08/05/1996 (2)
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. COMMISSION
City Commission, Minutes
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CITY COMMISSION SPECIAL MEETING
CITY OF CLEARWATER
August 5, 1996
Present:
Rita Garvey
J. B. Johnson
Robert Clark
Ed Hooper
Karen Seel
Elizabeth M. Deptula
Kathy S. Rice
Pamela K. Akin
CynthIa E. Goudeau
Pamela Skyrme
Mayor/Commissioner
Vice-Mayor/Commissioner
Commissioner
Commissioner
Commissioner
City Manager
Deputy City Manager
City Attorney
City Clerk
Organizational & Employee Development Director
The Mayor called the meeting to order at 1 :03 p.m. at the Main Library Board Room
for the purpose of strategic planning.
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A film entitled "Lessons from the New Workplace" was viewed and discussed.
A survey was distributed on which the fallowing three statements were rated:
1 . We have a clear vision in which all employees understand and embrace.
2. We do a good job of sharing information.
3. We have positive relationships among our departments and employees.
,t~ It was agreed that there is a need for a clear vision. Regarding information
sharing and relationships it was agreed that these two areas are improving.
A questionnaire with the following questions was distributed:
1. What do you think the citizens of Clearwater want the City to do for them?
2. What do you think the employees of the City want the City to do for them?
3. What do you think we should do more of?
4. What do you think we should do less of?
6. What are the things we do not do so well?
6. What do you use to judge our performance as a City?
7. How does our performance compare with other places with which you are
familiar?
8. What do you consider unique about the City?
The responses to the questionnaire where reviewed.
The meeting recessed from 3: 15 p.m. to 3:30 p.m.
Survey results from last year's strategic planning were reviewed.
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Examples of mission statements were distributed. The team brainstormed regarding
~ the need for a mission stateme.'t. Some concerns were expressed regarding the possibility
'.., If of getting lost in the process rather than developing a meaningful mission statement.
Opinions were expressed that the City employees want to know on what the City
Commission wants to place emphasis. It was also stated a mission statement helps define
our values and that the mission statement needs to be compared to a vision statement. A
concern was expressed that community input was needed prior to developing a mission
statement. Further discussion ensued regarding the mission statement; how meaningful it
would be and how long it would be valid?
In response to a question Dr. Skyrme indicated a vision is what it is hoped the City
will become~ the mission statement deals more with the here and now.
A visioning exercise was distributed and it was requested each team member do the
exercise prior to the next meeting, which is scheduled for September 26th at 9:00 a.m.
Dr. Skyrme indicated there was a need to revisit the strategic planning process and
if the commission decided that there would be no mission statement the team would need
to regroup. She indicated strategic planning is a process that requires a lot of work.
A concern was expressed that goals and statements could be developed and then
two to three years from now the team change. Dr. Skyrme indicated if the citizens are
involved and believe in the mission statement it is less likely a change in the team would
change the vision.
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The meeting adjourned at 5:01 p.m.
ATTEST:~~L [. f~~~
U City Clerk
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