10/20/1992
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Neighborhood Advisory Committee
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AGENDA
CLEARWATER NEIGHBORHOOD ADVISORY COMMITTEE
102nd REGULAR MEETING
CITY HALL ANNEX ORC CONFERENCE ROOM
Located at North End of Hall, city Hall Annex
10 SOUTH MISSOURI AVENUE
TUESDAY, October 20, 1992
7:30 P.M.
1. Call to Order
2. Approval of minutes of previous meeting
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3. Program Amendments
a. 1990-1991 Final statement (city Commission meeting of
10/15/92)
b. 1991-1992 Final statement (City commissioni meeting of
10/15/92)
c. Amendment to 1991-1992 Agreement with Clearwater
Neighborhood Housing services (city commission meeting
of 11/5/92)
d. Citizen Participation Plan (city Commission'meeting of
11/5/92)
4. Report of City commission actions, meeting of 10-1-92
5. Report on Elliott rehabilitation job
6. Anniversary of Challenge 2000 program
7. Increase emergency loan limit
8. Set date of next meeting
9. Adjourn
CP/gml/NACoct20.AGD
October 14, 1992
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Minutes
. Neighborhood Advisory Committee
DATE
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CLEARWATER NEIGHBORHOOD ADVISORY COMMITTEE
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102nd Regular Meeting
October 20, 1992
Clearwater City Hall Annex
ORC Conference Room
MEMBERS Qf THE COMMITTEE
Cherry Harris (P) Milly Joplin (P)
Ralph Linn (P) Fred Infinger (A)
Rudy Miller, Vice Chairman (P) Robert Mitchell (P)
Mollie Stephenson (P) Darrell Collins, Chairman (E)
Willie Brewton (A) Chris Papandreas, city Staff (P)
Jim Polatty, Planning and Development Director (P)
Others present:
Vernal Elliott
Isay Gulley
Joanne Watson and children
Diane Elliott
Paul Shuman
Laurie Shuman
1. The meeting was called to order at 7:00 by Vice Chairman Rudy
Miller at 7:30 p.m. The invocation was given by Willie Brewton.
2. Minutes of the September 29 meeting were approved as
submitted.
.......
J. a. Staff presented the proposed amendments to the 1990-1991
Final Statement. These amendments are needed to clear monitoring
findings and to more accurately describe the actions taken during
that program year. Mr. Linn moved to recommend approval to the city
commission. Motion was seconded by Robert Mitchell and carried
unanimously.
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b. Staff presented the proposed amendments to the 1991-1992
Final Statement. These are for the fiscal year which ended on
September 30 and more accurately categorize expenditures made
during the fiscal year. Mr. Linn moved to recommend approval to the
City Commission. Motion was seconded by Rudy Miller and carried
unanimously.
c. staff presented the revised citizen Participation plan.
This plan was discussed at the meeting of september 29. Several
revisions were suggested, and these revisions were included in the
final draft. Mr. Linn moved to recommend approval to the city
commission. Motion was seconded by cherry Harris and carried
unanimously.
4. Chris Papandreas reported that the items considered by the city
commission on october 1 were approved. These were the revision to
the 1992-1993 Final statement to increase funding for Clearwater
Neighborhood Housing Services and the 1992-1993 sUbrecipient
contracts.
5. Chris Papandreas reported on the follow-up actions requested by
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the committee regarding the Elliotts' complaint on September 29.
Mr. Elliott had complained that bad wood was covered up when his
tile roof was replaced. Tom Chaplinsky, Building Inspection
supervisor and Bob McClelland visited the Elliotts t home and
crawled up in the attic. Tom reported that he could see no damaged
sheathing, but due to the angle of the rafters he could not see all
of the wood or rafter tails at the drip edge of the roof. Mr.
Ell iott has contended that the bad wood is Ioea ted under the
soffit. staff has recommended that, should Mr. Elliott wish to
pursue this complaint, he should notify the City of when he will
have a carpenter remove the soffits. The city will send a
representative to inspect the rafter tails. If damaged wood is
found, the city will bear the expense of repairing the rafter tails
and removing and replacing the soffits. If no damaged wood is
found, Mr. Elliott will have to pay for the soffit repair. Mr. Linn
moved to recommend that the proposed city course of action be
followed, but that two city representatives be present when the
rafter tails were exposed. Mr. Linn suggested that, as an
alternative, the city do no further repairs but that the roof be
warranted by the city against leaks for a period of one year.
Millie Joplin seconded the motion, which carried unanimously.
6. Mr. Miller recognized Mr. Elliott, Mr. and Mrs. Shuman and Ms.
Watson. Mr. Shuman said that his home rehabilitation was not
holding up. He said that ants are coming through the slab, and that
there are severe roof leaks which have caused a great deal of
'\ damage in the house. Rudy Miller asked that a list of repairs be
~..,_j presented. Mr. Brewton asked to see Mr. Shuman's original contract.
Mr. Linn moved that complaints in the future be heard when the
board has, a copy of the contract in hand, and a list of the
client's uncompleted items or specific complaints to compare
against the contract. cherry Harris seconded the motion, which
carried unanimously.
Ms. Watson listed several areas of complaint. She said that the
contractor she had initially signed with was unlicensed, that the
city had delayed completion of her home, that there are still
problems with the job which was completed by a second contractor,
and that she has a termite problem. Rudy Miller asked that she
make a list of her complaints.
Paul Shuman asked why Owen Hurd was given additional jobs when he
and his family weren't satisfied with their home.
Discussion continued with numerous complaints and allegations being
aired. Mr. Miller asked what the Committee could do, since the
members have no background in construction. Jim Polatty offered to
provide a quick review of all cases for the next meeting. He noted
that approximately 60 homes were done over the three year period in
question, and most have not had problems.
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Millie Joplin asked what the criteria were for being on the
contractor list. staff noted that showing of a license and proper
insurance are the minimum requirements. If problems occur on a job
which are not satisfactorily resolved, the contractor will be
removed from the program, but that staff works with the homeowner
and the contractors to avoid barring them from the list unless they
prove to be untrustworthy. The subject of a bond was mentioned. Jim
Polatty noted that most small contractors cannot afford bonds and
that adding in the cost of bonding would reduce the amount of work
that could be done on the home. Mr. Linn noted that in his
experience in building in Connecticut they always added 40% to the
estimated cost of rehab jobs. He further noted that he wants to see
a precise check off list of any complaints.
,Jim Polatty questioned when Bob McClelland, rehab construction
specialist, visited the Shumans. house. He also asked if staff was
aware of a termite problem at the Watsonsl.
Mr. Linn questioned whether a separate inspection is made before
payment is authorized. staff said that there is an inspection and
certification before any draws. Mr. Linn volunteered his time and
expertise to assist the program. Mr. Polatty suggested that Mr.
Linn and any other interested committee members participate in loan
reviews and approvals as well as inspections and looking into
citizen complaints. Millie Joplin also volunteered her time. Both
members are available in the mornings.
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~'~',~!~/c Mr. Brewton said that we should look closely at the termite
inspections. Molly stephenson asked for an update on all rehabs.
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Committee members will be provided with copies of the Shuman and
Watson work contracts, and the committee will receive monthly
reports of work in progress.
7.,Mr. Linn reported that red cedar trees and podocarpus shrubs
will be planted at the Marshall street treatment plant. The old
sanitation yard will be moved to another city facility, and that
space will be taken up by the water treatment plant. He will
provide a report later on the bridge widening issue which was
discussed several months ago.
8. Millie Joplin asked that the minutes reflect her request to oil
the chairs.
9. Rudy Miller suggested that we may wish to have a policy
regarding unruly people, as to whether they should be given the
floor to address the committee.
10. The date of the next meeting was scheduled for November 17.
11. The meeting adjourned at 9:10 p.m.
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