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01/04/1996 (2) " .; ~. . ' . " , ' ~~;#~~~'t,:'~:~:::::~':Y<;:i,,;::,,;~\:,>:.;t:>' ':;~,<\,<':Ii:<,';d,:',~: : .," ,',' <,'. '>", , , . .;~ ~ j . "'" . -. J . , . \. , ..,. .c',",,,, 'C COMMISSION City Commission Minutes , 'I~)' 'j , .....r.t Date J(J.,~ 4, /&19'- r- 9 '63' \I /~ ~:;...' I " . '. , .... -' , ), '.' . .~ t CITY COMMISSION MEETING CITY OF CLEARWATER January 4, 1996 Present: Rita Garvey Sue A. Berfield Fred A. Thomas J. B. Johnson Robert Clark Elizabeth M. Deptula Kathy S. Rice William C. Baker Pamela K. Akin Scott Shuford Rich Baier Cynthia E. Goudeau Patricia O. Sullivan Mayor/Commissioner Vice-Mayor/Commissioner Commissioner Commissioner Commissioner City Manager Deputy City Manager Assistant City Manager City Attorney Central Permitting Director Engineering Director City Clerk Board Reporter Prior to the meeting, the City Commission toured the Harborview Center which is nearing completion. The Mayor called the meeting to order at 6:00 p.m. at City Hall. The invocation was offered by Reverend Dick Church of Calvary Baptist Church. The Mayor led the Pledge of Allegiance. , _.1 To provide continuity for research, items are in agenda order although not necessarily discussed in that order. ITEM #3+ Service Awards - None. ITEM #4 - Introductions and Awards ~ None. ITEM # 5- Presentations a) Jolley Trolley AI Sakey, President of the Jolley Trolley, submitted the annual report dated December 4, 1995. The Jolley Trolley has requested amendments to their PSTA (Pine lias Suncoast Transit Authority) contract: 1) allow the Jolley Trolley to charter trolleys beyond their fixed route; 2} enlarge the existing route; and 3) increase fare to $0.50. In his December 8, 1995 letter, Roger Sweeney. PSTA Executive Director, said these requests would not be added to PSTA's January 1996, Board agenda until the Jolley Trolley: 1) indicated a proposed fare for senior citizens and disabled riders and 2) provided information regarding the request to enlarge their service area. The reply must be submitted to the PSTA by January 6, 1996, to be included on January's agenda. '.J mcc01 a.96 1 01/04/96 , "/" ," , ...... . r . .,f. . :1 ~ Mr. Sa key wished to submit the Jolley Trolley's reply to the City Commission before sending it to the PST A. The Jolley Trolley proposes to charge senior citizens and disabled . riders the same fare as everyone else. They want to offer charters to increase their revenue. He noted the Jolley Trolley's agreement with PSTA expires December 31, 1996. and has a proviso to automatically renew the contract for three years subject to a 30-day notice: The petition requests PST A to advise the Jolley Trolley immediately regarding their intentions to renew the agreement and modify the contract to provide six months notice of their intent. Mr. Sakey reported problems with obtaining financing for new trolleys because of the current proviso. He said one trolley is financed and can be paid off during the last year of the existing agreement. He requested unanimous support from the City Commission for the Jolley Trolley's requests of the PST A. Mr. Sa key said PST A has requested information regarding ridership figures, an audit. and the operational costs per hour and per mile. Final figures indicate the Jolley Trolley transported 183.380 people in 1995 with an operating cost between $25 and $29 per hour. Mr. Sakey indicated the request to remove PST A buses from the beach was made without the knowledge of the Jolley Trolley. The Jolley Trolley does not want PST A's beach Route 80 to be discontinued. The Mayor expressed concern the Jolley Trolley may be required to provide half price fares for the disabled and senior citizens because .some of the trolleys were federally funded. Mr. Sakey noted no such request had been made when the current fare of $0.25 was recommended. .,:~) Commissioner Thomas moved to support the letters being submitted by the Jolley Trolley to the PSTA. The motion was duly seconded. The Mayor reviewed the changes being requested. Upon the vote being taken, the motion carried unanimously. Commissioner Clark said, as a courtesy. he would deliver the Jolley Trolley's reply to Mr. Sweeney with whom he is scheduled to meet on January 5, 1996. Commissioner Thomas recommended sending a letter stating the City Commission agrees with the Jolley Trolley's requests.. ITEM #6 . Aooroval of Minutes Commissioner Johnson moved to approve the minutes of the regular meeting of December 7, 1995, and the special meeting of December 4, 1995, as recorded and submitted in written summation by the City Clerk to each Commissioner. The motion was duly seconded and carried unanimously. ITEM #7 - Citizens to be heard r8 items not on the Agenda Jim Warner, representative of the Sand Key Civic Association, requested the City address the high speed of cars coming off the Clearwater Pass bridge onto Sand Key. He expressed concern that area is densely populated with many tourists and residents '~ mcc01 a.96 2 01/04/96 I . "'.' . '. '. > ,,' ~ , . .. . --.., crossing the road. He said some cars travel faster than 50 mph and suggested the presence of Police would slow traffic. Commissioner Thomas referred to the portable device the City recently purchased to advise drivers of their speed. He recommended assigning it there immediately. Commissioner Clark noted the difficulty of driving down the bridge's steep grade without accelerating above the speed limit. Commissioner Berfield questioned it a pedestrian crossing could be installed. Engineering Director Rich Baier said a pedestrian crossing would require a signal as a striped crossing would give pedestrians a false sense of security. In answer to a question, he said PineUa.s County is responsible for the crossing because Gulf Boulevard is a County Road. Commissioner Berfield requested staff send a follow-up letter to the County regarding this issue. Mr. Baier recommended interested parties meet with the County regarding their concerns. PUBLIC HEARINGS ITEM #8 - Public Hearina & First Readlna Ord. #5959-96 - Vacating & Guit-Claim City's interest in westerly 160' m.o.1. of South Shore Blvd. right-of-way and the 20' temporary construction easement that crosses South Shore Blvd. to Fisherman's Wharf of Clearwater, Inc. (City, V95-22) .~:J Staff requests the vacation of the westerly 1 60 feet, more~ar.less. of South Shore Boulevard right-of-way to complete the negotiated settlement with Fisherman's Wharf of Clearwater, Inc.. in Case #93-3285-C17, City of Clearwater versus Fisherman's Wharf af Clearwater, Inc. The City is deeding its property on the North side of South Shore Boulevard along with quit claiming B portion of the vacated right-at-way to Fisherman's Wharf at Clearwater, Inc.. in exchange for additional right-of-way for the new Clearwater Pass Bridge. Fisherman's Wharf will use this land to restructure their parking lot to make up for spaces lost to the right-at-way for the new bridge. Due to the alignment and elevation of the new bridge approach, the intersection of South Shore and Gulf Boulevards was eliminated. All access to South Shore Boulevard properties now will be from South Gulfview Boulevard. This is suitable for Police and Fire services and utility maintenance. The City's natural gas main in the right-of-way will be abandoned prior to vacation. The City Engineer has reviewed this request and recommends its approval. Commissioner Thomas moved to approve staff's request to vacate and Quit-Claim to Fisherman~s Wharf of Clearwater, Inc., the City's interest in the westerly 160 feet, more-or-Iess, of South Shore Boulevard right-of-way and the 20-toot temporary construction easement that crosses South Shore Boulevard. The motion was duly seconded and carried unanimously. .-.....1 mcc01 a.96 3 01/04/96 . .~ . . \ ...., , . . 1-. . '.. " v ........ The City Attorney presented Ordinance #5959~96 for first reading and read it by title only. Commissioner Berfield moved to pass Ordinance #5959-96 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Berfield, Thomas, Johnson. Clark and Garvey. "Nays": None. ITEM #9 - Public Hearing & First Readino Ord. #5960-96 - Vacating full East/West right~of- way of Pinellas Street, lying between Waters Ave. & Bay Ave., subject to it being retained full width as a drainage, utility t ingress & egress and sidewalk easement (Morton Plant Hospital, V95~14) The applicant requests vacating the Pinellas Street right-of-way between Waters and Bay Avenues. The applicant owns the adjacent properties and wants to incorporate the street into the Morton Plant Campus internal street network. This portion of Pinellas Street is a paved, dead-end street used by Morton Plant Hospital for vehicular traffic and parking. The hospital's main facility is on the North side of the street and the newly constructed Cancer Care Center is on the South side. At the westerly end, the right-of- way connects to an unpaved portion of the Waters Avenue right-of-way, and is not used for vehicular traffic. Vacation of the right-of-way will alleviate the City from maintenance responsibilities of the paved roadway that serves Morton Plant campus motorists only. 1~'~J The City's utilities within the right-of-way will not be affected by this request. Florida Power, GTE and Time Warner Cable have reviewed this request and have no objections provided the right-of-way is retained full width as a utility easement. Appropriate City departments reviewed this petition. Engineering Services has no objection provided the right-of-way is retained full width as a drainage, utility, ingress & egress, and sidewalk easement. Other City departments have no objection. The City Engineer reviewed this request and recommends its approval. Commissioner Berfield moved to approve the applicants' request to vacate the full East/West right-of-way of Pinellas Street lying between Waters Avenue and Bay Avenue subject to it being retained full width as a drainage, utility, ingress & egress, and sidewalk easement. The motion was duly seconded and carried unanimously. The City Attorney presented Ordinance #5960-96 for fin~t reading and read it by title only. Commissioner Clark moved to pass Ordinance #5960-96 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Berfield, Thomas, Johnson, Clark and Garvey. "Nays": None. ITEM #10 ~ Public Hearina & First Readina Ord. #5961-96 - Vacating West 2' of 12' Drainage and Utility Easement lying along East side of lot 27, Wood gate of Countryside Unit One, less South 5' (Joyce, V95-18) ~....J mcc01 a.96 4 01/04/96 , , . , , . .,. ... +, ' II' c I ).~?> t . ,>. -... The applicant requests vacating the West two feet of the 1 2-foot drainage and utility easement lying along the East side of Lot 27, Woodgate of Countryside M Unit One, less the South five feet. The swimming pool and deck were constructed in March 1982. The applicant proposes to install a screen enclosure around the pool and deck. Only the deck encroaches 1.4 feet into the easement. The City has no existing utilities within this easement. Florida Power, GTE and Time Warner Cable have reviewed this request and have no objections. The appropriate City departments reviewed this petition. Engineering Services has no objection provided the South five feet of the request is retained as a drainage and utility easement. All other City departments/divisions have no objections. The City Engineer reviewed this request and recommends its approval. Commissioner Thomas moved to approve the applicants' request to vacate the West two feet of the 12-foot Drainage and Utility Easement lying along the East side of Lot 27, Woodgate of Countryside - Unit One. less the South five feet. The motion was duly seconded and carried unanimously. The City Attorney presented Ordinance #5961-96 for first reading and read it by title only. Commissioner Thomas moved to pass Ordinance #5961-96 on first reading. The motion was duly seconded and upon roll call, the vote was: ,c..\.. t ....,(}' "Ayes": Berfield, Thomas, Johnson, Clark and Garvey. "Nays": None. ITEM #11 - Public Hearino & First ReadinQ Ord. #5965-96 - Vacating East 2.5' of 7.5' Drainage and Utility Easement lying along West side of lot 406, Morningside Estates Unit 4 (Olson, V95-1 9) The applicant requests vacating the East 2.5 feet of the 7.5-foot drainage and utility easement lying along the West side of Lot 406, Morningside Estates, Unit 4. The swimming pool and deck were constructed in June 1971. The applicant wants to replace the existing screen enclosure around the swimming pool and deck. Only the deck encroaches into the easement and violates the set-back requirements. This vacation, jf approved, does not relieve the applicant from obtaining a variance to the set-back requirements. The City has no existing utilities within the easement. Florida Power. GTE and Time Warner Cable have reviewed this request and have no objections. The appropriate City departments reviewed this petition and have no objections. The City Engineer reviewed this request and recommends its approval. Commissioner Berfield moved to approve the applicants' request to vacate the East 2.5 feet of the 7.5-foot Drainage and Utility Easement lying along the West side of lot 406, Morningside Estates Unit 4. The motion was duly seconded and carrIed unanimously. . J " ,'ttP mcc01 a.96 5 01/04/96 , 'I 1- . ," . \ . .. . . .,.. '- . . f,C, " "" ' -, The City Attorney presented Ordinance #5965-96 for first reading and read it by title only. Commissioner Clark moved to pass Ordinance #5965-96 on first reading. The motion was duly seconded and upon roll call, the vote was: .. Ayes": Barfield, Thomas, Johnson, Clark and Garvey. "Nays": None. ITEM #12 - Public Hearim;J & First Reading Ord. #5966-96 - Vacating 5' Drainage and UtiUty Easement lying along Northeast side of Lot 52, Ambleside First Addition (Diemer, V95-20) The applicant requests vacating the five-foot drainage and utility easement lying along the northeast side of lot 52, Ambleside First Addition. The applicant owns the land on both sides of the easement. When Ambleside Second Addition was platted, a small strip of land was dedicated to lot 52 for a wider property. The residential structure was built in 1969 and the porch encroaches into the easement. The applicant wants to sell the property and must vacate the easement to obtain a clean title. ~'j .,........ The City has no existing utilities within the easement. The storm drainage pipe connecting Palmetto Street to lake Hobart is located in an easement one lot to the East. Florida Power, GTE and Time Warner Cable have reviewed this request and have no objections. The appropriate City departments reviewed this petition and have no objections.. The City Engineer reviewed this request and recommends its approval. Commissioner Johnson moved to approve the applicant's request to vacate the five- foot Drainage and Utility Easement lying along the Northeast side of lot 52, Ambleside First Addition. The motion was duly seconded and carried unanimously. The City Attorney presented Ordinance #5966-96 for first reading and read it by title only. Commissioner Berfield moved to pass Ordinance #5966-96 on first reading. The motion was duly seconded and upon rolt calt, the vote was: "Ayes": Berfield. Thomas, Johnson, Clark and Garvey. "Nays": None. ITEM #13 - Public Hearina & First Reading Ord. #5967-96 - Vacating (& Quit-Claim) City's interest in water main easement granted to the City by Florida POWBr Corp. on 02/20/95 back to Florida Power (Sees. 6-29-16 & 7-29-16) (City, V95-15) The City approved and accepted a perpetual easement agreement with Florida Power Corporation for water well and water main construction and maintenance with Florida Power Corporation's right-at-way that crosses NE Coachman Road. Subsequent to the easement grant, and upon field verification, the City consultant discovered Pinellas County has a 54-inch water line close to the City's proposed water well and raw water \,,"; mcc01 a.96 6 01/04/96 . '~ ." , .. . . ~. ' ' . > . . I' , ., " .' . :.1' . --. tine. Drilling the proposed well and construction of the raw water line near the County.s water line might disturb the water line's structural integrity. Because of this discovery. the current easement from Florida Power Corporation is not useable to the City. The City Engineer reviewed this request and recommends its approval. Commissioner Clark moved to approve staffs request to vacate and Quit~Claim the City's interest in the water main easement granted to the City of Clearwater, by Florida Power Corporation on February 20, 1995, back to Florida Power Corporation. The motlon was duly seconded and carried unanimously. The City Attorney presented Ordinance #5967-96 for first reading and read it by title only. Commissioner Johnson moved to pass Ordinance #5967-96 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Berfield. Thomas, Johnson. Clark and Garvey. "Nays": None. HEM #14 - Public Hearing - Reauest to vacate West 8' of easterly 1 0' Drainage & Utilitv Easement and South 3' of northerlv 5' Drainaae & Utility Easement; staff recommendation to vacate portion of easterly 10' Drainage & Utility Easement occupied by pool structure lying in lot 153, Woodgate of Countryside Unit One; direction for ordinance at next meeting for recommended vacation (Rubin I Jacobs. V95-16) , .. .. . '/ '-~I". The applicant requests vacating the West eight feet of the easterly 1 O-foot drainage and utility easement and the South three feet of the northerly five-foot drainage and utility easement lying in Lot 153, Woodgate of Countryside - Unit One. In February 1976, a swimming pool and deck were constructed in these easements. The decking encroaches 6.8 feet into the 10-foot easement and 3.9 feet into the five-foot easement. The applicant's vacation request is inclusive of the decking. Prior to closing on the property, the title company requires the vacation of the portion of the easement where the pool structure encroaches. The City has no existing utilities within the easement. Florida Power objects to the request because they have facilities in the easement and would not have adequate space to maintain them. Florida Power does not object, however, to vacating only the portion of the easement encroached by the pool. GTE and Time Warner Cable reviewed this request and have no objections. The appropriate City departments reviewed this petition. Engineering Services supports Florida Power's concerns and recommends vacating only the portion of the easterly 10-foot drainage and utility easement occupied by the pool structure. All other City departments/divisions have no objections. The City Engineer reviewed this request and recommends vacating only the portion of the easement occupied by the pool structure. Commissioner Thomas moved to deny the applicants' request to vacate the West eight feet of the easterly 10-foot Drainage and Utility Easement and the South three feet of the northerly five-foot Drainage and Utility Easement and approve the vacation of only t--J mcc01 a.96 7 01/04/96 . ,.- ,", ,.' 1 . Ilo' " I .' I :,' I ~ that portion of the Easterly 10-foot Drainage and Utility Easement occupied by the pool structure lying in Lot 153, Woodgate of Countryside - Unit One, and direct the City Attorney to prepare a Vacation Ordinance for the next City Commission meeting. The motion was duly seconded and carried unanimously. ITEM #15 - Public Hearing - Vacatino Brvant Street. lvino 38' westerlv ot lot 22 and Cross lane. 'vine southerlv of Brvant Street. alllving in Oak Haven Sub., subject to existing utilities being relocated, a truck turn around being constructed at applicants' expense, and new drainage, utility and ingress & egress easements being provided as approved by City Engineer; direction tor ordinance at next meeting (MEDEC, V95-17) The applicant is requesting to vacate the full East/West right-ot-way of Bryant Street (formerly Bryan Avenue) lying 38.fget westerly of lot 22, as shown in the Plat of II Oak Haven," as recorded in Plat Book 11, Page 41 of thA official records of Pinellas County, and vacate the full North/South right-of-way of Cross lane lying southerly of Bryant Street. The applicant proposes to use the rights-of~way, along with adjacent properties, to construct a warehouse and parking lot. C~) These rights-at-way are paved and used for vehicular traffic. The City has water and natural gas lines within these rights-of-way and could utilize the rights-of-way for construction of a future sanitary sewer main extension to serve the residential neighborhood to the East. Florida Power Corporation and General Telephone have existing facilities in the rights-of.way. A private force main in the Bryant Street right-ot-way serves the Peppermill Restaurant. Florida Power and GTE have reviewed this request and have no objections provided their existing facilities are relocated at the applicants' expense and new easements are provided over their relocated facilities. Time Warner Cable has no objections. The appropriate City departments reviewed this petition. Engineering Services has no object to the vacation request provided: 1) the water and natural gas mains are relocated at the applicants' expense; 2) a 1 Q-foot utility easement is provided over their new location; 3) the private force main and Florida Power Corporation and GTE facilities are relocated at the applicants' expense with private easements being dedicated; 4) an easement is provided tor a future sanitary sewer extension; 5) the applicants construct a cul-de-sac or hammerhead turnaround at the West end of Bryant Street in conformance to City specifications; and 6) necessary right-of-way is dedicated to encumber improvements. The Fire Department requires relocating the existing fire hydrant to the Northwest corner of Bryant Street and Myrtle Avenue. Other City departments have no objections.. On July 1 6, 1981, the vacation of Bryant Street and Cross lane went before the City Commission and passed unanimously with similar conditions. The former property owners, however, failed to dedicate the required easements to satisfy the conditions of approval and the subject rights-of-way were not vacated. The City Engineer reviewed this request and recommends its approval. '~ mcc01a.96 8 01/04/96 .. , 'l, . ~ " ' 'I.. , . ' ." ~ .. J !. i ,',., ' --. Commissioner Clark moved to approve the applicants' request to vacate Bryant Street lying 38-feet westerly of lot 22 and Cross Lane, lying southerly of Bryant Street, al lying in Oak Haven Subdivision subject to existing utilities being relocated, a truck turn- around being constructed at the applicants' expense, new drainage, utility and ingress & egress easements being provided as approved by the City Engineer and direct the City Attorney to prepare a Vacation Ordinance for the next City Commission meeting. The motion was duly seconded and carried unanimously. ITEM #16 - Public Hearing & First ReadinQ Ords. #5950-95. #5951-95 & #5952-95 - Annexation, Land Use Plan Amendment to Industrial limited & Il Zoning for property located at 2030 Calumet St., Clearwater Industrial Park, part of lot 9 (Douglas R. Birch, Trustee, A95-26, LUP95-32) The applicant has petitioned for the annexation of 2030 Calumet Street. The proposed zoning district for the subject property is Limited Industrial (Il) and the proposed Future land Use Classification is Industrial Limited. The applicant has requested annexation to receive sawer service On December 5, 1995, the Planning & Zoning Board unanimously endorsed the request. Commissioner Thomas moved to approve the Petition for Annexation, Future land Use Plan Amendment to Industrial Limited, Zoning Atlas Amendment to Limited Industrial (lL) for the South 235 feet of the East 153 feet of the West 318.88 feet of Lot 9, Clearwater Industrial Park. The motion was duly seconded and carried unanimously. , ,.,,,,,~ .,~~, The City Attorney presented Ordinance #5950-95 for first reading and read it by title only. Commissioner Berfield moved to pass Ordinance #5950-95 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Barfield, Thomas, Johnson, Clark and Garvey. IlNays": None. The City Attorney presented Ordinance #5951w95 for first reading and read it by title only. Commissioner Johnson moved to pass Ordinance #5951-95 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Berfield, Thomas, Johnson, Clark and Garvey. "Nays": None. The City Attorney presented Ordinance #5952-95 for first reading and read it by title only. Commissioner Berfield moved to pass Ordinance #5952-95 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Berfield, Thomas. Johnson, Clark and Garvey. "Nays": None. , .....) mcc01 a.96 9 01/04/96 .. .... ",' , , '-. .. . . ~~~{' , :- . , . . \ ---, ITEM II 1 7 - Public Hearing & First Readina Ords. #5953-95. #5954-95 8. #5955-95 - Annexation, Land Use Plan Amendment to Residential Low & AS-8 Zoning for property located at 1622 Sherwood St., Highland Pines 3rd Addition, Blk. 16, lot 6 (Rebecca L. Hutto. A95-27, LUP95-33) The applicant has petitioned for the annexation of 1622 Sherwood Street. The proposed zoning district for the subject property is Single-Family Residential "Eight" and the proposed Future Land Use Classification is Residential low. The applicant has requested annexation to be part of the City. Sewer service and water already are provided by the City. On December 5, 1995, the Planning & Zoning Board unanimously endorsed the request. Commissioner Johnson moved to approve the Petition for Annexation, Future land Use Plan Amendment to Residential Low, Zoning Atlas Amendment to Single-Family Residential "Eight" (RS-a) for lot 6, Block 16, Highland Pines 3rd Addition. The motion was duly seconded and carried unanimously. The City Attorney presented Ordinance #5953-95 for first reading and read it by title only. Commissioner Thomas moved to pass Ordinance #5953-95 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Berfield, Thomas, Johnson, Clark and Garvey. ....,,:. --~) "Nays": None. The City Attorney presented Ordinance #5954-95 for first reading and read it by title only. Commissioner Berfield moved to pass Ordinance #5954-95 on first reading. The motion was duly seconded and upon roll call. the vote was: "Ayes": Berfield, Thomas, Johnson, Clark and Garvey. "Nays": None. The City Attorney presented Ordinance #5955-95 for first reading and read it by title only. Commissioner Clark moved to pass Ordinance #5955-95 on first reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Berfield. Thomas, Johnson, Clark and Garvey. IlNays": None. ITEM #18 ~ Public Hearina & First Reading Ord. #5889-95 ~ lDCA amending permitted and conditional uses (lDCA 95-12) Staff requested this item be continued to address changes recommended by the Planning & Zoning Board. l...,J mcc01 a.96 10 01/04/96 , . . \~" . , ' " .- . ' . " .... . . I ~ _' : ':G.'. r. ~:' :' , ' '-'" Commissioner Thomas moved to continue this item to January 18, 1996. The motion was duly seconded and carried unanimously. PlJblic Hearing - Second Reading Ordina~ ITEM #19 - Ord. #~920-95 - Amending Sec. 40.367. to establish new parking requirements for the Beach Commercial Zoning District (LDCA 95-18) The City Attorney presented Ordinance #5920-95 for second reading and read it by title only. Commissioner Johnson moved to pass and adopt Ordinance #5920-95 on second and final reading. The moti,on ~as duly seconded and upon roll call, the vote was: "Ayes": Barfield. Thomas, Johnson, Clark and Garvey ttNays": None. ITEM #20 - Ord. #5921-9~ - Creating Div. 14 of Ch. 41, to establish development standards for parking garages (LDCA 95-22) The City Attorney presented Ordinance #5921-95 for second reading and read it by title only. Commissioner Clark moved to pass and adopt Ordinance #5921-95 on second and final reading. The motion was duly seconded and upon roll call, the vote was: ''''''') I \;;I't~ "Ayes": Berfield, Thomas, Johnson, Clark and Garvey "Nays": None. ITEM #21 - Or~. #5941-95 - holding residential recycling rate at $2.05 per month, effective 01/01/96, prOViding multi-family recycling to all complexes in Clearwater at the rate of $1.50 per living unit per month, effective 06/01/96 The City Attorney presented Ordinance # 5941-9 5 for second reading and read it by title only. Commissioner Thomas moved to pass and adopt Ordinance #5941-95 on second and final reading. The motion was duly seconded and upon roll call, the vote was: "Ayes": Berfield, Thomas. Johnson. Clark and Garvey "Nays": None. ITEM #22 - Ord. #5949-9~ - Amending Sec. 33.067, revising wake zones in Clearwater Pass (around new Clearwater Pass Bridge) and Clearwater Marina Channel The City Attorney presented Ordinance #5949~95 for second reading and read it by title only. Commissioner Barfield moved to pass and adopt Ordinance #5949-95 on second and final reading. The motion was duly seconded and upon roll call, the vote was: v mcc01 a.96 11 01/04/96 . I '. . < . I ~ ," \ ..' . I . , , . ", ." ~ \"'1' . ..'..',. ....... "Ayes": Berfield, Thomas, Johnson. Clark and Garvey "Nays": None. ITEM 1123 - Soecial Items of widesoread Dublic interest a) Status of Gas System Expansion Chuck Warrington, Managing Director of CGS (Clearwater Gas System) distributed and reviewed a status update of the gas system's Strategic Expansion Plan, originally approved in August 1993. Also approved in 1993 was bonding of $20-million for Pinel/as expansion and $15-million for Pasco expansion. The first Pinellas bonds (1994A) were sold in September 1 994. Of the $8. 1-million bond issue, $7. 1-million net proceeds were available. To date, $4.3-million have been invested with $3.6-million remaining in the bank. ",...,) Expansion occurred rapidly in Pinellas County but was delayed in Pasco County due to a dispute by People's Gas and a bond validation challenge which were resolved in Spring 1995. Pasco gas main expansion construction began in September 1995. CGS has borrowed $4.5-million from the City's cash pool. including tonight's $1.5-million request. Of that amount, CGS has invested $0.7-million, leaving $2.9-million in the bank. A second bond issue is targeted for April 1996. In February 1996, a revised Strategic Plan, through 2002, will be pre~ented to the Commission. As of September 30, 1995, the number of CGS customers has increased to 12,524 and 515.7 miles of gas main have been constructed. The main was extended to the beaches of Clearwater, Belleair Shore, Belleair Beach and Indian Rocks Beach and a loop at Walsingham Road to the beaches was completed to provide a two-way feed to Clearwater beach. In August 1994, CGS opened a Pinellas sales office and appliance showroom. Construction of a gas main along East lake Road is progressing from Tampa Road North to the Pasco County line. Six existing subdivisions have been piped: 1) the Meadows; 2} Morningside Estates; 3} Island Estates; 4} Del Oro Groves; 5) Oak Trails - Palm Harbor; and 6) Pointe Alexis - Tarpon Springs. Nine new subdivisions have been piped and four additional existing subdivisions are being piped: 1} Harbor View Villas - Dunedin; 2) Weathersfield - Dunedin; 3} Autumn Woods - Palm Harbor; and 4} Harbor and lagoon Shores Drives - Ozona. Mr. Warrington reported franchise and intergovernmental agreements were secured for Port Richey in March 1995 and for New Port Richey on January 2, 1996. In September 1995. CGS purchased land and a warehouse building in Pasco County where a sales office and appliance showroom will be built by September 1996. From September to December 1995, CGS constructed 3.8 miles of gas main on US 19 from the Pinellas County line North to SR 54. Phase II expansion includes the construction of 5.6 miles of gas main on US 19 from SR 54 to ~ mile north of Ridge Road. v mcc01a.96 12 01/04/96 Jl" .' . , " ," . ....'., .'40 'f, . ~A', ~ , ~:' ~ :.~~:.:. ~, , j'. . ,~ Commissioner Thomas said he appreciated the report and recommended digitizing it ; for broadcast on C-View TV. Commissioner Berfield questioned if the $2.9-milli("ln CGS has in the bank is from the City's cash pool. Mr. Warrington said CGS has bond money in the bank ready to use. Commissioner Berfield questioned why CGS is borrowing from the City's pool if monies are available in CGS's bank. Mr. Warrington said those monies already have been committed by:the City Commission to spend over the next year. He reported the Commission has approved the CGS spending $4.5-million. Commissioner Clark agreed the report was excellent. He questioned how large a customer base CGS projected for Pasco County. Mr. Warrington said they had projected 2,000 customers by 2000 but have revised that to 2,800 customers by 2002. Commissioner Clark questioned which major Clearwater subdivisions lack gas service. Mr. Warrington said many subdivisions are not served and noted the Countryside area is not well served. Commissioner Clark suggested Countryside would be an obvious place for CGS service. Mr. Warrington said after CGS gets a number of requests for gas service from an area, they do a survey to determine if it is feasible to construct gas mains. He reported CGS installs propane gas anywhere it is requested. Commissioner Thomas reported he recently had gas air conditioning installed at his home and predicted a savings of 75% in energy costs when compared with electricity. He expected a quick pay back of his investment. He said the public is not aware that gas air- '''\ conditioning is available and wlll save customers money. Mr. Warrington said nine gas air- L'''I'rfl conditioning systems were installed during the last few months. CITY MANAGER REPORTS CONSENT AGENDA (Items #24-35) - Approved as submitted ITEM #24 - Contract for installation of polyethylene gas main on US 19. from SR 54 to 1/2 mile N of Ridge Rd., to A & L underground, Inc., Tallahassee, Fl, for Pasco County Gas Expansion - Phase II, at an estimated $752,657; approve funding for associated gas related materials, at an est. $143,500, for a total est. $896,157 (GAS) ITEM #25 - Cootract for installation of polyethylene mains and service~ to Jasco Corp., Fort Myers, Fl, at an estimated $411,350 (GAS) ITEM #26 - Purchase propane tanks from American Welding and Tank, Camp Hill, PA, for the period 01/05/96 -01/04/97, for an estimated $60,165 (GAS) ITEM #27 - PiflCline Crossing Agreement with CSX Transportation. Inc., Jacksonville, Fl, to secure a natural gas easement across CSXT's right-of~way in Oldsmar, for $1,530 (GAS) ITEM #28 - Purchase of tire service. repair & replacement for City vehicles to Stringer Tire Company, Inc., Tampa, FL, for the period 01/05/96 -12/31/96 with option to renew for additional year upon mutual consent, at an estimated, not to exceed, $203,971.25 (GS) '~ mcc01 a.96 13 01/04/96 , I' . .'; ~ .. . ~' . .... ".' '. " .... .. -'-....., 'TEM #29 - Purctwse of 24 automobiles for Ponce Decartmeot: Maroone Oldsmobile, Inc., Pembroke Pines, FL, Nine 1996 4door midsize sedans, for $126,496 and Six 1996 2door midsize sedans, for $100,8408; Bill Currie Ford, Tampa, FL, Three 1996 sports vehicles, for $56,992; Kaiser Pontiac Buick GMC Truck, Oeland~ FL. Two 1996 sports vehicles. for $43.060.70; Garber Chevrolet-GEO, Green Cove Springs, FL, One 1996 compact sedan, for $ 12,603.50; Plaza Jeep Eagle Isuzu, Leesburg, Fl, Three 1996 4door full size sedans, for $49.387.65; award an administrative fee of $150 or $50/vehicle to Florida Sheriff.s Association; for a total cost not to exceed $388,536.85; funding to be provided under City's master lease-purchase agreement (GS) ITEM #30 - Purchase of One 1996 Combination Sewer Cleaning Vehicle from Southern Sewer Equipment Company, Fort Pierce, Fl, for $1 59,770 (GS) ITEM #31 - Renew contract for eauiDment services for Xerox copier maintenance with Xerox Corp. Tampa, Fl. for the period 02/01/96 -01/31/97, at an estimated $38.220 (1M) ITEM #32 - Purchase of Dolvmer from Allied Colloids Inc., Suffolk, VA, for the period 01/05/96 -01/04/99, at an estimated $327,000 (EN) tTEM #33 - Receiot/Referral - lDCA re clarifving Nonconformitv Section (lOCA 95-24) (CP) ~"') ""F'! p~a ITEM #34 - Receipt/Referral - LDCA fe establishing zonino standards for Police Substations (LDCA 96-01) (CP) ITEM #36 - Receiot/Referral - lDCA re establishino "Research and Technoloov Production" Use (lDCA 96-02) (CP) Commissioner Johnson moved to approve the Consent Agenda as submitted and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried unanimously. OTHER ITEMS ON CITY MANAGER REPORT ITEM #36 - Aoofove Joint Proiect Agreement with FOOT to instan natural aas mains during widening project of SR 54 (Pasco County) from Rowan Rd. to Mitchell Bypass, at an estimated $107,982.39; Res. #96-05 - regarding Utilitv Joint Proiect Aoreement with FOOT; authorizing execution of agreements for installation and acceptance of new City facilities; authorizing placing of funds with FOOT for completion of utility installation (GAS) FOOT (Florida Department of Transportation) has a project to widen SR 64 from Rowan Road to Mitchell Bypass. This JPA (joint project agreement) is for the State~s general contractor to install the gas mains for the project that should begin in May 1996. Having the general contractor install the gas mains will allow this work to be done quickly and release CGS (Clearwater Gas System) from penalty payments because of project ~~ mcc01 a.96 14 01/04/96 . ,.' . " t . "", ~ '". '..... delays. Restoration costs are saved as the general contractor is responsible for those expenses. This JPA provides for labor only at an estimated cost of $107.982.39 to be funded by a first quarter transfer from Gas Revenues. Funds for this purpose were included in the FY (fiscal year) 1995/96 budget to be funded by a Gas System Expansion Bond Issue projected to be sold in the third quarter of FY 1995/96. The transfer of Gas Revenues, a loan from the City's cash pool. is an interim solution. The monies will be reimbursed when new bond monies are available and the Gas System Bond Funds are established. Commissioner Thomas moved to approve a Joint Project Agreement with the FOOT to install natural gas mains during the widening project in Pasco County of SR 54 from Rowan Road to Mitchell Bypass, at an estimated cost of $107,982.39. and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried unanimously. The City Attorney presented Resolution #96~05 and read it by title only. Commissioner Berfield moved to pass and adopt Resolution #96-05 and authorize the appropriate officials to execute same. The motion was duly seconded and upon roll call, the vote was: "Ayes": Berfield, Thomas, Johnson, Clark and Garvey ,1.", ~ .~..,.'rf "Nays": None. ITEM #37 - Contract for movina services to Suddath Relocation Systems, St. Petersburg. FL, at an estimated $79,908 (FN) The nAW Mlin!,=,!~~! ~:;;-'...;.:~.; ...uII.pil:3x. scneduled for completion in March/April 1996, will consolidate numerous City departmental activities. Moving services will relocate furniture, equipment and contents to the new facilities. An "after move" will relocate obsolete and excess furniture to other City departments or to a central storage area. Departments not moving to the new facility will be able to select surplus items. The City requested proposals from firms experienced in moving large corporationsl companies. The Move Coordination Committee, representing the Engineering, Parks & Recreation, Finance. Police. and Purchasing departments. evaluated and ranked the nine proposals received. The committee selected Suddath Relocation Systems as the most capable firm based on criteria established in the RFP (Request for Proposals) that includes: 1} corporate and local agent experience; 2) size and capabilities; 3} available equipment; 4} litigation history; 5) move plan and recommendations; 6) scheduling recommendations; 7) time estimates; 8) foe schedules; 9) company brochures; and 10) suggestions and reference responses. Suddath. in business since 1919, is the local agent for United Van Lines. Except for rigging equipment, Suddath has sufficient equipment and personnel to complete all phases of the moves without additional assistance. Their personnel are '.--1 mcc01 a.96 15 01/04/96 p . > ~ " ,,' .. I . ~'. l~ J . ,~ .. t~\- ; < ~', professional and experienced. Rodgers Brothers Services will provide rigging equipment. At no additional cost, Suddath will provide movement training seminars to help reduce anxiety and coordinate the move. Each affected employee will receive training and a helpful hint brochure. For each building. physical movement will be accomplished over three weekends; Friday's may be required. Scheduling should provide the fewest possible disruptions to citizens and employees. Police staff and contents will be relocated first. Suddath estimates moving Police Department personnel, furniture and equipment will cost $14,376. Rigging for the two Police Department UPS units is estimated to cost $8,320. Rigging for the traffic computer sign board should cost less than $2,000 if it is moved at the same time as one of the UPS units. Suddath estimates the second phase Police move will cost $8,000. The total cost estimated for the Police Department move is $30,696. The Municipal Services building move is estimated to cost $14.21 2. The Municipal Services building second phase is estimated to cost $13,000. The total cost estimated for the Municipal Services building move is $29,212. Staff recommends approval of a $20,000 contingency fund to cover unidentified add-cns. Accurate furniture and content inventories are not available. Including the contingency, the total move is estimated to cost $79,908. <~) Three firms submitted lower estimates than Suddath Relocation Systems. The committee evaluated cost as one factor but also considered services that would the least disruptive to citizens and employees to be most important. References confirmed the expected quality. Commissioner Johnson questioned how the initial bid price of $37.248 increased to $79,908. Purchasing Manager George McKibben said the final estimate includes the second phase moves and $20,000 contingency fund. In answer to a question, Mr. McKibben said the second phase moves are based on the follow-on hourly rate. Finance Director Margie Simmons said staff reviewed the estimate of the second phase moves and recommended the contingency fund. Commissioner Thomas noted the $20,000 contingency fund may not be spent. Commissioner Berfield pointed out the City would have to pay moving costs no matter where the staff was moved. Mr. McKibben agreed. Commissioner Clark questioned if the apparent low bidder was rejected because they had no experience in large moves. Mr. McKibben agreed that was one reason. He said other rationale included reference response and the company's size. He said the move schedule recommended by the lowest bidder was not as good as Suddath's. Commissioner Clark questioned why the bidders' brochures were ranked. Mr. McKibben said the help brochures include advice on moving. Sales brochures were not considered. Commissioner Thomas moved to award a contract for moving services to Suddath Relocation Systems, St. Petersburg, Florida, at an estimated cost of $79,908, which was , ....,) mcc01 a.96 16 01/04/96 , . .' It. ," .- . . ". . ", ."'\ I the most responsive and responsible proposal received in accordance with specifications of the proposal. The motion was duly seconded and carried unanimously. ITEM #38 - City Marketina Plan (eM) . Jean Sherry, representative for Pearson, Thomas/LKW, reported her organization put together a starter program to establish a marketing program for the City. In response to beach community requests, the City Commission had directed staff to implement immediately a promotional plan to stimulate reservations and occupancies. She said the object was to attract tourists, develop solid information, and evaluate situations. The production of the proposed commercial will be quick and presented to the market place as soon as possible. Ms. Sherry said her organization used research by the CVB (Convention and Visitors Bureau) and Bordner Research to identify the City's feeder markets in October 1995 as: 1) Chicago; 2 New York; 3) Milwaukee; 4) Philadelphia; 5) Boston; 6) Pittsburgh; 7) Atlanta; 8) Indianapolis; 9) Minneapolis/St. Paul; and 10) Orlando/ Daytona Beach. During the past two years, travelers from New York, Chicago, Philadelphia and Indianapolis have been consistent visitors. " ") I ...~", Ms Sherry said the City is late with planning their Spring marketing strategy. Considering the City's budget and time frame, she recommended focusing the City's efforts on an audience familiar with Clearwater where a positive response is likely. She reiterated this is a starter program. She recommended starting the City's efforts in Chicago due to its reliability as a market place and the cost of marketing there. She reported the CVB also will be marketing to that target audience. Ms. Sherry said Chicago offers a great opportunity to draw tourists. She recommended advertising on cable television which would offer a visual impact for the proposed timeless City slogan, "Eternal Summer." Once the advertising spot is ready, staff can measure results. Ms. Sherry said her organization is researching obtaining an 800 number and hopefully will have one in operation by the time the commercials are broadcast. She suggested the 800 number would be used first to mail brochures and provide telephone numbers for reservations. She referred to the time line and noted the print delivery for fulfillment materials should be accomplished by February 9, 1996, with a February 15. 1996, air date for cable spots. Methods of evaluation have not been developed fully. Ms. Sherry reported the City's advertising campaign will not stand alone because a State mission will travel to Chicago in March 1996. She felt the City will learn from this proposed program. CNN's proposal was for 14 national spots a week, half of them ~~IfIn) mcc01 a.96 17 01/04196 . .' I' . " '~, 'h.:' .: '> '. ". '. . f. . . I . · '-\ appearing on Headline News, The spots would not be scheduled during prime hours. She said other options include purchasing one large spot market or combining smaller ones. She recommended focusing on one large spot market. Ms. Sherry felt news programming does not deliver as good a response as other programs and suggested combining CNN advertising in Chicago with USA which has an audience that matches the demographic profile of those who vacation in Clearwater. The proposed test includes 14 spots a week on each network over five weeks. In answer to a question, Ms. Sherry said the GRPs (Gross Rating Points) are listed on the provided Spot Cable Avail sheets. Commissioner Thomas said 100 GRPs is the minimum purchase of television advertising that should be made. He expressed concern this recommended package was for 14.8 GRPs. Ms. Sherry said this campaign would be used to test the market. Commissioner Thomas said the test would not be valid. Ms. Sherry said 14 spots per week was a minimum standard and she felt the proposal was adequate but agreed the impact would be greater with a budget larger than $100.000. In answer to a question, Commissioner Thomas explained a television advertisement seen at least once a week in each household would rate 100 GRPs. He suggested effective marketing requires a level of 300 GRPs. He expressed concern purchasing 14 GRPs was non-existing advertising. ',::') In answer to a question, Ms. Sherry said the 54-million households listed by CNN are nationwide. She estimated 1.8-million households are in the Chicago area. Commissioner Johnson noted the Philadelphia market has 1 .9-million households and lower advertising costs. Commissioner Thomas pointed out the proposed advertising schedule in Philadelphia is for three weeks while Chicago advertising is scheduled over five weeks. In answer to a question, Ms. Sherry indicated network television has a larger audience than cable. Commissioner Johnson suggested advertising on WGN-TV. Ms. Sherry reported their cost is high and one spot during prime time in the Chicago market alone is $1,900. The cost for national advertising on WGN is twice that. Commissioner Johnson agreed more study needs to be done regarding this proposal but noted the City does not have much time to initiate a marketing effort. Ms. Sherry said the problem with focusing on GRPs is that national cable as an advertising medium. is not well documented. She said USA has superior rating points in comparison with CNN. Commissioner Clark questioned the cost of producing the commercial. Ms. Sherry said a definite cost has not been established but it will be within the established budget. Commissioner Clark said a commercial could be produced for less than $50,000. Ms. Sherry agreed and ,indicated that budget includes the brochure and creative costs. In answer to a question, she said they plan to shoot the commercial with digital cameras to eliminate the high cost of film although they will bid both digital and film technologies. The script is begin processed. She estimated the commercial will cost $25.000. Commissioner Clark said all monies saved from the $50.000 budget can be used for media \.,J mcc01 a.96 18 01/04/96 . " . ? ..,.. ' ..' , tJ . J~~-<'.~.. . , l C-" buys. He noted the commercial does not need to win advertisement awards. He felt advertising nationally on CNN is a better buy than marketing to Chicago even if 1/3 of the households reached by CNN cannot be counted. Ms. Sherry noted that proposal was for 84 spots only at a cost of $2,000 each. The City's total budget would have to be invested in that particular program. Commissioner Thomas expressed concern the City would still not get anything for their advertising dollars if they advertised nationally on CNN at the proposed level. Ms. Sherry agreed an effective television advertising campaign requires a significant investment. Commissioner Thomas said he could not support the proposed campaign. He felt it would be a bad expenditure and would not get the City anywhere in attracting new tourists. He recommended returning to the drawing board and including costs in next year's budget. Ms. Sherry said this "test" would instruct the City Commission where to invest advertising monies next year. She said the City will learn from information gathered by this campaign. Commissioner Clark questioned the value of any results. He noted eVB research indicates at least 58 % of Spring travelers will make up their mind regarding a vacation dostination before the advertisement airs. According to Bordner research, half the travelers have made their travel plans already. ~.=) The Mayor noted the commercial is designed for year round broadcast. She recommended against doing nothing and wasting another year. Commissioner Clark said he could not support the proposed advertising campaign. Mayor Garvey suggested the City try it and find out what the City needs to know. Commissioner Berfield questioned when the largest influx of tourists occurs. Mr. Baier said highest traffic volumes are in early Spring. Commissioner Berfield noted the City Commission already voted to support this campaign when they directed staff to move forward. Ms. Sherry said Chicago is known as a feeder market and is receptive to advertisements regarding Clearwater. She said the City wants Chicago travelers to visit Clearwater rather than other nearby locations. Commissioner Johnson indicated results of this campaign may occur in later years. He noted the City Commission already voted to do this and recommended moving forward. v mcc01 a.96 19 01/04/96 I , I . " . ' 4 .' ~ " . . ... I" ;' ......, Ms. Sherry said the creative efforts are good. In answer to a question, she estimated bids for producing the commercial would take four days or less to receive. Commissioner Thomas said he supports the beach but felt advertising must be done intelligently. He expressed concern this $150,000 campaign would reach only 7% of Chicago area households. Mayor Garvey felt the proposal is a good trial. She suggested if visitors are encouraged to stay in Clearwater in the Summer or Fall, the campaign would be successful. Commissioner Clark noted the objective is to fill Clearwater hotel rooms. He questioned if Ms. Sherry would recommend this project normally. Ms. Sherry said the campaign represents a start and is better than doing nothing. She said this proposal includes a program that will educate Chicago tourists and travel agents about Clearwater. Ms. Sherry said the proposal would begin the City's marketing campaign in a systematic manner. Commissioner Clark questioned if this campaign was a good test. Ms. Sherry said if filling hotel rooms is key, more money is needed for additional advertising spots and a greElter lead time would be preferred. In answer to a question, she said the time frame is not ideal but can be accomplished. ,) ,~{~. Commissioner Thomas questioned the lowest GRP Ms. Sherry would recommend. She agreed 100 GRP is the industry standard. The Mayor questioned the cost of reaching that level. Commissioner Thomas said cost should not be a factor and indicated the City should not spend anything for television advertising if they cannot reach a minimum audience level. Information Management Director Jeff Harper said Pearson Thomas' original plan did not address this year's Spring season. This campaign addresses the beach community's request to bring something forward now. He felt the proposal is realistic based on the budget and time frame. He agreed it does not represent the best plan and noted staff originally would have preferred to begin the marketing campaign later in the year. Ken Rosenow agreed the plan is not ideal. He noted the original proposal from CNN was for $0.5-million worth of advertising. He felt the campaign had value even if it is concentrated only on a proven market with ties to previous marketing efforts. He said it is worth a trial and does not represent a waste of $100,000. He agreed with CVB research that indicates many visitors do not reach a decision regarding their destination until 60 days or less prior to departure. He said visitors know they can walk in and receive rooms without reservations. He reported at this time, March ,and April are not booked solidly. He noted this campaign is being aired as early as possible; He predicted beach businesses ~~ mcc01 a.96 20 01/04/96 " .' '. :' . .,. ..". ,... ....- , .. " . '.'" ',0,,' . ......., would get results from the campaign. Commissioner Thomas questioned how this year compares to earlier ones. Dr. Rosenow said by this time in 1990, 100% of the rooms were booked through Easter. The Mayor noted Dr. Rosenow distributed in northern cities the video staff produced. Dr. Rosenow said the ground work has been done. He reiterated that the $100.000 would not be wasted and suggested the advertising would provide travelers with a last minute impetus to visit Clearwater. Commissioner Thomas said he supported advertising on television but estimated it would cost $0.5-million to accomplish that effectively. Commissioner Johnson agreed the proposal is not ideal. He noted there is no guarantee the campaign will be successful but felt it would be a gcod start. Commissioner Johnson moved to approve the proposed $150,000 marketing plan to produce a commercial and fulfillment materials, to air commercials on cable television in the Chicago market beginning February 15. 1996. to provide an 800 information number, and to follow~up on the campaign. The motion was duly seconded. ",,:, '\ ',,",F:I Commissioner Berfield questioned the source of funds for the campaign. The City Manager recommended using $75,000 from the parking fund and $75,000 from the General Fund. She noted the campaign would promote Clearwater and not just the beach. Commissioner Berfield questioned if producing the commercial would cost no more than $25,000. Ms. Sherry said they would try to limit costs to that range. Commissioner Berfield questioned if remaining funds would be used for media buys. The City Manager said other costs include the c:reative and 800 number. She said all recognize the proposal is not the best one possible. She noted, however, it is the best campaign possible that meets the City Commission's request to develop one quickly. Commissioner Berfield questioned how the 800 number will work. Mr. Harper said the phone will be answered by live operators. If callers know the specific property they are interested in, the call will be transferred to that hotel. Callers requesting information will be sent the brochure being created. Commissioner Berfield questioned how information can be gathered from all hotel properties for a brochure to be ready by February. Mr. Harper said the brochure will include every hotel/motel property in the City and will be ready when the commercials are broadcast in Chicago. Commissioner Berfield suggested the hotel association call in information on the properties. She agreed with Commissioners Clark and Thomas and also with Dr. Rosenow. She said any tourists that . are attracted to Clearwater will benefit beach businesses. Mayor Garvey recommended going forward with the campaign. Commissioner Clark said he believes strongly in the power of the media but felt the City was asking too much here. y mcc01 a.96 21 01/04/96 . .,' "'! '" " ' , . " ~ , -\." , ,.'... . . :/ -, Upon the vote being taken, Commissioners Berfield and Johnson and Mayor Garvey voted "Aye"; Commissioners Thomas and Clark voted "Nay." Motion carried. The City Manager announced Ms. Sherry has been appointed as the City's new tourism director. Commissioner Thomas questioned if Ms. Sherry, as the City's tourism director, would recommend this advertising campaign. Ms. Sherry said she would. She indicated the campaign is a starter program and predicted it would bring Clearwater together. She said it will provide the City with a seed from which to learn. The Commission recessed from 8:11 to 8:26 p.m. IJEM"1i39 - "EnterDrise Network - Phase 1" - purchase 213 micro computers, associated hardware & installation from Inacom Information Systems, Tampa. FL. for $567.434; hardware, software & installation from Digital Equipment Corp., Tampa, Fl, at an estimated $323,831; approve $54,376 expenditure for purchase of Microsoft Suite, the City standard software from Southern Office Equipment, Tampa, Fl; approve $12,330 for purchase of software from McAffee Associates, Santa Clara, CA; financing of computer equipment in the amount $892,930 to be provided under City's master lease-purchase agreement (1M) ) "--" In Spring 1995, 1M (Information Management Department) presented to the Commission a Strategic Plan providing a road-map to apply new automation technology to City work processes. A major portion of the plan is developing a City-wide data and telecommunications "Enterprise Network." This purchase is the first step in implementing the Enterprise Network and will provide staff in the Municipal Services building with new computers. The network will connect the Municipal Services building, Police Department, Fire Station #1. City Hall, and Graphics, in the parking garage, via fiber optic cable, previously approved by the City Commission. All computer users in these locations eventually will be able to share data and communicate via the Enterprise Network as if they were located in a single building. This item covers the purchase of 213-Dell 100-Mhz Pentium PCs (Personal Computers), the Windows 95 operating system, and the City standard office automation software, Microsoft Office Suite, for PC users in the Municipal Services building. The Suite includes an integrated set of office automation products including word-processing, spreadsheets, E-mail (electronic mail), and schedulers. An integrated database manager will be included as needed. The PCs will communicate with the new PeapleSoft Payroll System and proposed Central Permitting/Code Enforcement System to be brought to the City Commission in Spring 1996. The Municipal Services building network will be protected by McAffee Virus Protection for $12,330, included in the cash portion of the project. This item also includes one flatbed document scanner and one color laser printer to be shared by all departments in the Municipal Services building for projects requiring scanned images or low volume color output documents. '- mcc01 a.96 22 01/04/96 , . . " .~. .. . .' ~ . ~ . . '. ,. . i' . .. . --.." This item does not include new PCs or file/communication servers for City Hall or other remote City locations. The City Hall PCs/servers are schedule to come forward in February 1996, pes for the remain\ng City buildings win be part of the FY (fiscal year) 1996/97 budget process. PC training for Microsoft Office Suite computer users in the Municipal Services building and Police Department is budgeted separately and will be brought to the City Commission in February 1996. Communication and sharing data by PC users in the Municipal Services building requires network hardware and software. This agenda item includes two file servers, one communications server to distribute E-mail, one CD-ROM server for shared access to City procedure manuals, and other network communication equipment and network management software. The two file servers will be "mirrored" for data security and network reliability. The servers will support more than 200 computers in the Municipal Services building and, in the future. provide data to other buildings via the Enterprise Network. The network portion of this purchase includes communication equipment at City Hall, Graphics, Fire Station #1, and the Police Department. The quoted price for the pes includes nburn-inn (running the equipment to verify all peripherals are working properly). configuration and installation in the users' work area, and custom setup. The vendor will affix asset tags to the computers and provide documentation to 1M staff. The network purchase includes installation cif the network equipment and software, integration services and on-site training of the 1M network support staff. <~J The price for PCs includes a one-year on-site warranty and repair part replacement during years two and three to be installed by IS (Information Services) staff. Warranties on network components vary from 90.days to one-year. The cash portion of this purchase includes $13,711 to extend warranties on all network equipment to cover a one-year period. The company selected to provide the personal computer hardware and peripherals was the second lowest bidder. The lowest bidder could not provide adequate local support for their product and quoted prices on equipment that did not meet specifications. Digital Equipment Corporation is recommended as the network supplier and was the only bidder responding to all items listed in the RFP (Request for Proposal). Other companies omitted significant, mandatory components and details in their response documents. The City previously has worked with Digital Equipment Corporation and is pleased with their products and service. Funding will be as follows: 1) pes/Peripherals - Inacom - $567,434 lease/Purchase -; 2) Microsoft Office Suite and Novell Software - Southern Office Equipment - $54,376 Lease/Purchase: 3) Virus Protection Software - McAffee - $12.330 Cash; 4) Network hardware, integral software, integration services. training and maintenance - Digital Equipment Corporation - $271,120 Leasel Purchase. Grand total is $957,971. .. ......,J mccD1 a.96 23 01/04/96 . " ... . . \ ' ' . >' , ' I, " ."\ . ~ .' ~ . " . " '. 1#' , ~"" Laura Crook, Assistant Director of Information Management, reviewed the proposal. A benefit of the software program permits the creation of complex documents and presentations with ease as programs can be linked. She said the proposed purchase addresses City Commission concerns. Eventually, all City departments will be connected by E-mail. Copying data to two servers will provide immediate back~up for users. The network CD-ROM server featuring the City Code, for example. will be shared City-wide. An automated virus protection package will not permit viruses to enter the network. Vendor services include installation and training. She said the package represents a quantum leap forward in the City's computing needs and is the first step toward enabling City employees to share data as if staff was in one building. Commissioner Thomas said one of the best things the City has done is to update the whole computer system at one time so every department can communicate with each other. He said he was proud of staff and the management team. The City Manager said another piece of the syst~m will' be brought forward at a later date. The Mayor questioned the proposed location for graphics. Ms. Crook said the , graphics shop will be built on the first floor of the parking garage. Commissioner Clark questioned if it would include equipment for people to interface. Ms. Crook indicated that was the case. Commissioner Clark questioned the department's final output. Ms. Crook said the City is not making the step to digital interface at this time because of its high cost. In answer to a question, the City Manager indicated the debt for the purchase will be spread over five years. I ..;..t h~..,:,f Commissioner Thomas moved to award a contract to Inacom Information Systems of Tampa, Florida, being the most responsive bid submitted in accordance with specifications, for the purchase of 213-micro computers. associated hardware and installation at a cost of $567,434; award a contract to Digital Equipment Corporation of Tampa, Florida, being the most responsive bid submitted in accordance with specifications. for enterprise network hardware, software, and installation at an estimated cost of $323,831; approve the expenditure of $54,376 for purchase of Microsoft Suite, the City standard software from Southern Office Equipment of Tampa. Florida, being the lowest and most responsive bid submitted in accordance with specifications; approve an expenditure of $12.330 for the purchase of software from McAffee Associates of Santa Clara, California, in accordance with Code Sec. 2.564(1 )(b), sole source; financing of computer equipment in the amount of $892.930 to be provided under the City's master lease purchase agreement and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried unanimously. ITEM #40 - 1996 Underdrain Contract to Keystone Excavators, Inc., Oldsmar, Fl, for $598,822.50 (EN) This project is to replace deteriorated underdrain systems along City roadways. Underdrain pipe drainage systems lower the normal or seasonal high groundwater table to an elevation below the roadway base to prevent groundwater from infiltrating and eroding the roadway base. Protection of roadway base materials extends the life of roadway pavement systems and lowers the life cycle cost of road maintenance. The proposed work I--J mec01 a.96 24 01/04/96 , , ' .," I .~., '01- . . I .. , , J, . ." , ., " includes 28 City streets. This project will start construction on February 5, 1996, and be completed within 250 days. Mayor Garvey read the list of road segments where work will be done. Commissioner Thomas moved to award 8 contract for the 1996 Underdrain Contract (96-2) to Keystone Excavators, Inc. of Oldsmar, Florida, for $598,822.50, which is the lowest responsible bid received in accordance with the plans and specifications, and that the appropriate officials be authorized to execute same.. The motion was duly seconded and carried unanimously. ITEM #41 - Water Main Reolacement Contract - Phases 13 & 14 and Morninaside Underd(uln Replacement to All American Concrete, Inc., St. Petersburg, Fl, for $2,826,554 (EN) This contract is to replace water mains in Phases 1 3 and 14 of the Water Utility Bond Program, replace water mains and subdrains in the Morningside Subdivision, and replace a stormwater force main on Clearwater beach. Phase 13 replaces water mains on Clearwater beach. Phase 14 addresses the area bound by Gulf-to-Bay Boulevard, Belleair Road, Highland Avenue, and Belcher Rood. The project includes approximately 18 miles of water main replacement. The water main and underdrain replacement in the Morningside Subdivision were combined in this contract to minimize disruption to the area. The stormwater force main replacement on Clearwater beach was included due to the similar nature of the work. , ") '..-we" The purpose of the Water Bond Program is to replace all two~inch galvanized water mains within the project areas and interconnect and upsize existing mains as needed for improved circulation and fire protection. This project will start about January 8. 1996, and is scheduled to be completed within 610 days. The order of construction will be Morningside, Phase 13, then Phase 14. The stormwater force main will be constructed concurrently with the work in Morningside. The contract total is $2.826.554. Commissioner Thomas moved to award the Water Main Replacement Contract - Phases 13, 14 and Morningside and Mornin9side Underdrain Replacement (95~12) to All American Concrete, Inc. of St. Petersburg, Florida for $2,826,554 which is the lowest most responsive bid received in accordance with the plans and specifications and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried unanimously. ITEM 1142 - 1996 Street Resurfacing Contract to Golden Triangle Asphalt Paving Company. Clearwater, Fl, for $927,720 (EN) The City's annual street resurfacing program is designed to restore roadway surfaces, provide protective coatings, and maintain the structural integrity of road ',~ mcc01 a.96 25 01/04/96 f ., ~ '. .. . ... : .... '.' . ' , ..;.., / ,::::" -, substructures throughout the City street system. Work includes utility adjustments, asphalt milling, asphalt patching. and miscellaneous curb, street, and drainage work. Streets have an average life of ten years. While the annual budget is sufficient to resurface approximately one-tenth of the City's paved streets, the criteria for ranking streets and prioritizing resurfacing dates are based on structural integrity, safety, and appearance and not the length of time since the last resurfacing. A street's structural stability might be adequate but if its surface is too thin. water could intrude the lime rock base and weaken it. If the street is not resurfaced promptly, it would need to be rebuilt. Streets with minor areas of settlement may be more economically repaired by adding thickness. If all but a few streets within a subdivision are to be resurfaced in a given year, all streets within that subdivision will be resurfaced. Sometimes, only a few streets in an area qualify for resurfacing. Resurfacing is done where it is most needed. Streets are examined for: 1) alligator cracks; 2) channels or ruts; 3) corrugations; 4) disintegration; 5) longitudinal cracks; 6) pot holes; and 7) raveling. Streets' positions on the priority list are based on the difficulty of repair. The Engineering staff inspected all City streets and scheduled resurfacing for the prioritized ones. The number and length of streets addressed are determined by funding availability. A pre-construction conference will be held after the contract documents Bre executed. The lSD-day contract will begin in January 1996. , ....} , '......' Engineering Director Rich Baier explained the process for deciding which streets will be resurfaced. Mayor Garvey noted the City will not be resurfacing Gulf-to-Bay Boulevard because it is a State Road. She recommended citizens write the FOOT (Florida Department of Transportation) with their concerns about the condition of Gulf-to-Bay Boulevard (SR 60). Commissioner Thomas recommended C-View TV broadcast the list of affected streets. Commissioner Johnson moved to award a contract for the 1996 Street Resurfacing Contract (9601) to Golden Triangle Asphalt Paving Company of Clearwater, Florida for $927,720 which is the lowest responsible bid received in accordance with the plans and specifications and that the appropriate officials be authorized to execute same. The motion was duly seconded and carried unanimously. ITEM #43 - Design Review Board - 1 appointment (eLK) Commissioner Thomas moved to appoint Mark Cagni. The motion was duly seconded and carried unanimously. ITEM #44 - Other Pendina Matters - None. CITY ATTORNEY REPORTS t..J mcc01a.96 26 01/04/96 . .. , . .' .. '. , .' ' ~ ':( :~. ~ '.' t. ,.-." ITEM 1145 - First Readina Ordinances a) Ord. # 5968-96 - Amending Art. HI of Ch. 2; designating an official city seal; establishing general restrictions on the use of said seal The City Attorney presented Ordinance #5968~96 for first reading and read it by title only. Commissioner Thomas moved to pass Ordinance #5968-96 on first reading. The motion was duly seconded. The Mayor noted this ordinance was brought up because she is using the City seal on her campaign literature. She will vote against the ordinance until a resolution Is brought forward to make that practice legal again. Upon roll call, the vote was: nAyes": Berfield, Thomas, Johnson and Clark. .'Nays": Garvey. Motion carried. ITEM #46 - Resolutions I"') a} Res. #96-01 - Accepting amendment to Indian Rocks Beach gas franchise "'-=r', 96-01 The City Attorney presented Resolution #96-01 and read it by title only. Commissioner Berfield moved to pass and adopt Aesolution #96-01 and authorize the appropriate officials to execute same. The motion was duly seconded and upon roll call, the vote was: .. Ayes": Berfield, Thomas, Johnson, Clark and Garvey nNays": None. b} Res. #96~02 - Assessing property owners the costs of having mowed or cleared owners' lots The City Attorney presented Resolution #96.02 and read it by title only. Commissioner Johnson moved to pass and adopt Aesolution #96-02 and authorize the appropriate officials to execute same. The motion was duly seconded and upon roll call, the vote was: II Ayes": Barfield, Thomas, Johnson, Clark and Garvey tiNays": None. \..) mcc01a.96 27 01/04/96 '. , . ~ . . I' " ' " .: ,. f . " . ' ~ ." .' :' .- ." ITEM #47 - Other City Attornev Items Skateboards The City Attorney reported she was contacted with a request for a downtown skateboarding ordinance and questioned the City Commission's interest in adopting such an ordinance. Sha noted soma problems have been reported regarding skateboarders on private property and City property. Commissioner Thomas suggested the problem was worse on the beach. The City Attorney indicated skateboards are prohibited on Pier 60. Commissioner Thomas requested staff research the need for the ordinance and the recommended area of covflfage. The City Attorney said the source of the complaint was the property committee from Peace Memorial Church. She stated St. Petersburg and Tampa have ordinances the City could copy. She indicated data could be gathered from the Police Department. Consensus was to collect data and investigate the problem before moving forward. Worker's Compensation Case ""'\ ,,~.~....4 The City Attorney reported the City is being sued on a Worker's Compensation related matter. The attorney that normally would handle this case has a conflict of interest and cannot represent the City. She requested permission to hire attorney Stephen Barbas. Consensus was to authorize hiring Stephen Barbas to handle this case. Commissioner Johnson noted the City is self-insured for Worker's'Compensation and questioned the reason for the lawsuit. The City Attorney said the excess carrier is suing the City becauso the City did not settle a case the carrier thought they should. This issue will be resolved in court. Commissioner Berfield expressed concern the City is paying the carrier that is suing the City. ITEM #48 - City Manager Verbal Reoorts Central Permitting Director Scott Shuford referred to his January 4, 1996, memorandum regarding recommended changes to the alcoholic beverage ordinance. He referred to a request to expand an existing restaurant area in one of the larger South beach motels to include a food court. The property is located in the CR-28 zoning district where zoning regulations require restaurants in motels to contain a minimum of 3,500 square feet of floor area or be located in motels containing a minimum of 100 rooms. The subject property does not meet these requirements. Mr. Shuford indicated these limitations were included some time ago to limit the conversion of motel units to retail and restaurant uses. If the Commission wishes to liberalize City regulations, Mr. Shuford suggested mimicking State thresholds and revise the minimum number of motel room to 50 and/or reduce the floor area requirement for restaurants in these zones to 2,500 square feet. He indicated ~~ mcc01 a.96 28 01/04/96 . . . " . \. '., " ~, '-.... ...." " \ . ''',',' .. . (. , '-.., 10 additional motel properties would be affected by the change to allow alcoholic beverage sales in motels with 50 or more rooms. At their December 19, 1995 meeting; the Planning & Zoning Board voted to request the City Commission to allow in-room liquor service bars in hotel properties with at least 50 rooms, in conformity with State law. Mr. Shuford indicated some properties have enough space to qualify for the change in restaurant size. Commissioner Johnson questioned if the affected properties already have restaurants. Mr. Shuford indicated some did. Consensus of the Commission was for staff to proceed with these recommendations. ITEM #49 - Other Commission Action Commissioner Barfield requested Parks & Recreation look at installing a skateboard track in a City park. Commissioner Thomas requested the City Commission reconsider lighting the Clearwater Pass Bridge. He said money is available in the bridge budget. Earlier cost estimates were to light both sides. . '''14 t.., ,1i Commissioner Thomas moved to appropriate $100,000 of the funds remaining in the bridge construction project to light the eastern side of the Clearwater Pass Bridge, first the upper arch and then the pilings. The motion was duly seconded. Commissioner Clark questioned other uses for these funds if they are not used to light the bridge. The City Manager reported this is Penny for Pinetlas money and can be used for any capital project. The Mayor suggested the funds could be used for the Memorial Causeway Bridge. Commissioner Johnson said he understood Commissioner Thomas' request but agreed funding the Memorial Causeway Bridge is more important. He Questioned if the CVB would help fund the bridge lighting. Commissioner Thomas noted the City Commission approved to spend money for advertising no one will recognize. He said lighting this bridge will be an architectural highlight of the City. He felt it was important to have something that identifies the City. He said wide support for this plan exists in the community. He indicated he had received more calls regarding lighting the bridge than on any other issue. Commissioner Johnson questioned the original estimate of $250,000. Commissioner Thomas indicated that estimate was to light both sides of the bridge. He recommended lighting only one side. Mr. Baier said $100,000 of available funds remained. Some additional funds were set aside for possible utility relocations. Mayor Garvey reiterated her support of using those funds for the Memorial Causeway Bridge. 0, ,. ~ mcc01 a.96 29 01/04/96 , ' . " , ....,. . '~..' ~i\"";': ' "'. Commissioner Berfield agreed the $ 150,000 advertising budget could be better used. She felt lighting the bridge would make it stand out. She noted money was being budgeted in the Memorial Causeway Bridge project for lighting. Mr. Baier agreed that was the case. Commissioner Berfield felt the view of the two bridges from the Harborview Center, will be beautiful and would be outstanding for the City. She said the lit bridges vyould be a selling and promotional point. Mayor Garvey expressed concern regarding spending $ 100;000 to light a bridge. Commissioner Thomas said the lighting would create an ambiance for the community. He said the Clearwater Pass Bridge is one of the finest structures in Clearwater and is in a benchmark location. Commissioner Johnson questioned if money is available. Mr. Baier indicated it was. He said $11 ;000 would be reserved for utility relocation. Commissioner Johnson agreed with lighting the bridge. He said if the money is already there, it should be spent. He suggested the City should worry later about funding the Memorial Causeway Bridge. Upon the vote being taken, Commissioners Barfield, Thomas and Johnson voted "Aye"; Commissioner Clark and Mayor Garvey voted "Nay." Motion carried. Commissioner Thomas expressed concern percentages included in a memorandum from Scott Shuford regarding a Coachman Ridge survey did no.t add up to 100. Mr. Shuford indicated the numbers had been rounded. ,.~'~:) ...........t Commissioner Thomas referred to a suggestion made by a new employee and recommended a booklet outlining departmental responsibilities be available to the public as well as to staff. Commissioner Thomas announced the $1 .49-million grant sought for the purchase of Camp Soule had been approved. He said matching funds will need to be raised from citizen donations within the next six months to purchase the camp for the City and County. The Boy Scouts will manage the camp but it will be used by others. He said it was outstanding for the City to be part of this effort. Mavor Garvev noted the Commission's support of Sand Key Beach Renourishment. She questioned if the Commission wishes to send a resolution to the legislative delegation regarding this support. Consensus was to do so. ITEM #50 - Adiournment The meeting adjourned at 9:13 p.m. ATTEST: c~~ [ ,l}.., ..0""'_ CLty Clerk ......,; mcc01 a.96 30 01/04/96