12/05/1996 (2)
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COMMISSION
, City Commission Minutes
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CITY COMMISSION MEETING
CITY OF CLEARWATER
December 5, 1996
Present:
Rita Garvey
J. B. Johnson
Robert Clark
Ed Hooper
Karen Seel
Elizabeth M. Deptula
Kathy S. Rice
Bob KeUer
Pamela K. Akin
Scott Shuford
Rich Baier
Cynthia E. Goudeau
Patricia O. Sullivan
Mayor/Commissioner
Vice~Ma yor /Commissioner
Commissioner
Commissioner
Commissioner
City Manager
Deputy City Manager
Assistant City Manager
City Attorney
Central Permitting Director
Engineering Director
City Clerk
Board Reporter
The Mayor called the meeting to order at 6:00 p.m. at City Hall. The invocation was
offered by Pastor David Smith of Faith United Church of Christ. The Mayor led the Pledge
of Allegiance.
To provide continuity for research, items are in agenda order although not necessarily
discussed in that order.
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ITEM #3 - Service Awards
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Five service awards were presented to City employees.
ITEM #4 - Introductions and Awards - None.
ITEM #5 - Presentations
a) North Greenwood Community Task Team Report
The Task Team Report was distributed. Reverend William Graham, Chair of the
North Greenwood Task Team, listed Task Team members and reviewed their mission
statement, "Identify and address critical community concerns in a way that will promote
the long term positive development of the North Greenwood Neighborhood. 11 The team
met almost weekly during the summer with resident and community groups. Community
groups and each home in the identified area received handMdelivered invitations to
participate. The Action Plan's draft was discussed at a community meeting before it was
finalized.
Reverend Graham said the process provided a good beginning for dialogue and
action by the City and North Greenwood residents. Implementing all steps outlined in the
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:''-'''' Plan will require mueh work. He said other actions and plans will evolve from this
partnership. He recognized the hard work by all members of the equal partnership.
Since the Task Team was appointed, projects completed or under contract include:
1) Marshall Street AWT (Advanced Water Treatment) facUity - improved landscaping,
significant reduction of odor and noise, installation of dueting, misting devices, roll-up
doors, covered influent channels, re-piped Bayfront sewage line; and redirected truck
traffic; 2) Martin Luther King Recreation Center - $90,000 renovation approved; 3) crime
overview study with Police Chief Sid Klein; 4) on-going review of some police procedures;
5} planned juvenile justice seminars; 6) budget approval for grant writer position; 7) parking
improvements on North Greenwood Avenue and at the North Greenwood Library; 8) plans
for a parking lot for the Greenwood Panthers; 9) banner program with downtown,
Clearwater beach, and North Greenwood; and 10) since March 1996, $462,200 in grant
funding for Greenwood area awarded to Clearwater Police Department.
Reverend Graham said team members expressed their appreciation to the City
Commission and Department Directors who exhibited a high level of commitment by
attending meetings, listening, and forming action teams tc accomplish the Task Team's
mission. The team pledged continued efforts in developing the Clearwater community and
North Greenwood neighborhood.
ITEM #6 - ADDroval of Minutes
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Commissioner Johnson moved to approve the minutes of the regular meeting of
November 21, 1996, as recorded and submitted in written summation by the City Clerk to
each Commissioner. The motion was duly seconded and carried unanimously.
The Mayor referred to page two, paragraph five, sentence four and requested the
remainder of the paragraph read, "Other countries are trying to purchase similar space
which Clearwater is getting free. She complimented Ms. Sherry1s hard work. The Canter
will provide the City with global exposure."
Commissioner Johnson moved to rescind approval of the minutes of the regular
meeting of November 21, 1996. The motion was duly seconded and carried unanimously.
Commissioner Johnson moved to approve the minutes of the regular meeting of
November 21, 1996, as amended. The motion was duly seconded and carried
unanimously.
ITEM #7 - Citizens to be heard re items not on the Aoenda
John Doran thanked the Mayor for supporting the downtown Farmer1s Market on
Saturday mornings. He applauded CMView-TV for broadcasting City meetings. He opposed
a suggestion made at a recent Planning & Zoning Board meeting to change procedures and
permit petitioners represented by attorneys to appear first.
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Shirl~w Moran expressed concern regarding the safety of senior pedestrians. She
suggested posting signs and recommended the Police Department provide a safety
education program for seniors.
Dorothv Pettis. representing the Greenwood Panthers. said the organization, run by
volunteers, needs funds for registration, equipment, transportation, etc. She requested
City support in next year's budget. Deputy City Manager Kathy Rice said this request is
included in the North Greenwood Task Team's recommendations.
Nancv Aft complimented the City's new directional parking signs, recommending
the color scheme and logo be used throughout Clearwater. She praised Cooper's Bayou
Park and suggested installing a fountain in the pond to move the water and grates on the
pipes to discourage alligator intrusion. She recommended planting hibiscus around the sign
recognizing Clearwater's Sister City, Nagano, Japan. '
PUBLIC HEARINGS
ITEM # 8 . Public Hearing - FY 1995/96 CDBG ProQram Grantee Performance Reoort (ED)
Regulations established in Section 570.507 and 570.509 of the CDBG (Community
Development Block Grant) act of 1974, as amended, require program participants to
forward a Performance &. Evaluation Report to HUD (U.S. Department of Housing and
Urban Development) no later than December 31, 1996, 90 days after the end of the
program year. The Grantee Performance Report documents City expenditures of COBG
funds and is used to monitor the program for compliance and financial audits. The
Commission approved all listed expenditures through approval of prior years' Consolidated
Plans.
Economic Development Director Alan Ferri said the City has met all threshold
requirements and has drawn down rollMover funds.
Commissioner Clark moved to approve the 1995/96 Grantee Performance Report
that documents the performance of the City's CDBG program during the 1995/96 fiscal
year. The motion was duly seconded and carried unanimously.
ITEM 1/9 - Public Hearing & First Reading Ord. #6106-96 - Amending Sec. 35.11 & various
sections in Ch 40 to define Public Education Facilities (PEF) and to allow PEF as a
permitted use in certain districts (Interlocal Agreement with Pinellas County School Board
related to this to be on agenda at second reading of Ord. #6106-96)
On October 3, 1996, the City Commission adopted Ordinance #6071-96 which
amended the Comprehensive Plan addressing Public Education Facilities in certain land use
categories. The amendment requires the School Board to hold the necessary Public
Hearings for school sitings. defines public education facilities, and proposes the use as a
permitted use in applicable zoning districts, subject to compatibility and consistency with
the City's Comprehensive Plan in coordination with the Pinellas County School District. On
November 5, 1996, the Planning & Zoning Board unanimously endorsed the amendment.
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All Pinellas County municipalities are entering into Interlocal Agreements with the
Pinellas County School Board to mutually agree on procedures and the coordination of the
sitings of Public Education Facilities. Staff drafted the City's Interlocal Agreement with the
School Board by using a modellnterlocal Agreement created for this purpose.
Commissioner Hooper moved to approve the land Development Code amendment
regulating Public Education Facilities. The motion was duly seconded and carried
unanimously.
The City Attorney presented Ordinance #6106-96 for first reading and read it by
title only. Commissioner Clark moved to pass Ordinance #6106-96 on first reading. The
motion was duly seconded and upon roll call, the vote was:
ItAyes~: Johnson. Clark. Hooper, Seel and Garvey.
"Nays": None.
ITEM #1 0 - Variance(s} to Sign Reaulations for property (Cameron lakes Apartments)
located at 2550 Stag Run Blvd., Sec. 6-29-16, M&B 44.01 (Security Capital Atlantic, Inc.,
SV96-27)
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The property, on the North side of Stag Run Boulevard and West of US 19N, is
zoned Residential Planned Development-' 8. The applicant is requesting the following
variances: 1) a 21-square foot area variance from the permitted 24-square feet to allow a
45-square foot freestanding sign; 2) a 1. 5-foot height variance to allow a 7. 5-foot high
sign; and 3) a 4-square foot area variance to allow a 6-square foot address sign. The
variances pertain to the existing freestanding sign on the North side of Stag Run Boulevard
at the property.s main entrance. The City has no record of a permit for this sign. A
second freestanding sign identifying Cameron Lakes Apartments is in the Stag Run
Boulevard median at US 19N. No variances are necessary for this sign, however, the City
has no record of a permit for this sign. That should be corrected.
Cheryl Brown, representing the applicant, verified photographs of the property
presented her by Central Permitting Director Scott Shuford. She was aware of the
conditions, including the penalty for erecting signs without permits.
Commissioner Johnson moved to approve the following variances: 1) a 21-square
foot area variance from the permitted 24-square feet to allow a 45-square foot
freestanding sign; 2) a ,. 5-foot height variance to allow a 7. 5-foot high sign; and 3) a 4-
square foot area variance to allow a 6-square foot address sign, on property identified as
Sec. 6-29-16, M&B 44.01, for meeting Sec. 45.24 Standards for Approval. items (1) - (4),
subject to the following condition: The applicant shall obtain sign permits for this sign and
the sign in the Stag Run Boulevard median at US 19N. The motion was duly seconded and
carried unanimously.
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ITEM #11 - (Cont'd from 09/19 & 1 0/17/96) Public Hearina & First Reading Ords. #6078-
96 & #6079-96 - land Use Plan Amendment to Institutional & P/SP Zonina for property
located at 1331 Cleveland St., Brookwood Terrace Revised, Blk 6, lots 3-8, part of lots 1
& 2, lots 9-13 and N ~ vacated street (Jami AI Salam Inc., lUP96-05, Z96-10)
The applicant requests a zoning change for lots that are approximately 98-feet
North of Pierce Street on the East side of S. lady Mary Drive. Until July 1996, the vacant
building on the subject property was used as a commercial garage for classic sport cars.
The applicant wishes to renovate the building for an Islamic Center/Mosque/Schoo!. The
applicant said between 5 and 10 children, mostly from Moslem families, will enrell in the
school and be taught Islamic principles and doctrine. The subject property currently is
zoned General Commercial and has a land Use Plan Classification of Commercial General.
A place of worship/school is neither a permitted nor a conditional use in General
Commercial zoning districts, but is permitted in Public/Semi-Public zoning districts. The
Future Land Use "Plan Classification of Commercial General would be changed to
Institutional to conform with the proposed zoning district and compatible with the
Countywide Future land Use Plan Classification for this zoning district.
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The combined lots equal one acre, the minimum area required to establish a new
Public/Semi-Public zoning district. Properties to the South have a Future Land Use Plan
Classification of Residential High, and zoning of Multiple-Family Residential "Twenty," The
proposed Future land Use Plan and Zoning Atlas Amendments are requested to permit the
proposed use. The proposed land Use Plan amendment will not have any significant
impact on area services.
Mr. Shuford said regulations regarding the distribution of alcoholic beverages from
surrounding properties will be more stringent if the request is approved. Concern was
expressed the City would have to constantly oversee compatibility issues regarding
alcoholic beverage sales in this area. It was felt businesses would be discouraged from
locating nearby.
Raim Tzekas said he donated this property to the church. Currently, he worships in
Dunedin but would prefer attending services in Clearwater.
In response to a question, Mr. Shuford said parts of Cleveland Street downtown
and Gulf-to.Bay Boulevard are zoned Public/Semi Public. A zoning change would add
restrictions to some properties in the nearby CRA (Community Redevelopment Agency's)
district. Conditional use permits cost $200 and take between 45 and 60 days to obtain.
Appeals can delay permits another 3 or 4 months.
Gilbert Jannelli, owner of nearby property, said the proposed zoning change would
create a hardship for property development in this commercial corridor. He said his
property's value has decreased and he has no tenants nor prospective buyers. He
requested the Commission consider long term effects. If the zoning is changed, he
requested grandfathering his property and the former Morrison's cafeteria property to allow
restaurants and liquor sales.
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" -"\ Shemzi Balla did not object to activities on nearby properties. He noted plans to
, improve the property. Religious services and instruction would be held twice a week.
In response to a question, the City Attorney said the code would have to change
before uses permitted under previous zoning can be grand fathered for specific properties.
It was noted code changes affect the entire City. Concerns were expressed that nearby
businesses would suffer if the zoning is changed.
Commissioner Johnson moved to deny the request. The motion was duly seconded.
Commissioner Hooper suggested Assistant City Manager Bob Keller assist in trying
to locate a more suitable property, if the parties so request.
Upon the vote being taken, the motion carried unanimously.
Public HearinQ - Second Reading Ordinances
ITEM #J 2 ~ Ord. #6083-96 - Vacating N 25' & S 25' of the W 75' of Saber Drive r-o-w
between Lot 20, Blk 0, and Lot 1, Blk G, on plat of Countrypark Sub., subject to it being
retained as a drainage, utility easement (City, V96-091
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The City Attorney presented Ordinance #6083-96 for second reading and read it by
title only. Commissioner Johnson moved to pass and adopt Ordinance #6083-96 on
second and final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, Seel and Garvey
"Nays": None.
ITEM #13 - Ord. #6092-96 - LDCA to allow funeral homes in P/SP zoning districts
(LDCA96-18)
The City Attorney presented Ordinance #6092-96 for second reading and read it by
title only. Commissioner Clark moved to pass and adopt Ordinance #6092-96 on second
and final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, Seel and Garvey
"Nays": None.
ITEM #14 - Ord. #6103-96 - Annexation for property located at 3081 Cleveland St., Sec.
16-29-16 M&B 22.32 & 22.37 (City, A96-27)
The City Attorney presented Ordinance #6103-96 for second reading and read it by
title only. Commissioner Hooper moved to pass and adopt Ordinance #6103-96 on second
and final reading. The motion was duly seconded and upon roll call, the vote was:
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"Ayes": Johnson, Clark, Hooper, Seel and Garvey
"Nays": None.
ITEM H 1 5 - Ord. #6104-96 . RS-8 Zoning for property located at 3081 Cleveland St., Sec.
16-29.16 M&B 22.32 & 22.37 (City, A96-27)
The City Attorney presented Ordinance #6104-96 for second reading and read it by
title only. Commissioner Seel moved to pass and adopt Ordinance #6104-96 on second
and final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, Seel and Garvey
"Nays"; None.
ITEM #16 - (Cont'd from 11/21/96) Ord. #6105-96 - providing rate structure for Solid
Waste Dept. to operate in the roll-off business in competition with private solid waste
companies which includes leasing, servicing compactors and open-top containers, and
approves investment of approx. $235,400 in additional containers and compactors to
support the enterprise
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CSW's (Clearwater Solid Waste) commercial revenues have decreased in each of
the last 5 years. The reduction resulted from recycling and the expansion of private
hauling companies into leasing and servicing compactors and open top roll-off containers to
citizens and City businesses. A recent analysis indicates an annual decrease of $466,389
is attributable directly to private roll-off operations. CSW feels customers are charged
higher fees than necessary for these services.
CSW requests approval to enter the roll-off business in Clearwater and
unincorporated Pinellas County and compete with private hauling companies which lease
and service compactors and haul and service open-top containers. Through competition,
CSW can recover a share of lost revenues and provide roll-off services at lower prices.
The overall benefit will provide citizens and Clearwater businesses an additional choice for
quality roll-off service while providing revenues for the overall support of CSW. CSW pro
formas indicate by competing with private companies, CSW can provide service at lower
rates than are charged currently by private companies while earning $253,170 more than
5 years of private company surcharges. This revenue can be applied to the total Solid
Waste program to maintain steady rates. The concept and 5-year pro forma were
presented to the FRC (Fiscal Review Committee) and a select committee from the
Chamber of Commerce. Both committees unanimously supported this CSW competition.
The City Attorney recommended the Commission continue or deny this ordinance.
She will came back next year with amendments that make fairly substantial language
changes. Commissioners Clark and Seel expressed concern regarding risks related to large
capital expenditures, noting the estimated gain is small. Mayor Garvey and Commissioner
Johnson supported the proposal. Commissioner Hooper said he would not stop Solid
Waste from providing full service.
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CITY MANAGER REPORTS
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The majority requested staff bring back this item early next year.
Commissioner Hooper moved to deny Ordinance #6105-96. The motion was duly
seconded and carried unanimously.
ITEM #1 7 ~ Ord. #611 '-96 ~ Relating to registration of Lobbyists, Amending Sees. 2.700
&. 2.703 deleting staff from the provisions of the ordinance
The City Attorney presented Ordinance #6111~96 for second reading and read it by
title only. Commissioner Clark moved to pass and adopt Ordinance #6111-96 on second
and final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes": Johnson, Clark, Hooper, See I and Garvey
"Nays": None.
CONSENT AGENDA (Items #18-43) Approved as submitted, less #39.
ITEM #18 ~ Contract extension, 01 /01/97 -12/31/97. for ourchase of various gas
installation & reoair materials to Temoaco of Pinellas, Clearwater, FL, at an estimated
$289,732.91 (GAS)
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ITEM #19 - Purchase one 1997 Ford Crown Victoria Police lnterceotor automobile from
Duval Ford, Jacksonville, FL, for not to exceed $21,415 (PO)
ITEM #20 ~ Purchase two 1997 Ford Crown Victoria Police InterceDtor automobiles from
Duval Ford, Jacksonville, FL, for not to exceed $42,830 (PO)
ITEM #21 - Purchase four 1 997 Ford Crown Victoria Police Interceptor automobiles from
Duval Ford, Jacksonville. FL, for not to exceed $85,660 (POI
ITEM #22 ~ Purchase eleven 1997 Ford Crown Victoria Police InterceDtor automobiles from
Duval Ford, Jacksonville, FL, for $235,725; financing to be provided under City's master
lease-purchase agreement (GS)
ITEM #23 - Renew blanket Purchase Order for truck eauipment & accessories with A
Truck Body &. Equipment Co., Largo, FL, for the period 12/06/96.03/31/98, at an
estimated not to exceed $37,000 (GS)
ITEM #24 - Renew blanket Purchase Order for hvdraulic renair & service Darticular to
heavy duty & construction vehicles with Atlas Hydraulics, Inc., Clearwater, FL, for the
period 12/06/96 ~03/31/98, at an estimated not to exceed $51,250 (GS)
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"-", ITEM #25 - Renew blanket Purchase Order for alr-conditionina service with pauPs Radiator,
Clearwater, FL, for the period 12/06/96 -12/31/97, at an estimated not to exceed
$31,500 CaS)
ITEM #26 - Renew blanket Purchase Order for brake parts Dorticular to lIaht duty &
sceclaltv vehicles with Florida Brake & Clutch, Inc., Tampa, FL, for the period 12/06/96-
03/31/98, at an estimated not to exceed $41,500 COSt
ITEM #27 - Renew blanket Purchase Order for brake parts Darticular to heavy duty &
construction vehicles with Tampa Brake & Supply Co., Tampa, FL, for the period 12/06/96
-03/31/98, at an estimated not to exceed $32,500 (GS)
ITEM #28 . Renew blanket Purchase Order for raDid rail parts particular to refuse collection
vehicles with The Hail Company, Phoenix, AZ, for the period 12/06/96 -06/30/99, at an
estimated not to exceed $87,500 CaS]
ITEM #29 - Renew blanket Purchase Order for Darts particular to Crane Carrier model
refuse collection vehicles with ecc Parts Company, Tampa, FL, for the period 12/06196 -
06/30/99, at an estimated not to exceed $52,500 CGS)
ITEM #30 - Purchase of three 1997 Automated Side Loader refuse collection trucks from
Crane Carrier Company, Tulsa, OK, for $391,629; financing to be provided under City's
master lease-purchase agreement (GS)
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ITEM #31 - Ratifv/Confirm City Manager's authorization to oav Strinaer Tire Com~
~, Tampa, FL, $1 9,542 for tire service, repairs & replacement in excess of original
blunket Purchase Order of $224,368.38; extend this blanket PO for additional $55,000
through 12/31/96 (G5)
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ITEM #32 - Purchase of: 3 standard compact pickup trucks from Maroone Chevrolet,
Pembroke Pines, FL, for $45,234; one 4x4 compact pickup truck from Don Reid Ford,
Maitland, FL,. for $22,006; & 7 compact pickup trucks with extended cab from Garver
Chevrolet, Green Grove Springs, FL, for $120,910; and award $400 administrative fee to
the Florida Sheriff Association; total cost not to exceed $188,550; financing to be
provided under City's master lease-purchase agreement (GSl
ITEM #33 - Contract to Durchase & instan reolacement plavaround equipment for Norton
Park, Overbrook Park and Granada and Broadway Playground to Park Structures, Inc., for
$43,264.54 (PR)
ITEM #34 - Contract for construction of two Dlcnlc shelters. 1 for Martin Luther King
Complex & 1 for Morningside Recreation Complex to Oakhurst Construction Co., Inc.,
Seminole, FL, for $64,250 (PR)
ITEM #35 - First Amendment to lease aareement dated 03/07/96 with Clearwater
Newspapers, Inc.. extending lease term through 12/31/97, re premises in Blks 9 & 10,
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.....-" Akin Sub., providing for termination by either party upon 30 days written notice (MSB/PS
i temporary parking facilities) (EN)
ITEM #36 ~ Aoorove proposed erosion control line on Sand Kev (EN)
ITEM #37 - Contract for 1997 Underdrain Contract to All American Concrete. Inc., St.
Petersburg, FL, for $898,252.50 (EN)
ITEM #38 - Aoorove enterina lease with FDOT for Dortion of northerlv r-o-w of SRGO
within Sec. 16~29-1 6; approve sublease of said rights & obligations to the Greater
Clearwater Chamber of Commerce pursuant to Res. 1196-55 adopted 09/05/96 (EN)
ITEM #39 ~ See below.
ITEM #40 - Purchase of Hello Interactive Voice Resoonse System for use with new Central
Permitting & Code Enforcement computer software from Enhanced Systems, Inc.,
Norcross, GA, for $29,400 [CP)
ITEM #41 - Receipt/Referral - Site Plan for Drew Street ADartments proposed for
construction at 2900 Drew Street, owned by 3 general partnerships: Brown Associates,
L TO II, Roberts Associates L TO II and Kennedy Associates L TO, represented by Terry
Foote of the Wilson Company and Ken Arsenault, P.A. (CP)
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ITEM #42 - Consent to Easement - Department of Army - Dunedin Causeway Natural Gas
Mains (CA)
ITEM 1143 - First Amendment to License Agreement with Alexandra of Clearwater Beach.
~ (CA)
Commissioner Hooper moved to approve the Consent Agenda as submitted less
Item #39 and that the appropriate officials be authorized to execute same. The motion
was duly seconded and carried unanimously.
ITEM #39 - Contract to resurface Pier 60 Darkinn lot to Golden Triangle Asphalt Paving
Company, for an amount not to exceed $35,000 (ENl
On November 24, 1996, the new Pier 60 Park opened. The Pier 60 parking lot
provides parking for the Park, including handicap parking. The lot is scheduled to be
resurfaced in 1997, after a new City paving contract is awarded. In the interest of tourism
and quality customer service, staff felt this project should be contracted in December, a
traditionally "slowll beach month.
The City Manager said when the City Commission did not approve this contract on
November 21, 1996, the contractor accepted another job and now cannot perform this
work until February 1997. She suggested including this task in the City's paving contract
and resurfacing it next summer.
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Early next year, the Commission will readdress Kimley-Horn's recommendations to gain
beach parking spaces by restriping parking lots.
Item pulled. No action taken.
OTHER ITEMS ON CITY MANAGER REPORT
ITEM #44 - Contract fOf asbestos abatement at City Hall to Lang Engineering, Tampa, FL, at
an estimated $36,180.97 (GS)
This proposal to remove popcorn ceiling spray and duct wrap containing asbestos in
City Hall is based on a USF (University of South Florida) contract the City currently is using for
other abatement projects. This renovation project will disturb 1,775 square feet of ceiling and
require removal of 288 square feet of air-conditioning duct wrap to install fire dampers and
inspection panels. Lang Engineering's not-ta-exceed proposal for outlined work is $26,180.97.
The City will realize all cost underruns. A $10,000 contingency is requested for abatement of
other asbestos uncovered during renovations. This cost does not include air monitoring which
is required in conjunction with abatement. Occupational Health Conservation, Inc.. will handle
the air monitoring for approximately $2,574.
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Commissioner Johnson moved to award a contract to Lang Engineering, Tampa,
Florida, for asbestos abatement at City Hall, at an estimated cost of $36,180.97, which is in
accordance with the terms set forth in the University of South Florida contract and is currently
being used by the City; and that the appropriate officials be authorized to execute same. The
motion was duly seconded.
Concerns were expressed regarding proceeding with this project until the Harborview
Center and Municipal Services Complex projects are brought to closure and construction
project processes established. Acting Assistant City Manager Bill Baird said he is
responsible for developing the Facilities Management Program. He can request assistance
from High.Point Rendel, recently hired to assist with closure of the ~unicipal Services
Complex project, should any be needed. It was noted City Hall's needs include establishing
communication with the Municipal Services Complex. The City Manager noted staff is
managing this project. Building and Maintenance handles this type of work on a routine
basis. In response to a question, Mr. Baird said staff can complete this project within
budget and within schedule. He verified the Commission's direction to accomplish a 3 to 5
year temporary fix for City Hall. A contingency is included due to staff shortages.
Concerns were expressed regarding the project's timing and staft's ability to
complete the project successfully. In response to a question regarding when the other
construction projects would be complete, Mr. Baird said the banquet kitchen in the
Harborview Center is scheduled for completion on December 6, 1996. Pickles Plus' plans
were discussed with Rowe Architects. As the contract does not define clearly which items
are included in the "shell," the Legal Department is working toward an agreement. Most
items in question are minor. The needed drain line could be costly although some
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""' options exist. The Mayor questioned if the Pickles Plus contract could be canceled. The
City Attorney will review that issue.
Mr. Baird said staff had targeted November 30, 1996. for the issuance of the CO
(Certificate of Occupancy) for the Municipal Services Building but no CO has been pulled.
The Police Headquarters had targeted December 2, 1996, for the issuance of the CO. He
questioned if the Police Department can move into the building until items on the 50-page
punch-list are addressed. The list contains no major items, but trades-workers cannot
wander around a secured building, such as Police Headquarters, without escort. He
received the Substantial Completion documents but had not yet toured the building. He
had advised the contractor that the building had not passed inspections. A temporary CO
could be issued. No major problems relate to safety and electrical codes. He hoped all
issues would be resolved by next week.
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In response to a question, Mr. Baird said when the Municipal Services Complex
contract was awarded to Creative/Beers, $500,000 was budgeted to address life safety
codes and change some walls at City Hall. Fiber optic cabling reached City Hall but
cabling for the building was not budgeted. He said during the past three years, Building &
Maintenance had requested funds to replace the air-conditioning system. He
recommended rolling these projects into one, noting the original budget did not include air.
conditioning and internal cabling. He said the project represents a 3 to 5 year Band-Aid.
Mr. Baird said he will be the project manager and responsible for the project. He is
working with the Finance Department to track expenses. He reported the air~conditioning
parts had been ordered. Everything proposed in Items #44, #45, and #46 were designed
and hard bid with "not to exceed" costs and penalties. It was noted citizens will not
tolerate another mess. Mr. Baird said he is comfortable this project can be completed on
time and on budget. He felt strongly that life safety issues must be addressed. He
recommended against postponing these issues.
"'-.-....
Concerns again were expressed regarding starting the City Hall project until the
other projects are completed. Mr. Baird said the agenda items are hard bid and the City
has an obligation to the bidders.
Upon the vote being taken, Commissioners Johnson and Hooper and Mayor Garvey
voted "Aye"; Commissioners Clark and Seel voted nNay.ll Motion carried.
ITEM #45 - Contract for furnishing & installing a fire sorinkler system at City Hall to Taylor
Fire Protection. Inc., St. Petersburg, FL, at a cost not to exceed $89,480 {GSl
In October 1996, staff solicited bids for a City Hall fire sprinkler system that
complies with current codas and ragulations. Sidewall mounted sprinkler heads will be
installed in lobbies and Commission Chambers to limit impacts on asbestos material in the
ceilings. The price does not include fascia construction or finishing exposed sidewall
piping. The Building and Maintenance Division will do this work.
Commissioner Hooper moved to award a contract to Taylor Fire Protection, Inc., of
St. Petersburg, Florida, for furnishing and installing a fire sprinkler system at City Hall, at a
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-... cost not to exceed $89,480. which is the lowest. most responsive and responsible bid.
submitted in accordance with bid specifications; and that the appropriate officials be
authorized to execute same. The motion was duly seconded. Commissioners Johnson and
Hooper and Mayor Garvey voted "Aye"; Commissioners Clark and Seel voted "Nay.ll
Motion carried.
ITEM #46 ~ Contract to purchase cablina & cabling installation services for City Hall to
Cisco, PinelJas Park, FL, for $32.543.18 lGS/IM)
In April 1995, 1M (Informational Management) presented the Commission with a
Technology Plan to replace older computers with nE'W hardware and software, and to
install fiber optic cable connecting the Municipal Services Building to the Police
Headquarters. Fire Administration, City Hall, and future Graphics shop. In March 1996,
the Commission approved the purchase of 23 PCs for City Hall. Though Summer 1996.
these computers outfitted the Municipal Services Building staff training labs, eliminating
the need to rent PCs. City Hall PCs cannot use City standard office software, access Ross
Financial System, nor be connected to the Enterprise Network until fiber optic cabling is
installed. During Spring 1996, the City also purchased and installed a state~oHhe~art
telephone system which was sized to provide service for the Municipal Services Building,
Police Headquarters, Graphics, and City Hall. Telephone equipment and instruments for
City Hall have been purchased but City Hall needs cabling to connect to the new system.
Commissioner Johnson moved to award a contract to purchase cabling and cabling
installation services for City Hall from Cisco, of Pinellas Park, Florida, being the lowest and
most responsive bidder in accordance with specifications, at a price of $32,543.18; and
that the appropriate officials be authorized to execute same. The motion was duly
seconded. Commissioners Johnson and Hooper and Mayor Garvey voted "Aye";
Commissioners Clark and Seel voted "Nay." Motion carried.
ITEM #47 ~ AQreement with FDOT to install natural aas mains during widening project of
SR 54 from Madison Ave. to Rowan Rd., at an estimated $197.365.25; Res. #96~77 -
authorizing execution of agreements for installation and acceptance of new city facilities;
authorizing placing of funds with FDOT for completion of utility installation (GAS)
A State proiect in Pasco County is widening SR 54 between Madison Avenue and
Rowan Road. This JPA (Joint Project Agreement) provides for the State's general
contractor to install CGS' gas main and will result in the work being done in a timely
manner while relieving eGS from penalty payments due to project delays. Restoration
costs are saved as the general contract is responsible for those expenses under the JPA.
This JPA, for labor only, is estimated to cost $197,365.25. CGS will provide gas
materials for the project from existing inventory that includes 7,845 feet of 6-inch PE gas
main, 1 40~feet of 2-inch PE gas main, and other gas fittings. These materials are
estimated to cost $45,500 and were approved previously.
Commissioner Clark moved to approve a Joint Project Agreement with the Florida
Department of Transportation to install natural gas mains during the widening project of SA
54 from Madison Avenue to Rowan Road at an estimated cost of $197.365.25 and that
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the appropriate officIals be authorized to execute same. The motion was duly seconded
and carriod unanimously.
The City Attorney presented Resolution 1196-77 and read it by title only.
Commissioner Hooper moved to pass and adopt Resolution #96.77 and authorize the
appropriate officials to execute same. The motion was duly seconded and upon roll call,
the vote was:
"Ayes": Johnson, Clark, Hooper, Seel and Garvey
"Nays": None.
ITEM #48 . Authorize Purchase Offer. not to exceed $60.000 including closing costs for
parcel of real estate containing approximately 0.18 acres located at 1102 N. Greenwood
Ave., Greenwood Manor, Lot 1 and part of Lot 2 (Jeralne Burt property) for development
of job center in N. Greenwood neighborhood (eM)
The City Commission appointed a North Greenwood Citizens Task Team to
recommend actions for improving community conditions. The Task Team's primary
economic development recommendation is to develop a neighborhood job center. Staff
will work with a consortium of employment training, referral, placement, and development
agencies to develop a one-stop job center at this site.
Ms. Rice reported someone else already may have contract on this property. She
requested Commission approval to offer $60,000 if the property is available. If the
property is not available, this approval will dissolve.
Conc~rns were expressed the job center not duplicate services already provided.
Ms. Rice said the goal is to expand services, attract participation by other social service
providers, and offer one-stop convenience in the neighborhood. The Task Force had
recommended a North Greenwood Avenue site with parking and accessible by public
transportation. This property, if available, requires little renovation, and has parking. She
said no nearby City-owned property meets Task Force criteria. A potential site owned by a
non-profit has not been located. She said plans are to develop a consortium of service
providers to administer the job center. It was suggested the job center could share space
with a Police Substation. In response to a question, Ms. Rice hoped teens, who frequent
the teen club currently on the subject property, will use the job center's services. She said
it would be difficult to add programs at the Martin Luther King Center. In response to a
question, Ms. Rice indicated if this offer is declined, the City will look for other options.
Commissioner Clark moved to authorize a purchase offer not to exceed $60,000,
including closing costs, for a parcel of real estate containing approximately 0.18 acres at
1102 North Greenwood Avenue, 130-feet (MOL) South of LaSalle Street, being legally
described as: Lots 1 and the South 9.7 feet of Lot 2, as recorded in Plat Book 21, Page 65
of the Public Records of Pinellas County, Florida and that the appropriate officials be
authorized to execute same. The motion was duly seconded and carried unanimously.
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, ~ ITEM #49 ~ Fundina for Clearwat~r. Florida. Hosoitalitv Center in Naqano. JaDan ~ $25.000
The Clearwater, Florida, Hospitality Center will showcase the City during the 1998
Winter Olympics in Clearwater's Sister City, Nagano. Japan. At the Center, the City can
market Clearwater and Florida to the world as a tourist and business destination. The
Mayor will approach corporations and organizations for financial support and sponsorship.
The project budget is about $750,000. This seed money will fund those efforts.
The initial $25,000 request will be drawn down as needed to purchase materials
and devise a presentation packet for soliciting corporate financial support. Materials are
essential when approaching potential sponsors. Presentation packets need to include, but
not be limited to, maps. public relations material, print materials, brochures, design
concept books, and photo reprints. Some travel expenses will be needed to meet potential
major sponsors.
The Mayor said the committee had asked her to request $50,000. She said the
$25,000 requested would be a start. In response to a question, the City Manager said the
funding source will be identified at the 1 st quarter budget review.
Commissioner Clark moved to provide $25,000 in seed money for the committee to
solicit financial support for the Clearwater, Florida, Hospitality Center at the 1998 Winter
Olympics in Nagano, Japan. The motion was duly seconded and carried unanimously.
c:)
ITEM #50 - Airoark Fixed Base Ooerator RFP
It was noted some believe the analysis used to identify the financial impact an
airpark has on the community is incorrect, however, all airparks are judged by the same
standards. Commissioner Hooper said he had attended the last AA (Airport Authority)
meeting and indicated the board members supported the FBD (Fixed Base Operator) RFP
(Request for Proposal). Engineering Director Rich Baier said the RFP was designed to
address comments made by the Commission and Board. The RFP requires an annual
independent certified audit which costs between $4,000 and $6,000.
It was questioned if the RFP addresses possible future expansions. Mr. Baier said
the RFP does not guarantee development of outparcels. Possible revenue sources are
listed to encourage bids. He said responses could vary significantly if the hangar income is
not listed. Assistant City Manager Bob Keller reported initial discussion with the potential
user of a nearby site related to retention issues.
Commissioner Johnson moved to approve the Fixed Base Operator Request for
Proposal. The motion was duly seconded and carried unanimously.
ITEM #51 ~ Other Pending Matters - None.
CITY ATTORNEY REPORTS
ITEM 1152 - Resolutions
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a) Res. #96-76 - Demolition U!3n - 1164 & 1166 LaSall~ St.. Greenwood Park No.2. Lot
65 (Gerald)
The City Attorney presented Resolution 1196-76 and read it by title only.
Commissioner Clark moved to pass and adopt Resolution 1196-76 and authorize the
appropriate officials to execute same. The motion was duly seconded and upon roll call.
the vote was:
"Ayes": Johnson, Clark, Hooper, Seel and Garvey
"Nays": None.
ITEM #53 - Other City Attornev Items
a) Setting meeting to hear Alcoholic Beverage appeal
The City Attorney requested scheduling a hearing for an Alcoholic Beverage appeal
for January 14, 1996. at 9:00 a.m. Consensus was to so schedule.
Code re change of ownership
,---'""'"-.
Regarding the sale of alcoholic beverages, the Mayor suggested the code allow
changes of ownership without requiring new conditional use permits. Consensus was for
the City Attorney to bring back a possible amendment allowing changes of ownership as
long as no change in use is proposed. The City Attorney reported the Police Department
completes a background check for every change of ownership request.
'......../)
Attorney/Client Session - Walter
The City Attorney requested an attorney/client session regarding Charles W. and
Brenda N. Walter versus the City be scheduled for January 6, 1996, at 9:00 B.m.
Consensus was to so schedule.
Attorney/Client Session- Verhoeven
The City Attorney requested an attorney/client session regarding Peter Verhoeven
versus the City be scheduled for January 14, 1996, at 11 :00 a.m. Consensus was to so
schedule.
Authorization to bring case ra Fair Housing
The City Attorney said according to the Fair Housing Law, the City can bring
litigation if it finds discrimination. The plaintiff in a current case originally sought relief
through an Administrative Hearing but has changed her mind and wants to go to court.
The City Attorney recommended the City allow this. Pine lias County contracts with Gulf
Coast Legal Services to handle these types of cases. The plaintiff also can take private
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action if she chooses. The City Attorney said it would be advantageous to combine the
actions. The administrative hearing is scheduled for December 23, 1996. The City
Attorney requested City Commission approval to permit the plaintiff to change election of
remedies to authorize filing suit, to discuss a contract with Gulf Coast Legal Services, and
to discuss the case with the plaintiff's attorney for the purpose of agreeing for him to
handle it.
Commissioner Clark moved to approve the City Attorney's request. The motion
was duly seconded and carried unanimously.
Authorization to bring case ra Property Rights case
The City Attorney said James Ficken had sent a letter alleging a property rights
claim against the City. Property owners John and Emily Izzo have joined Mr. Ficken in his
complaint. Staff does not feel the claim meets the criteria for action but the statute does
not indicate what actions are required by these circumstances. The City can reject the
claim and not address it or seek declaratory relief with in-house staff. She said seeking a
declaratory judgment would create a record that Mr. Ficken is not entitled to relief.
Commissioner Johnson moved to authorize the City Attorney to seek a declaratory
judgment. The motion was duly seconded and carried unanimously.
Litigation regarding Stormwater Fees
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The City Attorney reported St. Petersburg recently lost a case in Circuit Court with
St. Petersburg Junior College and the Pine lias County School Board regarding collection of
storm water fees. She will come back to the Commission when she has further information
regarding the case and the possible financial impact on the City. Mayor Garvey noted this
is another case where the School Board does not have to abide by City rules.
Commissioner Seel requested staff report an what the City provides the school system.
ITEM #54 - City Manaaer Verbal Reports
Strategic Planning Meeting
The City Manager requested a Strategic Meeting be scheduled for January 27 i
1996, from 9;00 a.m. to 4;00 p.m. Consensus was to so schedule.
Memorial Causeway Bridge brochure
The City Manager distributed a brochure reviewing options for the replacement of
Memorial Causeway Bridge.
North Greenwood Community Task Team
The City Manager expressed appreciation to Ms. Rica for her efforts working with
the North Greenwood Community Task Team.
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ITEM #55 - Other Commission Action
Commissioner Se(J1 referred to a letter from a man with concerns about feeding
seagulls who stated his previous letter was not answered. The Mayor felt a response had
been sent. Staff will check.
Commissioner See I expressed sadness regarding a fax from Sheila Cole indicating
anti-Semitic information is being distributed.
Commissioner HOODer wished all the happiest of holidays and a prosperous New
Year.
Commissioner Clark reported on December 11, 1996, the FOOT (Florida
Department of Transportation) will present redesign alternatives for US 19N intersections
to the MPO (Metropolitan Planning Organization) at the County Courthouse at 1 :00 p.m.
Mayor Garvey questioned how to deal with unlit street lights. Mr. Baier is working
with Florida Power, regarding several issues. Staff will try to better distribute Florida
Power's telephone number for reporting non-working street lights.
Mayor Garvey suggested placing bulletin boards for announcements in all active
parks.
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Mayor Garvey said due to her involvement with the Nagano Hospitality Center, she
will resign as an ex-officio member of the DDS (Downtown Development Board).
Commissioner Clark volunteered to take her place. Action t'1 make this appointment
official will take place at the next CRA meeting.
r0ayor Garvey said ::;o~urday's Farmer's Market takes place at Station Square Park.
Mayor Garvey invited residents to watch the Holiday Parade on December 13,
1996.
Mavor Garvey wished Happy Holidays to all.
ITEM #56 - Adiournment
The meeting adjourned at 8:32 p.m.
(1
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City Clerk
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