07/25/1995 (2)
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DRB
'Design Review Board
Minutes
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July 25, 1995
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DESIGN REVIEW BOARD
Members Present: Arthonia Godwin
Robert Herberich
William McCann
Kate McCullough
Mary Mavronicolas
Kathy Milam
Arthur Shand (arrived 3:10 p.m.)
Also Present: Scott Shuford, Central Permitting Director
Don McCarty, Design Review Planner
Gwen Legters, Board Reporter
Mr. Shuford opened the meeting at 3:07 p.m. and introduced Don McCarty, Associate
Planner/Design Review. It is anticipated Mr. McCarty will be working closely with the Board.
1) Seaside, Florida - Video Presentation
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Mr. Shuford introduced the video, explaining it is an overview of one community's approach to
implementing design standards. Although he pointed out the town of Seaside may have had more
design opportunities than does Clearwater, he felt the video would be interesting for the Board.
After the video, he circulated a companion book for review. He stated the design reference
library, now located in Mr. McCarty's office, is available to the Board at any time.
2) Board Discussion
a. Election of Officers
Questions were raised regarding qualifications of Board officers. Some members felt an architect
or engineer could better relate to the technical issues. It was pointed out, under Roberts Rules
of Order, the Chair does not typically make or second motions, which could be a limiting factor
to holding that position. Other suggestions were to ask for volunteers or select someone with
leadership qualities.
Questions were raised regarding the amount of time involved and specific duties of the Chair.
Mr. Shuford indicated the Chair usually has the same amount of time investment and authority
as other Board members. The Chair's responsibility is to guide the proceedings, establish order
and maintain time limits established by the Board. Generally the rules of procedure are published
on the agenda and announced by the chair at the beginning of the meeting. Mr. Shuford noted,
whenever possible, he notifies the Chair of any last minute issues that did not make the agenda.
He is to send copies of the Planning and Zoning Board rules of procedure as an example.
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Member Milam nominated Art Shand as Chair. The nomination was duly seconded. Member
Shand accepted the nomination.
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Member McCullough nominated Bill McCann as Chair. The motion was duly seconded.
Member McCann accepted the nomination.
Member McCullough moved to close the nominations. The motion was duly seconded and
carried unanimously.
Upon the vote being taken, Members Godwin, Herberich and Milam voted for Art Shand;
Members McCullough and Mavronicolas voted for Bill McCann. Art Shand was decfared elected
as Chair.
Member McCullough nominated Bm McCann as Vice Chair. Member McCann accepted the
nomination. The motion was duly seconded and carried unanimously.
b. Meeting Schedules
Discussion ensued regarding the best day and time to schedule regular meetings. Consensus was
to continue having the meetings begin at 3:00 p.m. Tuesdays and Thursdays were better for most
members. Mr. Shuford is to check availability of the Commission Chambers.
c. Development of Design Guidelines
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Mr. Shuford stated Mr. McCarty has been working with the design guidelines developed by
different groups in the three areas the Board will be working; North Greenwood, Downtown, and
Clearwater Beach. Copies of those guidelines have been sent to the Board. He questioned if the
Board wished to consider one area each month, or take all three at once. Consensus was to
consider area at a time, beginning with North Greenwood, progressing to Downtown, then
Clearwater Beach.
Questions were raised concerning what criteria will be considered. Mr. Shuford stated he will
send out a sample list of design components such as architectural features, building materials,
colors, etc., to serve as a guide. Mr. McCarty pointed out the final guidelines will probably not
be the same for each area, as each has its own characteristics. He suggested beginning with an
overview, then refining to suit the respective areas.
In response to a question, Mr. Shuford explained the points system intended to regulate parking
in the North Greenwood area. He stated, without any incentive for meeting design requirements,
parking in that area is now being approached from a regulatory standpoint.
d. Other Issues
Member Shand encouraged all members to attend the next meeting and be prepared to establish
design criteria and a meeting outline, He felt direction from staff will be needed until the Board
gets off the ground. It was not known if staff recommendations will be a routine part of every case
as they are for some boards. Mr. Shuford indicated certain issues may be delegated to staff to
regulate.
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It was noted the Board may review projects other than new construction. Mr. Shuford agreed,
stating the standards for new construction may differ from those regulating renovation or repair.
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A 'question was raised regarding a requirement for design to tie in with what is existing. Mr.,
Shuford explained that provision was intended to cause an entire area to develop with a particular
theme. Problems arose when there was insufficient development pressure to trigger
implementation of the theme. ' He indicated this is a challenge in ClearWater. Because no specific
design theme has been chosen, strict standards will be difficult to develop. ,
Members were encouraged to review the book, Des;gn Review. Both Mr. Herberich and Mr.
, , McCarty stated it was well written and offers good design standards.
Discussion, ensued regarding the State financial disclosure forms to be filed by Board members.
3) Adjournment
,The meeting adjourned at 4:02 p.m.
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