POLICE SUPPLEMENTARY PENSION MISCELLANEOUS DOCUMENTS 1958 - 1982
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POLICE
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SUPPLEMENTARY"
PENSION
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STATE OF'FLORIDA
,.,
orrlce: or TH ~
ATTORNEY GENERAL
TAl..LAHASSEE
RICHARD W. ERVIN
AT" 0..... It ~ 0 1t.1I: n" L
October 16,'1958
Honorable W. D. Booth, Jr.
Chief of Folice
Police Department
Clearwater# Florida
He: Police Pension Fund
, Q1t? of Clearwater
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I Dear Chief Booth:
,. This is in response to your letter of October 14,
relative to the above captioned subject wherein you inqu1re
as to how the monies allocated to municipalities by the
,state under the provisions of Chapter 185, Florida Statute6~
are to be used, and whether or not said funds may be mingled '
with other retirement funds.
Section 185.03. Florida statutes# provides in part:
"There may be hereby created a special
fund to be known as the police of~icerst
retirement fund~ excluBivel~ for the
~oses provided 1n this cnapter~ in
each incorporated City or town of this
state~ heretofore or hereafter created,
which now has or which may hereafter
have a regularly organized police depart-
ment~ . . .11 (Emphasis supplied)
As it can be seen from Section 185.03, quoted above, the
funds contributed by the state are to be used in the manner
prescribed 1n Chapter 185~' Florida Statutes, and said'tunds'
are not to be mingled with other retirement funds except
to the extent author1zed'1n Section 185.11~ Florida Statutes,
authorizing the oombination of these monies with a previously
existing police retirement fund where one exists.
,
You will ,note that Section 185.29j Florida Statutes,
authorizes the city attorney to oounse1 the retirement fund
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Honorable W. D. Booth, Jr~
October 16, 1958 '
Page Two
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,trustees 'and' he will no doubt be in'the best "position 'to'
answer questions relative to the operatipn otChapter 185,
F,lorida Statutes, as it applies to your mu1i1c1pality~' , ,He \
should have available toh1m all local,ord1nances and special
',acts relative to 'the disp'osition of these funds;, and ohould '
, "be familiar with the judicial and admin1atrativerulings '
"relative thereto" which may have an effect on y'our particular'
, ,', ,cOmmunity. ' , Should your city attorney find any of the' laws
. unclear ,or in conflict, this office will, be most happy to
, advise him upon receipt, of a request.
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Richard, vi. 'Ervin '
Attorney General '
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CITY OF ..-.... J!AR'VATER '
" ,lnt.r~C1PQftmllllt '':ur'l,pOlldCllc. ,S~C1.t
Chief of Folice
Citr, ,AttC?rney,
',City I Manager & City Treasurer',
, "SUBJECT:
DATE:,
,
'Police Officers' Retirement li'und
~2/$/58
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'" , ':Attached is thermofax copy, of' a" letter' dat,ed', ,Dec-'" '
t.'~",i"~,",',:,':,""',,,,',,, ,""" ',ember" 5 ',' 1966; from, the office of' the State Insur-
,';', '... ,'t,:'ancEf:'Commissionerco~cerning the' above. '
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L. ..' '. ',I 1': am. d~~,appointed in the content of this, letter.'
: \. In: ,'a t'elephone, conversation with Mr.,' deVeer last:'
week he indicated that he might approve' a. ,plan' \
"", whereby policemen would pay 'only, an 'additional
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~'!!,,';"',". ',',.r, ,"-; :,' I.m.ll be glad to discuss this matter, with you
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CITY OF ." ',EARWATER '
'nterdoportMonl Corrolpoudanco ..Shad
TO:
FROM:' ,
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I~OPIES:
SUBJECT:
DATE:
Mayor ,Finch and ~ef of Polioe
,City Attorney
City Manager
Police Pension Plan
'1/29/59
I have conferred with Dan S. Young, who is a conSlilt.'
ant speoializing in Floridamunic1pal~ pension and in-'
suran~el'service', with offioe in .1aokBC?nville,reqard-
inq ~plementatioR'of the City Polioe PensiolL Plan,
'which'is authorized by Ordinance No. 659. '
1 am. told that Chief Booth has $36,0001 more or le5s,
in the 'pension fundf whioh has been 00 leoted based
onil~ of gross pre~ums colleoted on casualty insurance
policies ooverinq property located within the City lim-
its. '
Florida sta~utes, Chapter '185, is the enabling legiula-
tion,' under which the above ordinance was enacted, and
pursuant to; Florida: statutes 185.05, a board of trustees
is authorized to administer police pension&!. This board
conaists ot" the Mayor. Chief of Police,' and one regularly'
employed Policeman of the City, selected by the Commission,
, a.fter being recommended by' the majority of the Police
Department regularly employed.
Chief, Booth:, has this day notified me that Captain Frank
Daniela, has been unanimoUsly ohosen by the Poltee De-
part1nent, as':, the' third trustee., B'u.Pject to, the approval
of tha Commission.. ' .' '"
There are, apparently many plana ~,d3I whioh a police
pension fund may be administered. Many insuranoe companies
will no doUbt, clesire, to be..ooIleidered when this business
is piaced'sirice they would 'derive revenue from it, the
looal agents would receive commissions, and would also
reooive servicing fees.
Dan S. Young has a plan which he would like to subnit
whioh. if accepted, would be placed by him, as broker,
in a.ny af nurnerous'cornpanies. He states that his recom-
mendations must ~ baaed upon a oon~idarable study and
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SUBJECT:
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CITY OF' '.iEARW A TER
Intl,dllpartmllnt CallespondllncD Shut
Mayor Finoh and Chief of Police
City Attorney
City Manager
Police Pension Plan
1/29/59
1:aSl~ 2.
,
'numerous ~onferenoe8 with the Police Department in
ordOr to qive them a plan tailored to their needs
, and within the financial a.bili ty of the. fund, and
at the ,same time offer maximum protection and benefits.
Since Mr. Young. ha~ no assurance that' the buBin~8s Will'
be' plaoed through him as broker, and since this busi-
ness should probably be fair Q'ame :for any company, de-
si~lnq to offer a ,plan, it is my reoommendation that
the truatees consider employing Mr_ Young aG consult-
ant, in tlds limi tad matter. ,Of course if he actually ,
brokered the ,policy in question. his fee' would be '
" merged in his oommission,.,
'I further ,rocol'JUUSnd that the trustees meet" for the pur-
pose ,of, orqanizir,g their thoughts in implementing ,the
police pension plan and allow Mr. Young a conference
relative to the above prior to any other steps being
tl1l::en .
I have addressed this me~norandum to the Mayor and the
Chief of Police since thoy are .two of, the trustees in
question. I have sent a copy of thifi to the )Ia.nager '
for.presentation and approval by ,the Commission re~
qo.r~~nq."Mr. DanielE' appointm.ent as the third tn1.t~tee.
The llIanager should notify ~ir. Daniel~ when his appoint-
meni;:is approved.
I believe that this matter warrants prompt attention
since the,wivos 'of our policemen have no bonefits now
in the event, ,?f any u.xrtimely death of: th~ir police
husbands. ahouldsuah 'catastrophe s'l;rike prior to this
program being oompleted.
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!to. 51 .. 67
WJ:l~tAS 'tM Cit,. of Claa%V4ter' 1= ~ltlod under
<.lb.iIptltlf 1". Florida. GUtutota, to curo.to' a 9oa.rcl of TI11a..
t_ m ldidniotration of Po1ioo "'ntd.~ Fuftd8, ud,
, ' WHEREAS, tho l)oarc1 ~iat' of t~r 1\1_ D. fJ.lluh,
C1def 01 Polio. willis &:>oth, and Pollce C8J,1tab1 Frank L'U-
iel*,' ad;
WllIJtlW$. tlv;. Clty ~t 01euvatol" now ,1\o1da in a ~~
, 1al mi.....t" pOUaG f\utd. MQOwdr. certain ~...., Cd
~t to, -.let' etatllt. it hu LiMtt clfrt.m{'iuid that flNAJh '
fUndo httrautenGd to thtJ 'rr~~e of tho u!d. Poli(llt
holeD. had,
grJA =~~fhngFI~~Jgt ,ziif>>j;rIllcg=fun
>>U!.Y AN1> ROOUUUtLY A'SSmtm.J:D. &q FOL1JJW5r
, " ,1. 1'1\0 ,OWMPl'1eto lIwd.oiPll otfidOI" ~ ho~.by
Dthori.. Gel iUt.rnctM to MY' O'fV and de11'ttr ell f'uMa, '
... ~ld .. the oity cf alo....t.r, lloCUtAU1atoo. undol' a.ncI by"
Y1riuct 01 thop.fOri.81dNl of CluQ>Ur 18!. l1orldQ. st4bt..,
'Hi4'ftB ktti~tn the ~t of '$..~5fUt*,2.s'~J. u ot th1.
...U. Ute. " ('
'.. P.rovidGd~1fevu, tl14t, th$ ZXWJteo8 of t1\e ,.11Q.
hUloa had. _hill's, tMeouly ncotpt for ellid. fwld.8 end '
_water tho ,CI&:1'M) f.~u:rmt..t\t te tlw 'ps'oV1..lon8 of Chapter US.
Florida miattit... '
PASSlIDl OD ADOptED. this J.~th... day of July. 19&9.
. C;P~
l'4mYCi.~ OllU
AltGat.
(s) R. G. Whitehead
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January 26, 1959
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'\'. '.'., Irov1dlut'Lt.!. . Acaident In'ul'ance COIt'paD)'
qtaatt&aOoa'. 2' ,
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, Dear K~. "toGa
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"tho, MIIl)U1It of 1IOI1e1 received from the StaCe Trea.urer. hald f01:
the MUnIcipal, 1011c. Officeru' letil'ement Fund, 1; $32.565,24'. ' '
"lbia val, ~.G.1"'" .. follOwIZ " ' "
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"19S4 $ 3.935.11 1955
19.55 8,112.39 1956
',/ 1956, 9, 244~ 20) , 1957
161.18)
1957 _U~ lJ2.30 1958
Total $32.565'.24
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No IIIOnl.. were, recetved. frOll 1950 to 1~S5. and the Inl?ney QOw/beld '
1. DOt beiq: p.14 to Retired Offic.ers or ob1:lgate.d for any purpose
at thi.; tiDe. ' , , ,
,Ver1Truly yours,
Frank Abemathy
City 'rrea.urer
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October 2, 1959
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Hr. lle.iT,y G. Boggo '
Director Pollce OttiOcrtD notir~t Fund
, 'fa 11~hasSeo. Flo,r1da ,
RE: 46
, Dear Sir: '
Acknowl~ yOur lottar,ot, Septe2nbal~ 25. ,1959 ,requesting n oow of the '"
,,~ihano~ ot. thiaOity,Gstabliehing ~a. pension i\lnd ror'the,Pol1ee Of ricer a of,
this' C1t3",tUJd other.'ava11Ahlo Wormation relating thoreto. plaase,:be advised ,
tbe.t a" copy of ,Resolution' No'. S9~7 ot"the Cit.yof Claartia,tar,' }rissod and a.dOpted '
on 'Ju1ar 13. 1959. 10 ~looed hormt.1.th.' ,
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Sinco the' adoptiOn of. the aforam6ntioned Resolution No ~ 59-67 t\'x> other mwnbero
, ,.have been 'seatod.to the Board or Truatees in .accordarice "lith,the ronolld.munta to
Ch8pt.ete 185, Florida Statutes" 'thODO tl<<> now mambOra ara Deteotive Sergeant E.
Lester Mars~n of t.ho Clean1atar Police Dopartment and JD.ek }!artcna. a loca.l banker.
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The transfer of the funds D.Coumnlated 'Wlder the provioioDS of Chnpter 185, I1ns , boon
m:W0 ,f'1'om the OitY TrsaG\1r(Il" t s ottics ,to ,aaid i\1nd and negotiations ,hava bean mde
'With Provident, Lifa and Aooiden~ Insurance OOr.lJXU\Yof ,Tcmne"oaee througb W. \'1.'
MacDougal. ,pens1on'trust broker of Ja.okOOnvill.e., to oat' up (>., pena.ion t'l"'USt fund'
which vill provide'l:U'e insurance and ,a pension 'for: the p:lrl;ioipanta. I am :1n1'oood
bT Mr. tllQ.cDougal that this contract met be e.~ved by your office. th01'aforG I .
, would a8B'UlJJe that at the preoont'time you have had en opporhuiU.ty to axnni.:ille it
or ehaU have in the very naa>.. i"uture.
~ 1 add that the Cb1ct of Policro, \'S. D. Booth. Jz... is., according to law. the
Socretal7 aDd Treasurer ot this 'l'rufJtaGnhip. hol'IO'Ver in vie\[ ot the fact that he is
pL"OaentJ.y out of tovn. I .felt it nacesaary to personally answar your lottOl""
I bopa that the intormntion containad herein ,'/ill serve to enlighten you relative
to tb1a matter and may I asaure you of our continuod cooperation in matters' of
'mutuel intereat.,
Sin~~@~.
, FDag
onOI Resolution No" 59-+El '
FilAm~ UAlUELS
Captain of Deteotiveo
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J. EDWIN ....ARSON
STATE TREASURER
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TAL.LAHASSEE
September ,25, 1959
IN REPLY REFER TO:46
INsUIlANt:1 CONMlnlDNIIl
STATI: "'IlE IolA"sHAI.
I'1NANC1Al. ''It.~OI'''ID'1.1T''
,
DIV'SION
L1QUltl'lltD ~ItTlIol.ll:Ulol
GAS DIVISJON
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Mr. Fran!! Daniels
Captain of Detectives
Police Department
Clearwate~, Fl~rlda
Dear Mr. Daniels:
It is oUr understanding that'the City of'C1earwater has 'estab-
lished al pension fund ror its police officers 'which will be
mairitained by monies received from Chapter 185, Florida Statutes.
This, pension fund is to be,tn additlon,to your municipal re~lre-
ment 1'und.
We would appreciate ,it very much if you would be kind enough
to' send us a copy of the ordinance establishing this fund and
any available information relating thereto.
'Any information that you can give us in this respect will aid
us 1n our related duties to this act.
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Sincerely yours,
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J. EDWIN'LARSON
State Treaaure~ and
Insurance Commissioner
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Harry G. Boggs
Director Police Officer's
Retirement Fund
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TALLAHASSEE
October 7., 1959
ill REPLY REFER '110: 46
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J, EDWIN LARSON
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Mr. Frank DanielD
'Captatnor Detectives
Police Departmen~ '
City of Clearwater
Clearwater, Fforlda
Dear Captain Daniels:
Thank you for your very nice letter of Oetober 2, 1959, and the
information contained therein. It will be most helpful to us.
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~~\ At this time I have not received a copy of the contract from
,\~.,I e1 ther the Provident Li.fe and Accident Insurance Company OI" Mr.
Wm W. MacDougal. I trust that we will receive this copy,in the
'very near' future and at that time will furnish you with our opinion
concerning same.
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My best personal regards.
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Sincerely yours,
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J. EDWlN LARSON
State Treasurer and
Insurance Commissioner
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Harry G. Boggs
,Director Police Ofric~rtB
He tiremen t Fund
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October 9, 1959.
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F6rre8~ L. Newton
Pension'Division
"I] Provident Life and Accident
In~urance Comps?y
C~attanooga'. Tennessee.
Dear Sir:
Enclosed are 'the ffTable of' Individual Benefits
and ,Life Insurance Premiums", and the only discrepancies
noted "therein are the fo1lowlng:, , ' ' J'
'1. The name of Lloyd ,Young should be eliminated
, due to his 'resignation irithe recent past.
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2. Sgt. Paul Meissner's name was misspelled.
Correct spetling - Meissner.
Please note that Sgt. Kenneth Williamson's oard
has b.een filled out and already in the mail"aa of noon
today. '
This "Table of 'Individual Benefits" was decided
on at the last meeting of the Board of Trustees, from
which the Resolution you received stemmed.
There will probably be many questions asked you
in'the future, and we would appreciate written information
covering all procedures involved for the benefit of each
and every member of the ,Board of Trustees.
,Thanking you'for your consideration, and ,assuring
,you of ourB at all times. ' , '
Very truly yours,
'I'; . D. BoolrH) Jr.
Chief of Police
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PR6y:f:~ENT
ACCIDENT :.INSURANCE COM.PANY
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LIFE AND
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PENSION DIVISION
0, N. DJCKJNSO!'l. .la._ C.L,tI.
ioLutJUI..
November 10, 1959
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Mr. W. D. Booth, Jr.
Chief of Pollce
City of Clearwater
CleU'wa~er, Florida
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Re: Clearwater Pollce a.fficers Pension Fund
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Dear Chief . Booth:
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It is a pleasure to enclose group whole life certificates issued under
~e ~8ter contract No. GWL..7978 evidencing the life insurance
coverage for each of the participa.nts under the plan. It is custom ary
for the' trustee to hold these c~rtificates as evidence of the insurance
existing under the master policy.
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Within the next few days we will scnd copies of the master policy as
well as the Terminal Funding Group Annuity contract for the Board of
Trustees consideration and signature.
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Please let us know the decision of the Board of Trustees and the city'
attorney concerning the question of filing the pla.n for Internal Revenue
Service approval. as previously requested.
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COl-dially ~ours,
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Pension Division
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, May, 31, 1961
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Treasurer t B Office
State of Florida
Tallahaasee,. Florida
Attendrxu'" Mr. Harry G. Bof88. Director
l2\ke Off1c~8 rRet1Lreplet!t P:un4 '
Jle: foUr'Reference No. ,.46
SUPPLEMENTAL i RETIREMENT FUND FOR
POLICE OFFICERS =- ,In accordance with
I
, qtapr~er ~18~. 3S ~1 J1rLOR~ ,.~TA~~S' 'T ..
Dear Mr. Boggs:
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Chief ,Willis D., Booth of ,the, City of 'Clearwater Polic;e Depart-,
ment has referred to me your recent letter of May 24~ 1961,
regarding the' above matter.
'1'h18 ',~8 to' inform you that the City of Clearwater has now had
proper enabling' . legislation passed by. the 1961 SeslJion of the
Flor1da Legislaturo" authorizlQg the City o'f ClearWater to " '
tmSase in such' a program. In accordance with your recommen...
dations, we are now in the, prOCGDS of preparing tin" Ordinance
covering this matter,' to be passed by, the City COmmi~sion of
tho City of Clearwater.. This Ordinance will establish and set
forth in detail said program and ,the procC9dure for the proper
administration thereof.
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As soon a.s 'thin Ordinance is properly completed, you will be
furnIshed with a copy.. ~
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'Ihank you once ,again for your, cooperation and assistance in
c:onnection tl1th the above matter.
GLKj r : III11
cc: Chief Willis D. Booth
-..-'" Police Department
City of Clearwater
Cleanfater. Plorida.
Ven truly ~'~;as .~t
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I Guy , ~/ K~~edy I A;,' 1'\ .,
,Asst~tantfcitY~Attorney
C~ty of C~earwater
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CITY OF, CLEARWATER
, . ~~.OFFlCE COMMUNICATION
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:~,';-; 'SUBJECT.' Attached Letter from Mr. Boggs, 'Tallahassee
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I" ha";0ewr i tten Mr.
you were bandling
would forward Mr.
Boggs advising him that
this matter, and that I
Boggs' ~letter to' you.
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W.D.Booth
, .Chief', of Police'
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'Mr ~'I! W. D.' Booth, Jr.
, Chi'er of Police
'Oity of Clearwater
Clearwater, Florida
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J. EDWIN LARSON
STATE TREASUR ItR
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,~~~~~~'Wi <;P)ll\', !i\'T~~!BT!.l!~\
TALLAHASSEE
May 24,1961'
''''.UIl''IolCII: cc"IIo~I.a'CHI"
.TATE I'lllI: MARaHAL
I'IHANCrAL nUP'ONaIIlILl'l'Y
OWlalON
I.HIUIl'IIU.I P'ltTftOl.lEUM
12...0 DIVlalON
IN REPLY REFER TO: 46'
Dear Willis:
In November pf 1960 we met with you and ,other city
officials to discuss a city ordinance recommended
~ror passage ,by your city to' ef"fectuate a supple-
mental retirement f"und for your,police officers in
'ac~ordance with the provisions of Chapter 185.35, ,
Florida Statutes.' '
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To do this, you suggested that we send you a copy
, of a model ordinance; which we did. To date J we
have not heard from your city as to any action taken
concerning this ordinance.
We will need to receive a copy of such ord1nanqe or
similar ordinance for our records. As you know,
this is needed 1n,order to comply with the provisions
of the law.
......--
Any information you can furnish as to the above will
be sincerely appreciated.
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Very truly YOllrSJ
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Harry G., Boggs
Direc.tor
Police Officers"
Retirement Fund
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CITY OF, CLEARWATER
Interd.portm.nt CorntpciIl4.nc. Sh..t'
Prtpartcf' Form ' ,
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Chief Booth
, Assistant City Attor'ney'
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ROUTE TO:
Initl.1 6-
, Forward
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:,;',', ',SUBJECT: Supplementary Retirement Plan for
I. ' Police Officers '
, DATE: August 9, 1963
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) SEE ME
(, ) DRAFT REPLY FOR MY SICNATURE
') PREPARE JOINT REPORT
)' fOR LEGAL PREPARATION
( ,) FOR CLEARANCE '
( ). NEED APPROVAL OF
. , r : ) ESTIMATE COST
) FOR NECESSARY ACTION
( ) FOR IMMEDIATE ACTION
) DRAFT LETTER FOR AGENDA
) ,INVESTICATE AND REPORT
) HANDLE TO COMPLETION
) CLEAR WITH ALL ACENCIES CONCERNED
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) EXPECT REPLY
) MAY I COMMENT ON THIS?
(X) FOR,YOUR INFORMATION
"'e ) FOR YOUR FILES
) FOR YOUR SICNATURE
) RETU RN
) JOB ACCOMPLISHED
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) ,REPLY DIRECTLY TO CORRESPONDENT; SEND COpy TO THIS OFFICE.
) CONTACT CORRESPONDENT; REPORT ACTION TAKEN TO THIS OFFICE.
,
) SUBMIT YOUR RECOMMENDATIONS OR COMMENTS IN WRITING.
) ,PREPARE ROUGH SKETCH.
REMARKS:
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July 22, 1964
, ,
District Director
Bureau of In1:ernal Revenue
Jaoksonville, Florida
Dear sir:
On behalf of the Board of Trustees of the Police Officers
Supplementary Pension Fund, I would like to inquire of you whether
or ,not: ,it is necessary for us to have' identification nwnbersfrom
the different Savings and Loan Assoaiationm wherein we have
'deposited our,auxl1iary funds.
, ,By, way: of explanation, our supplementary pension fund ,is
authorized and is operating under the policioo establiohed by
ChapterlSS of the Plorida State statutes enacted by state
Legisl~ture in 1955.
This statute not only establishes in definite terms how a
p&neion program may be created and administered, but also
8stab1.j.shes an excise tax on all liability insurance whereby a
municipality receives from the state of Florida, 1% of all of the
liability insUrance sold in that community to be used exclusively
for police pensions.
"
, ,
III 1959, ill the City o~ Clem:water, the supplementary pension
pr09Z'8m was established in concert and in accordance with the law
and entered into a contract with the provident Life Insurance
Corpo~ion, whereby death benefits'and penaion bcnefitu were
established. In accordance, all local ordinances required by the
law were ,approved and adopted.
Fr01I1 the inception ot the plan, the Board of 'Irustees has
maintained administrative cont~ol over the auxiliary funds which
are those funds not being ~eed 'in the Provident contract.
, , '_' The auxiliary funds since 1959, have been invested in various
uni~ed,State8 Government dertificates in order that the fund
might enjoy a r~aRonaDly healthy growth.
District Director
Bureau of Internal Revenue
July 22, 1964
page Two
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. Reoently, the Board of Trusteo. in their judgment and in ,ordor
to .atablish better bookkeeping methode relative to the'Buxiliary
fund. called all inv..ted monies in, th~ total of same amoun~ing
to approximately $90,000.00. ThBse funds ~Gre 'then invested in
the following manner: $9,000.00 in each of 10 savings and Loan
A8sociations, several of which are in the state of Florida, the
others" in Cali forni,a and Nevada.
This aation was taken upon advice of the state financial
experts and local repreaen1:atives 8e it was felt: that 'this method
would provide for' an orderly and healthy'qroWth of the auxiliary
fund throuqb,interest rates.
The arux of the matter is that at the time we invested these
monies, naturally, the various sa~in9s and. Loan Aesoeiations
requested identification numbers 8S is usually the caso with
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:1ndlvidual investors tor t11e purpose 01': r.eporting to the Internal
Revenue serViQ8 ao provided by law.
We have been info~ed by the state Treasurer's Office that
our pension program,sinca the individual officers participating
are contributing nothing to the plan, should be considered exempt
from income taxes.
For all practical purposes the Provident company,e8tablishes
annually the individual benefits that: are to be considered taxable.
However, since the officer contributeD nothing to the plan and
receives nothing frClU\ it, no por1:i.on of 'these benefits are to be
rep'orted.
If this is the case, then we would assume there would be
absolutely no need tor identification numbers in connection with
our various deposi.~s.
However, upon advice of our city Attorney, we are seeking your
advice in this matter and will abide by your decision.
!'
Thanking you for your cooperation and assur.ing you of ours at
all 1:imes.
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sincerely,
WchPefBS''lJIolice
secretary, Police supplementary ,Pension Fund
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arty OFCLEA~WATER ,,:' :.-.~}.
',.Int.rd,.pci,tm~nt Cor;"Po"d.."c. ~h..t " ,':',>Jt,
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..,,:,SUBJECT: Clear'water Police Supple~entary Pension F~nd
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DATE:
August 2.6. 1'964
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,.,
, I have checked 'thro'ugh the papers you sent to me and recommend that
the,Trustees apply for and obtain an Employer Identification Number arid
after this number is obtained from the Comptroller's Office. 'it should
be furnished to all of the ins'titutions where the Trustees have, any 'funds
on deposit.'
. All papers you 13e~t to me are attached herewith.
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l;.::',"" : :" ':'Atts.
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u.' S~ TREASURY, DEPARTMENT
INTERNAL REVENUE SERVICE
DI~Tlucr D1REcrOR .
JACKSONVILLE, FLORIDA 32202
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IN R!Pl Y RftER TO
August 10) 1964
2422
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Department of Police
, City of Cl,e.orwater
'644 Pierce Street
C'tearwater, Florida
Re: Police 5up'plementory
l'ension Fund
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Gentlemen:
.,
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This refers ,to Mr. W. D. Booth's' letter of July 22, 1964, conc'erning
identification numbers for Savings and Loan Associations re,garding
deposi t ing' auxilia ry fund s. '
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Public Law 87-391 designates that n business, financial institution) or
similar organization which distributes taxable incotne to payees in the
form,of rentSI royalties, interest, dividends, etc.) is' required to
report the identification number assigned to payees for record purposes.
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If .,your organization receives income from one of these sources, it will
be necessary that you'furnish an Employer Identification number to the
,payer. Application on Form SS-4 should be completed for this purpose.
The rule applies even though your organization is not subject to filing
Federal tax returns.
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We are enclosing Publication No. 459 for your infonnation, also a Form
5S-4 for your use.
Very truly yours,
;
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Bonnie M. Walker, Chief
Taxpayer Service & Accounts Branch
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Enclosures
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TAL.LAHAS SEE
September 4J'1964
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'Mr. Guy L. Kennedy, Jr.
Assistant City Attorney
City of Clearwater
,Post Office Box 1348
, Clearwater J Florida' 33517 '\
Dear Guy:
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This will acknowledge receipt of your,letteI'~dated'
" September 3, 1964, and the enclosed copy of Ordin-
ance 1024. ," \
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The abovementioned ordinance will be.: placed 1n the
files of, this department t'Tith an effective date
,shown as\ of October IJ 1964. Your usual fine'
co-operation j,n filing this ordinance 1s sincerely
appreciated. '.
'Please give,my;best regards to Chief Boot~ and
others." i
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r.,:,;~':;,,;':::. ,J'. ED~lIN LARSON
':' '< '$ . State Treasurer and
(.':, '" ''1; ',,' Insurance Commissioner ,-,:'
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Hlffi REA S , n ml!'eti og of the Su ppl emcntary P,...l ice T'cnsi.(ln
Board of Trustees, was held at the neachc~mber Re~taurant,
Mandalay Doulewnrd, Clearwnter, florida, rn January 13, 1960
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WHEREAS, the Dcn tel COliS! st s ('If M41ycr Al ex D. Finch I Cha i rman t
Chief ('If' pOlice \'lilli.s D. lJocth I SC'cretn ry I nnd Trustees Pc.l ice,
Captai.n Frank Daniels, $gt. E. Les ter Marstco. and' Mr. ' .lack \1artcns.
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NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF .T,RUSTUES
OF, THE CLEAR\'lATER FeLICE SUPPT..ElImNTARY PENSHW PtAN IN '
~EssraN' DULY AND REGJLARLY ASSE~mLED, AS F('ILLO\'i~:
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Ja.ck Martens , Trustee; is .hereby i nst ructecftr. ; , ,
invest th~ funds of the Cienrwater P~lt~e Supplementa~y
Pension Fund, under, centrel (If .the Board of '.'Trustees, '
which is,ncw en deposit at the City Nnti~nal Bank~f
Clearwater, Florida, in United S~ate~ G~v~rn~ent
obligat l"ns " pursuant tC" the nre,yi 51(1115 0f' Chapter 1 P 5
, of the FIC1rida Statu~es. '
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PASSED AND ADOPTlm, this 13th day ('f Janua ry l' 1960.
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TALLAHASSEE
May 21t, ,1961
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" IN, Hr~PLY Rio:VE';.( 'ro:
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Mr. W. D. Booth" J r,
Chief of Police
City of Clearwater
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,Dear Willis:
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'In November of 1960, we met with you and other .city
,officials todisCUB8 a city ordinance recommended
for ,passage by your city to effectuate a supple~
mental retirement rund for your'police officers, in,
:' accordance with the provisions of Chapter 185 .35~
,Florida Statutes. ' ' ,
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To do this, you suggested that we send you a copy
of a model ordinance; which we did. To date, we
have not heard from 'your city as to any action taken
concerning this ordinance.
We 'will need to receive a copy of such ordinance or
similar ordinance for our records. As you know,
this ,1s needed 1n order to comply with the provisions,
of t.he'law.
Any information you can furnish as to the abov'e will
be sincerely appreciated.
Very truly yours,
~~
Harry G. Boggs
Director
Police Officers'
Retirement Fund
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May 26', .1961
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l1,r'.', Harry:, G. Boggs
,Direct,or" Police, Officers'
, ',a'etirement Fund,
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'1',reasur~r,' s Office' ,..
" 'Tallahasa'ee, Florida.
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Dear' Mr. 'Boggs:
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',' Reced ved your let~er', dated May 24'th, re9ard~ng. ..
, the:. c~ ty Ordinance" to', effectuate" a.' supplennentaxy '"
'..r~tirGiuent fund in accordance,' with thc'provisions of
Chap~er"i8S.35, Florida Statutes~
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'This ,is. to advise that our Assiatant City,A~~or~ey,
Mr. ,Guy Kennedy, is handling 1:his matter, and' I' have
, forWarded your oorrespondence to him for necessary"
ac~ion." " , " '
Thank you foryourcooperat~on, and,assuring
you of mine at all times.
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w.o. BOOTH
Chief of Police
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t.',~<;.. ',' .":\ ;'~ ,:', :' ,Tallab48see', Florida
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, . . , .' ,Dear Harry. .. '
,,-:- : ", " "1 .enclose herewith a ~ertified oopy of Ordinanoe'
~';"l"''''' ' ',"',;' '", No.', ~Q9" of the, City of Clearwater Florioa. 'This or- ,
~ti:',:' ,.." :: ',',' , '. "dinanGe ,proVides, for, the', estab11ekent ' of a supplementary
;f':'...~<., <, :,,;\ ":, ""P!ft8ioft, and ret1r~~nt' plan' for polic$ offioers',of 'the "
t{\...-.-.:" " .Citr~,of,Clea~ter", to be known as ,the"Supplementary" ' .
/:;;,', ' . ,,'. Ret r_ant Plan for Police Offiaer8 of Clearwater, Florida."
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~\,< . ' . , . ',:.'.' We wish to' 'express our appreoiation to' you. for'
f(, ,', "JOur oooperati'on and llSsistanoe in this matter. If you
C' " ' ',hB.'Y~.,any: f~her quemtions" please do not hesitat~ to
t' "contact 'us.. " ,,'
Sinoerely yours,
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Catober 26, 196~
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AIRMAIL,...' SPECIAL, DBLIVERY " , ,
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Guy L. Kennedy, Jr.
Assistant City Attorney
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'be:' Chief ''lillis Booth
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'TALL.AHASSEE
October 27, 1961
tN6UIfANCr. COMMllIllIQNr:n
STATI: I"RI: "'AflDH"L
l'lNIIt'Cl"L nlSf'ON81D1Ll"lV
DIVIIIIOH,
L.IQUr."tI!:D p(TnOL.I:\J'"
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Honorable auy L. Kennedy; 3r.
Assistant Oity Attorney
City 01: Clearwater
Clearwater; Plorida
Dear Mr. Kennedy:
'Th1s.w111 aqknowled6Cl with thanks and'appreoiat1on'yotlr'
letter, 01', O,'1tober 26, 1961.. c.ontaining, 01 ty Orditia.noe
"HU1l1be~; 909",w,h;!.c.hes,tabl1shed the supplementary re.t1rl9-
ment plan.: '.f(:):r.' polic.e."off'1oera of Clearwater, Florida.
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ThfscOD1ple'te's/6u~.. ~ilea 'and entitles your city to' ,
reeeive',:State..'. Warrant' Number 537130, in the amount or
$1'7.;947'..53~~\':l.Tllere':r:ol"e'; this warrant is 'tieing tranBm1,tted
to YOUl.":Ci:ti'::tmder",aeparate cover.
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YoUr ~a'sBIBt~ce~and guidance ,in the finalizing of' this
.'plan' i~ S.1ncereq.y'a.pprec1ated. Also, I ,am sure :the
, police officers of your city join with us in that reel-
,. ing. ' '
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Slncerely~
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, J. EDWIN LARSON
State Treasurer and
ffi/)l Oommissioner
Harry G. Boggs
Director
Police Ort'leers t
Retirement Fund
CO: 'Honolwable Willis Booth I/'c
Chief, of Pollce
Clea~~ater, Florida
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TALLAHASSEE
October 27, 1961
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LIQUf:r.to rU'HOLtUI'i
n"'D OIV.IIIDH
Honorable Guy L. Kennedy, Jr.
Assistant City Attorney
City of Clearwater
Clea~later~ ,Florida
, ,
Dear Mr. Kennedy:
T'nio ti111 acknOl.lledse 1'1ith thanlcs and appreciation your
letter of October 26, 1961, containing C1t~ Ordinance
Number 909, which established the supplementary ~etire-
ment plan for police officers of Clearwatert Florida.
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This campletes.Qur'files and entitles your city to
receive State:Warrarit,Number 537130, in the amount of
$17 ,947 .53'~'/~.Ther'etore, this \-1arrant 18 being transmitted
to your ci~y und~r'separate cover.
Your assistance and guidance in the finalizing of' this
plan 1s sincerely appreciated. Also, I am sure the
police officers of your city join with us in that feel-
ing.
Hith best personal wisheG) I am
Sincerely,
J. EDWIN LARSON
State Treasurer and
~~ Comm1ss1otier
Harry G. Boggs
, Director
Police 01.t1.cers'
Retirement Fund
cc:
Honorable Willis Booth
Chief' or Police
Clear\'la ter, Florida
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October 26, 1961
AIR MAIL - SPECIAL DELIVERY
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: Mr ~ Harry G. Boqgs
, Director ," .' '... ,
Police Officers' Retirement Fund
'c/o'Tr.easurer's ,Office
State'of Florida
Tallahassee, Florida'
Deal- HarrYl '
I, enolase' 'herewith' a certified copy of Ordinance
No., 909 of the' City of Clearwater Florida., This or- "
'dinanae provides for the:establiafunent of a,supplementary
,:p~n~ion . and ~etire1nent plan for polioe offioers of the
, City of :Cleaxwater,' to be known as the "SUpplementary
, Retirement, Plan for Police Officers of Clearwater, Florida."
We wish to express our appreciation to you for
your ooop9ration and assistanoe in this matter. If you
,have 8...'1Y further questions. please do not hesitate to
contact us"
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Sinoerely yours,
Guy L. Kennedy, Jr. '
Assistant City Attorney
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be: Chief Willis Booth
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STATE OF FLORIDA
rALLAHASSEE 32304
July 1, 1976,
..:..
Chief Frank Daniels
Chief of Police
644 Pierce Street
Clearwater, Florida 33516
I
Dear Chief Daniels:
..
It is our pleasure to report to you'that the 1975: Annual;
Report for the Municipal Police Officers' Retirement Trust
Fund for the City of Clearwater has been ,approved and your
city is eligible to participate in the distribution of state
tax monies for this year. You'should receive your tax warrant'
within the next fourteen days.
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, For several years now, Ms. Betty Ward has done a fine job
,6f handlin~ this report, but '6n this report she furnished :
detailed information for'every item and we wish to com~entl her
, for 'it.
As usual, the cooperation from your office has been
excellent and we would like'to congratulate you on your pension
system.
Sincere ly , ,
PHILIP F. l\SHLER
STATE TREASURER AND
INSURANCE COMMISSlpNER,
l~~:- ~ 'r?A?t;
Marvin B. Cla~~ .
Assistant Director J
Municipal Police Officers'
Retirement Trust Fund
MBC/pfs
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MINISTRATION I BANKINC'ANO COU.A"I!RAL SECURITIES I nEHA81l.1TATlON AND LIQUIDATION II"INANCl';l.. AE6POHSUHI.I,.'I
AR,ON "NO FIRE PR"V~NT'ION I LIOUfFIED PETflOLtUM GA$
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STATE OF FLORIDA
, TALLAHASSEE 32304 " .
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March 13, 197~
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Chief' Frank Daniels
Chief of Police
644 Pierce Sti~et
Clearwater, Florida 33516
Dear Chief:
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It is the hard,work and cooperation' from friends
like you and Betty Ward that allot"S us to serve the
p'olice' o.f' this state more effectively. r' extend my
'sincere appreciatio~ for ,your letter and if we can
;assist you in any way please let ,us knO\'l. '
Since.rely,
'7 {' '1/ ,~
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Mar~in B. Clayton, Director
Municipal Police Officers'
Retirement Trust Fund
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PROVIDENT
LIFE AND' ACCIDENT
!,\':::;lY::':},:~, d2M~a~t'-Ce e///j'Zalqy--
,CH^TT^NOOGA. TENNI:SS~E 3140~
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SINCE. 11187
Jan uary 5, 1982
Mr. Sidney I<line, Chief of Police
City of Cleal'water
, 644 Piet'ce Street
Cleat'water, FL 33516
'i
Reference: Clearwater Police
Supplementary Pension Plan
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Deat' Chief Kline:
The Provident would very much like to pt'int fot. you a new booklet that could be
distributed to the officers of the Plan. This booklet describes mor'e in detail to
the officet's how their benefitsar'ecalculated. The booklet was written by us
and was written in a manner that desct'ibes what happens under the Plan. It
does not change any procedu t'e in the existing Plan.
, am enclosing a printe," s pt'oof of the booklet that we put together. We have
reviewed this and believe it to be cot-rect. However', befot'e we pt'int a numbet'
of these booklets I would vel'y much like to have Betty Wal'd t'eview it because of
her detailed knowledge of this Plan. Because it will be a time consuming'
procedure for hel' to f'eview this booklet, I am requesting that she do it with
your prior knowledge and appt'oval. '
We will be happy to pl'int these booklets, without chat'se to the Plan. '
Please let me know if you have any additional questions or need fudher
information.
.~el~~~
J Shelby Yaplan I CLU
anager, Pension Services Division
life Department
236/V All 08Gt
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CITY OF CLEARWATER
SUPPLEMENTARY POLICE PENSION AND RETIREMENT
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CITY OF CLEARWATER
SUPPLEMENTARY POLlCE PENSION AND RETIREMENT
TO THE ELIGIBLE PARTICIPANTS:
,
It is a pleasure to provide a booklet describing TIle City of Clear.
water Supplementary Police Pension and Retirement which pro-
vides a monthly life income for you upon your retirement from
active service as a police officer, as well as substantial disability
benefits and death benefits under certain conditions described in
the booklet.
The attached booklet is designed to furnish you with a summary of
the main provisions of the ordinance in order for you to determine
how it will affect you personally. If you will read the booklet we
believe you will better understand how much this retirement
program really means to you and your family.
,
To be able to write this.1etter to you is a happy privilege for me,
because I can express through this plan our appreciation of your
loyal service as a police officer.
Sincerely yours,
BOARD OF TRUSTEES
CHAIRMAN
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SUMMARY OF THE CITY OF CLEARWATER
SUPPLEMENTARY POLICE PENSION AND RETIREMENT
PURPOSE OF THE PLAN
To provide a guaranteed lifetime income to you upon your
retirement, additional security to you in the event of your
disability and additional security to your family in the event
of your death,
EFFECTIVE DATE OF THE PLAN
The Supplementary Police Pension and Retirement ordi-
nance was adopted effective September 17, 1959, and the
provisions described in this booklet reflect any changes
passed as ordinances subsequent to that date.
ELECTION NOT TO PARTICIPATE
Any person who enters the employment of the city as a
full-time police officer and who does not desire to partici-
pate in the Supplementary Police Pension and Retirement
Plan shall, within 13 months after employment, notify the
chief of police and the board of trustees to that effect,
in writing and shall thereafter be baITed for participating
in the Plan.
RETIREMENT DATE
The nonnal retirement date for a Participant who is age S5
or YOWlger at time of entry into the plan will be age 65. For
any Participant who is age S6 or older at the time of entry
into the plan, the normal retirement date will be the tenth
anniversary at' his entry into the plan.
'.. AMOuNT OF RETIREMEN't'INCOME d.' ,. \'
..1
The monthly retirement benefit payable for ten years
certain and life thereafter, beginning at or after your normal
date, will be based on n formula that takes 3 major factors
into account:
2
n. Years of credited service from eligibility to normal retire-
ment date.
b. Uasic monthly salary.
c. Amount of money assumed to bc availablc annually by
the board of trustces of the Plan.
The' Plan will be evaluated at least once each 5 years to
dctennine the level of benefits under the plan. Presently,
the fonnula is 1.1 percent of monthly salary per year of
credited service with, the Police Department, not to exceed
a maximum of 35 years.
DEATH BENEFITS
Should a participating police office of the city die before
reaching his actual retirement date, there shall be payable to
his designated beneficiary of beneficiaries or to his estate,
if there is no designated beneficiary, a sum equal to 100
times the prospective monthly pension as of the date of,
death.
CREDITED SERVICE
The term Credited Service used in the Plan and referred to
in this booklet means that period of continuous uninter-
rupted employment with the city as a police officer from
the date of his employment to the date of tennination of
service or his normal retirement date or actual retirement
date, whichever ,occurs earlier. Time spent in compulsory
military service of the United States by the police officer
will be credited provided the police officer rc-cnters the
service of the city as a police officer within 12 months after
datc of release from such military service.
FORMS OF RETIREMENT INCOME
You will receive your retirement income check once a
'month beginning on your retirement date. The Plan guaran-
, tees' that you or your ben'eficiary' will receive 1'20 monthly
payments. The Plan further guarantees that you will receive
the monthly payments as long as you live, beginning qn
your retirement date.
3
YOUR CONTRIBUTIONS
You will have to make no financial contribution toward the
cost of your benefit!; under the plan.
'EARLY RETIREMENT
A police officer may retire at any age so long as he or she
has 20 years of credited service as a police officer and has
officially retired under the city's general employee's pension
fund. >
DISABILITY RETIREMENT
A police officer may receive benefits at any time if he or she.
qualifies for benefits under Florida Statute Chapter 185.
Presently you arc required to have at least 10 years of
service.
BENEFIT DETERMINATION
Upon early retirement or disability the plan's Enrolled
Actuary calculates the exact dollar value of your benefit.
The benefit may be paid to you as a lump sum if approved
by the Plan Trustees, or in monthly annuity payments. You
will be given a choice of annuity options.
.'
TIle amount payable 'to an officer is determined as follows:
Step 1. The Plan Trustee will inform the actuary to calcu-
late the benefit under Ule early retirement or disability
retirement provisions of the plan.
Step 2, TIle actuary calculates the number of years of
-----7c~edited~odcfL~he-Dlall and multiplies it by the
current percentage actor for each year of service.
Step 3. The percentage factor calculated in Step 2 is then
,'...- '-'multiplied 'by-yburcomperisation" leyel on..the-jiian -anriiver~'-"
sary date immediately preceding the benefit detcnnination,
Step 4: The monthly benefit determined from Step 3 is then
converted into an actuarial equivalency. l1Iis is done by
4
"
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reducing the monthly benefit 5% for each of the first IS
years the payment will precede your nonnal retirement
date.
Step 5. The monthly benefit detemtined in Step 4 is
converted to a lump sum figure by use of the insuror's
guaranteed immediate annuity rate tables.
')
Step 6. If you arc under age 50 the lump sum figure. cal~
culated in Step 5 is then further reduced by the ratio of the
deferred annuity ratc at your attained age to the rate the
annuity would have been had you begun to receive benefits
at age 50. This adjusts the lump sum figUre to your current
age. The insumnce company's published guaranteed rates
arc used for the calculation.
Step 7. The lump sum figure and annuity options will then
be furnished to the policy officer. He will then 'fonnally
request what benefit he desires.
CHANGE OF I)LAN
The City plans to continue your retirement program indefi-
nitely but must necessarily reserve the right to revise or
discontinue it. In the event of the tennination of the Plan,
the fund shall be apportioned in accordance with the pro-
cedure set forth in the plan.
THE ORDINANCE
This booklet is intended to be only a brief outline of the
principal features of the Plan and is prepared solely for
your infonnation. A copy of the detailed ordinance is on
file in our office at all times and is available for examina-
tion by any interested participating employee.
5
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l. J ,.'1ment of Pollee
Ollles of Police Chief
City ,of Clearwater
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644 Plorce Slroel
Clearwaler, Florida
33516 '
813/462/6332
..
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, , January 11, ,1982
Mr. Shelby Kaplan, CLU
Manager,' Pension Services Division
Provident Life and Accident Insurance Co.
Chattanooga, Tennessee 37402
Dear Mr. Kaplan:
I am in receipt of your letter dated January 5,1902
\ ;in'which yo~ enclosed a proposed booklet describing
, how pension benefits are calculated, one Wil.Lch you
would like us to approve, so that they could be
distributed to ,all participants of the Plan.
Prior to the anniversary date of our Plan (9-17-81)
Mr.. W.W. McDougal brought to my office a copy of an
amendment proposed by your firm to the Master' Contract
, Number GWL-7978. Along with the proposed amendment
copy was a copy of a proposed booklet (exactly like
the one ,you mailed to us on January 5, 1982). I am
unable tp approve the booklet until the City Attorney's
Office has completed their findings on the proposed
amendment to the master contract. The booklet could
not be approved until the board approves the contract
amendment. This matter was tabled at our December 18th
meeting until some questions regarding the proposed
amendment could be resolved.
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I will retain the copy of the proposed booklet in my
file until the matter is completed. '
Thank you for your, cooperation, and assuring you of
my cooperation inmntters of mutual interest.
"
Sincerely,
~;j/!~
SID KLEIN '
Chi~f of Police
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