FUNDING AGREEMENT TO PROVIDE EMERGENCY AND TRANSITIONAL HOUSING (2)
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AGREEMENT
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THIS AGREEMENT, made and entered into this
17
day of
October
, A. D. 1979. by and between
RELIGIOUS COMMUNITY SERVICES, INC., a Florida non-profit corporation
hereinafter referred to as "Agency", and the CITY OF CLEARWATER,
FLORIDA, a municipal corporation, hereinafter referred to as "City";
WITNESSETH:
The parties hereto, for and in consideration of the mutual covenants
herein made and the benefits flowing from each party to the other, do her eby
agree as follows:
1. The Agency agrees as follows:
A. Area to be served. To provide in the City of Clearwater
the services hereinafter described.
B. Services to be provided.
(l) To provide the services at the following location(s):
the Holt Avenue Mobile Home Facility and other locations within
the City of Clearwater, Florida.
(2) To provide the following services:
Emergency and transitional housing facilities.
C. Audit and records.
(I) To maintain financial records and reports and to submit
operating statements to th~ City as reque sted.
(Z) To maintain books, records, documents and other evidence
and accounting procedures and practices which sufficiently
and properly reflect all direct and indirect costs of
any nature.
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(3) .ese records shall be subject at all'times to inspection,
review or audit by personnel duly authorized by the City.
(4) To collect statistical data of a fiscal nature on a regular
basis and to make fiscal statistical reports at all times
prescribed by, and on forms furnished by, the City.
D. Retention of records. To retain all books, records and other
docu.rn.ents relative to this agreement for five (5) years after
final payment. Any persons duly authorizedby the City shall
have full acces s to and the right to examine any of said materials
during said period.
E. Evaluation reports. To fur:rrlsh the City with a monthly evaluation.
report on the effectiveness of the program and to furnish such
other reports and information that the City may require. A final
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report shall be made within thirty (30) days after funding of .
the program ends.
F. , Monitering,. To permit the City to moniter the program by
designating its official representative to the Agency's Board
of Directors.
G. Return of funds. That any City funds not expended for the
aforementioned services shall be returned to the City.
H. Civil Rights Act of 1964.
(1) That there will be no discrimination against any employee
or recipient on account of race, color, sex, religious sect,
national origin or ancestry in the performance of this contract.
(2). That the Agency will comply with Title VI of the Civil
Rights Act of 1964 in regard to persons served.
(3) That the Agenc;:y will comply with Title VII of the Civil Rights
Act of 1964 in regard to employees or applicants for
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employment.
(4) It is expressly understood that upon receipt of evidence of
such discrimination, the City shall have the right to terminat~
this contract.
(5) That the Agency shall include this Civil Rights Act
requirements in all approved subcontracts.
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I. Indemnification and Insurance. The Agency shall act as an
indcp<;ndcnt contractor in operating the aforementioned services.
The Agency shall be liable for, and shall indemnify. defend and
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hold the City harmle s s, for all claims, suits. judgments or
damages arising from the operation of the aforementioned
services during the term of this contra'?t, and shall provide
adequate liability insurance coverage at its expense.
2. The City of Clearwater agrees that, subject to the availability of
funds, payn'lent from the City to the Agency for i.' period of
October 1, 1979 through September 30, 1980 shall be as followE:
Four (4) quarterly disbursements of $i,500.00 each subject to review
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by the Clearwater City Commission.
3. The City of Clearwater and the Agency mutually agree as follo\vs:
A. Effective Date.
(1) The effective date of this contract as describcv herein
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shall be the first day of
October
, A. D. 1979.
(2) This contract shall cover a period of time from the
effective date through September 30, 1980
B. Inclusive Terms and Conditions. This contract contains all
tl1e terms and conditions agreed upon by the parties. ~o other
agreements,' oral or otherwise, regarding the subject matter
of this contract, shall be deemed to 'exist or to bind any of the
. parties hereto.
C. Notices. All notices provided herein shall be mailed to t.he
Agency at the following address:
P.O. Box 964, Clearwater, FL 33517
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D. AdnliJlistrative Requircments toBe Met by Agencies to lie
Funded from Hcv"nue Sharing Monic9 through a Contract
with thc City:
(I) Monthly and final reports notarized for correctness
and accuracy ~
'(2) External Certified Audit at the end .of the Contract pe riod.
'(3) Records of the Agencies to be accessible to City staif and
the public, according to Florida Public Documen1S Law.
(4) Information to be made available to the City upo:r. request.
(5) Board members and Executive Director are requ:red to
submit financial disclosure forms.
(6) All Board meetings to be held in lithe Sunshine, "
(7) An affirmative action plan be prepared and steps Dutlined
for implementation (this plan would be subject t03.pproval
and monitoring by City Staff, and submission of :::. E. O.
Form 4).
(8) Acceptance of the plan by City staff required by .=:int:ary 1
for further funding.
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(9) Fun,ling to be on a quarterly basis, and except a: the
beglnning of funding, all reports 'must be receivei
before the next quarter's funds will be auth'orizec..
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All noticcs provided herein shall bc mailcd to thc City at the
following address:
City Managcr, City of Clearwater
PO Box 4748
Clearwatcr, Florida 33518
IN WITNESS WHER EOF, the partie s hereto have executed this Agreement
the day and year first above written.
Witnes scs as to Agency:
RELIGIOUS OJMMUNITY SERVICES, INC.
By ~t:~Ai4/f
Pre sident if""
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Attest:
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. Secretary -- --.
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AGENCY
count~:e~ f/;JJ~
Mayor- ommiSS10ner
By
Attest:
rectness:
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City Clerk
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