02/13/1996 (2)
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. Design Review Board
Minutes
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DESIGN REVIEW BOARD
CITY OF CLEARWATER
February 13, 1996
Present:
William McCann
Robert Herberich
MacArthur "MacH Boykins
Mark Cagni
Leslie Dougall-Sides
Scott Shuford
Don McCarty
Gwen Legters
Chair
Board Member
Board Member
Board Member
Assistant City Attorney
Central Permitting Director
Design Planner
Board Reporter
Absent:
Kathy Milam
Mary Mavronicolas
Vice Chair
Board Member
To provide continuity for research. the Items are listed in agenda order although not
necessarily discussed In that order.
A. Call to Order & Introductions
Tho Chair called the meeting to order at 3: 11 p.m. in City Hall.
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B. Minutes Approval -- January 23 and January 30. 1996
Member Cagni moved to approve the minutes according to copies submitted in writing
by the Board Reporter to each member. The motion was duly seconded and carried
unanimously.
C. Board Discussion
1 . Further Discussion of Project Evaluation Analysis for Design Guidelines
Mr. McCarty distributed revised copies of the analysis outline and "point" system
discussed at the last meeting. Mr. Shuford explained the points are intended to provide a
way to ensure that adequate weight and consideration are given to all design features with
a view toward meeting overall design guidelines. He stressed the goal is not to achieve a
cumulative number of points, but to make sure some degree of weight is placed upon each
category. Mr. McCarty concurred, stating the analysis is simply a reference system to
ensure all aspects of a design were considered. The Board supported approval of the
document. It was indicated Mr. McCarty did a good job evaluating the amount of
emphasis placed on each facet of design.
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Mr. Shuford stated the City Commission wishes to delay their review and approval of
the design guidelines until after the March Commission election. giving the Board more
time to finalize other details of their operation. He stated he would try to get the design
guidelines on the work session agenda for the second meeting in April.
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2/13/96
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Consensus of the Board was for Mr. McCarty to combine this project evaluation
analysis with the design guidelines and other documents Into a package for Board approval
in mid~March. Mr. Shuford explained the next step would be for him to work with the
Legal Department to prepare a resolution authorizing the City Commission to adopt the
package as the official design guidelines for downtown. The Board would be able to begin
hearing cases concerning downtown while staff begins work on guidelines for Clearwater
beach and North Greenwood.
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2. Final Revised Process and Procedures
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Mr. McCarty distributed copies of a proposed format for conduct or meetings and
order of agenda. Questions were raised whether the Board's cases will be advertised as
public hearings and conducted as formally as other administrative board meetings. Ms.
Dougall-Sides did not feel the Board's cases would need to undergo advertising and the full
public hearing process. She suggested eliminating some of the steps and combining others
to make the format less formal. Discussion ensued regarding her suggestions for revisions.
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In response to questions, Mr. Shuford stated design review meetings will be televised
as a public service and a means of educating the public. He indicated the notification of
surrounding property owners will not be required. Mr. McCarty will revise the form based
on today's suggestions and copy it to the Board. It will be included in the package for final
approval at a later date.
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3. Other Issues
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In response to questions regarding other meeting details, it was indicated Mr. McCarty
will represent City staff I serving as liaison to the Board, with Mr. Shuford filling in
occasionally. Ms. Dougall-Sides stated she will attend the meetings as the Board's
attorney and will be available to do research. Mr. Shuford stated staff will represent the
Board and uphold their decisions during any appeals to the City Commission.
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D. Chair's Items
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Member McCann circulated a November 26, 1995, Tampa Tribune article featuring
photographs of unattractive storefronts on Clearwater beach. Brief discussion ensued.
E. Director's Items
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Mr. Shuford stated he will present the design review guidelines to the City Commission
i~ a work session after the March election. See additional discussion in C1 above.
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Mr. Shuford reported Mr. McCarty will make a presentation to the Downtown
Partnership in mid-March, updating them on progress with the City's design review
process. He invited the Board to attend, stating he will notify them of the date and time.
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F. Board and Staff Comments
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Under the proposed schedule discussed earlier, Mr. Shuford said it looks as if the
o Board can begin hearing cases by mid-May.
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Mr. McCa'rty said he is continuing to Investigate printing and binding for the design
review guidelines. He Invited suggestions from the Board.
, In response to a question, Mr. McCarty stated the Board is technically at a full
complement of members. He announced Alex Pliska has been appointed to replace Mr.
Shand and will begin his term on the first meeting in March. Mr. Pliska will complete the
second of his two terms on the Development Code Adjustment Board at the end of
February. It was indicated another appointment cannot go forward until a formal
resignation is received from Ms. Mavronicolas.
G. Adjournment
The meeting adjourned at 3:50 p,m.
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Chair
Design Review Board
Attest:
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B6ard Reporter /
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