EXTENSION PROVIDE EMERGENCY AND TRANSITIONAL HOUSING
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AGREEMENT
THIS AGREEMENT, made and entered into this
c:;-t1. day of
October
, A. D. 1976. by and between Religious Co_unity Services, Inc.,
a.Florida non-profit corporation,
hereinafter referred to as "Agency", and the CITY OF CLEARWATER,
FLORIDA, a municipal corporation, hereinafter referred to as IlCityll;
WITNESSETH:
The parties hereto, for and in consideration of the mutual covenants
herein made and the benefits flowing from each party to the other, do her eby
agree as follows:
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1. The Agency agrees as follows:
A. Area to be served. To provide in the City of Clearwater
the services hereinafter described.
B. Services to be provided.
(1) To provide the services at the following location( s):
Various locations within the City of Clearwater.
(2) To provide the follo'wing services:
Emergency and transitional houaing facilities.
C. Audit and records.
(1) To maintain financial records and reports and to submit
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operating statements to the City as reque sted.
(2) To maintain books, records, documents and other evidence
and accounting procedures and practices which sufficiently
and properly reflect all direct and indirect costs of
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any nature.
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(3) These records shall be subject at all times to inspection,
review or audit by perBonnel duly authorized by the City.
(4) To collect statistical data of a fiscal nature on a regular
basis and to make fiscal statistical reports at all times
prescribed by, and on forms furnished by, the City.
D. Retention of records. To retain all books, records and other
documents relative to this agreement for five (5) years after
final payment. Any persons duly authorizedby the City shall
have full access to and the right to examine any of said materials
during' said period.
E. Evaluation reports. To fur~ish the City with a monthly evaluation.
report on the effectiveness of the program and to furnish such
other reports and information that the City may require. A final
report shall be made within thirty (30) days after funding of
the program ends.
F. Monitering. To permit the City to moniter the program by
designating its official representative to the Agency's Board
of Directors.
G. R~turn of fune:;. That any City funds not expended for the.
aforementioned services shall be returned to the City.
H. C:;'vil Rights Ad of 1964.
(1) That therE: will be no discrimination against any employee
or recipient on account of race, color, sex, religious sect,
national origin or ancestry in the performance of this contract.
(2). That the Agency will comply with Title VI of the Civil
Rights Act of 1964 in regard to persons served.
(3) That the Agency will comply with Title VII of the Civil Rights
Act of 1964 in regard to employees or applicants for
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employment.
(4) It is expressly understood that upon receipt of evidence of
such discrimination, the City shall have the right to terminate
this conh"act.
(5) That the Agency shall include this Civil Rights Act
requirements in all approved subcontracts.
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Indemnification and Insurance. The Agency shall act as an
independent contractor in operating the aforementioned se:rvices.
The Agency shall be liable for, and shall indemnify, defend and
hold the City harrnless, for all CLaims, suits, judgments or
damages arising from the operation of the aforementioned
services during the term of this contract, and shall provide
adequate liability insurance coverage at its expense.
2. The City of Clearwater agrees that, subject to the availability of
funds, p2,)rment froln the City to JJle Agency for the period of
October 1, 1976 through Septeaber 30, 1977 shall be as follows:
Four quarterly disburseaente of $1,000 each subject to review by the
City CODlllission.
3. The City of: Clearwater 2,nd the Agency Inutually agree as iollows:
A. Effective Date.
(1) The effective date of this (;0nt....act as described :herein
shall be the _...!st._ day of
October
$ A. D. 19 76 ~
(Z) This contract shall cover a. period of thne hon,- the
effective date thl~ough
:E,. Inclusive Tenns and Condition~o This contract contains all
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the tel:ms a.nd condition~ agreed upon by the parties. No other
agreements, oral or otherwise, regarding the subject n-:atter
of tl,iE co~.:i:L'ad, 8ha1;. :.e .:J(~ejne,:i 'J e:d,,;t o)~ to bind any ot the
parties hereto.
,c. Notices. All notices provided herein shall be mailed to the
Agency at the following addres 5:
P.O. Box 964
Clearwater, FL
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D, Adnlinistrative RequirementH to Be Met by AgendcB to De
Funded frorn Itev\~rHle Sharing MonicH through a Contract
with lhc Cit.y:
(I) Monthly and final reports notarized for correctnes f;
and accuracy ~
'(2) External Certified Audit at the end ,of the ContraCt, pe riod,
(3) Records of the Agencies to be accessible to City staff and
the public, according to Florida Public Documents Law.
(4) Information to be made available to ~he City upon request.
(5) Board memoer3 and Executive Director are required to
submit financial disclosure forms,
(6) All Board meetings to be held in lithe Sunshine. "
(7) An affirmative action plan be prepared and steps outlined
for implementation (this plan would be subject to approval
and monitoring by City Staff, and submission or E. E. O.
Form 4).
(8) Acceptance of the plan by City staff required by January 1
for further fundin g.
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(9, Funding to be. on a quarterly basis, and except at the
beginning of funding, all reports must be received
before the next quarter IS funds will be auth'orized.
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All notices provided herein shall be mailed to the City at: tlw
following addrcRs:
City Manager, City 01 Clearwater
PO Box 4748
Clearwater, Floriua 33518
IN WITNESS WEER EOF, the partie s hereto have executed this Agreement
the day and year fir st above written.
By
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AGENCY
CountersigEed:
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.......lvia yar-COrnlYlis sian ",
CITY {jF CLEARWATER, FLORIDA
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l Cit M nagel'
Attest:
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