09/03/1991 (2)
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WORKSESSION
',City Commission Worksession Minutes
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CITY COMMISSION WORK SESSION
September 3, 1991
The City Commission of the City of Clearwater met at City Han with the following
members present:
Rita Garvey
Sue Berfield
Richard Fitzgerald
Lee Regulski
William Nunamaker
Mayor/Commissioner
Vice-Mayor/Commissioner
Commissioner
Commissioner
Commissioner
Also present:
Michael J. Wright
M.A. Galbraith, Jr.
Cynthia E. Goudeau
City Manager
City Attorney
City Clerk
The meeting was called to order at 9:00 a.m.
~ervice Pin Awards - Five service awards were presented to City employees.
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The August 1991 Employee of the Month Award was presented to Deborah Strutt
of the Human Resources Department.
Underoround wirina for SR 60 - Florida Power
Don Dalston, of Florida Power, reviewed the plans and said burying the wiring for
the new lights on the south side of SR 60 would cost an additional $10,000 to $12,000.
He said wood poles, not metal ones, are installed because they are less expensive. It was
questioned if anything of significance was being accomplished with the additional
expenditure. It was indicated nothing was.
Consensus of the Commission was to use wooden poles and not to bury these
wires.
Aooroval of ranking and aareement with Coooers and Lvbrand for indeoendent auditing for
FY ending 09/30/91 ,for a total fee not to exceed $86,500 (Consent B&C)
City Charter Section 2.01 (c)(3) prohibits any audit firm from being employed for
more than five consecutive years. Oeloitte & Touche completed their fifth year with the
recent audit of the City's financial statements as of September 30,1990. Accordingly, the
City solicited proposals from qualified firms to provide audit and actuarial services for the
upcoming fiscal year, with the understanding that the agreement could be extended for
four additional years based on the mutual consent of the City and the auditor. Request for
insurance actuarial services were included this year for the first time to comply with new
pronouncements of the Government Accounting Standards Board (GASB) and to replace
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certain liability computations previously provided by our third party insurance servicing
agent.
A selection committee, consisting of the City Manager, Assistant City Manager,
Finance Director, Assistant Finance Director, and Internal Audit Director reviewed the six
proposals received and selected four firms to be interviewed. Interviews were conducted
on July 22 and 23, 1991, and the committee then ranked the four finalists as follows: 1)
Coopers and Lybrand; 2) Ernst and Young; 3) Peat Marwick; and 4) Grant Thorton.
Following the preliminary ranking, fee negotiations were undertaken with the top-ranked
firm. The $86,500 fee includes $81,000 for the financial and compliance audits (a
reductian fram the current year's $81,720 fee) plus $5,400 far the newly required
insurance actuarial analysis. The cammittee believes bath fees are reasanable and
campetitive.
In respanse to a questian, it was indicated local firms are encouraged ta submit
praposals.
Res. #91-26 - Succartino application of Pinellas County to become a community
S<.ontribution tax incentive oroorem sconsor far curoase .of orovidina dental services te
indigent citizens .of Clearwater and Upper Pinellas County (eM)
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Pinellas Caunty has requested the City adapt a resalutian in sup part of their
applicatian te the State to become a qualified spans or under the Community Cantribution
Tax Incentive Program. The State, through the Florida Department of Community Affairs,
has made varieus tax incentives available far the Enterprise Zone Program. One such
incentive is the Community Contribution Tax Incentive Program, a tax credit that can equal
50% of the value of the donation from corporations lecated anywhere in the State who
cheose ta make donations for appraved cammunity development projects through a
qualified spensor. Busines;ses may take the credit of Florida corporate income tax,
franchise tax or insurance premium tax. Non-profit organizatians and units of State and
local governments may apply to become eligible sponsors and salicit donations under the
pragram.
In response to questians, the City Manager indicated the Cammissian is to approve
this because the facility is lacated in Clearwater but the County will be the recipient of the
tax incentives. He said ta the best .of his knawledge, the facility will be located on North
Fart Harrison Avenue. Cancerns were expressed regarding concentrating these types of
facilities in one area. It was noted the facility must be close ta the Health Department.
The City Manager pointed aut the criteria requires the facility to be located in the
appropriate zaning and close to a bus route.
Purchase of dark blue Police Decartment Uniform shirts to Harrison Uniform Co., St.
Petersburg, FL, for an amount not to exceed $40,000 (Consent B&C)
In April 1991, the Police Department surveyed swam personnel and found that
73% of the respondents preferred dark blue shirts over the current white shirts. A
committee of patrol officers evaluated three types of dark blue unifarm shirts and
recommended the acquisition of a 100% polyester shirt because it most clesely matches
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Request from The Clearwater Ja....cees. Inc. to waive City charges and insurance
r~auirement$ for the National POW/MIA Recognition Dav Tribute to be held at Coachman
Park on 09/21/91 (Consent B&C)
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the uniform trousers, does not require professional cleaning, and has the most professional
appearance. The only noted drawback was a slight potential for retaining heat. The shirt
supplied by Harrison Uniform Company complies fully with the committee's
recommendations and Harrison's average price for the options offered is lower than that of
other bidders.
The department will issue six short-sleeve and two long-sleeve dark blue uniform
shirts to an Police Officers. Pre....iously, the City issued six long-sleeve shirts, but because
of concerns about comfort and to reduce costs. long-sleeve uniform shirts now will be
reserved for formal occasions only. The white shirts now in use will be recalled and,
where feasible, will be reissued to non-sworn personnel on a replacement basis.
The Police Chief said the issue of white versus dark shirts has been ongoing for
some time and has surfaced significantly during the past year due to situations on the
street. He indicated the dark shirt is perceived to be a safety item. The officers repeatedly
note on surveys a preference for dark blue shirts. In response to a question, it was
indicated the officers even prefer dark blue shirts during the heat of the day. It was also
reported a bid protest has been filed. In response to a question, the Police Chief indicated
each officer is issued six short sleeve and two long sleeve shirts. He said the white shirts
will be reissued to civilian personnel.
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On September 21, 1991, the Clearwater Jaycees, Inc. will be conducting a second
annuall.lNational POW/MIA Recognition Day Tribute" at Coachman Park. A schedule of
events is attached as is a letter from Madeline Robinson, of the Jaycees, requesting the
City cosponsor the event and waive all insurance and City fee requirements. According to
the schedule of events, the program is larger than the one conducted in 1990 and costs
are estimated at $1,450 to include: $1,000 in unbudgeted Police Department overtime,
$400 for Bandshell rental and $50 for electrical. Fees of approximately $400 were waived
last year.
Concerns were expressed regarding the impact on the Police Department as the
event will require overtime payments. It was questioned if private companies could
provide security services. It was suggested the Police Department decide the number of
officers needed, depending on the size of the crowd. A concern was expressed that at the
same time the Police Department is told to cut their budget, the Commission approves
events that impact that budget. It was requested that the Jaycees be contacted to see if
they can pay a portion of the overtime costs.
Contract for new pumo and motor storage building at the infrastructure comolex (oroDosed
building "0") to Consolidat~d Building Conceots. Inc.; Clearwater, FL, for $45,084
(Consent B&C)
This is the fourth of four phases of construction of a new Infrastructure Complex
(formerly Public Service Complex) located at 1650 N Acturas Avenue. This contract is to
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Supplemental Aareement #3 to contractual agreement with David Volkert & Associates.
Inc. regardina Clearwater Pass Bridoe Replacement Proiect providing redistribution of
approved payment amounts in Phase I (Consent Agreement)
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build B 3,600 square foot storage building to house electrical supplies formerly located at
the Old Williams School site adjacent to the City Hall Annex. Materials (pumps, motors
and electrical supplies) are presently housed at scattered locations at the Infrastructure
complex. Personnel previously located at the Old Williams School site have been relocated
to an expanded area of the motor shop in Building A of the Infrastructure complex.
The new building, a metal frame type similar to the existing buildings, will allow all
pumps, motors, lighting, holiday decorations and electrical supplies to be housed in one
area. The site plan for this work was approved by the Commission on December 11, 1986
and amended final plans were approved by the City Manager on January 26. 1989.
tn response to a question, the City Manager indicated the empty building on
Calumet Street was not considered as the City wishes to sell that property. He said
moving the metal building closer to the City Annex was also considered but the costs for
the options did not significantly differ.
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In February 1989, the City approved the professional services agreement with David
Volkert & Assoc., Inc. that provided for specific payment amounts to Volkert and their
subcontractors. Volkert directly performed work originally intended for performance by
Volkert's subconsultants during preparation of the project development and environmental
study and coordinating inquiries and permit applications with regulatory agencies.
Supplemental Agreement #3 proposes to adjust the original payment amounts for items
A.l through A.6 to those amounts actually expended during the course of the study
preparation and to modify specifics showing who accomplished the work. These changes
will result in no change to the authorized basic lump sum services fee contained in the
professional services agreement.
Public Works Director William Baker explained the Federal Highway Administration
.will not take any action until a lot of people have signed off on the plans. The Coast ~uard
has indicated it will not sign off for a 65 foot tall bridge. The City's options are, to send in
a proposal for a 72 or 73 foot tall bridge or a bascule bridge or agree to maintain the
waterway from Clearwater Harbor to John's Pass. Staff has been advised to increase the
bridge's height to 72 feet. Mr. Baker further reported the Federal Highway Administration
has indicated they will pay the cost of the extra hoight but the City may need to obtain
additional right-of-way. It was questioned if the Federal Highway Administration could
overrule the Coast Guard. It was indicated they would not. In response to question, it
was indicated this bridge would have to be designed like the 49th Street bridge to contain
oil and other runoffs.
Ord. #5124-91 - Rela~in9 to flo09 orotaction: amending Sec. 146.004. revisina definitions
of "substantial imorovement" and "market value of the structure"
The City Attorney indicated he has yet to understand what tax funds are to be used
for rebuilding on private property. The Commission stated they had no problem with the
Ordinance as written as long as everyone is treated the same.
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Ord. #5128-91 - Relatina to vehicular trClffic. creatine Ch. 135. consistino of ~ecs. 126.01
through 12&,.07. restricting oracticl;! of "cruisino tI or unnecessary repetitive driving on
certain streets, providing ~or fines, effective date, and automatic repeal as of 05/01/92
In response to a question, the City Attorney indicated he was still comfortable with
this ordinance as long as it wason an experimental basis. In response to 8. question, he
indicated the ordinances never had to be implemented. In response to questions, it was
indicated staff was unaware of any other Florida communities that have tried this type of
ordinance.
Ord. #5133-91 - Relatina to water shortaae olan. amendina Sees. 52.43 throuah 52.50.
defining "Code Enforcement Officer" and "water shortage plan"
In response to a question, the City Attorney indicated the County Courts fine
schedule calls for a second violation within 24 months prior to enforcement. It was
requested that the citizens be notified of the rules.
Ord. #5134-91 - Amending Sees 1.08. 71.36. 93.04, 93.28. 94.02.95.15 & 137.034-
revising several provisions in the City Code
The City Attorney indicated these changes are being made to be consistent with the
County. He said they are proposing to limit jail term punishments to only certain Chapters.
He reported he would come back with some provisions to repeal.
<) Verbal Reoorts
The City Manager questioned if the City Commission wished to make any changes
to the September 16. 1991 Work Session. No changes were directed.
An insurance meeting was scheduled for 9:00 a.m. on September 27, 1991.
Other Commission Action
Mavor Garvev questioned the status of the sewer line on Mr. Stowell's property.
The City Attorney indicated he had met with Mr. Stowell's attorney hand had understood
they would be bringing forward a proposal. Nothing has been submitted yet.
Consensus was to add an item to Thursday night's Agenda to authorize a lawsuit.
Mavor Garvev reported an ordinance is going to the County Commission regarding
the sign code. It was questioned if advertising should be permitted on bus shelters as a
revenue source to PSTA. It was indicated this has been discussed and rejected.
Consensus was to take no action.
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Mavor Garvev requested the status of the Maas Brothers Task Force. The City ,
Manager Indicated the nominations will. be on the City Commission agenda on September
19, 1991. Questions were raised regarding the criteria for service. Consensus was to
have a 1 5-member board with City taxpayers or property owners.
, Adiournment
The work session adjourned at 10:45 a.m.
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