10/07/1988
Minutes
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POLICE
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SUPPLEMENT ARY
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PENSION
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AGE N D A
CLEARWATER POLICE SUPPLEMENTAR~' PENSION FUND
Second Meeting' of Octobe( 7,1988
1..' Selection of' new Chat rman and Secre-tary. of . the Board of
Trustees.
2.. Approval of letter t6 be sent to Marvin Clayton'with a.
U Ce.rtified copy of the Ordinance Amendment.
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3.. Approval of Agenda Item on the Election of William
Sedrick and John Dean to the Board of Trustees.
4. Selection of fifth Member of the Board of Trustees.
5. .Selection of who will be signators for the Money Market.
Account and Bank (need 3).
6. Oiscussion'of Items needed for the Yearly Report to
Tallahassee '.
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7. " Other business.
A INSKAS, Cha rman
of Trustees
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CLEARWATER POLICE SUPPLEMENTARY PENSION
MINUTES OF SECOND MEETING HELD OCTOBER 7, 1988
9:20 A.M.
A second meeting of the Board of Trustees was held on October 1, 1988 in
the second floor Conference Room of Police Headquarters, 644 Pierce street,
Clearwater, Florida.
'The followln~ Trustees were present:
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Captain Ray Kamlnskas, Chairman
sergeant'William Sedrick, Vice-Chairman
Roy May, Secretary
Donald Hibbard, Trustee
John Dean, Trustee~Elect
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Assistant City Attorney Miles Lance, Police Legal
Advi~or,and William Horton, Trustee, were not in
attendance.
'Cindy Hicks; Secretary to Assistant PolIce Chief Ed
Desmarais, was present and recorded th~ minutes.
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Captain Kaminskas called the second meeting of the Board of Trustees to
order at approximately 9:20 A.M. The first item on the agenda was the
selection of a new Chairman and Secretary of the Board. Don Hibbard
nominated Sergeant Sedrlck as the chairman. The nomination was seconded by
Roy May. There being no other nominations, Sergeant Sedrick was declared
Chairman by unanimous vote.
Sergeant Sedrick nominated John Dean as Secretary. The nomination was
seconded by Don Hibbard. There being no ot.her nominations, John Dean was
declared Secretary by unanimous vote.
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sergeant sedrick nominated Roy May for Vice-Chairman of the Board. The
nomination was 5econded by Don Hibbard. There being no other nominations,
'Roy May was declared Vice-ChaIrman by unanimous vote.
At this point, Captain 'Ray Kaminskas stepped down as Chairman of the Board
and turned the meeting over to newly selected Chairman Sergeant Sedrlck.
. Item ~2 on the agenda was approval of sending a letter to Marvin Clayton
with a certified copy of the pension ordinance am~ndment. . setgeant Sedrick
advised Board members that he would compose a letter to Marvin Clayt~n
advising him of the amendfuent to the pension ordinance and enclosing a
certified copy of the amendment for his perusal. After discussion, it was
decided that se~geant Sedrick should include in the letter a request for
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written verification from Marvin Clayton that with this amendment, our
pension ordinance Is now In compliance with applicable state statutes.
Motion approving the letter to MarvIn Clayton and including the request for
response from Mr. Clayton, and enclosing a certified copy of the ordinance
amendment, was made by Don Hibbard. Motion seconded by Roy May. Motion
carried unanimously.
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Item >>3 on the agenda was app~oval of ~he p~eparation und submission of an
agenda item to the City Commission on the election of William Sedrlck and
.John Dean to the Board of Trustees. Sergeant Scdrick advised members of
the Board that the agenda item would essentially be the same as the one
prepared for the re-appointment of Don HIbbard and Roy May to the Board.
John Dean made a motion approving the preparation and submission of the
agenda ltemto the city Commission. Motion seconded by Roy May. Motion
carried unanimously..
Item #4 on the agenda was selection of a fifth member of the Board of
Tru8~ees. After discussion and considering the fact the BIll Horton's term I
does not expire until Marchi 1989, it was decided to table this item until
a meeting after the first of the year. '
Item U5 on the agerida conc~rned the 'seleption,of three (3) s19n~tors for
the money market account and bank. A motion ~as made by Don Hibbard that
the three signators be Sergeant Sedrlek, Roy May and John Dean.. Motion
seconded by John Dean. Motion carried unanimously.
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~) *Item i6 on the agenda concerned a discussion of items needed for the
yearly report to Tallahassee. Sergeant Sedrick advised the Board that he
would contact Marvin Clayton, to determine if we can change the yearly
salary figures required for participants to a calendar year instead of
flscal year. He said that since the plan is no longer tied to income, it
should not matter which salary figure is used. Sgt. Sedrick is also to'
InqulLc on whether the state will accept our list of participants and their
share value in lieu of filling out the "form" pag~s contained in the annual
report. He' also suggested starting on compiling the requested information
as soon as the forms are received so that It can be completed'ln a timely
manner.
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*Bi11 Horton arrived for the meetings during the discussion of the annual
report and was brbught up-to-date on the proceedings prior to hls arrival.
Sergeant Sedrick expressed the Boardls appreciation for Captain Kaminskas'
many years, of service, on the Board and all the progress made dur Ing his
tenure.
There being no'other business, a motion to adjourn the meeting was made by
Don Hibbard. Motion seconded by' Elll Horton. The meeting was adjourned at
9:45 A.M.
JOhA~~~
Board of Trustees
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POLICE
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SUPPLEMENTARY
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. PENSION
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Minutes
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AGE N D A
CLEARWATER POLICE SUPPLEMENTARY PENSION FUND
Meeting of October 7, 1988
8:30 A.M.
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1. Approval of Minutes of Meeting held August 29, 1988.,
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2. Notification of the Results of the Pension Ordinance
Chang e .
3. Report on the Fund Balance as of the Close of Business
on September 30, 1988 for Share Value and for
Certificates for each Participant.
4. Report on Commission Action on the Re-Appointment of Don
Hibbard and Roy May to the Board of Trustees.
5. ,Report on the Results of the Election held on
. September 29/30th with Bill Sedrick and John Dean
elected.
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6. Approval of payment of $500.00 to Cindy Hicks for
secretarial/bookkeeping duties for the months of October
1988 through March 1989.
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7. Distribution of Copies of Letter from Marvin Clayton
regarding 20th Annual Pension Administrator's Conference
to be held in Orlando on October 18th and 19th.
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8. Distribution of monthly financial report from Florida
National Bank for the month of August 1988.
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9. Presentation of Plaque and Flowers to Betty Ward.
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10. Other business.
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RAY ~NSKAS, Chairman
Bo~rd 0 Trust~es
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CLEARWATER'POLICE SUPPLEMENTARY PENSION
MINUTES OF MEETING HELD OCTOBER 7, 1988'
8 :. 3 0 A. M .
A meeting of the Board of Trustees was held on october 7, 1988 in
the second floor Conference Room of Police Headquarters, 644
Pierce'street, Clearwater, Florida, .
The following Trustees were present:
captain Ray Kaminskas, Chairman
sergeant William Sedrick, Vice-Chairman
Roy May, Secretary
Donald Hibbard, Trustee
John Deanl Trustee-Elect
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Assistant City Attorney Miles Lance, Police Legal
Advisor, and William Horton, Trustee, were not in
attendance.
Cindy Hicks, secretary to Assistant Police chief Ed
Desmarais, was present and recorded the minutes,
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Captain Kaminskas notified members present that the meeting would
be delayed briefly due to the unavailability of two. ot the
members' and therefore, lack of a quorum. Captain Kaminskas
c~lled the meeting to order at 9:00 A,M. The first item on the
agenda was the approval of. the minutes of the meeting held
August 29, 1986, Don Hibbard made a motion that the minut~s be
approved. Motion seconded by William Sedrlck. Motion carried
unanimously.
Item ~2 on the agenda ~as notification of the results of the
pension ordinance change. Captain Kamlnskas advised the Board
that the proposed amendment to the pension ordinance (Ordinance
"4686-88) was passed on second reading by the City Commission at
their regular meeting held on Thursday, October 6, 1988.
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Item >>3 on ~he agenda was a report on the fund balance as uf the
close of business on September 30, 1988 for share value and for
certifIcates for each particlpant'. Captain Kamlnskas advised the
Board that the balance in the checking account at Fortune Federa~
(including applicable interest) vas $6,351.09. The balance of
the money market account at Florida National Bank will not be
available until after ,October 14th, captain Kamlnskas
distributed a copy'of a proposed, form to be given to individual
members of the plan notifying them of their value of their
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~ shares. This form was. unanimously approved by the Board.
-",~,. , Capta 1 n Kam i nskas was author i z,ed to pr i nt the ce rt if lcates and
distribute them upon notification of the balance at Florida
National Bank.
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Item'#4 on the agenda was report on Commission action on the re-
appointment of Don Hibbard and Roy May to the Board of Trustees.
Captain Kaminskas reported that at its regul~r meeting held on
,Octobe~ 6th, the City Commission approved the re-appointment of
Don Hibbard and Roy May to the Board of Trustees oE the Plan. .
Item >>5 on the agenda was results of the election held on
September 29/30th for memberB of the 'plan to select two (2)
pollee officers to serve on the Board. Sergeant Bill Sedtlck and
'Detect! ve John Dean were elected by major i ty vote. (See attached
verification memo from ElectIon Committee Chairman Paul Maser
which is hereby made a part of these minutes.)
:.Itern ~6 on the agenda was approval of payment of $500.00 to cindy
H~cks fo! Becretarlal/bookkeeping .duties for the months of
october 1988 through March 1969, William Sedrick made a motion
that the payment be approved.' Motion seconded by Don Hibbard.
Motion carried unanimously.
Item #7 on the agenda was distribution of copies of a letter from
Marvin Clayton regarding th~ 20th Annual pension Administrator's
Conference to be held In Orlando on octob~r 18th and 19th.. It
was suggested that the newly elected member or the Board (John
Dean) attend this conference with expenses to be paid by the
Plan. A motion to this effect was made by Roy May. The motion
was seconded by Don Hibbard. Motion pa~sAd unanimously.
Item 1#8 on
report from
Eachmernber
held.
the agenda wa3dist~ibution of the monthly financIal
Florida National Bank for the month of August 1966.
was given a copy of the report; no discussion was
Item K9 on the agenda vas the presentation of a plaque and
flowers to out-going secretary/bookkeeper Betty Ward. Captain
Kamlnskas read the inscription on the plaque to Betty Ward and
then.presented it and a bouquet of flowers to her. The members
of the Board, expressed their appreciation to Betty for her many
years of work on their behalf.
There being no oth~r business, a motion to adjourn the meeting
was made by Sergeant Sedtlck, Motion seconded by Don Hibbard.
The meeting was adjourned at 9:20 A,M.
(;;J~ IY+t:.~-1-:t:-
Roy May, Secretary
Board of Trustees
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C. I T Y 0 F 'C LEA R W,A T'E R
Interdepartment Correspondence Sheet
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FROM: .
Ray Kamin~kas, .Chairman" Board of Trustees
Paul Maser, Chairman, Electlon Committee
TO:
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COPIES: '
Det;'M. McGowan, Det. E. G~iffin
Results of Perision Board of.Trustees Election
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SUBJECT:
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,DATE:
October 3,'. 1988
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As a .result of the election held! September 29-30, 1988, Sergeant .
BillS~drick and Detecti~~:John Dean were. officially elected. to the
two (2). positions on ,t,he Police Supplementary pension Boa'rd of
Trustees. ( , .
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The results of the voti~g were as foliows:
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. 'Sergeant Bill Sedrick
Detective JohnDe~n
96 votes
.93 votes
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