black Nurses Association has made a funding request and one is anticipated from the Greenwood Panthers. She recommended the current request be submitted for funding in next year's budget. Commissioner Clark moved to deny the request to provide City funds for its Annual Street Fest. The motion was duly seconded. The City Manager encouraged the business community to enter into partnership 'with the North Greenwood community and support this month long festival. Upon the vote being taken, the motion carried unanimously. ITEM #24 - Other Pending Matters - None. o mcc03b.97 12 03/20/97 'I', .' c. . , . 'c+' ~ " ',',I,~{\I\:,,\:,L I ~I' .\. ~ CITY ATTORNEY REPORTS ITEM 1/25 - Resolutions a) Res. #97-18 - Release of Sand Key assessment liens paid from 03/30/96 -09/30/96 The City Attorney presented Resolution #97-18 and read it by title only. Commissioner Johnson moved to pass and adopt Resolution #97-18 and authorize the appropriate officials to execute same. The motion was duly seconded and upon roll call, the vote was: tlAyes": Johnson, Clark, Hooper, Seel and Garvey. "Nays": None. ITEM #26 - Other City Attorney Items Kimmens Surcharge Fee In reference to concerns expressed at the Work Session, the City Attorney reported Kimmens is approximately 3 weeks late with their January payment of surcharge fees. Payment is expected shortly. Otherwise, the account is up-to-date. o Camp Soule The City Attorney referred to efforts to purchase Camp Soule with the FCT (Florida Communities Trust) matching grant, noting the Boy Scouts have since indicated they are not interested in selling the property. She suggested consideration of a conservation easement. A conservation easement would halt development at its current level and allow the Boy Scouts to maintain their property. Conservation easements normally are granted for pristine land. The FCT appraisal would determine the conservation easement's value, 'which is considerably less than the appraised purchase price. She suggested a conservation easement would meet Boy Scout goals to maintain the camp in perpetuity and limit public access. Further development would be prohibited on the total property. In response to a question, she said the current FCT matching grant of $1 A-million would be , reduced to half the appraised value of the conservation easement. In response to a question, the City Manager believed the City had spent less than $10,000 on the management plan required for the property purchase. She stated Pam Marks, a volunteer who worked on the project, has expressed interest in exploring this proposal. The City Attorney said a conservation easement would permit the property to be used as a private camp. It was recommended staff present this suggestion to the Boy Scouts to determine their interest. The City Attorney said the easement can be drafted to allow upgrades for the Boy Scout's to construct a swimming pool while prohibiting condominiums, for example. She will report any Boy Scout interest in this proposal to the FCT, the negotiating authority. \:J mcc03b.97 13 03/20/97 ", ..... ~. ..~L~'\"'\ r-..:}.-"..r.">.::'~:'. t...~.:,...~ :" ,: ~ I.. . ":,' :.fi<~\'''' I ~ , ., .. ~, . ~ Consensus was for staff to pursue a conservation easement for Camp Soule after first determining if the Boy Scouts are interested. ITEM #27 - City Manager Verbal Reports - None. ITEM #28 - Commission Discussion Items a) Roll-out of Vision Statement to Stakeholders Discussion ensued in regard to the pilot roll-out of the vision statement to stakeholders and the City Manager asked direction in going forward with the April 2nd meeting. Consensus was to go forward with the meeting inviting representations from the business community and homeowner associations. ITEM #29 - Other Commission Action Commissioner Seel said the Qualified Target Industry Tax Refund Program will expire in August and questioned if the City Commission wished to take legislative action regarding this program. Assistant City Manager Bob Keller will report on this issue at the next Work Session. .0 Mayor Garvey questioned if the City can reapply for an Enterprise Zone. Mr. Keller will explore the issue. Commissioner Seel said St. Petersburg, Tampa, and Hillsborough County hold public meetings regarding their budgets and suggested the Commission also consider meeting with the public regarding next year's budget. The City Manager indicated town meetings and community meetings regarding the budget have been scheduled in the past. The City Manager noted no formal procedure is in place for service groups and agencies to make formal funding requests. Consensus was to schedule a time for formal funding requests for future budgets. Agencies who already made formal presentations for funding have the option of making another presentation or writing a letter. A date will be set at the next Work Session to receive public input regarding the FY 1 997/98 budget. Commissioner Seel referred to an employee suggestion for a structure to protect and prolong the life of City equipment used on Clearwater beach. The request has been forwarded to the Parks & Recreation Director. \;> mcc03b.97 14 03/20/97 r-~\:"Y./})-':,{~!:;\ ~".WI~~'~ \, ~'i i ': ,,' ..~t{~ ,.h. . J .".'''~ .- ',r;" , ... . t ,. : ,',' .', . . '., :: '< '. .:~~!}. >.' " ' ". ~ - , , ii';';:. ;'."'. ;""t':;~~1;)~;:~J.~]t{~}~f,~W:~;~:~!.?(j" :\~\"\:.'/ci ~j \ ';.' ... ,I ", ' I' , '.',' ;,' ~\ ' ,'~ Mayor Garve'i thanked volunteers and sponsors of Paint Your Heart Out, Clearwater. She thanked the Phillies' crew for the appreciation dinner they hosted at Jack Russell Stadium. Mayor Garvey invited people to attend the Farmers Market held downtown on Saturday mornings. Mayor Garvey requested citizens vote on March 25, 1997, and support the extension of the Penny for Pinellas. ITEM #30 - Adjournment The meeting adjourned at 8:04 p.m. ATIEST: 0;fU'~i~Cld--,O~o , > '. ", '. ';' ' " , o mcc03b.97 . 15 03/20/97 '\ , (:.:': ':;; ;::~') '.; i({::" ~':'~: /;' ;::> , ~.'