11/30/1992
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SUPPLEMENT ARY
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PENSION
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AGENDA
CLEARWATER POLICE SUPPLEMENTARY PENSION. FUND MEETING
POLICE HEADQUARTERS, CONFERENCE ROOM
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November 30, 1992
9:00 a.m.
1. Approv3J of the Minutes of Meeting held August 31, 1992.
2. Ratify the Payment of $68, 863.02 to Edward S. Desmarais for his
Share Value on his Retirement Date of August 4, 1992 (end of day).
3. Ratify the Payment of $29,497.82 taRobert C. Spitaleri for his Share'
Value on his Non Job~Relaled Disability Retirement date of August 4,
1992 (end of the day),
4. Ratify the Payment of $20,805.47 (which includes 3% early withdrawal
penalty) to Charles A. Howard for his Share Value on his Resignation'
Date of August 21, 1992 (end of day).
5 ~ Approve the Request of Sharon McAuley, widow of Gerard J.
McAuley, for Share Value Effective on his Death on October 25, 1992
and Ratify the Payment of $55,945.02 for the Share Value.
6. Approve the Request of Richard D, McManus for his Share Value upon
his Retirement Date of November 10, 1992 (end of day) and the Ratify
the Payment of $71,062,24 for the Share Value.
7. Approve the Request of Michael A. Bruscell for his Share Value upon
his Retirement Date of June 18J 1993 (end of day).
8.
Approve the Semi~Annual Payment of $850 to Cindy Hicks for
Bookkeeping Services.
9.
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Distribution of Quarterly Investment Report Prepared by eh)' Capital
Counseling, Inc. '
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10. Distribution of Monthly Reports Prepared by NationsBunk (NCNB) for
the Months of August and September 1992 and the Annual Report for
1992.
11. Notification of Results of Election to Board of Trustees.
12. Discussion of Contract with Southeastern Advisory Services, Inc.
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Agenda
Clearwater Police Supplehlcntary
Pension Fund Meeting
November 30, 1992
Page 2
13. Dis~ussion of Renewal Bonding.
14. Update on Issues ~ Lee Dehner.
15.' 'Other Business.
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WILLIAM SEDRICKt: CHAIRMAN
Board of Trustees
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IF' A PERSON DECIDES TO, APPEAL ANY DECISION MADE BY THE"
BOARD, ,WITH RESPECT TO ANY MATTER CONSIDERED AT THE
MEETING On.. HEARING, HE WILL NEED A RECORD OF THE
PROCEEDINGS, AND THAT, FOR SUCII PURPOSE~ HEMA)' NEED TO
ENSURE .THAT A VERBATIM, RECORD OF THE PROCEEDINGS IS
, . MADE, WHICH RECORD INCLUDES THE TESTrMONY AND
EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
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CLEAR\VATER POLICE SUPI'LEl\1ENTARY PENSION
MINUTES OF MEETING HELD NOVEMBER 30t 1992
9 a.m.
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A meeting of the Board of Trustees was held on November 30, 1992 at 9 a. m. in the
Conference Room at Police Headquarters, 644 Pierce Street, Clearwater, Florida.
The following trustees were present;
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Sergeant William Sedrick, Chairman
Richard Breest, Secretary
Roy May, Vice-Chairman
William Horton, Trustee
Lee Dehner, Attorney for Board
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Guests; Bishop Smith, Southeastern Advisory Services, Inc.;
William Schwab
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Chairman Sedrick called the meeting to order at 9 a.m. Chairman Sedrick introduced Mr.
William Schwab to the Board and advised them that .Mr. Schwob had expressed an interest in
serving on the Board of Trustees. He had been invited to attend the meeting to learn more
about the Board and its purpose. .
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The, first item on the agenda was approval of the minutes of the meeting held on August 31,
1992. A motion to approve the minutes'was made by Roy May and seconded by William
Horton. Motion carried unanimously. '
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Item #2 on the agenda, ratify the payment of $681863.02 to Edward D. Desmarais for his
share value on his retirement date of August 4, 1992 (end of day); Item #3, ratify the
payment of $29,497.82 to Robert C. Spitaleri for his share value upon his non job-related
disability retirement date of August 4, 1992 (end of day); and Item #4, ratify the payment of
$20J805.47 (which includes 3 % early withdrawal penalty) to Charles A. Howard for his
share value on his resignation date of August 21, 1992 (end of day) were combined as one
item. Motion to ratify a~l payments was made by Richard Breest and seconded by William
Horton. Motion carried unanimously.
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Item #5 on the agenda was approval of the request of Sharon McAuley, widow of Gerard J.
McAuley, for share value effective on his death on October 25, 1992 (end of day) and
ratification of the payment of $71,062.24 for the share value. Motion to approve her request
was made by William Horton and seconded by Roy May. Motion carried unanimously.
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Item #6 on the agenda was approval of the request of Richard D. McManus for his share
value on his retirement date of November 10, 1992 (end of day) and ratification of the
payment of $71,062.24 for his share value. Motion to approve his request was made by Roy
May and seconded by Richard Breest. Motion carned unanimously.
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Item #7 on the agenda was approval of the request of Michael A. BruscelI for his share value
on his retirement date of June 18, 1993 (end of day). Motion to approve his request was
made by Richard Breest and seconded by Roy May. Motion carried unanimously. .
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Minutes
Supplementary Pension Fund
Page 2
Item #8 on the agenda was approval of the payment of $850 to Cindy Hicks for bookkeeping
services. A motion to approve the payment was made by William Horton and seconded 'by
Roy May. Motion carried unanimously.
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Item #9 on the agenda, distribution of quarterly investment report prepared by City Capital
Counseling, Inc. and item #10, distribution of monthly reports prepared by NationsBank
(NCNB) for the months of August and September 1992 and the Annual Report for 1992 were
combined and receipt of all reports was acknowledged by the Board.
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Item #11 on the agenda was notification of results of election to Board of Trustees.
Chairman Sed rick advised the Board that an election to fill two vacancies on the Board of
Trustees had been held fro'm October 30 through November 2, 1992. The votes were tallied
by the Election Committee (consisting of Sergeant Jeff Patterson and Sergeant Paul Noeske)
on November 2, 1992. Officer Richard Breest was elected to the two-year term as Fund
Trustee. Sergeant William Sed rick was elected to the one-ye.1.r term as Fund Trustee.
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Item #12 on the agenda was discussion of contract with Southeastern Advisory Services, Inc.
I The proposed ,contract was discussed by Board members. Attorney Dehner advised the
Board that he approved the contract as written and recommended it be signed. The contract
contains a reduction in the fee paid for services provided by Southeastern Advisory Services,
Inc. Three copies of the contract Yfere signed and distributed to: Board of Trustees,
Attorney Dehner and Southeastern Advisory Services, Inc.
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Hem #13 on the agenda was discussion of renewal bonding insurance policy. After
reviewing the renewal application, Attorney Dehner advised the Board that the policy should
be renewed, but should include all three forms of coverage offered (employee dishonesty,
forgery or alteration and money and securities)t not just coverage for "employee dishonesty. It
Chairman Sedrick advised that the company would be contacted to make the necessary
changes. A motion to approve the renewal of the policy was made by Richard Breest and
seconded by William Horton. Motion carried unanimously.
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Item #14 on the agenda was an update on issues by Lee Dehner.
Further discussion was held on II foreign investments. 11 Attorney Dehner reminded the Board
that certain investments not meeting the criteria of the state statutes would have to be
disposed of prior to the submission of the annual report (March 15, 1993). He asked if City
Capital Counseling, Inc. had sold the Syntex stock yet. Bishop Smith advised that he would
personally contact Carole Cox to find out.
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Chairman Sedrick asked Attorney Dehner whether the quarterly billing from City Capital
Counseling, Inc., should be automatically deducted from the account. Attomey Dehner
advised that no Uautomatic billing" should be permitted. -The agencies should submit an
invoice to the Board for approval (by two account signers)~ Chairman Sedrick advised the
Board that he would send letters lo City ~apital Counseling, Inc. and NationsBank advising
them of this change in procedure.
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Chairman Scdrick then called a brief break from 10: 15 a.m. to 10:30 a.m.
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Minutes
Supplementary Pension Fund
Page 3
Upon reconvening the meeting, Chairman Sedrick asked Bishop Smith if he had reached
Carole Cox and learned the status of the Syntcx stock. Bishop Smith advised that Carole
Cox said the stock, wauld' be sold by the end of the year and that in the meantime, they
would waive all fees until the difference was made up.
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Bishap Smith then gave the Baard an update an the status of the investments made by City
Capital Counseling, Inc. through the end of the fiscal year (9/30/92). He alSo. distrib~ted
copies of the "Executive Summary't to Board members. Attorney Dehner asked Bishop
Smith if a section could be added to. the quarterly summary report which would indicate that
the ItquaJity standards and restrictians have been camplied with during the reporting quarter. II
Bishop Smith agreed to add the statement to the report.
Attorney Dehner also discussed the proposed forms to. be used far the new I.R.S. ruling
concerning distribution of monies. He will submit proposed notification forms, letters,
information packets, etc. to. the Baard at the next meeting.
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Item #15 on the agenda was other business. Attorney Dehner advised the Baard of the status
on a recent subpoena received concerning a lawsuit filed against the City of Clearwater in
which copies of supplementary pensian fund data was requested.. Mr. Dehner advised the
Baard that his partner (Scott Christiansen) had been in contact with the involved attorney
(William Yanger) and wo'uld advise the Board when it was determined exactly which
documents would need to be copied.
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There being no further business; the meeting was adjourned at 11 :45 a. m.
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RICHARD BREEST
Secretary
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