09/18/1997 (2)
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1. Commissioner Clark.
2. Mayor.
3. 1 award presented.
4. None
5. al Overview received.
6. Approved 9/4 as corrected and 9/15 as
submitted.
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ACTION AGENDA - CLEARWATER CITY COMMISSION MEETING
Thursday, September 18, 1997 - 6:00 P.M. - Commission Chambers
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1. Invocation
2. Pledge of Allegiance
3. Service Awards
4. Introductions and Awards
5. Presentations: a} Harborview Center -
Business Overview
6. Approval of Minutes - Regular Meeting
9/4/97 & Special Meeting 9/15/97
(attorney/client~
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7. Citizens to be heard re items not on the Agenda
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John Doran announced the Beach Consulting Team will be at a meeting to take comments next
Wednesday {9/24/97} night.
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PUBLIC HEARINGS
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8. Public Hearing & First Reading Ord. #6189-
97 . Vacating N 8' of 25' drainage & utility
-::.,.~' easement lying' along S side of Lot 66
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\.'~'r'r. Windsor Park 1 st Addition (Richard & Doris
Harding, Jr., V97-13)(EN)
9. Public Hearing & First Reading Ord. #6190-
97 - Vacating 20' drainage & utility easement
lying along N side of Lot 14, less westerly
15'; and vacate 5' drainage easement lying
along E side of said Lot less southerly 10'
thereof; together with; 20' drainage & utility
easement and 5' drainage easement, both
lying along W side of Lot 1 3, less northerly
12' and southerly 10' thereof, The Reserve
Sub. (William & Debra Baumgart, V97-
14)(EN)
10. Variance(s) to Sign Regulations for property
located at' 1239 Ewing Ave., Milton Park, Blk
12, south 77' of Lot 1 (Ralph & Vanessa
Rophio, SV97-11 )(CP)
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8. Approved. Ord. #6189-97 passed 1 st
reading.
9. Approved. Ord. #6190-97 passed 1 st
reading.
10. Approved 4 sq.ft. variance to allow a 28
sq. ft. freestanding sign subject to: 1)
applicants shall obtain a permit for and
modify this sign within 90 days of this date,
and 2) applicants shall install landscaping
around the base of the sign to screen the
support poles & enhance the appearance of
the sign. '
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Public Hearing - Second Reading Ordinances
11. Ord. #6171 R97 - Relating to Ch. 33, deleting 1 1. Ord. #6171 R97 adopted.
Sees 33.091 (1) & (2) Shark Fishing, and
adding Sec. 33.091 Fishing, to prohibit
flshlng from Clearwater 'Pass Bridge, Island
Estates Bridges, and any other city property
where posted
12. Ord. #6177-97 R Annexation for property 12. Ord. #6177-97 adopted.
located at 2096 Gentry St., NE % Pine lias
. Groves, part of Lots 5 & 1 2 (Gregory &
Peggy Zukowski, A97-09)
13. Ord. #6178-97 - IL Zoning for property 13. Ord. #6178-97 adopted.
located at 2096 Gentry St., NE % Pinellas
Groves, part of Lots 5 & 12 (Gregory &
Peggy Zukowski, A97-09)
,14. Ord. #6181-97 - Vacating north 0.5' of the 14. Ord. #6181-97 adopted.
5' drainage & utility easement lying along
north side of southerly platted lot line of Lot
104, Landmark Woods 2nd Addition (Karen
Fitzgerald & James Fisher / James L. & Gail
D. GaU, V97-10)
15. Ord. #6182-97 - Vacating a portion of 10' 15. Ord. #6182-97 adopted.
~ drainage & utility easement lying along east
f...~4 side of Lot 113, Delara Groves 1 st Addition
. (Kevin Burke, V97-12)
16. Ord. #6185-97 - declaring millage rate to be 16. Ord. #6185-97 adopted.
levied for FV beginning 10/1/97 and ending
9/30/98, for operation purposes including
pensions & debt service, and road
maintenance for capital improvement
expenditures at 5.1158 mills
17. Ord. #6186-97 - adopting an operating 17. Ord. #6186-97 adopted.
budget for FY beginning 1011/97 and ending
9/30/98
18. Ord. #6187-97 - adopting the CIP budget for 18. Ord. #6187-97 adopted.
FV beginning 10/1/97 and ending 9/30/98
19. Ord. #6188R97 - providing for advance 19. Ord. #6188-97 adopted.
refunding of the outstanding Gas System
Revenue Bonds, Series 1994A
CITY MANAGER REPORTS
CONSENT AGENDA (Items #20-28) - Approved as submitted less #28.
\.:)9/18/97
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~The following items require no formal public hearing and are subject to being approved in a single
~ tffiotion. However, any City Commissioner or the City Manager may remove an item from the Consent
Agenda to allow discussion and voting on the item individually.
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Purchase of property, casualty, liability, workers' compensation, & flood Insurance coverage for
FY 1997-98, not to exceed $900,000 (FN)
Agreement with First Union Capital Markets Corp. for City's Financial Advisor (FN)
Banking Services Agreement with Barnett Bank, 3 years commenci ng 10/1/97, est. $ 90,000
annually (FN)
Contract for parts, services, & hardware supplies for City vehicles & equipment. Anderson Auto
Parts, Inc., 9/22/97-9/21/99, with option to renew for 3 additional 1 year periods upon mutual
consent, at 2 year est. cost not to exceed $1,410,000 (GS)
Addition of MSB to custodial service contract with Triangle Maintenance Services, 8/1/97-
7/31/98. adding $45,340 increasing total to $111,160 (GSl
Contract for purchase of a 1997 One Ton High Cube Van equipped with 8 TV Inspection System
for sewer & pipe lines be awarded to Cues, cost not to exceed $90,400; funding to be provided
under City's master lease-purchase agreement for $75,400 and Public Service's operating budget
for $15,000 (GSl
Renewal - long term disability (L TO) insurance for employees not covered by City's Pension Plan,
Provident Life and Accident Insurance Company, 11/1/97-10/31/99, est. $61,968 IHR)
License Agreement, Anderson Bay Cruises, Inc., 10/1/97-9/30/2002 IMR)
Increase existing contract with Dravo Lime Company for quicklime for Water Pollution Control
Division, by est. $442,080, for total est. $884,160 (EN) - APPROVED.
20.
21.
22.
23.
24.
25.
26.
27.
28.
OTHER ITEMS ON CITY MANAGER REPORT
29. Res. #97-54 - providing for sale of not to
exceed $9,000,000 Gas System Revenue
Bonds, Series 1997A and $17,500,000 Gas
System Revenue Refunding Bonds, Series
1997B (FN)
30. Budget 1996-97 Third Quarter Review (CM)
a) First Reading Ord. #6183-97 - Amending
Operating Budget for Fiscal Year ending
9/30/97
b) First Reading Ord. #6184-97 - Amending
Capital Improvement Program Report and
Budget for Fiscal Year ending 9/30/97
31. Cooperative Agreement, FDCA, Coastal
Management Program, for development of
Clearwater Harborwalk Project, total cost
$100,000 of which City share for this phase
shall not exceed $50,000 (CM)
29. Approved. Res. #97-54 adopted.
30. Approved.
al Ord. #6183-97 passed 1 st reading.
b) Ord. #6184-97 passed 1st reading.
31. Withdrawn.
32. Other Pending Matters
a) Update re Airport Authority & Environmental Advisory Board appointments - Update given.
'~9/18/97
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33. Resolutions - a} Adopted.
a) Res. #97-55 - Delegating the authority to authorize and sign requests to the FOOT for
temporary closing and special use of state roads to the City Manager
CITY ATTORNEY REPORTS
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34. Other City Attorney Items - Authorized 3rd party action against Clearwater Packaging and Cory
Hoover.
Attorney/Client Sessions set: Abdullaj vs. City at 9:00 a.m. 10/6/97 and Stathis vs. City
immediately after Abdullaj on 10/6/97.
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35. City Manager Verbal Reports
Set closed bargaining session for 3:30 p.m. on 10/2/97.
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36. Other Commission Action
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Clark questioned if the Commission wanted to support legislative action regarding difficulties
Canadians are having with changes in visa formalities. Additional information was requested .
Hooeer stated the recent Uniform Crime Report showed Clearwater to be a very safe city.
Hooeer questioned if East Street would be resurfaced as part of the current resurfacing of streets
in downtown.
Hooper questioned if an update on the parking garage would be scheduled for the next meeting.
The City Manager reported the price for constructing an entire fourth floor given by the
contractor was pretty high and it did not seem feasible to do this at this time. He indicated there
might be other ways to accommodate additional parking.
Johnson congratulated Chief Klein for a $20,000 grant and thanked Harry Cline for a nice letter.
Johnson did not think the expense of advertising C-View call-in shows is justified. The City
Manger is to come back with alternatives.
Johnson expressed his sympathy to the Hahn family.
Seel requested the Mayor respond to a recent letter to the editor regarding billboards.
Seel stated the Pinellas Planning council is questioning if Clearwater will support the annexation
legislation. This will be on the next agenda.
See I questioned if a sidewalk will be constructed on Nugget Drive as recently requested by
citizens. The City Manager indicated it would be.
Garvey questioned if the City Attorney had seen a letter form Time Warner. The City Attorney
indicated she was aware of the ruling but had not seen the letter yet.
Garvey requested citizens continue to report malfunctioning street lights; requested the number
to call be verified.
Garvey announced the Taste of Clearwater to be held at the Harborview Center on September
25, 1997.
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, 37. Adjournment ~ 7:49
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CITY COMMISSION MEETING
CITY OF CLEARWATER
September 18, 1997
Present:
Rita Garvey
J. B. Johnson
Robert Clark
Ed Hooper
Karen Seel
Michael J. Roberto
Kathy S. Rice
Bob Keller
Pamela K. Akin
Scott Shuford
Mashid Arasteh
Cynthia E. Goudeau
Mary K. Diana
Mayor/Commissioner
Vice-M ayor/Commissioner
Commissioner
Commissioner
Commissioner
City Manager
Deputy City Manager
Assistant City Manager
City Attorney
Central Permitting Director
Civil Engineer III
City Clerk
Assistant City Clerk
The Mayor called the meeting to order at 6:00 p.m. at City Hall. The invocation
was offered by Commissioner Clark. The Mayor led the Pledge of Allegiance.
To provide continuity for research, items are in agenda order although not necessarily
discussed In that order.
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(::> ITEM #3 - Service Awards
One service award was presented to a City employee.
ITEM #4 - Introductions and Awards - None.
ITEM #5 - Presentations
a) Harborview Center - Business Overview
Mich Sauers, President of Globe Facility Services, introduced the Harborview Center
staff. He reviewed last year's activities indicating the business segment is showing
significant growth while civic/recreation events are decreasing due to space availability. He
presented slides on Harborview's economic impact, quality service and operating profit.
He gave the event and attendance breakdown indicating the mix evolving includes
conventions, conferences, corporate meetings, public consumer shows, civic and social
meetings. He noted a customer satisfaction survey on facility, staff and food and beverage
operation is given after every 'event. The surveys indicated a 90% customer satisfaction in
the food and beverage category.
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mcc09b97
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09/18/97
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Mr. Sauers reviewed the economic impact and believed revenues would continue to
increase. He projected a deficit in 1997-98, however, the trend toward conventions,
conferences, social and civic meetings would result in a profit in future years.
In response to a question, it was indicated non-event revenue comes from Steinmart
and Pickles Plus.
A question was raised as to why a 32 % attendance drop was projected for 1 998-
99. It was indicated when space capacities were compared, there was still a lot of
capacity remaining in the ballrooms and social functions. The projection is a function of
the statistics.
Discussion ensued in regard to social and civic audiences and it was indicated
traditionally civic is defined as the Rotary, Kiwanis, and Lyons organizations; social includes
fraternal or sorority to proms and wedding receptions.
In response to a question, it was indicated charitable organizations would fall under
non-profit or social categories.
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Discussion ensued regarding the City funding the shortfall until Harborview breaks
even and it was questioned if interest is being paid. It was believed it was. It was noted
the figures presented are just operational figures and do not reflect this rate. The City's
enterprise fund would account for depreciation. Debt service is not being charged to this
project. In order to see the bottom line figure on what Harborview is costing the City, a
wider perspective needs to be viewed. This was thought to be a function of management
and not Globe Facility.
Barry Strafacci complimented C-View staff regarding the professionalism of the
cooking show on C-View. He expressed his excitement about the progress Harborview has
made this year. He reviewed the status of the Harborview marquee sign indicating it is
being reviewed by staff and the sign company. He believed changing to a monochrome
light will make the sign easier to read during the day. The change will be evaluated to see
its effectiveness. Electrical boxes will be moved and landscaped to make the area more
attractive.
Concern was expressed in coming to grips regarding parking in the downtown. The
City Manager indicated parking would be looked at as part of the overall downtown
analysis.
ITEM #6 - Approval of Minutes
Mayor Garvey referred to the September 4, 1997, minutes, page 14, and noted the
Pine lias Trail Grand Opening is scheduled for December 6/ 1 997.
Commissioner Seel referred to page 12, regarding her vote on Ordinance 6187-97.
The City Clerk said the audio tape reflected the vote on Ordinance 6187-97 to be
unanimous.
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09/18/97
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, Commissioner Johnson moved to approve the minutes of the regular meeting of
September 4,1997, as corrected, and the special meeting of September 15, 1997, as
recorded and submitted in written summation by the City Clerk to each Commissioner, The
motion was duly seconded and carried unanimously.
ITEM #7 - Citizens to be heard re items not on the Aqenda
John Doran announced the Beach Consulting Team will receive comments at an
evening meeting on September 24, 1997 at the Memorial Civic Center.
PUBLIC HEARINGS
ITEM #8 - Public Hearinq & First Readinq Ord. #6189-97 - Vacating N 8' of 25' drainage &
utility easement lying along S side of Lot 66 Windsor Park 1st Addition (Richard & Doris
Harding, Jr., V97-13)(EN)
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The existing swimming pool and concrete deck encroach 8-feet into the easement at
1755 Ashton Abbey Road. The title company requires the portion of the easement with
the encroachment to be vacated before the property is sold. The City has a sanitary sewer
main within the southerly portion of the easement not to be vacated. Sufficient clearance
from the pool and decking exists for any maintenance/replacement needs. Florida Power
also has a privately dedicated 50-foot easement along the South side of this lot. Florida
Power has consented to the encroachment but will retain their easement. Other public
utilities have no objection to vacating the subject portion of easement.
Commissioner Johnson moved to approve the applicant's request to vacate the
North 8-feet of the 25-foot drainage & utility easement lying along the South side of Lot
66, Windsor Park 1 al Addition. The motion was duly seconded and carried unanimously.
The City Attorney presented Ordinance #6189-97 for first reading and read it by
title only. Commissioner Hooper moved to pass Ordinance #61 89-97 on first reading. The
motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, See I and Garvey.
"Nays": None.
ITEM #9 - Public Hearino & First Readinq Ord. #6190-97 - Vacating 20' drainage & utility
easement lying along N side of Lot 14, less westerly 15'; and vacate 5' drainage easement
lying along E side of said Lot less southerly 10' thereof; together with; 20' drainage &
utility easement and 5' drainage easement, both lying along W side of Lot 13, less
northerly 12' and southerly 10' thereof, The Reserve Sub. (William & Debra Baumgart,
V97-14HEN)
The applicant, who owns several lots abutting the subject property at 3010
Oakmont Drive, proposes to construct a building addition within the easements. The City
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09/18/97
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has no utilities within the easement to be vacated. Pinellas County Water recently cut,
capped, and abandoned a water line to accommodate the construction. Public utilities have
no objections to the requested vacation.
Commissioner Hooper moved to approve the applicant' 5 request to vacate the 20-
foot drainage and utility easement and 5-foot drainage easements lying within Lots 13 and
14, the Reserve Subdivision. The motion was duly seconded and carried unanimously.
The City Attorney presented Ordinance #6190-97 for first reading and read it by
title only. Commissioner Johnson moved to pass Ordinance #6190-97 on first reading.
The motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, Seel and Garvey.
"Nays": None.
ITEM #10- Variance{s) to Sian Reaulations for property located at 1239 Ewina Ave.,
Milton Park, Blk 12, south 77' of Lot 1 (Ralph & Vanessa Rophie, SV97 -11 Hep)
This subject property is zoned Limited Office where 24-square foot freestanding
signs are permitted. The applicants are requesting a 32-foot variance to allow a 56-square
foot freestanding sign. The variance is requested to allow the current sign, with 28-square
feet on each side of its V~shape, to remain. According to the application, the sign was
altered in 1995 when the applicants purchased the property. No permit was issued for the
alteration.
Ralph Rophie, applicant, stated the sign existed when he bought the property in
1995. He told the sign company to obtain the necessary permits and to follow the codes
when altering the sign. Due to large oak trees and the sign being located in a retention
area, he believed any change would create a visibility hardship for his elderly patients. He
said he would consider putting the sign faces back to back even though he preferred the V-
shape.
Concern was expressed the requested variance is exorbitant and a sign of this size
is inappropriate in the middle of a residential area. It was noted if the sign faces were back
to back, instead of the existing "V" configuration, the sign area would be 28 square feet.
A question was raised if a variance to allow a 28 foot sign could be approved
tonight or if the applicant would have to reapply for a variance if the subject request is
denied. It was indicated a smaller variance could be approved.
Commissioner Hooper moved to deny a variance of 32~square feet to allow a 56-
square foot freestanding sign, and to approve a variance of 4-feet to allow a 28-square foot
freestanding sign on property identified as Milton Park, Block 12, the South 77 feet of Lot
1, for meeting Sec. 45.24, Standards for Approval, items (11-(4l, subject to the following
conditions: 1) applicants shall obtain a permit for this sign within 30 days of this date and
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2) applicants shall install landscaping around the sign's base t6 screen the support poles
and enhance the sign's appearance. The motion was duly seconded.
Discussion ensued in regard to ,staff's recommended condition for landscaping the
base of the sign. Concern was expressed in whether all applicants are being treated the
same. It was noted additional buffering in residential areas creates a softer appearance.
Discussion ensued in regard to obtaining a permit and modifying the sign in 30 days
and concern was expressed this may not be feasible. A recommendation was made to
amend the motion on the floor to allow 60-90 days to modify the sign. Mr. Rophie agreed
to the time frame.
The maker and seconder of the motion concurred with amending the motion by
placing a 90-day time limit as part of the first condition.
Upon the vote being taken, the amended motion carried unanimously.
Public HearinQ - Second Readino Ordinances
ITEM #11 - Ord. #6171~97 - Relating to Ch. 33, deleting Sees 33.091 (1) & (2) Shark
Fishing, and adding Sec. 33.091 Fishing, to prohibit fishing from Clearwater Pass Bridge,
Island Estates Bridges, and any other city property where posted
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The City Attorney presented Ordinance #6171-97 for second reading and read it by
title only. Commissioner Johnson moved to pass and adopt Ordinance #61 71-97 on
second and final reading. The motion was duly seconded and upon roll call, the vote was:
I
"Ayes": Johnson, Clark, Hooper and Garvey.
"Nays": Seel.
Motion carried.
ITEM #12 - Ord. #6177-97 - Annexation for property located at 2096 Gentry St., NE Y.
Pinellas Groves, part of Lots 5 & 1 2 (Gregory & Peggy Zukowski, A97 -09)
The City Attorney presented Ordinance #6177-97 for second reading and read it by
title only. Commissioner Clark moved to pass and adopt Ordinance #6177-97 on second
and final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, Seel and Garvey.
"Nays": None.
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ITEM #13 - Ord. #6178-97 - IL Zoning for property located at 2096 Gentry St., NE y..
Pinellas Groves, part of Lots 5 & 12 IGregory & Peggy Zukowski, A97-09)
The City Attorney presented Ordinance #6178-97 for second reading and read it by
title only. Commissioner See I moved to pass and adopt Ordinance #61 78-97 on second
and final reading. The motion was dUly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, Seel and Garvey.
"Nays": None.
ITEM #14 - Ord. #6181-97 ~ Vacating north 0.5' of the 5' drainage & utility easement lying
"
along north side of southerly platted lot line of Lot 104, Landmark Woods 2nd Addition
(Karen Fitzgerald & James Fisher I James L. & Gail D. Gail, V97-10)
The City Attorney presented Ordinance #6181-97 for second reading and read it by
title only. Commissioner Hooper moved to pass and adopt Ordinance #6181-97 on second
and final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, Seel and Garvey.
"Nays": None.
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ITEM #15 - Ord. #6182-97 - Vacating a portion of 10' drainage & utility easement lying
along east side of Lot 113, DelOra Groves 1 st Addition (Kevin Burke, V97~ 12)
The City Attorney presented Ordinance #6182-97 for second reading and read it by
title only. Commissioner Clark moved to pass and adopt Ordinance #6182-97 on second
and final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, Seel and Garvey.
"Nays": None.
ITEM #16 - Ord. #6185~97 - Declaring millage rate to be levied for FY beginning 10/01/97
and ending 09/30/98, for operation purposes including pensions & debt service, and road
maintenance for capital improvement expenditures at 5.1158 mills
The City Attorney presented Ordinance #6185-97 for second reading and read it in
full. Commissioner Johnson moved to pass and adopt Ordinance #6185-97 on second and
final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, Seel and Garvey.
"Nays": None.
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ITEM # 1 7 - Ord. #6186.97 . Adopting an operating budget for FY beginning 10101/97 and
ending 09/30/98
The City Attorney presented Ordinance #6186.97 for second reading and read it by
title only. Commissioner Seel moved to pass and adopt Ordinance #6186-97 on second
and final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, seel and Garvey.
"Nays": None.
ITEM #18 - Ord. #6187-97 - Adopting the CIP budget for FY beginning 10/01/97 and
ending 09/30/98
The City Attorney presented Ordinance #6187-97 for second reading and read it by
title only. Commissioner Hooper moved to pass and adopt Ordinance #6187-97 on second
and final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, Seel and Garvey.
"Nays": None.
0,
ITEM #19 ,; Ord. #6188-97 - Providing for advance refunding of the outstanding Gas
System Revenue Bonds, Series 1994A
The City Attorney presented Ordinance #6188-97 for second reading and read it by
title only. Commissioner Hooper moved to pass and adopt Ordinance #6188-97 on second
and final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, Seel and Garvey.
"Nays": None.
CITY MANAGER REPORTS
CONSENT AGENDA (Items #20-28) - Approved as .submitted, less #28.
'ITEM #20 - Purchase of property. casualty, liability, workers' compensation. & flood
insurance coveraae for FY 1997/98, not to exceed $ 900,000 (FN)
ITEM #21 - Aqreement with First Union Capital Markets Corp. for Citv's Financial Advisor
(FN)
ITEM #22 - Banking Services Agreement with Barnett Bank, 3 years commencing
10/01197, estImated $90,000 annually (FN)
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ITEM #23 - Contract for oarts. services. & hardware supplies for City vehicles &
eQuipment, Anderson Auto Parts, Inc., 09/22197 .09/21/99, with option to renew for 3
additional 1 year periods upon mutual consent, at 2 year estimated cost not to exceed
$1,410,000 (GS)
ITEM #24 - Addition of MSB (Municioal Services BuildinQ) to custodial service contract with
Triangle Maintenance Services, 08/01197 .07/31/98, adding $45,340 increasing total to
$111 , 1 60 (GS)
ITEM #25 - Contract for purchase of a 1997 One Ton HiQh Cube Van eQuipped with a TV
Insoection System for sewer & pipe lines to Cues, cost not to exceed $90,400; funding to
be provided under City's master lease-purchase agreement for $75,400 and Public
Service's operating budget for $15,000 (GS)
ITEM #26 - Renewal - L TO (lonQ Term Disabilitv) insurance for employees not covered by
City's Pension Plan, Provident Life and Accident Insurance Company, 11/01/97 -10/31/99,
estimated $61,968 (HR)
ITEM #27 - License Aoreement. Anderson Bav Cruises. Inc., 10101/97 -09130/02 (MR)
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Commissioner Hooper moved to approve the Consent Agenda as submitted less
Item #28 and that the appropriate officials be authorized to execute same. The motion
was duly seconded and carried unanimously.
ITEM #28 - Increase existinq contract with Dravo Lime Company for Quicklime for Water
Pollution Control Division, by estimated $442,080, for total estimated $884,160 (EN)
The City uses quicklime at its biosolids handling facility to process sludge generated
by the City's AWT (Advance Wastewater Treatment) Facilities. The conservative estimate
for the 3~year contract was based on less than 1-year of full~time operation. Additionally,
organic loading at the 3 treatment plants has increased, producing an increased quantity of
sludge requiring additional lime for processing. The vendor has agreed to hold the original
price until the end of the contract.
A question was raised if Safety Harbor does their own utility billing and staff
indicated this is the case.
Discussion ensued in regard to charging Safety Harbor for insurance and staff
indicated this charge related to the operation of their sewage treatment with their portion
being allocated to them. It was noted this is a complicated calculation based on flow
meters.
Commissioner Seel moved to increase the existing contract with Dravo Lime
Company, Saginaw, Alabama, by an estimated $442,080, for an estimated contract of
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$884,160, and that the appropriate officials be authorized to execute same. The motion
was duly seconded and carried unanimously.
OTHER ITEMS ON CITY MANAGER REPORT
ITEM #29 ~ Res. #97-54 - Providing for sale of not to exceed $9-million Gas System
, Revenue Bonds, Series 1997 A and $17.5-million Gas System Revenue Refunding Bonds,
Series 1997B (FN)
Gas System Revenue Bonds, Series 1997 A, in an amount not to exceed $9-million,
will accommodate the continued expansion of CGS (Clearwater Gas System) in Pinellas and
Pasco counties. Gas System Revenue Bonds, Series 19978, in an amount not to exceed
$17.5-million, will be used to refinance Series 1991, and Series 1994A Gas System
Revenue Bonds at a present value savings in excess of 4%. Neither Series bonds will be
refunded if a 4% savings is not realized.
Staff solicited proposals from underwriting firms. William R. Hough & Co., Merrill
Lynch & Co., and Raymond James & Associates were selected to serve as underwriters.
These bonds are to be sold through negotiated public sale. This resolution authorizes the
City Manager and Finance Director to award the sale of the bonds and to determine if it is
in the City's best interest to purchase a debt service surety bond or to fund a debt service
reserve.
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The City Attorney noted there are minor changes in the resolution to address the
contract and an added attachment Exhibit F.
Commissioner Johnson moved to approve the sale of not to exceed $9-million Gas
System Revenue Bonds, Series 1997 A and $17. 5-million Gas System Revenue Refunding
Bonds, Series 1997B, and that the appropriate officials be authorized to execute same.
The motion was duly seconded and carried unanimously.
The City Attorney presented Resolution 1197-54 and read it by title only.
Commissioner Clark moved to pass and adopt Resolution #97-54 and authorize the
appropriate officials to execute same. The motion was duly seconded and upon roll call,
the vote was:
"Ayes": Johnson, Clark, Hooper, Seel and Garvey.
IINays": None.
ITEM #30 - FY 1 996/97 Third Quarter Review (eM)
At 3'd quarter, additional revenues to the General Fund are recognized from ad
valorem taxes. Third Quarter amendments to expenditures reflect a $500,000 transfer of
unappropriated retained earnings of the General Fund to the Special Program project
supporting General Fund retirement payouts. Revenues and savings in several operating
departments and capital projects provide $107,500 for the 31d year of contract funding for
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Ervin's All-American Youth Club for their FY Uiscal year) 1997/98, $200,000 to establish a
capital project for outside review of City codes, and $130,000 to establish a project to
produce and distribute a quarterly City newsletter. With approval of these amendments, on
October 1, 1997, Unappropriated Retained Earnings of the General Fund will be
approximately $7,646,350, approximately 10.5 % of the proposed General Fu nd operating
budget for FY 1997/98, and within the City Commission's 10% reserve policy.
The only amendment to the Water and Sewer Fund reflects the $1,326,600
appropriation of unappropriated retained earnings to the capital project, Reclaimed Water
Distribution System, approved by the Commission on June 19, 1997. Third quarter
amendments to the Gas Fund decrease revenues by $249,170 to reflect changes in
anticipated revenues under several categories. Amended revenues are 1 % less than
projected. Gas Fund expenditures reflect a net reduction of $451,860, primarily due to a
decrease in debt service caused by unanticipated delays in the issuance of bonds. These
savings will more than offset any decrease in operating revenues.
C)
Third quarter amendments to the Solid Waste Fund reflect a $299,000 decrease in
collection charges for commercial operations and an offsetting decrease in dump fee
expenditures. Third quarter amendments to the Recycling Fund reflect a $35,000 decrease
in revenues from the sale of recyclables and an offsetting decrease in inventory purchases.
Budget amendments to the Stormwater Fund include a $ 7,000 appropriation to support
City matching funds for the Sustainable Challenge Grant. The only amendment to
Harborview Center operations, is the $ 24, 510 appropriation in retained earnings (borrowing
from the cash pool) for debt payment on the Boston Concession's loan which was not
included in the Harborview Center Fund's original budget. The only amendment to the
'Administrative Services Fund reflects the appropriation of and transfer of retained earnings
to the Enterprise Network, as approved by the Commission on September 4, 1997.
Amendments to the Capital Improvement Fund total a $4,473,970 net increase.
Significant projects previously approved by the Commission include $2,412,000 for
Reclaimed Water Distribution, $241,000 for the Municipal Services Complex, and
$534,227 for the Sand Key Power Line project. Projects not previously approved include a
$90,000 project funded from Police Department operating budget savings for Police Aides
for FY 1997/98. Beautification of Gulf-to-Bay Boulevard will be funded with $694,000 of
unappropriated Special Development Fund revenues and General Fund savings. A project,
funded by $150,000 of unappropriated Special Development Fund revenues, was
established to fund Economic Development studies. To meet legal guidelines, a separate
fund was established to monitor annual SHIP (State Housing Initiatives Program) proceeds
at 3rd quarter. A $40,000 Special Program project was established to start a MPA
(Masters of Public Administration) internship program.
A question was raised why Ervins All American Youth Club is being funded the way
it is. It was indicated this is the last year of funding for Ervins 3-year contract.
Historically, it has been funded at 3rd quarter of the preceding year for the next year as part
of balancing the budget.
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It was clarified that the City has a contractual obligation to fund the Youth Club,
however, the other items in the General Fund will have to come back to the Commission
for final approval.
A question was raised regarding the City's share of the matching funds for the
donor grant. It was believed these funds would come from private corporations. It was
indicated the City has commitments for these funds. When the funds are received from
the donor organizations, the $7,000 will be returned to the storm water fund.
Commissioner Clark moved to approve the 3"1 quarter budget amendments for FY
1996/97. The motion was duly seconded and carried unanimously.
a) First Reading Ord. #6183-97 - Amending Operating Budget for Fiscal Year ending
09/30/97
The City Attorney presented Ordinance #6183-97 for first reading and read it by
title only. Commissioner Hooper moved to pass Ordinance #6183.97 on first reading. The
motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, Seel and Garvey.
"Nays": None.
o
b) First Reading Ord. #6184-97 - Amending Capital Improvement Program Report and
Budget for Fiscal Year ending 09/30/97
The City Attorney presented Ordinance #6184-97 for first reading and read it by
title only. Commissioner Johnson moved to pass Ordinance #6184-97 on first reading.
The motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, Seel and Garvey.
"Nays": None.
ITEM #31 - ,Coooerative Aqreement , FDCA, Coastal Manaqement Proqram, for
development of Clearwater Harborwalk Project, total cost $100,000 of which City share
for this phase shall not exceed $50,000 (eM)
The City Manager n::fJorted staff is looking at the entire beach development project
and is waiting for feedback from a variety of sources. He found it premature to move
ahead with this project at this time. He withdrew the item.
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ITEM #32 - Other Pendi",:! Matters
a) Update re Airport Authority & Environmental Advisory Board appointments
The City Manager expressed concern regarding little background information
regarding applicants being submitted to the Commission and the lack of training for new
board members. He noted the City is in the process of reviewing the land development
code and constructive ways to consolidate some of the City's boards. He requested the
Environmental Advisory Board be reduced from seven to five members. He expressed a
need to clean-up and expedite the Citv's development process. Communities that have
been successful and how their codes lead to this success will be studied.
Discussion ensued in regard to looking at City ,boards to see what is being
,accomplished and if they are needed.
Consensus was to bring forward the ordinance to reduce the Environmental
Advisory Board from seven to five members.
The appointment for the Airport Authority will be agendaed for the next meeting.
CITY ATTORNEY REPORTS
ITEM #33 - Resolutions
.
a) Res. #97-55 - Delegating the authority to authorize and sign requests to the FOOT for
temporary closing and special use of state roads to the City Manager
The City Attorney presented Resolution #97-55 and read it by title only.
Commissioner Hooper moved to pass and adopt Resolution #97-55 and authorize the
appropriate officials to execute same. The motion was duly seconded and upon roll call,
the vote was:
"Ayes": Johnson, Clark, Hooper, Seel and Garvey.
"Nays": None.
ITEM #34 - Other City Attornev Items
The City Attorney requested authorization for the City to file a third party action
against Clearwater Packaging and Cory Hoover.
Commissioner Hooper moved to authorize filing the third party action.
The motion was duly seconded and carried unanimously.
The City Attorney requested attorney/client sessions be scheduled for October 6,
1997, for Abdullaj v City at 9:00 a.m. and Stathis v City immediately following.
Consensus was to schedule.
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ITEM #35 - City ManaQer Verbal ReDorts
The City Manager requested a bargaining session be scheduled. Consensus was to
schedule on October 2, 1997 t at 3:30 p.m.
ITEM #36 - Other Commission Action
Commissioner Clark questioned if the Commission wants to support legislative
action regarding difficulties caused Canadians by recent changes to visa formalities. Mayor
Garvey noted the Conventions Visitors' Bureau is following up.
Commissioner Clark reported FOOT (Florida Department of Transportation) had
reversed the MPO's (Metropolitan Planning Organization) approval of a traffic signal for
ABA on US 19. He will apprise the Commission of future developments.
Commissioner HooDer stated the recent Uniform Crime Report indicates Clearwater
is a very safe city.
Commissioner HooDer questioned if East Street would be resurfaced as part of the
current resurfacing program downtown. Staff will report.
l:)
Commissioner HooDer questioned if an update on the Municipal Services Complex
parking garage will be presented at the next meeting. The City Manager reported the
contractor's ,estimate to construct a full fourth floor on the parking garage is high and does
not seem feasible. He indicated additional parking may be able to be accommodated in
other ways.
Commissioner Johnson congratulated Chief Klein for securing a $20,000 grant and
thanked Harry Cline for his nice letter.
Commissioner Johnson felt the expense of advertising C-View call-in shows is not
justified. The City Manager said the City is trying to obtain viewership. He will be
reviewing all means of advertising the City is currently doing.
Commissioner Johnson expressed his sympathy to the Hahn family.
Commissioner See I requested the Mayor respond to a recent letter to the editor
regarding billboards.
Commissioner Seel stated the PPC (Pinellas Planning Council) is questioning if
Clearwater will support the annexation legislation. This issue will be addressed at the next
work session. Information regarding impact fees, etc. was requested.
Commissioner Seel questioned if a sidewalk recently requested by citizens will be
constructed on Nugget Drive. The City Manager indicated it would be.
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, ' Mavor Gorvevfound tho letter from Time Warner confusing. The City Attorney
, indicated she was awaro of tho ruling but had not seen the letter.'
, Mavor Garvev requested citizens continue to report malfunctioning lights and
, requested verification regardIng the appropriate telephone number to call.
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Mavor Garvev announced the Taste of Clearwater will be held at the Harborview
Center, on September 25, 1997 from 6:30 p.m. to 8:30 p.m.
ITEM #37 - Adiournment
The meeting adjourned at 7:49 p.m.
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09/18/97