AGREEMENT - TRANSITIONAL LIVING PROGRAM
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AGREEMENT
This Funds Agreement is made and entered into this;)~~ day of rl.fJl.lih~ (97ft; between
the City of Clearwater, hereinafter referred to as the City, and Religious ComhlUnity Services,
Inc. (The Haven of RCS), hereinafter referred to as the Agency.
WHEREAS, it has been determined to be highly desirable and socially responsible to provide
the Agency's services to those whose need for such services would not otherwise be met; and
WHEREAS, the City desires to help those in need of the foregoing by providing funding for the
aforementioned service; and
WHEREAS, the Agency provides its services and operates in the City;
NOW, THEREFORE, the parties agree as follows:
ARTICLE I. TERM
The term of this agreement shall be for a period of approximately 12 months
commencing October 2, 1996 and continuing through the 30th day of September, 1997,
(the Termination Date), unless earlier terminated under the terms of this agreement.
ARTICLE n. RESPONSIBILITIES OF THE AGENCY
1. Services to be Provided. The Agency shall provide services in accordance with the
proposal submitted by the Agency and approved by the City, which is incorporated
herein by reference.
2. Area to be Served. Services rendered through this agreement shall be provided within
the corporate limits of the City as it now exists and as its boundaries may be changed
during the term of this agreement.
3. Scheduled Reports of Agency Activities. The Agency shall furnish the City Human
Relations Department, Grants Coordinator, with an annual report of activities conducted
under the provisions of this agreement within sixty days of the end of the Agency's fiscal
year. Each report is to identify the number of clients served, the costs of such service,
and commentary on the viability, effectiveness, and trends affecting the program.
4. Use and Disposition of Funds Received. Funds received by the Agency from the City
shall be used to pay for services as delineated by the Agency in the aforementioned
proposal. Funds existing and not used for this purpose at the end of the term of this
agreement shall be deemed excess to the intended purpose and shall be returned to the
City.
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5. Creation, Use and Maintenance of Financial Records.
a. Creation of Records. Agency shall create, maintain and make accessible to
authorized City representatives such financial and accounting records, books,
documents, policies, practices, and procedures necessary to reflect fully the
financial activities of the Agency. Such records shall be available and accessible
at all times for inspection, review, or audit by authorized City personnel.
b. Use of Records. Agency shall produce such reports and analyses that may be
required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c. Maintenance of Records. All records created hereby are to be retained and
maintained for a period not less than five (5) years from the termination of this
agreement.
6. Non-discrimination. Notwithstanding any other provision of this agreement, during the
term of this agreement, the Agency for itself, agents and representatives, as part of the
consideration for this agreement, does covenant and agree that:
a. No Exclusion from Use. No person shall be excluded from participation in,
denied the benefits of, or otherwise be subjected to discrimination in the operation
of this program on the grounds of race, color, religion, sex, handicap, age, or
national origin.
b. No Exclusion from Hire. In the management, operation, or provision of the
program activities authorized and enabled by this agreement, 110 person shall be
excluded from participation in or denied the benefits of or otherwise be subject
to discrimination on the grounds of, or otherwise be subjected to discrimination
on the grounds of race, color, religion, sex, handicap,age, or national origin.
c. Inclusion in Subcontracts. The Agency agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved
sub-contracts.
d. Breach of Nondiscrimination Covenants. In the event of conclusive evidence
of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this agreement.
7. Liability and Indemnification. The Agency shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability, and
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damages of whatever nature, to persons and property, including, without limiting the
generality of the foregoing, death of any person and loss of the use of any property,
except claims arising from the negligence or willful misconduct of the City or City's
agents or employees. This includes, but is not limited to, matters arising out of or
claimed to have been caused by or in any manner related to the Agency's activities or
those of any approved or unapproved invitee, contractor, subcontractor, or other person
approved, authorized, or permitted by the Agency in or about its premises whether or
not based on negligence.
ARTICLE m. RESPONSIBILITIES OF THE CITY
1. Grant of Funds. The City agrees to provide a total grant of Eight Thousand Dollars
($8,000.00) to fund the program in accordance with this agreement.
2. Payments. The total amount requested will be paid by the City to the Agency within
30 days after execution of this agreement by the City and the Agency but no earlier than
October 1 of the budget year for which the funds are authorized.
ARTICLE IV. DISCLAIMER OF W ARRANTfES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and
may not be changed, modified or discharged except by written Amendment duly executed
by both parties. No representations or warranties by either party shall be binding unless
expressed herein or in a duly executed Amendment hereof.
ARTICLE V. TERMINATION
1. For Cause. Failure to adhere to any of the provisions of this agreement in material
respect shall constitute cause for termination. This agreement may be terminated with 30
day notice.
2. Disposition of Fund Monies. In the event of termination for any reason, monies made
available to the Agency but not expended in accordance with this agreement shall be
returned to the City.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this agreement shall
be conclusively deemed to have been received by a party hereto on the date it is hand-
delivered to such party at the address indicated below (or at such other address as such
party shall specify to the other party in writing), or if sent by registered or certified mail
(postage prepaid), on the fifth (5th) business day after the day on which such notice is
mailed and properly addressed.
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1. If to Agency, addressed to:
2. If to City, addressed to:
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(Type or print Agency address here.)
Grants Coordinator
Human Relations Department
P.O. Box 4748
Clearwater, FL 34618-4748
ARTICLE VII. EFFECTIVE DATE
The effective date of this agreement shall be as of the second day of October, 1996.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
~s~day of ~ , 1996.
Approved as to form and legal sufficiency:
Leslie Dougal -5 des, Assistant City Attorney
Witnesses as to Agency:
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CITY OF CLEARWATER, FLORIDA
By: ~~
Ci ty &,an er
Attest:
~~[ ; .~~
hia E. GDudeau, City Clerk
By: t2f. ~
President
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c%n op CLDIllIA'1'BIt
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SOOXAL SBanCBS CDlU'1'
PROJECT UPLICATIOJI POlUI
Phone: (813) 462-6884 for assistance
Due:
A. Applic.~ioD IDfor.ma~ioD
Applicant:
(Sponsor/Developer)
Orqanization Name:
(If different)
Religious Community Services, Inc.
The Haven of RCS/Transitional Living
Program
Adclress:
Post Office Box 10594
City; State; Zip
Telephone Humber:
Contact Person:
Clearwater, FL
34617
(813)447-6759
Linda D. Amidei
Title:
Director
Telephone Number:
Period for which funds
are beinq requested:
(813 442-4128
10/96 - 9/97
Signature ~)~ )<0'
Date t:tr ;) .;;( k J )1q t
~~l'vlt- KOR-O~Y - B~5 ~'d.~T
Board of Directors Chairperson
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BOTB:
The City of Clearwater reserves the riqht to fund applicants at a
level lower than requested.
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Act! vi ty (Chec:Jt ODe)
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Adult crime
Child Abuse
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Elderly
Bunger
Juvenile crime
Physical Illness
Parenting
Adolescents
Substance Abuse
Unsupervised
. Children
Youth Development
Other
(Describe Below)
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. c. DOUH rg ~G CUJUlBImaY IUlQUBSHDI I
(Hot to exceed $10,000)
$10,000.
D. 8PBC:tP:tCALLY POll WDT 1I:tLL D%8 IIOI1BY BB VSBD.
(Line item budqet for thil! aaount)
Funds from this grant would be used for utilities and to provide matching funds for federal
money for a 10 unit transitional living facility. The program is funded by HUD for 50% and
required 50% match of local funds.
B. BIl:tBl' DBlaa:tft:tOB ~ PBOJBCr YOU 11%8B TO J1D1D W:tL:tSDTG TB:t8
GRUT .
Transitional Uving Program is for victims of domestic violence. The only transitional living
program of its type in Pinellas County, the program offers an affordable safe place to live and
support services for up to 24 months, for women and their children after leaving a domestic
violence shelter. The goal is for women to become independent and be able to support
themselves and their children. The program is carried out by four full-time and one part-time
staff members, supported by stafffrom the Haven of RCS domestic violence shelter and
volunteers. The program includes individual and group counseling for adults and children.
Groups are held for life skiDs training, re-directing children's behavior, self esteem, career
choices, etc. Monetary assistance is given for certain expenses induding childcare and other
necessary living costs. The program pays up to $75. per month for each dienfs electric costs,
the electric cost of the children's program area and the management and counseling offices
P. BIl:tBl' DBlCR:tPT:tOB rg mull OVP1lT.T. aacmm:nUOB.
Religious Community Services, Inc., is a not for profit organization established in 1967 with the
goal of eUminating hunger, homelessness and domestic violence. The Haven of Religious
Community Services is decflCSted the prevention of domestic vioIenc;!!. We have a continuum
of services for-victims of domestic violence including a 20 bed emergenC'J shelter, outreach
support and advocacy services and a transitionat living program. We have provided ongoing
services to victims of domestic violence since 1980.
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IIDHBBR OF. CLI~8 8BRVBD BY '!BI8 PROCDlUJ
54 during year ended December, 1995.
PBRCDtTAGB OF DB8B CLID1'I8 111I0 DB CI'!IZD8 OF CLBDWA'!D.
93%
CUlUlBH'r OVERALL ORGAllIZA'!IOB BUDGft (PLDSB AftACB).
Transitional Living Program budqet $284,844.
IF 'lBI8 18 8'!AR'! UP OR D'!CBIR8 KORBY, 8PBCII'Y DB DB'!AIL8 1.:
1IBICB AGDCY OR ORGAllIZA'!IOB WILL PROVIDB '!lIB D'!CB, '!lIB
RBgUIRBIIB)1'.r8 AI1D DB UOlJlfr OF DB D'!CB.
HUD funded 50% with a 50% match from local funds.
18 YOUR AGDCY A RBGI8'!BRBD 501(C) (3) ROR-PROFI'! AGBIICY OR :or
'!lIB PROCS88 OF BBCOHDlG OD.
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Yes. Religious Community Services, Inc., is a registered
501 (c) 3 non-profit agency.
DOB8 YOUR FACILIft DVB OR 18 I'! D1 '!lIB PROCE88 OF ACg1JDlD1G
DB APPROPRIA'!E LICD80RB FOR '!JIB DBLIVBRY OF '!JIB 8BRVIeBS
DE8CRIBED IB 'lBI8 APPLICA'!IOR.
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Yes. Has appropriate license~
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..."'....., . N:l..H.u~ UJ'I'Wl I T 5EP.VtCE5 ~ NO. : 584 3840
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I TOTAL ReVeNUe!
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AUTOMOBILE exf-I!NS!8
I CASUAL LAlOR
CHILD CARe expeNSES
. .. CUENT A88ISTANC!
CONF!RI!NC!! exPENSES
I EDUCAnONAL SUPPU!$
. . INSURANCP
INTeReST
UCeNSE8 & TAXES
I MISCELLANEOUS,
. OFFICI! SUPPUES
OPeRATING SUPPues
I PEST CONTR. OL
POSTAGe
- PRINTING
PROFI!UIONAL FEES
I RePAIRS & MAINTENANce
SECURITY
TElF,PHONEZ
TOOLS" EQUIPMENT
I TRAVEL
. ununes
TOTAL 9PI!Nses
I. PRINCI~LI! PAYMI!NT8
CAPITAL OUTI..AY
I TOTAL IXPI!N$I!S AND CAPITAL
INCOME
CONTRIBUTIONS
RENTAL INCOMF
HUO
HUD ADMINISTRATIVE
HRS FED FAM VIOL
HRS MLFTF
I'INI!UAS CO COSG
UNITED WAY
INTEREST
SUPPORT ALLOCATION
OTHI!ft INCOME
VOCA
OTHER GRANTS
EXPENSES
8ALAR11!G
EMPLOYEE BENEFITS
BOHUSS
PAYROLL TAXeS
RETIREMeNT PI.AN
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J TRANlITIONAL HOliaING
1'" BUDGET
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I 20,000.00
. 1Z,JDO.DO
$ H,Sl22.0U ' .
. 8.982.00
I 1,8eo.00
, 30,041.00
. 85.000.00
. 8,812.00
. 1.675.00
I 7,325.00
. 7SO.oo
$ 1.847.00
. 7,000.00
$ 284.844.00
$ N.e85.OO
. 11,558.00
. 225.UO
. 1.425.00
. 2.853,00
. 100.00
. 300.00
I 6,335.00
. 5.000.00
I 1,500.00
I 4,000.00
. 8.300.00
I 280.00
. 242.00
. . 400.00
, 2,000.00
. 7,5OD.00
. 800.00
. 300.00
. 300.00
. 2.800.00
, 7.000.00
. 1.700.00
I 2:900.00
. 5:000.00
. 700.00
. ",000.00
, ,....04.00
. &.040.00
. 85.000.00
. 284,844.00