EXTENSION TO PROVIDE EMERGENCY AND TRANSITIONAL HOUSING (11)
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AGREEMEN'i
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V1~HIS AGREEMENT, made and entered into this ~ day
of(/_ ~~, 1989, by and between RELIGIOUS COMMUNITY SERVICES, INC., a
Flori a non-profit corporation, hereinafter referred to as "Agency", and the CITY
OF CLEARWATER, FLORIDA, a municipal corporation, hereinafter referred to as
"City";
Vi I T N E SSE T H :
The parties hereto, for and in consideration of the mutual covenants
herein made and the benefits flowing from each party to the other, do hereby
agree as follows:
I. The Agency agrees as follows:
A. Area to be served. To provide in the Cit~of Clearwater the
services hereinafter described.
B. Services to be provided.
1. To provide the services at Holt Street Mobile home
facility within the City of Clearwater.
2. To provide an emergency and transitional housing
facility.
C. Audit and records.
1. To maintain financial records and reports and to
submit operating statements to the City as requested.
2. To maintain books, records, documents and other
evidence and accounting procedures and practices
which sufficiently and properly reflect all direc:
costs of any nature.
3.
These records shall be
inspection, review or
authorized by the City.
subject
audit by
at all times to
personnel duly
4. To collect statistical data of a fiscal nature on a
regular basis and to make fiscal statistical
reports at all times prescribed by, and on forms
furnished by, the City.
D. }~etention of Records. To retain all books, records, Il-nd
other documents relative to this agreement for five (5)
years after final payment. Any persons duly authorized by
the City shall have full access to and the right to examine
any of said materials during said period.
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E. Evaluation reports. To furnish the City with a monthly
evaluation report on the effectiveness of the program
and to furnish such other reports and information that the
City may require. A final report shall be made within thirty
(30) days after funding of the program ends.
F. Monitoring. To permit the City to monitor the program by
designating its official representative to the Agency's
Board of Directors.
G. Return of funds. That any City funds not expended for the
aforementioned services shall be returned to the City.
H. Civil Rights Act of 1964.
1. That there will be no discrimination against any
employee or recipient on account of race, color, sex,
religious sect, national origin or ancestry in the
- performance of this contrac~
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2. That the Agency will comply with Title VI of the Civil
Rights Acts of 1964 in regard to persons served.
3. That the Agency will comply with Title VII of the
Civil Rights Act of 1964 in regard to employees or
applicants for employment.
4. It is expressly understood that upon receipt of
evidence of such discrimination, the City shall have
the right to terminate this contract.
5. That the Agency shall include this Civil Rights Act
requirements in all approved subcontracts.
I. Indemnification and Insurance. The Agency shall act as an
independent contractor in operating the aforementioned
services. The Agency shall be liable for, and shall
indemnify, defend and hold the City harmless, for all
claims, suits, judgments or damages arising from the
operation of the aforementioned services during the term of
this contract, and shall provide adequate liability
insurance coverage at its expense.
II. The City of Clearwater agrees that, subject to the availability of
funds, payment from the City to the Agency for the period of
October 1, 1989, through September 30, 1990, shall be as follows: Four
quarterly payments of $1,750.00 ($7,000.00 annually) subject to review
by the City Commission.
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III. The City of Clearwater and the Agency mutually agree as follows:
A. Effective Date.
1. The effective date of this contract as described
shall be the first day of October, A.D. 1989.
2. This contract shall cover a period of time from the
effective date through September 30, 1990.
B. Inclusive Terms and Conditions. This contract contains all
the terms and conditions agrr.2d upon by the parties. No
other agreements, oral or otherwise, regarding the subject
matter of this contract, shall be deemed to exist or to bind
any of the parties hereto.
C. Notices. All notices provided herein shall be mailed to the
Agency at the f~llowing address: 1855 So~h Highland Avenue
Clearwater, FL 34616
D. Administrative Requirements. The Agency shall comply with
the following administrative requirements:
1. Furnish external audit, certified, to the City at the
end of the Contract period.
2. Records of the Agencies to be accessible to City staff
and the public, according to Flori0a Public Documents
Law.
3. Information to be made available to the City upon
request.
4. All Board meetings to be held in "the Sunshine".
5. An Affirmative Action Plan to be in effect subject to
monitoring and approval by City staff.
6. Funding to be on a quarterly basis. and except at the
beginning of the program year, all reports must be
received before the next quarter's funds will be
authorized.
IV. All notices provided herein shall be mailed to the City at the
following address:
James M. Polatty. Jr.
City of Clearwater
Planning & Development Department
P.O. Box 4748
Clearwater, FL 34618
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IN WITNESS WHEREOF, the parties hereto have executed this agreement on
the day and year first above written.
RELIGIOUS COMMUNITY SERVICES, INC.
Witnesses as to Agency:
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By:
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Pr ident t7'
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ATTEST' .-
17~.',~~v~-w~
S'il. etuy
CITY
OF ~R'_;;I~
City Manager
By
ATTEST:
Approved as to form & correctness:
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