FUNDING AGREEMENT TO PROVIDE EMERGENCY AND TRANSITIONAL HOUSING
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AGREEMENT
THIS AGREEMENT, made and entered into this
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day of
October
, A. D. 1978, by and between Religious Community Services, Inc.,
a Florida non-profit corporation
hereinafter referred to as "Agency", and the CITY OF CLEARWATER,
FLORIDA, a municipal corporation, hereinafter referred to as l1City";
WITNESSETH:
The partie s hereto, for and in consideration of the mutual covenants
herein made and the benefits flowing from each party to the other, do her eby
agree as follows:
1. The Agency agrees as follows:
A. Area to be served. To provide in the City of Clearwater
the services hereinafter described.
B. Services to be provided.
(1) To provide the services at the following location(s):
various locations within the City of Clearwater
(2) To provide the following services:
Emergency and transitional housing facilities
c. Audit and records.
(1) To maintain financial records and reports and to submit
operating statements to the City as requested.
(2) To maintain books, records, documents and other evidence
and accounting procedure s and practices which sufficiently
and properly reflect all direct and indirect costs of
any nature.
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(3) These records shall be subject at all times to inspection,
review or audit by personnel duly authorized by the City.
(4) To collect statistical data of a fiscal nature on a regular
basis and to make fiscal statistical reports at all times
prescribed by, and on forms furnished by, the City.
D. Retention of records. To retain all books, records and other
documents relative to this agreement for five (5) years after
final payment. Any persons duly authorizedby the City shall
have full acces s to and the right to examine any of said materials
during said period.
E. Evaluation reports. To fur~ish the City with a monthly evaluation,
report on the effectiveness of the program and to furnish such
other reports and information that the City may require. A final
report shall be made within thirty (30) days after funding of
the program ends.
F. Monitering. To permit the City to moniter the program by
designating its official representative to the Agency's Board
of Directors.
G. Return of funds. That any City funds not expended for the
aforementioned services shall be returned to the City.
H. Civil Rights Act of 1964.
(1) That there will be no discrimination against any employee
or recipient on account of race, color, sex, religious sect,
national origin or ancestry in the performance of this contract.
(2). That the Agency will comply with Title VI of the Civil
Rights Act of 1964 in regard to persons served.
(3) That the Agenc;:y will comply with Title VII of the Civil Rights
Act of 1964 in regard to employees or applicants for
employment.
(4) It is expressly understood that upon receipt of evidence of
such discrimination, the City shall have the right to terminat~
this contract.
(5) That the Agency shall include this Civil Rights Act
requirements in all approved subcontracts.
.2.
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I. Inden1nification and Insurance. The Agency shall act an an
indep<:ndcnt contractor in ,operating the aforcm,entioTled service s.
The Agency shall be liable for, and shall indemnify, defend and
hold the City harmless, for all claims, suits, jUdgnlents or
damages arising from the operation of the aforementioned
services during the term of this contract, and shall provide
adequate liability insurance coverage at its expense.
2. The City of Clearwater agrees that, subject to the availability of
funes, payment from the City to the Agency for the period of
October 1, 1978 through September 30, 1979 shall be as follows:
Four (4) quarterly disbursements of $1,500.00 each subject to review by
the City Commission.
. 3. The City of Clearwater and the Agency mutually agree as follows:
A. Effective Dc.:.te.
(1) The effective da~e of this contract as describep herein
shall be the -..-!irst day of
October
, A. D. 1978.
(2) This contract 51-all cover a period of tin:ie horn the
effective date through September 30, 1979:
B. Inclusive Tenns and Conditions. This contract contains all
the terms and conditions agreed upon by the parties. No other
agreements,' oral or otherwise, regarding the subject matter
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of this contract, shall be deemed to exist or to bind any of the
parties hereto.
c. Notices. All notices provided herein shall be mailed to the
Agency at the following address:
p.d. Box 964, Clearwater, Florida 33517
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D. Adll\irlistrativ(~ RcquirCll1Clltll to Ih~ Met oy Agencic!:l to Be
F\\nded frol1\ l\c\lC'n\w Sh;li'ing t-.'1unicH through a Contract
with the City:
(1) Monthly and final reports notarizcd for correctness
and accuracy;
'(2) External Certified A ndit at tbe end ,of the ContraCt pe riod.
(3) Re cords of the A gencies to be ac ces sible to City staff and
the public, according to Florida Public Vocuments Law.
(4) Information to be made available to ~he City upon request.
(5) Board nlembers and Executive Director are required to
submit financial disclosure forms.
(6) All Board meetings to be held i.n lithe Sunshine. It
(7) An affirmative action plan be prepared and steps outlined
for irnplenlcntation (tbis plan would be subject to approval
and monitoring by City Staff, and submission of E. E. O.
Form 4).
(8) Acceptance of the plan by City staff required by January 1
for further flll1ding.
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(9) Funding to be on a quarterl,' basis I and except at the
beginning of funding, all re~'ortsmust be received
before the next quarter's fUlds will be aut110rized.
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All notices provided hcrcjn shall be mailed to the City at the
following address:
City Manager, City of Clearwater
PO Box 4748
Clearwater, Florid<.. 33518
IN WITNESS WHEREOF, the parties hereto have executed this Agreement
the day and year first above written.
Religious Community Services, Inc.
Witnesses as to Agency:
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President
Attest:
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AGENCY
Attest:
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City Clerk,
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Witnesses as tc, City:
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