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. COMMISSION
City Commission Minutes
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Date t:.ehrIJ.ftl"J 2.1 /990
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CITY COMMISSION MEETING
February 27, 1995
The City Commission of the City of Clearwater met in regular session at City Hall,
Monday, February 27, 1995 at 9:00 a.m., with the following members present:
Rita Garvey
Fred A. Thomas
Richard Fitzgerald
Sue A. Barfield
Arthur X. Deegan, II
Also present:
Elizabeth M. Deptula
Kathy S. Rice
William C. Baker
Pamela K. Akin
Scott Shuford
Cynthia E. Goudeau
Patricia Sullivan
Mayor/Commissioner
Vice-Mayor /Commissioner
Commissioner
Commissioner
Commissioner
City Manager
Deputy City Manager
AssistaQt City Manager
City Attorney
Central Permitting Director
City Clerk
Board Reporter
The Mayor called the meeting to order. The invocation was offered by Assistant
City Manager William C. Baker. The Mayor led the Pledge of Allegiance.
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In order to provide continuity for research, the items will be fisted in agenda order although
not necessarily discussed in that order.
ITEM #3 - Service Awards - None.
The Commission recessed to meet as the CRA and Pension Trustees at 9:03 a.m.
The Commission reconvened at 9:30 a.m.
ITEM #4 - Aooroval of Minutes
Commissioner Deegan moved to approve the minutes of the regular meeting of
February 13, 1995, as recorded and submitted in written summation by the City Clerk to
each Commissioner. The motion was duly seconded and carried unanimously.
ITEM #5 - Presentations - None.
ITEM 116 - Citizens to be heard ra items not on the Agenda
John Doran thanked staff and the City Commission for the banners welcoming
winter visitors. He announced "Sunsets at Pier 60" begins this Thursday. He thanked City
staff, the City Commission and the Clearwater Chamber of Commerce for working on this
ongoing event. Commissioner Deegan noted thanks for the banners should be extended to
the CRA and CRA staff.
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CITY MANAGER REPORTS
CONSENT AGENDA (Items #7 -19) - Approved as submitted Jess # 7. 11. and 18.
ITEM #7 - See Page 3.
ITEM #8 - Declare personal oronerty surpJus to City needs; authorize disposal through
Tampa Machinery Auction, ,Tampa, FL (FN)
ITEM tl9 - Pur~hase res\dential-tvDe propane tLP) tanks from Trinitv Industries. DaHas, TX,
for the period 02/28/95- 02/27/96, at an estimated $83,160 (GAS)
ITEM #10 - Pwchase of various aalvanized fittings & pipe to: 0 & S Industrial Plastics,
Inc., Clearwater, FL, at an estimated $39,287.56 & Warner Plumbing Supply, Tampa, FL,
at an estimated $17,152.40, for the period 02/28/95- 02/27/96, for a total estimated
$56,439.96 (GAS)
ITEM #11 - See Dace 3.
ITEM #12 - Lease Aareement with Lev N. Doktorskv for Marina building room 8, for the
period 03/01/95- 02/28/00, for $39,000
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ITEM #13 - Extension of agreement with Clearwater Housina Authoritv for providing police
services to Homer Villas & Fulton Street Apartments in exchange for $50.000 cost
reimbursement (PO)
ITEM #14 - Aareements with the Golden Couaar Band Boosters. Inc.. the Clearwater Hiah
School Band Boosters. Inc. & the Clearwater Nei9hborhoad Housina Service. Inc., far
parking of automobiles at Spring Training Season of the Philadelphia Phillies, for the period
03/01/95- 03/31/95 (PR)
ITEM #15 - Agreement-l,vith the Philadelphia Phillies for Phillies continued use of Jack
Russell Stadium thr'Jugh 12/31/03; authorize maximum City expenditure of $125,000 to
construct a "Rehab/lit~tion and Strength Training Facility" (PRl
ITEM #16 - C.Q.#3 &. Final to East Advanced Pollution Control Facility. South Interceotor
Rehabilitation - Phase II Contract with Westra Construction Corp., decreasing amount
$132,796.88.adjusting final amount to $1,288,129.17;extending time of contract 658
days (EN)
ITEM #17 - Purchase Hamoton Road r-o-w narcel # 007.1. containina 3.075 sQ.ft.. m.o.l.,
from Joseph J. Sarota, Jr., as Trustee of Florida Land Trust No. 172916, for $8,500 &
estimated closing costs of $500, for total estimated $9,000 (EN)
ITEM #18 - See oaoe 5.
IT~M #19 . Consent to Easement - Deoartment of Armv M for installation of a natural gas
main in the Intracoastal Waterway, Caloosahatchee River to Anclote River Project (CA)
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Commissioner Thomas moved to approve the Consent Agenda as submitted less
Items #7, #11, and #18 and that the appropriate officials be authorized to execute same.
The motion was duly seconded and carried unanimously.
ITEM 117 ~ Ratify/Confirm oayment thru City's Risk Management Division of up to
$125,000 for cleanup of sulfuric acid spill which occurred on 12/26/94 at the NE
Wastewater Treatment Plant, 3290 SR 580 & McMullen-Booth Road (FN)
On December 26, 1994, a sulfuric acid spill at the Northeast Wastewater Treatment
Plant was due to the failure of a sight gauge made of "transparent rigid PVC 40" pipe. An
estimated 2,500 gallons of acid, originally contained in a 4,OOO-gallon storage tank, spHled
onto the asphalt and surrounding soil. Staff treated the spill as an emergency and
immediately reported it to the Florida Department of Environmental Protection (FDE?) as
required. FDEP would not permit the City to neutralize the acid. The asphalt and soil had
to be removed from the site and disposed of properly.
With concurrence of City management, the Emergency Management Coordinator
hired Southern Waste Services, Inc. (SWS) to neutralize the site and remove contaminated
debris. Being the closest contractor able to handle a spill of this magnitude, SWS was
chosen without solicitation of ather proposals. The remediation effort required use of
protective attire and special equipment, including a front end loader. A chemist tested the
soil and documented the acid's neutralization. Total charges incurred to date for cleanup
expenses are $94,129.91.
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The area involved was about 25 feet wide and extended 50 to 1 00 feet east and
west. Further work will be required to complete the remediation work and replace the
removed soil, sod and pavement.
The storage tank sight gauge was installed after December 2, 1993, and was under
warranty at the time of the spill. It appears the failure occurred because the wrong
material was used for the sight gauge's construction. A claim will be pursued against the
responsible parties.
Commissioner Berfield questioned if the City was working to recoup the cleanup
costs. The City Manager stated staff is pursuing this.
Commissioner Berfield moved to ratify and confirm payment from the City's Central
Insurance Fund through the City's Risk Management Division of up to $125,000 far the
cleanup of the December 26, 1994, sulfuric acid spill at the Northeast Wastewater
Treatment Plant. The motion was duly seconded and carried unanimously.
ITEM #11 - Fourth Amendment to lease aqreement with Sooto International & J and D
International, deleting Marina building room 29; SSlcond Amendment to lease agreement
with Carter Communications. Inc., adding Marina building room 29, far the period
03/01/95- 07/31/96 (MR)
Victor Spoto from Spoto International and Donald Skelly from J&D International
requested to amend their Lease Agreement, deleting Marina building room 29 on March 1,
1995. Room 29 was advertised far rent and no bids were received.
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Charles Pollick has requested adding room 29 to his Lease Agreement. Mr. Pollick,
President and Editor of Beach Views and Clearwater Gazette (Carter Communications,
Inc.), currently pays $ 505 per month plus tax to rent rooms 30, 31 , and 32. He will pay
an advance deposit of $1 75 plus $10.10 per square foot, or an additional $1 75 per month,
plus tax for the 208 square foot room 29. He currently pays $50 per month for electric
charges and will pay an additional electrical charge of $25 for room 29. Mr. Pollick will be
responsible for all modifications and improvements to the space, all maintenance inside the
rented space, insurance, taxes and a $75 per month utility charge.
The Lease Agreement for Carter Communications, Inc. expires on July 31, 1996.
All terms and conditions of the Lease Agreement shall continue in full force and effect.
Commissioner Fitzgerald noted the cost per square foot and questioned if space in
the Marina building differs that much in desirability. Harbormaster Bill Held reported there
is a wide range of rental rates in the Marina building. Commissioner Fitzgerald questioned
the diversity in rates. Mr. Held indicated over the years, people agreed to pay more for
certain building space. Rental rates are based on bids.
Commissioner Deegan noted Item 12, approved in the Consent Agenda, refers to
the rental of room 8 for $19.94 per square foot, or $455 per month, plus tax. Mr. Held
indicated that rate represented the high bid. The City Manager indicated room 8 is on the
first floor by the facility/s entrance while room 29 is small and on the second floor.
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Commissioner Fitzgerald noted real estate rental rates are normally established by a
property's owner. He expressed concern the current policy forces the City to be
dependent on what someone is willing to pay. City Manager Elizabeth Deptula stated the
City negotiated with the adjacent tenant when no one bid on room 29. Mr. Pollick's first
offer was rejected. Commissioner Fitzgerald recommended handling rentals like a
business.
The Mayor noted rates differ based on the desirability of room locations.
Commissioner Thomas said small rooms lose value when they are vacated and only present
tenants can use them. He agreed with Commissioner Fitzgerald that values need to be
established.
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Commissioner Deegan questioned why bids had to be requested. He said it would
save time if a price was established. Mayor Garvey pointed out that the bid process
attracted different clientele and types of services to the Marina building.
Commissioner Berfield recommended reviewing all property rented by the City. She
questioned if the City had to be consistent with all properties. The City Attorney said she
would review that issue and get back to the Commission.
Commissioner Thomas recommended reviewing the best way to deal with City real
estate and deciding in advance what tenant mix the City prefers. He noted a total study is
required. Commissioner Fitzgerald noted the City is experienced at property management
and suggested the City Manager choose the best course.. ,
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Commissioner Fitzgerald moved to approve the fourth amendment to Spoto
International and J&.D tnternational Lease Agreement deleting Marina building room 29 and
second amendment to Carter Communications, Inc., Lease Agreement adding Marina
building room 29, from March 1, 1995 to July 31, 1996 and that the appropriate officials
be authorized to execute same. The motion was duly seconded and carried unanimously.
The City Manager will review the procedure regarding the rental of City property.
ITEM #18 - Contract for Storm Outlet Barnacle Removal proiect to Florida Jetclean, Inc.,
Clearwater, FL, for $46,425 (EN)
The majority of the City's outfall pipes have become clogged with marine growth,
such as barnacles. This project will clean the stormwater outfall pipes that discharge into
Clearwater Harbor from Clearwater Beach and Island Estates. Florida Jetclean, Inc.
specializes in this type of work and will clean and remove marine growth from the outfall
pipes using high pressure (10,000 psi) hydraulic spray cleaning equipment. The completed
project will provide for improved storm water drainage. No permits are required. The 90-
day project win start approximately March 6, 1995.
Commissioner Deegan noted only two bids were received and pointed out the large
difference between them. He questioned why Florida Jetclean bid $46,425 while Gaffin
Environmental bid $232,486. City Engineer Rich Baier said Florida Jetclean's operator lives
on Island Estates which will save on mobilization casts. Gaffin Environmental's bid
includes the cost of purchasing and mobilizing equipment. Commissioner Deegan
questioned if the service offered by the two contractors was comparable. Mr. Baier
I """') indicated the high pressure jet spray of 10,000 pounds a square inch (psi) featured in
'~ Florida Jetelean's bid will remove all barnacle growth.
Commissioner Deegan moved to award a contract for the storm outlet barnacle
removal project to Florida Jetclean, Inc. for $46,425, which is the lowest responsible bid
received in accordance with the plans and specifications and that the appropriate officials
be authorized to execute sarna. The motion was duly seconded and carried unanimously.
OTHER ITEMS ON CITY MANAGER REPORT
ITEM #20 - Contract for administration of the City of Clearwater Summer Youth
Emplovment Pro~ram to Pinellas Private Industry Council for $150,000 (HRJ
This program is educational and beneficial to the City and its young residents. It is
designed to place approximately 100 youths in private sector jobs. Funding for payroll,
placement services, jobs counseling, skills training and other related services will be
provided by the City. Program administration will be the responsibility of the agency
awarded the contract.
The RFP was mailed to: Pinellas Opportunity Council; Pinellas Private Industry
CounCil (PPIC); Pinellas County Urban League; YWCA; Mr. Zion MP Baptist Church;
Juvenile Service Program; PAR; and the Pinellas County School Board. PPIC was the only
agency to submit a proposal. Other RFP recipients indicated they do not provide this
service and did not respond because they would not be competitive.
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Commissioner Deegan thanked staff for soliciting bids from other organizations. He
o was pleased with the way PPIC handled the program last year. He felt the service is valid.
Commissioner Deegan moved to award a contract in the amount of $150,000 to
Pinellas Private Industry Council for the Administration of the City's Summer Youth
Employment Program. The motion was duly seconded,
Commissioner Thomas questioned how much of the $150,000 is spent directly on
the youth and not on staff, the contractor, etc. Deputy City Manager Kathy Rice estimated
overhead expenses total 15 %. Some direct services to the youth, such as counseling and
job placement, directly benefit them and cost money. Commissioner Thomas expressed
concern that overhead costs were higher than estimated. He preferred providing a direct
benefit to citizens and recommended participants perform City work. The Mayor noted the
program's intent is to provide job skills training and employment experience in the private
sector. Commissioner Thomas questioned if the participants will truly gain job skills. He
said there was no proof participants wind up in the work force.
Ms. Rice stated $104,000 is spent directly on the children. City Manager Elizabeth
Deptula said the program deals with children and requires PPIC to teach the children and
provide direct counseling. Commissioner Thomas questioned if the City has this ability
within its work force. Ms. Deptula said it does not. She indicated the City takes
advantage of other programs that provide labor for the City.
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Commissioner Deegan stated he taught in a cooperative program that blended the
work place with school. He said this program helps youth from disadvantaged
communities gain work experience in jobs available in the City. Many participants are high
school and college students. This program encourages these youth to remain and
participate in the community. He strongly supported the program. The Mayor agreed this
program represented an excellent expenditure of City funds.
Upon the vote being taken, the motion carried unanimously.
The City Commission recessed from 10:41 to 10:52 a.m.
ITEM #21 - Aoorove Clearwater Airoark Business Plan (SW)
A business plan developed for the Clearwater Airpark describes the current situation
and projects the Airpark's financial position for the next five years.
As presently configured, the Airpark cannot pay its own way and depends on a
limited general fund subsidy to maintain its facilities. By installing runway/taxiway lights
and constructing three hangars previously approved by the Commission, the Airpark can
develop adequate revenues to operate and maintain its facilitius and support gradual
development. It is estimated the loan for the hangars and lights can be reimbursed in 6.5
years.
A 1 ,OOO-foot runway extension has been proposed for safety purposes and to
attract corporate aircraft. An extension constructed before 2003 would require an
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allocation from the unappropriated retained earnings of the General Fund. The extension
would be eligible for Joint Grant Funding from the State, decreasing the estimated
$325,000 costs to approximately $162,000. No revenue resources to repay those funds
will be available until the loan for hangar construction and lights is repaid.
For construction of a compressed natural gas filling station, Clearwater Gas System
(CGS) has requested approximately one half acre on Hercules Avenue directly north of
Florida Gas Transmission's gata station adjacent to the Airpark's entrance road. The
Airport Authority indicated the land should be developed as a lease plot and Airpark
revenue source.
Issues for future Commission review include: 1l CGS's land request for a
compressed natural gas filling station; 2) A proposed 1 ,OOO-foot runway extension; 3} The
Florida Military Air Museum request for a five~acre donation of adjacent land; and 4) A
request for allocation of the Clearwater Golf Park or revenue from the Golf Park lease for
Airpark development and/or maintenance. The Airport Authority voted unanimously to
approve the business plan as drafted.
Robert Brumback, Airpark Staff Coordinator, said the Airpark was constructed in the
late 1940's on a 185-acre site. In 1970, it was reduced to 62 acres with a single paved
runway. The City Commission added the school board property in 1993, increasing the
property to 72 acres. The Airpark is leased to a Fixed Base Operator (FBO) who provides
the Airpark's aeronautical services: base operations; flight line service; aircraft rental;
hangar and tie-down rental; aircraft maintenance: aircraft charter; and flight training.
(.,:~) Staff's vision is to have the Airpark self~sustaining by 1996/97. Plans are to
increase the number of hangars from 10 to 38. A master plan was developed in 1989 and
approved by the City Commission. The only things remaining to do in the plan are the
runway taxiway lights, three new hangars, and landfill remediation. All of the hangars
have been approved for joint funding with the Florida Department of Transportation
(FOOT). The major elements of the intermediate plan include: a new terminal; new
corporate hangars; new enclosed hangars, new taxi lanes; a new maintenance hangar; a
new heliport; and two bay hangars. The maintenance hangar was refurbished earlier and
does not require replacement at this time. The Airpark finds it has no requirement for a
heliport. Mr. Brumback said the taxiways and runways are in good condition.
Approximately 100 airplanes are at the Airpark.
Mr. Brumback felt growth should be moderate, progressive and compatible with the
area. He noted the recommendation for a runway extension is a good idea but cannot be
funded now. In 1992, the Airpark was leased to an FBD for five years with a five-year
renewal. The FBO pays rent and is responsible for all aviation functions. With City
Commission approval, the FBO subleases the flight-school and maintenance operations.
Oversight of the Airpark is provided by the Airport Authority. He indicated the
Airport Authority takes an active role in the Airpark's management, helping to set policy,
advising the Commission, and ensuring tenants and citizens who use the Airpark are
treated fairly. He said the Airport Authority is an active group that takes a deep interest In
the Airpark. The City Commission oversees the entire operation.
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The Airpark's product strategy provides base operation service, flight line service,
aircraft parking, aircraft maintenance, aircraft rentals, aircraft charter and flight training.
The market is focused on the single and multi-engine general aviation business available in
Clearwater. The FBO estimates a potential to base 150 aircraft at the Airpark. He
reported the industry is experiencing level growth. Product liability laws caused some
companies to stop manufacturing aircraft. He reported industry analysts hope Piper and
Cessna begin to produce more planes.
The Airpark's customer profile indicates customers are aircraft enthusiasts, business
executives, corporate aircraft, and transients and fly-ins for business and vacation. The
marketing plan is to provide quality service at a reasonable cost. The Airpark attracts
business through fuel sales and the Qualiiied maintenance hangar. The FBO also sells
some airplanes. The Experimental Aviation Association has an active chapter and supports
the Young Eagles. The Civil Air Patrol squadron participates in search and rescue missions
and has a cadet program. The Airpark also offers school group tours.
The Airpark wishes to be known and recognized as a community asset. An open
house is held every spring. A neighborhood appreciation day is scheduled in October.
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Financially, the Airpark plans to be self sufficient in two years. The proforma
indicates: the three new hangars will cost $600,000 and taxiway lights will cost $50,000.
After these improvements, annual revenues, estimated at $72,000. will be used to pay
back these costs within 6.5 years. The annual income will then be approximately $53,000
to support future growth. The proforma does not include a runway extension which will
cost $325,000. The Airport Authority recommended first building the hangars to provide
an income to offset costs. He noted a runway extension will enhance safety.
The business plan concluded that the Airpark will be a financially sound operation
. after the improvements are completed and the revenue begins to flow.
Commissioner Thomas referred to page 6 and questioned if the City can use State
funds to reimburse 50% of the cost of the hangars, and collect all of the revenues from
that investment. Mr. Brumback indicated State funds provide grant money to promote
aviation and have no hooks except that the Airpark must be properly operated and kept
open for twenty years.
Commissioner Thomas noted the Tables list non.eligible costs and questioned if
those costs represent the City's contribution. Mr. Brumback said the consultant created
the tables to demonstrate which costs might be funded by the FAA, State, and City. The
City elected not to use Federal funds because of the strings attached to them.
Commissioner Thomas questioned why the Tables were included in the presentation. Mr.
Brumback stated the Tables include elements included in the short range plan.
Commissioner Thomas questioned if the City is doing Tabla 1. Mr. Brumback stated most
items listed in Table 1 have been addressed. The enclosed hangars and several other items
have not been completed.
Commissioner Thomas questioned the City'~ total investment in this project. He
indicated the figures listed in the Tables do not match the numbers at the end of the
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report. Mr. Brumback agreed the figures were confusing. The City completed as much of
(~ the master plan as they could with available funds. Cost estimates wero established in
1988. Commissioner Thomas requested a document that indicates how rruch money will
be spent from when the City began to improve the Airpark until the schedule of
improvements is completed. Mr. Brumback said he would assemble that information. He
noted the City was able to complete many items listed in the 1988 plan for less cost than
estimated. He indicated landfill remediation costs may be high. Commissioner Thomas felt
it was important for the Commission to know the total financial exposure the City has had
from the time this plan was implemented until the proposed conclusion.
Mr. Brumback said the FBD's lease expires in 1996, when the rental rate will be
renegotiated. Commissioner Thomas expressed concern that he did not know how much
money the City has spent on the Airpark. He noted the annual income is approximately
$50,000 and variable costs are estimated at $42,000. He said this is a bad investment
from a financial point of view.
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Commissioner Thomas questioned the value of the Airpark property. Mr. Brumback
estimated the property is worth $100,000 per acre. Commissioner Thomas noted the
property is worth $8.5-million. He recommended industrial development may be better and
questioned the best use for this land. He was not satisfied the City should be in the
airpark business. The Mayor stated several years ago the City Commission voted that the
Airpark should continue. Mr. Brumback said the Airpark accepted grant money from the
State that binds the City to operating the Airpark for 20 years. Commissioner Thomas
suggested the City could refund the State for its grants and turn the property into a
commercial development. .
Mayor Garvey said this is the best use of the property. Commissioner Deegan said
he saw no reason to question the use of the property. He recommended the Commission
continue its support of the Airpark and pointed out this is one lifestyle issue that makes
Clearwater special. He said the business plan does not include tremendous numbers but
indicates the direction the Airpark is going. He said a question regarding how much money
has been spent is Uwater over the dam," The business plan clearly states how much
money the Airpark plans to spend in the future. Funding provided by the State is an added
asset. Many reasons exist to leave the Airpark as it is.
Commissioner Fitzgerald reported this matter has been rehashed repeatedly. The
City Commission earlier reached a firm decision to support the Airpark. He felt the Airpark
is a valuable asset to the City. State matching grant money has permitted the City to do
several things for the Airpark. The Airpark fulfills many purposes for the City and is an
attraction. He felt the City's actions so far have been prudent to be certain the Airpark
supports the City and is not a harassment to the community. He recommended moving
forward.
Commissioner Thomas was concerned the Commission does not know what future
costs will be. Mr. Brumback indicated he is recommending $650,000 in expenditures.
Commissioner Thomas said $1 A-million is listed in the plan. Commissioner Deegan said
that figure must be adjusted to reflect the State's contribution of $300,000. The
expenditures are carried out for five years. New hangar rental will begin in FY 1996/97.
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He noted the cost of the runway extension, future hangar construction, etc. is not
included in the plan. He pointed out some capital expenditures may need to be brought
back to the Commission in the future. Mr. Brumback said the Airpark will bring back those
items as they can afford them.
Commissioner Deegan questioned if the 28 new hangars will be filled immediately
upon construction. Mr. Brumback indicated 40 names are on the waiting list for the 28
spaces.
Commissioner Deegan referred to the plan's statement that the FBD is willing to
expand his operation to lease the new hangars and questioned if the City will always be
working through an FaD. Mr. Brumback indicated that is the way the operation is
presently structured. I Commissioner Deegan questioned if staff considered an alternative
plan to not put the hangars under the FBD's control. Mr. Brumback agreed that was an
option. He said it would be awkward because he is the only City staff member who
oversees the Airpark. He recommended giving the FBG that responsibility. Commissioner
Deegan requested Mr. Brumback come back to the City Commission for a formal approval
of the hangars with a signed statement to amend the FBO's lease. Mr. Brumback agreed.
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Commissioner Deegan questioned if Mr. Brumback planned to coma back in the
five-year plan with the runway extension. Mr. Brumback indicated he had not planned to
unless the City Commission was willing to fund the money up front. He said the extension
was planned for 2002. Commissioner Deegan questioned when the hangars would be
refurbished. Mr. Brumback said those were future goals, beyond the five~year plan. He
indicated he will try to refurbish the main terminal through the CIP program and also do a
modest upgrading of hangar areas.
Commissioner Thomas questioned if the City can charge an extra 25 % rent for the
new hangars if the FBD manages them. Mr. Brumback said he estimated the City's income
from the hangars would be $72,000, annually. He speculated the FBD would charge an
approximate fae of 25% for his effort. Commissioner Thomas noted the normal real estate
management fee is 10%. Mr. Brumback said the FBO would add a margin he feels is
reasonable. Commissioner Thomas recommended the real estate department be
responsible for renting the hangars. Mr. Brumback pointed out that activity would require
the City to provide on-site supervision. He recommended all airport operations be
supervised by a qualified FBD.
Commissioner Thomas questioned the FBD's gross revenues. Mr. Brumback said he
did not have access to those figures. Commissioner Thomas pointed out the Marina is
operated by a City Department Head. He questioned if the City would be better off
financially operating the Airpark instead of hiring an FBG. Mr. Brumback said he would
need to review that suggestion as it would require the hiring of airport staff.
Commissioner Fitzgerald moved to approve the Clearwater Airpark Business Plan.
The motion was duly seconded and carried unanimously.
Bob Bickerstaffe said the only thing lacking at the Airpark is the safety'issue. He
disagreed with delaying the construction of the runway extension until after the hangars
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are built. He said the Airpark's business will increase when the runway is extended. The
extension would increase the takeoff clearance over the houses by 100%. He said
Cloarwater has the best Airpark and amenities on Florida's west coast. He expressed
concern that the City was focused on money rather than safety,
Commissioner Deegan said the issue regarding the safety of the overrun was
discussed by the Commission previously and the Commission authorized the vegetation to
be cleared. Mr. Brumback said the vegetation was cleared, grubbed and seeded with
grass. The ground is still bumpy and a plane could be damaged there. Commissioner
Deegan questioned if the runway extension would suffice for executive aircraft to land.
Mr. Brumback said the extension will not be used for landing but will allow taxiing.
Commissioner Deegan questioned if the Airpark Authority decided to postpone the runway
extension. Mr. Brumback said the board voted unanimously to construct the hangars first
and the runway extension later.
ITEM #21a - ProDosed osseous fuelino station at 1010 Hercules Avenue
Clearwater Gas System (CGS) is working with Engineering to construct a gaseous
fueling station at CGS's existing LP gas and pipe storage yard at 600 Jones Street. Staff
proposes a second fueling station on a 75-foot by 145-foot tract adjacent to the City's
existing gate station on Hercules Avenue. The land. owned by the City of Clearwater, is
not part of the Airpark Lease Agreement.
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Staff feels this location would be excellent. Installing a gaseous fueling station next
to an existing gate station is a IIgood fit." The site is near three major City departments:
General Services/Fleet Maintenance; Public Works; and Solid Waste. The site's proximity
to the industrial area off Hercules Avenue will provide opportunities to convert area
industrial fleets to alternate fuels. If the project proceeds, the City will construct a state of
the art facility and udress-up" the existing gate station to provide an attractive Airpark
entrance.
Commissioner Thomas noted CGS is an enterprise fund, separate from the City, and
questioned if it owns its own land. The City Manager said all of the enterprises have
accounted for their assets.
Mr. Brumback, Airpark Statf Coordinator. said the airport views this land as their
front door and has maintained if for years. The Airpark wants to lease the property to
CGS.
Chuck Warrington, Managing Director of the Gas System, indicated CGS does not
pay to lease the gate station property. He said the additional cost to build a fueling station
on another site is estimated at $62,000. He negotiated a $250 a month lease for the
property. The primary vehicles fueled at that site will belong to the City. The fuel's cost
will include all operating costs. The City Manager agreed the $3,000 annual rental fee
seemed reasonable .and recommended leasing the property to CGS.
Commissioner Deegan questioned if CGS would address the site's appearance as it
is the entrance to the Airpark. Mr. Warrington said a committee has been established to
coordinate the entrance with the general look of the Airpark.
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Commissioner Barfield questioned the increased cost per gallon based on the rental
rate. Mr. Warrington indicated the initial cost will be $0.11 per gallon. As other
businesses begin using this alternate fuel, he estimated the per gallon cost would be
reduced to $0.05. By blending the costs at both sites, the fuel cost will be increased
$0.05 to $0.06 per gallon. Commissioner Berfield requested an estimate of how many
gallons will be used, Mr. Warrington estimated 26,100 equivalent gallons will be pumped
from both that site and downtown. He hoped the sites eventually would fuel non-City
vehicles.
Commissioner Fitzgerald moved to approve designating 0.25 acre on Hercules
Avenue next to gate station by the Airpark for $3,000 per year. The motion was duly
seconded and carried unanimously.
The City Manager reported a request to make a presentation by the Florida Military
Aviation Museum on March 13, 1995.
ITEM #22 - (Cont'd from 02f13f95} Beach Town Meet;na Follow Un . Redevelopment
Plan/Streetscape - Mandalay & Baymont
<:)
Central Permitting Director Scott Shuford said the 1991 Clearwater Beach Blue
Ribbon Task Force (CBBRTF) report recommended review of the S. Mandalay area between
Marianne and Baymont Street for redevelopment. Commissioner Deegan indicated the
CBBRTF never referred to S Mandalay. Mr. Shuford agreed the CBBRTF focused on the
area between S Shore and Poinsettia. In February 1994, staff presented the Commission
with ideas for discussion regarding the commercial and residential areas of Clearwater
beach. The Commission indicated their wish to concentrate on the S Mandalay area.
A May 1994 proposal included universal goals; 1) improve the pedestrian
connection between the waterfront areas on Mandalay with the back areas on East Shore
and Poinsettia; 2) an improved pedestrian environment; 3) increase parking opportunities;
4} improved public access to Clearwater Harbor; and 5) create an identify for this separate
area. Small scale optional projects include: 1) a Papaya Street Promenade; 2) a Baymont
Street Walk; 3) harborwalk area along Baymont; 3) a pedestrian streetscape; 5) a harbor
walk; and 6) area identification.
Mr. Shuford indicated most interest and concerns were generated by a large scale
option to redevelop the whole area. Staff has presented the plans to a number of groups.
A great deal of discussion and interest was generated. Public opinion ranges from
enthusiastic endorsement to adamant opposition.
Mr. Shuford presented a video on RiverPlace, a mixed~use development in Portland,
Oregon.
Mr. Shuford noted a major redevelopment: 1) does not have to be massive and out
of proportion to the area; 2) requires flexibility as it must be considered in terms of market
conditions: 3) must take all design aspects into account; 4) and must share controls and
responsibilities with the developer. Improvements on Mandalay could include: 1) a public
improvement project improving the streets, pedestrian connection. and access to
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Clearwater Harbor; 2) a public investment in a public facility; and 3) a major redevelopment
proposal.
Commissioner Deegan noted the Portland project was funded by Tax Increment
Financing and requested additional information on this funding. Mr. Shuford indicated staff
can obtain information regarding that project and how much was paid by the public and the
developer. Commissioner Deegan Questioned if the land for the Portland project was
assembled first. Mr. Shuford indicated the RivarPlace project was built on a vacant parcel
owned by a public agency. He suggested the Commission review the powers of a
Community Redevelopment Agency if interested in assembling land. The Mayor noted that
could cost a great deal of money. Mr. Shuford agreed it would be a massive undertaking.
He said it would be important to first gather a great deal of information to see if the project
would be feasible.
If the Commission is interested in this type of development. Mr. Shuford suggested
hiring a consultant experienced with public/private partnerships to produce a report that
provides direction. Mayor Garvey noted condemnation often costs more than a property's
appraised value. She did not want the City to get involved with a major redevelopment
effort. She suggested the City enhance the area.
(::J
Commissioner Berfield indicated beach business owners had earlier indicated an
interest in combining properties and forming a corporation. Mr. Shuford stated this would
be easier than condemning properties. He said the City may end up facing one or more
property owners who hold out. He said the poor condition of properties that would
surround a modest redevelopment is discouraging private investment.
Commissioner Deegan questioned if Mr. Sh~ford had been in contact with someone
in the private sector willing to come forward with a concept. Mr. Shuford stated Alan
Ferri. Director of Economic Development, knows of several people who would be
interested in providing the Commission with this type of information.
Anne Garris worked with a group of property owners who came up with a list of
ideas on this issue. She said the City needs to examine why redevelopment is necessary
and who will benefit. Ms. Garris said she does not represent all property owners. Some
want to sell; others want to stay. She pointed out the large residential area on the north
end of the beach will be affected by any redevelopment effort. She said the proposal for
the Papaya Street Promenade would put several businesses out of business.
Ms. Garris presented her group's ten point program: 1) Do not remove adjacent
parking but allow property owners to rent adjacent parking for their business' use; 2)
Because the number of gift shops and restaurants on the beach is adequate. encourage
more businesses that provide services for residents; 2a) Pedestrian comfort and safety are
not more important than existing businesses and sidewalk improvements should reflect
that concern; 3) The City should establish a loan fund to purchase small properties from
willing sellers and resell them to owners who wish to stay; 4) The City should purchase
land with impact fees because of the need for more open space and water vistas. She
suggested property at the east end of Papaya Street would make an excellent. passive,
water~front park; 51 As the entrance to the beach is important, the City should purchase
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the King Cole Motel if it becomes available. The south end of the property could be made
into a park and the remainder could hold docks, a boardwalk and an outdoor cafe; 6} The
City should encourage indoor recreation activities on the south end of East Shore Drive and
Poinsettia. She suggested offering tax credits to those who convert motels into movie
houses or bowling alleys; 7) The City should encourage activities, such as Frenchy's dock,
as tourist attractions; 8) The City should publicize and encourage the use of Clearwater
beach's planned development zoning district; 9) The Community Response Team take a
close look at abuses that make properties undesirable. The code should be updated to deal
with problems it does not address such as garages without doors, broken screens, etc.;
and 10) Instead of using open space, replace rundown properties in the redevelopment
area with the parking garage.
,
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Steve Fowler, representative for BJE, developer of Pelican Walk, stated Mr. Shuford
approached him and questioned if there would be an interest in developing a partnership
with the City and going forward with a parking structure on the parcel behind the Pelican
Walk. The developers have indicated an interest in the City's proposal. Mr. Fowler
presented two design concepts: 1) includes Pelican Walk, the Eckerd's property and the
City parking lot. An entrance/exit off Mandalay would ramp through the City property and
provide parking across the rear of the Eckerd property and an elevated structure on the
Pelican Walk property. The ground floor would include retail space on Poinsettia. A
service area would be located in the structure's first floor along with 109 parking spaces.
The structure would be limited to three levels of parking with an additional 372 spaces for
a total of 481 spaces. 2) just addresses Pelican Walk. A smaller ground floor retail space
would be included. The facility would house three levels of parking for a total of 456
spaces. He suggested exploring the concept limited to Pelican Walk property only. He
requested a consensus that the parking structure would be sensible, the location is
acceptable, and the City would lease the project from the developer.
Commissioner Thomas questioned how many parking spaces are currently at Pelican
Walk. Mr. Fowler said there are 102 at grade and 34 across the street. He indicated if the
parking garage is built, the development would lose 30 spaces at grade and gain 425
spaces. Commissioner Thomas questioned the cost per parking space in the parking
facility. Mr. Fowler estimated each space will cost between $5,500 and $6,000. He
anticipated the garage will use attended parking, not meters. He reported attended parking
spaces on Clearwater beach generate $1,440 per year. Commissioner Thomas questioned
if a payback date had been established. Commissioner Deegan said not yet. He spoke
positively about the concept and its location reflects the CBBRTF's recommendation. He
noted no commitment or agreement has been made and requested staff continue working
with the developer and bring back a proposal to the Commission. Mayor Garvey said she
agreed the investigation should go forward. She liked the inclusion of retail space on the
ground floor.
Consensus was to go forward with the investigation of this concept.
Mr. Fowler noted scheme one brought traffic off Mandalay while scheme two brings
traffic in off Poinsettia. Mayor Garvey agreed negotiating with the owners of the Eckerd
property would delay the project needlessly. Commissioner Thomas noted the Commission
will be debating one-way pairs. He recommended considering both schemes.
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Commissioner Deegan noted the difficulties and delays previously experienced by the City
in attempting to deal with the Foundation that owns the Eckerd property.
John Doran said he was pleased with the offer of private funds to develop parking
on the beach, He said redevelopment on the beach is important to all Clearwater
residents. Tourism is Clearwater's number one industry and employs many residents. The
$2~million spent by tourists translates to $6-million of income. The quality of education is
affected by tourism as 20% of the school's budget is generated by sales taxes paid by
tourists. Approximately 5 % of the total real estate taxes collected in the City comes from
commercial real estate on Clearwater beach. If tourism declines, income declines. City
revenue from beach parking was almost $2-million last year.
.".....
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Pete Woodham, President of the Clearwater Chamber of Commerce, read a letter
regarding the redevelopment of Clearwater beach that suggested the City review all
alternatives and not limit the study to the East Shore area. The Chamber recommended
constructing a , 00,000 to 150,000 square foot conference center on City owned land on
Clearwater beach that would provide meeting space for medium sized conferences.
Sources for funding the center may be available. The center would be built with a parking
garage. As traffic is a major concern, the parking garage would be located at the entrance
to the beach and reduce the parking shortage. The Chamber wished the Harborview
Center success and stated the two facilities would complement each other. Many
conferences are turned away each year because the beach cannot accommodate them.
Conferences often occur off season and would fill empty rooms. First time visitors
attending a conference will later return with their families and seek out smaller, less
expensive properties. Hotels will regularly fill with conference attendees and cause
property values to increase. The conference center could be built without putting anyone
out of business. Added revenue generated by the center would pay for streetscape and
other improvements to the East Shore area. A building that fits the tropical seascape
design is proposed, not a large, ugly structure. The Chamber requested the Commission
consider this proposal, giving it due process.
William Day indicated the City is the largest land owner in the East Shore area. He
felt the City has permitted property it owns to be blighted. Tho City could improve the
area by cleaning it, planting grass, and not spending ,much money. He suggested if the
City begins improving its properties, others may follow suit.
Commissioner Deegan noted a claim that more than 50% of the respondents
indicated a preference for wider sidewalks on the west side of Mandalay and the removal
of parking spaces. A change of one response would shift the balance of that claim. He
felt if only half the people support a plan, it cannot be successfully implemented.
Commissioner Thomas questioned how Mr. Shuford would propose spending the
least amount of money for the biggest bang when beginning improvements on Clearwater
beach. Mr, Shuford said the Commission may find an arrangement with a private
developer on a major redevelopment option would result in the least expenditure of public
funds. Commissioner Thomas questioned if the City would have to use its condemnation
powers with this option. Mr. Shuford agreed a Community Redevelopment Agency (CRA)
would have to be established. Mayor Garvey noted the City cannot use its condemnation
powers. It would have to be done under a CRA.
~....,;
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Commissioner Thomas questioned if a minimum investment would be required to
create a street scape upgrade and one-way pairs. Mr. Shuford indicated money has
already been budgeted for sidewalk upgrades on Mandalay. The cheapest option would be
to develop the Papaya Street Promenade although it would require a great deal of
coordination with adjacent property owners. Another possibility is the proposal offered
today to construct a parking garage.
Commissioner Thomas questioned if zoning opportunities exist where the City can
increase the density so property owners can realize a more rapid return on their
investment. Mr. Shuford did not think the likelihood of success would be great. He
indicated one way to increase density without involving private property is to vacate
streets and count that land toward meeting density limits. Commissioner Thomas
questioned if heights could be increased if open space is created and view corridors are
established. Mr. Shuford said he had not looked at that possibility. He said the City needs
to be careful not to repeat the problematic circumstances that presently exist because of
small lots. Commissioner Thomas recommended merging the properties on an entire street
and increasing the height of the structures to provide adequate open space. Mr. Shuford
noted the new zoning district proposed for the outskirts of downtown provided incentives
for development that permits increased densities and heights if properties are consolidated.
~;~}
Commissioner Thomas recommended establishing one.way pairs. upgrading the
sidewalks, burying the power lines, building a boardwalk. purchasing land for a waterfront
park. and advising people properties can be combined for added height if open space is
included in the plans. He did not think these actions would be expensive yet properties
would be enhanced. He also recommended cleaning up City owned properties.
Commissioner Berfield noted the City does not own the property proposed for the location
of a boardwalk. Commissioner Thomas said the City can get an easement to build the
boardwalk and does not need to own the property.
Mr. Shuford noted Commissioner Thomas' interest in all low-level options.
Commissioner Thomas requested staff come back and advise the Commission if the zoning
and height can be changed and an estimate on the cost to build a boardwalk and establish
one-way pairs. He said he was not interested in spending millions of dollars.
Commissioner Deegan referred to the section on appearance improvements that do
not cost anything. He recommended addressing these suggestions. He questioned what
was intended with the recommendation for zoning improvements. Mr. Shuford said
conflict exists in some areas regarding the allowable height and density. He said private
developers would advise the City of their needs. Commissioner Deegan questioned if Mr.
Shuford had any zoning change ideas. Mr. Shuford said he could develop those ideas and
bring them back to the Commission. Commissioner Deegan requested he do so.
Mayor Garvey questioned how State law affects increasing densities. Mr. Shuford
said density cannot be increased but existing density can be rebuilt even if it exceeds
normal density requirements. He suggested the public needs to be aware of this ability.
Mayor Garvey referred to bloody battles that occurred regarding height restrictions. Mr.
Shuford noted many people have expressed concern regarding added height.
Commissioner Thomas said he has spoken to many beach residents who felt East Shore is
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dilapidated and indicated they all would agree to higher buildings with added open space.
He said the Commission must make decisions to improve the beach.
Mr, Shuford questioned if the Commission would want someone in the development
sector to analyze some of the options. Commissioner Deegan did not want a consultant
hired. Mr. Shuford said a consultant would be necessary to explore any of the major
redevelopment options. Commissioner Deegan questioned if the Building Department had
ever done a survey of substandard buildings in this area. Mr. Shuford indicated they have
reviewed the area. Commissioner Deegan indicated he wanted to know which parcels
have problems. Mr. Shuford did not think any structures did not meet minimum standards.
He will provide a report on the survey.
Commissioner Barfield questioned if the City had contacted those involved with the
Portland project. Mr. Shuford indicated he will route to the Commission an RFP for a six
acre mixed used development in Hollywood, FL that includes some assembly problems.
Commissioner Thomas questioned if there was consensus to give staff direction
regarding his recommendations. Commissioner Deegan expressed concern with the
recommendation to bury power lines because it would require digging up streets and would
be an expensive project.
I;:>
The City Manager questioned if the Commission wants staff to look at one-way
pairs. Mr. Shuford said one-way pairs was suggested as a way to provide on-street
parking within the existing street right-of-way. He stated they may not be able to develop
the pairs utilizing existing pavement.
Commissioner Berfield questioned if the plan includes sidewalks recommended by
Anne Garris. Commissioner Thomas said he is referring to the plan presented two months
ago with one-way pairs and wider sidewalks. He requested staff review the zoning and
height restrictions and consider the Beach Association's plan for a boardwalk. He
suggested giving property owners an incentive to join the City in the redevelopment effort.
Commissioner Berfield questioned if one-way pairs would be necessary if the sidewalks are
widened. Mr. Shuford said he had not looked at that option. Commissioner Berfield
questioned what would happen to current parking. Mr. Shuford said that would be a trade-
off and back out parking would remain on one side of the street:
Ms. Garris suggested sidewalks that already exist be extended so pedestrians do
not need to walk in the street and businesses not be negatively impacted. She stated her
opposition to one-way pairs.
Mayor Garvey noted many issues were discussed during the past five meetings.
She expressed concerns regarding the height issue. She indicated the established height
limits occurred after a battle. Commissioner Thomas noted the Commission can give staff
some direction today, the Commission can begin to solidify where they are heading.
Commissioner Thomas questioned it the Commission agrees with his general concept for
direction. Commissioner Deegan reiterated his opposition to burying power lines. He
suggested Mr. Shuford explore the height trade oft concept and report back to the
Commission with specifics. Mayor Garvey noted the recommendation to explore planned
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development zoning districts. Commissioner Deegan pointed out that type of development
is already on the books. He requested an interim report on the density issue.
Commissioner Thomas indicated beautification is something that can be done right away.
Commissioner Deegan felt establishing a pedestrian mall on Papaya would be premature.
The City Manager questioned if the Commission agreed with the recommendation to
intensify code enforcement. It was agreed. She questioned how the Commission wanted
to report to the citizens at their March 21, 1994 beach town meeting. She indicated staff
plans to bring back a synopsis of all the beach items to the March 13, 1995 Commission
meeting.
Commissioner Fitzgerald noted the March 13, 1995 Commission meeting.starts at
1 :00 p.m.
The Commission recessed from 1: 11 to 2:01p.m.
Information Station Excrs$s
Commissioner Deegan said the proposal for the Information Station Express fits into
the promotion of tourism and the City should look into the Interactive System for Tourism,
Attractions and Reservations (STAR). Of the approximately 21-million visitors who travel
to Florida annually via automobile, 3.million stop in one of Florida's four Welcome Canters.
He said Community Outreach is producing a video and noted the highest fees include the
broadcast of 30.second video commercials with sound. He noted the company is signing
(.........) up individual businesses. Mayor Garvey suggested contacting the hotel/motel association
"'-" arid Chamber of Commerce regarding a collaborative effort to share the monthly fee.
Dr. Rosenow said the system recently was demonstrated to the motel owners of
the Clearwater Beach Association. The association felt this is an excellent system. The
system will feature hotelst attractions, restaurants, and specific areas. Under the terms of
the contract with the State, all businesses are automatically listed in the system. Higher
levels of service are available. Dr. Rosenow recommended the City feature a 30-second
video. Mayor Garvey agreed this was a good opportunity to showcase Clearwater.
Commissioner Thomas concurred with the Mayor. He said helicopter shots of the City
would be an outstanding investment.
The City Manager indicated airing 30 second videos at all four Welcome Centers
would cost $18,000 annually plus production costs. Mayor Garvey questioned if the east
coast entrance would be worthwhile. Commissioner Thomas indicated there is significant
migration from the southeast coast to the west coast. The City Manager said many
Orlando area visitors wishing to extend their vacation to a beach may arrive at Florida's
east entrance.
Consensus was for staff to get in touch with other communities who use the
service and gather specific information and contract terms.
Tim Johnson, representative for Vision Cable, stated Vision Cable would be
interested in producing the video for the City gratis, as a public service.
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Commissioner Berfield indicated the system requires a card for access so children
cannot play with it.
ITEM #23 - Tourist Develooment Tax DiscussiQD
Ken Rosenow said he had outlined the concerns of small motel owners when he
requested this item be agendaed. He felt the Convention and Visitor's Bureau (eVB) has
favored south County over north County and large hotels over small properties. Over the
past few months, this impression has increased. Mr. Rosenow indicated he had requested
information from the cve regarding the purpose and amount of eVB spending. He is still
gathering answers. He noted 30% of the funds collected by the CVB come from the City
of Clearwater. He requested this significant problem be addressed by the City
Commission.
Susan Lewis referred to the CVB's Visitor Guide used to promote Pinellas County.
She said the quality of the paper stock and printing is excellent but expressed concern that
it includes incorrect information. She noted the guides are given to people new to
Clearwater or Florida. The map on page 22 highlighting major attractions lists nothing in
Clearwater, not even Pier 60. The cultural page lists St. Petersburg events but omits
Clearwater's Jazz Festival. The advertisement for Tampa International Airport does not
identify SR 60 as the route to Clearwater. Fishing is not listed on the sports page nor
under "things to do." St. Petersburg and St. Pate Beach are listed on two separate pages
while Clearwater and Clearwater beach are on the same page.
<:~)
Ms. Lewis noted CVB's 1995 budget is $3.4-million and indicated Clearwater
provides the agency's highest contribution. Despite Clearwater's enormous contribution,
the City's highlights are not emphasized. When comparing the number of referrals, it is
apparent the guide focuses primarily on St. Petersburg and St. Pete Beach.
Bill Sykes said "one picture is worth 1,000 words" and pointed out the tourist guide
does not include one photograph of Clearwater beach or mention its central location and
proximity to Caladesi Island. Clearwater attractions not included in the guide are: Pier 60,
the Marine Science Center, Ruth Eckerd Hall, and the Harborview Center. He said the
tourist market is varied and Clearwater beach offers something for varying budgets. He
said people should be told what the City offers as many visitors are future residents. He
complained the visitor guide's promotion of Clearwater and Clearwater beach is non-
existent. He felt the City'S exposure is not proportional to the amount of eVB funding
generated in the City. He requested every avenue be investigated and the generation of
tourism to Clearwater beach be pursued.
Gerri Hasgen referred to Visitor Services, Inc. (VSI). She said 90% of the small
hotel owners do not know about the service which acts as a booking agent, charging a 7%
commission. VSJ recently recommended St. Pete Beach to a motelier who phoned VSI's
800 number and requested accommodations Clt a beach nearest Tampa's airport.
Clearwater beach has the closest beach. When a number of motel owners phoned during a
two week period, VSI consistently recommended expensive properties. More economical
hotels were mentioned only after additional questioning. When checking availability, VSI
often stated properties were fully booked at a time when occupancy rates averaged 50%.
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VSI stated Coronado Street does not exist when a caller requested information regarding
accommodations on that street.
,
VSI advised motel owners who attended a recent open house that hotels/motels are
selected by the computer at random. When owners expressed concern that VSI may be
recommending expensive properties to increase commission revenues, VSI assured them
that agents handle the bookings and have no reasons to recommend higher priced
properties.
Marysia Coates said, during the morning visit, the computer indicated the Falcon
Motel would be the next property recommended for a reservation request for
accommodations in the $40 to $60 range. When called, VSI recommended other
properties and stated the Falcon Motel had no efficiencies available. A reservation was not
received until 5:39 p.m.
Ms. Coates indicated the CVB was called from England on January 2, 1995, with a
brochure request. The materials were never received. She stated visitors from the United
Kingdom phone several locations when planning a vacation. Those that respond quickly
are more favorably considered.
John Doran, President of the Clearwater Beach Association, distributed information
on CVB's toll free service. He said it is a point of contention that the eve favors large
hotels over small ones. Advertising rates in the visitors' guide start at $740; a quarter
page costs $4,000. Because few small hotels can afford those rates, Mr. Doran pointed
......'... out this further disadvantages small properties.
\.....J
Mr. Doran referred to the VSI 11800 supported by the eVB and noted the 1 2 page
application is accompanied by 12 pages of instructions. He expressed concern that small
hotels do not hav.a time to read and complete these forms. He said the newspaper recently'
reported that the toll-free reservation number referred more reservations to Clearwater
beach than St. Petersburg and St. Pete Beach. He reported during the period January 1 to
February 15, 1995, Clearwater received 72 referrals while St. Pete Beach received 87 and
St. Petersburg received 177. He questioned the meaning of this data. He suggested
polling small hotel owners to see if they think they benefit from this system, He requested
the Commission review this information and determine what action can be taken.
Dr. Rosenow stated small hotel owners have a gut feeling that tourist tax dollars are
not equitably spent. According to 1994 figures, the north and south County areas were
treated equally. He said small hotel owners on St. Pete Beach are also unhappy and feel
this system favors large hotels there, too. VSI reported 13,608 reservations booked in
1994. Dr. Rosenow stated his hotel takes that many reservations in a three to four month
time period and questioned the true cost of VSl's reservations. He expressed concern that
the CVB is not spending taxes collected in Clearwater wisely. The Mayor noted she and
staff have been trying to arrange a meeting with the City's representatives on the eVB.
Paul Rodgucci said hotel and motel owners try to promote their businesses. He
noted the murder of a tourist two years ago received a great deal of media coverage. No
stories in Europe encourage tourists to Florida. He requested the City meet with small
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hotel owners to learn of the problems they have identified. He said people are saying
nothing new is happening on Clearwater beach and there is nothing to do after 5:00 p.m.
He suggested the City gather al/ the suggestions together. He said the City should focus
on beautifying the beach area. He expressed concern that the sign ordinance hurt the
small hotel owners' businesses. He said the City should see what will benefit the beach.
He said tourists do not visit Clearwater beach to view the bay, but come to see the beach.
He suggested working together for a better beach.
The Mayor said she will continue to try to make an appointment to meet with
Clearwater's CVB representatives.
Commissioner Thomas questioned if the cost of the visitors' guide was covered by
advertising revenues or subsidized by the CVS's general fund. He noted complaints from
small hotel owners regarding reservations received through VSI and noted the eVB board
members from Clearwater both represent large properties. He expressed concern that this
representation might result in a conflict of interest and questioned why the eVB board has
no small hotel representation.
Commissioner Thomas noted Clearwater's tourist industry subsidizes the cve yet
those funds are spent on areas other than Clearwater. He recommended requesting the
Florida Legislature mandate that 50% of the tax collected from a City must be spent
promoting that City. He suggested the remaining taxes be spent on the County as a
whole. Mayor Garvey recommended dealing with this problem locally.
..~.....
Commissioner Berfield pointed out that CVB members are appointed by the County
Commission. She questioned if the City can review the procedure regarding these
appointments. The City Attorney said the appointments may be regulated by statutory
requirements and indicated she will review the issue. Commissioner Thomas said the State
Legislature must be involved because they have to be part of the solution.
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Mayor Garvey noted the CVB has two elected officials on board and questioned
when a representative from Clearwater will be seated. Commissioner Deegan said County
Commissioner Rainey advised him another Dunedin official was seated when the Dunedin
Mayor's term expired because the City of Clearwater already had two business
representatives on the board. The Mayor pointed out that Russ Kimball represents the
hotel/motel association and not the City. She felt that argument was not valid.
Commissioner Deegan noted the Pinellas County Commission supervises the CVB
and recommended the Commission approach the County Commission regarding these
concerns. He suggested this matter be included on the County Commission's agenda so
the City can express how unhappy it is with the present system. Mayor Garvey said she
could meet with Commissioner Seibert. Commissioner Deegan recommended sending a
letter or adopting a resolution expressing these concerns. Commissioner Thomas said he
would support a resolution. Besides a 7% commission for bookings, he noted VSI received
$O.5.million from the cve for their services. He felt this cost was excessive.
The Mayor said she would see what additional information she could gather.
Commissioner Deegan recommended adopting a resolution before meeting with the
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Commission. Commissioner Thomas suggested including today's testimony. Mayor
~ Garvey noted she had already requested copies of today's presentations.
Commissioner Berfield recommended inviting the County Commission Chair or other
member(s) to attend a City Commission meeting and address this issue. Mayor Garvey
said she would first like to approach the County Commission Chair and CVB Executive
Director privately. Commissioner Deegan agreed with Commissioner Berfield's
recommendation and noted public interest in this matter. He suggested the public would
want to join the discussion. Mayor Garvey said it was vital to talk to the County
Commission first and then extend an invitation.
Consensus was to adopt a resolution, meet with the County Commission and eve
Director and extend an invitation for them to attend a City Commission meeting.
ITEM #24 - Community Relations Board. 2 aooointments (CLK)
Commissioner Deegan moved to reappoint Kay Vega Williams and Susan Diner. The
motion was duly seconded and carried unanimously.
ITEM #25. Environmental Advisorv Board - 3 appointments (CLK)
The City Manager indicated the Environmental Advisory Board (EAB) is one of the
City's largest boards and currently has 10 seats. Ms. Deptula recommended reducing the
board's size and updating the ordinances to reflect this change.
......n.....'"
I ). Commissioner Thomas said EAB members have indicated they wish to discuss the
...-
board's proper size at their next meeting.
Commissioner Thomas moved to continue this item for 30 days. The motion was
duly seconded and carried unanimously.
ITEM #26 - Beautification Committee ~ 1 aODointment (eLK)
Commissioner Thomas moved to appoint Robert Timoney. The motion was duly
seconded and carried unanimously.
In response to a question from Commissioner Deegan, the City Clerk indicated when
an appointment opens, staff contacts applicants who have been on the list for more than
one year to assess continued interest.
ITEM #27 - Other Pending Matters
a) (Cont'd from 02/16/95) Selection of energy system for Municipal Services Building &
Police Department
The City Manager requested the discussion regarding energy systems for the
Municipal Services Building and Police Department be continued to March 2, 1995.
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bJ Harborview Center
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1 ) Construction oot;oos
The City Manager requested continuing the discussion regarding the escalators and
removal of the columns.
AND
2) Accent ore-ooenina marketing olan
AND
3) Approve budget amendment for ooerations
The proposed Marketing Plan provides funding far advertising and promotional
activities needed to ensure the successful opening and operation of the Harbarview
Convention Center. The Plan also provides for hiring a Marketing Director. Globe Facility
Services, Inc. (GFS) has begun marketing the building as indicated in the Plan.
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The Harborview operating budget for FY 1994/95 is $90,000. Payment for
professional services to GFS for management fees through September 30, 1995, will be
$58.800. This will leave a balance of $31,200 to fund the Marketing Plan and pre-opening
operations which are anticipated to cost $140,764. Funding of $31,200 is available in the
current year's budget. The balance of funding, in the amount of $109,564, will be in
effect a borrowing from the consolidated cash pool, resulting in an Initial deficit cash
position for the Harborview Operating Fund ,in that amount.
Additionally, anticipated funding for the Marketing Plan for the period October 1,
1995 - December 1, 1995, is approximately $56,302. These costs and related funding
will be addressed in the City Manager's FY 1995/96 Preliminary Operating Budget.
Deputy City Manager Kathy Rice said the center needs to start booking events for
next year. Confirmed events include: spring and fall Clearwater Home Shows; two Arts &
Crafts Shows; a Restaurant, Hotel & Motel Supply Show; a Sports Expo Show; and a
Christmas Show.
Commissioner Berfield noted the additional $109,564 was funding the Commission
expected to come forward. Ms. Rice agreed and noted the amount is less than GFS had
anticipated. Commissioner Thomas questioned the approximate savings. Ms. Rice
indicated almost $200,000. She noted some budget items will cover future needs.
Commissioner Fitzgerald said the issue is confusing with many numbers presented.
He questioned if the reduced request was based on a shortened year. Ms. Rice indicated
the center's first fiscal year is shorter than 12 months. Commissioner Fitzgerald
questioned the estimated cost of the center's first full year of operation. Ms. Rice stated
the cost will be approximately $900,000.
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Mich Sauers, GFS President, said a FY 1995/96 budget will be submitted. He
11 indicated GFS is just beginning to book the facility. The Mayor questioned if Ms. Rice's
estimate was correct. Mr. Sauers felt the estimate was high.
Commissioner Fitzgerald noted the $900,000 estimate is a cost that can be
identified. He expressed concern that the project's cost has escalated from the original
intent. He recommended identifying the final costs once the project is complete. He
recognized the facility would generate revenues but felt City residents should be advised
regarding the facility's future cost to the taxpayer. He said decisions for the facility were
made in increments. Mr. Sauers noted pre-opening costs differ from operation costs.
There is no revenue in the pre-opening phase. Once the building is in operation, GFS can
estimate revenues and expenses. Those costs are difficult to estimate before the building
is finished.
Commissioner Fitzgerald reported citizens have expressed concern regarding the
subsidy that will be required to operate the building. The final costs are not yet known.
He felt the cost of the whole project continues to escalate. Mr. Sauers said, in response to
Commission concerns, GFS has been diligent regarding costs and has worked to lower
expenses. The staffing schedule reflects attention to those concerns. Commissioner
Fitzgerald requested the record reflect that operating the Harborview Center will cost the
City $900,000 per year while anticipated revenues are unknown.
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Commissioner Deegan said Commissioner Fitzgerald's statement was misleading.
He said the Commission has known for months about pre-opening and operating costs. He
resented use of the word "escalate" to describe Harborview Center expenses when costs
have been decreasing from the estimates previously given. He agreed no clear estimates
regarding revenues can be made. but noted GFS's suggestion that the Center could
anticipate a $960,000 annual profit if the facility is successful. He forecast the Center
would more than break even and reiterated that costs have not escalated.
Commissioner Thomas said everything points to this new City business baing
extremely successful. He said the facility will benefit all City infrastructures. He said
developing convention and trade show space is the most profitable business a City can
produce because no increase in the infrastructure is required.
Commissioner Thomas said he was impressed with the marketing plan. He noted
the plan calls for advertising once or twice in a publication. He felt continuity in
advertising makes or breaks a business and expressed concern that this plan may
shortchange the facility. Mr. Sauers said the plan was to create a basic awareness of the
Center and then target specific individuals through direct mail. He said the marketing plan
considered fiscal constraints. Commissioner Thomas noted the City was investing $9-
million in the project and expressed concern the advertising campaign may be "penny wise
and pound foolish." He suggested revisiting the initial marketing push. He was afraid of
underspending on initial advertising.
Mr. Sauers said the marketing plan will supplement advertising done by the
Convention and Visitors' Bureau (eVB). He indicated GFS is committed to advertising the
facility and may revise the advertising budget when preparing next year's budget. He said
~.....,)
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if he was not comfortable with the advertising plan, he would not be here. He said the
awareness campaign is scheduled for April and May. If GFS finds the response is less than
anticipated. he will revisit this item.
Commissioner Thomas expressed concern with the marketing plan's proposal to
discuss hotel room availability with Russ Kimball. He noted Mr. Kimball owns a hotel and
questioned why GFS would contact him. Mr. Sauers said he planned to contact Mr.
Kimball as head of the hotel/motel association. Mr. Sauers noted the importance of hotel
properties setting aside rooms for meetings. Commissioner Thomas questioned if Mr.
Kimball's focus would be on big hotels or the total hotel/motel market. Mr. Sauers noted
Mr. Kimball is an industry spokesperson. If he does not provide the needed information,
Mr. Sauers will contact another source. Commissioner Thomas requested that all
Clearwater hotel/motel properties be included in bookings generated by the center.
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Commissioner Deegan said a prevalent misunderstanding exists regarding the Center
and read the Mission Statement for the Harborview Center: uThe construction of the new
Harborview Center will directly impact the economy of Clearwater. GFS will market the
facility to attract regional conventions, meetings and conferences to the City in hopes of
stimulating the business activity downtown, and increase activity in local hotels,
restaurants, retail stores and leisure businesses. In additional, the Harborview Center will:
1) Attract regional conferences, conventions, meetings and tradeshows to the City of
Clearwater; 2) Stimulate the economy of Clearwater, specifically within its geographic
boundaries; 3) Provide exhibition and meeting facilities for groups and organizations
outside Clearwater; 4) Increase business and tourism in Clearwater year~round; 5) Enhance
the community life within the City of Clearwater; 6) Increase hotel occupancy rates in
Clearwater; and 7) Promote leisure time activities in Clearwater."
Mayor Garvey said she had a problem with the statements, "Enhance the
community life within the City of Clearwater," and upromote leisure time activities in
Clearwater." Commissioner Fitzgerald said the Mission Statement reflects the positive
statement of any company wanting to do business with the City and includes no specifics
to support its claims. He hoped the Harborview Center will do all of the things listed but
noted all convention centers require local government subsidies. Commissioner Fitzgerald
questioned what the break-even point will be. Mr. Sauers did not have that figure.
In response to the Mayor'S remarks, Mr. Sauers indicated GFS will book events that
will increase the quality of life of the community. Commissioner Deegan pointed out the
Center's top floor will provide space for community activities, including dances now held at
the Annex.
Commissioner Deegan requested the word "Convention" not be included in the
Harborview Center's name. Mr. Sauers said he is marketing the facility to different
. audiences and sometimes highlights the Center's convention facilities.
Commissioner Berfield noted the advantages and disadvantages of the Center can
be argued all day. She suggested the Commission view this project as similar to an earlier
decision to expand the gas company. She said this facility is being constructed to increase
City income. Although many unknowns exist, that is a risk the City is taking. She said the
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City needs to move forward with the project. The Commission was aware that equipment
such as tables and chairs would be required before opening the building. Commissioner
Barfield said if citizens get behind this effort, the Harborview Center has a better chance to
succeed. She said the building will be beautiful. The City needs to back Globe Facility
Services with their efforts.
The Mayor said she originally did not support the project. Because it is moving
forward, she recommended the City do its best. She did not think the Center will ever
make money.
Commissioner Thomas moved to adopt the pre-opening Marketing Plan and approve
an amendment to the operating budget for the Harborview Center in the amount of
$1 09,564to provide funding for the Marketing Plan through September 30, 1995, which is
in effect a borrowing from the consolidated cash pool resulting in an initial deficit cash
position for the Harborview Operating Fund and that the appropriate officials be authorized
to execute same. The motion was duly seconded. Commissioners Berfield, Deegan and
Thomas and Mayor Garvey voted "Aye"; Commissioner Fitzgerald voted "Nay." Motion
carried.
Bob Wright expressed concern that the operating budget excludes internal service
fees or taxes. The City Manager said no payments in lieu of taxes have been budgeted
because no revenues have been earned. Those taxes will be considered in next year's
budget. At this time, the Harborview Center is not utilizing any internal services. The
Center will be charged if internal services are used.
.t."'......
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",-,l The City Clerk requested clarification regarding the capital costs for Furniture,
Fixtures & Equipment that were a part of Item 27b1.
Commissioner Thomas moved to approve $196,890 for Furniture, Fixtures &
Equipment (FF&E) expenses with funding from the unreserved undesignated fund balance.
The motion was duly seconded. Commissioners Berfield, Deegan and Thomas and Mayor
Garvey voted" Aye"; Commissioner Fitzgerald voted "Nay..... Motion carried.
The City Manager said this approval represents approximately half of the total FF&E
needs. The remaining expenses will be included in the normal budget process.
Commissioner Fitzgerald said this was the basic problem with the project. Costs keep
increasing. Commissioner Deegan said costs ware not increasing but expenses were being
presented in pieces. Commissioner Fitzgerald expressed concern that the Harborview
Center will cost between $11-million and $12.million. Commissioner Thomas questioned
those figures. Commissioner Fitzgerald said the City's investment in the land is part of the
cost. Commissioner Thomas said the Center's cost never included the price of the land.
c) Vision Cable Transfer - Res. #95-28
The City Attorney indicated several changes in the draft resolution. "Joint venture"
is replaced with "partnership" in the WHEREAS clauses. She referred to paragraph d on
page 2 and noted a copy of "Customer Service Guidelines" was not received and the
current customer service guidelines were substituted. Current guidelines are higher than
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Federal standards. The City Attorney referred to paragraph g on page 3 and noted it was
substituted by a sentence that states the City's belief that the cost of compliance should
not be passed on and everyone preserves their rights to argue about it later. She referred
to Section 2 on page 3 and noted Vision Cable would not agree to allowing the City power
to revoke consent for the transfer. She said, from a legal standpoint, declaring them in
breach would be sufficient to protect the City.
Commissioner Thomas Questioned if the City declares a breach and it is litigated,
would this agreement reimburse the City's legal fees for successfully litigating the City's
position. The City Attorney indicated the franchise agreement would address this and she
will review that matter. Tim Johnson, representative for Vision Cable. did not think the
franchise agreement includes an attorney's fee provision.
Commissioner Thomas referred to a current class action suit against Vision Cable.
Mr. Johnson agreed his law firm is defending this lawsuit and indicated legal fees may be
awarded in class action litigation out of a fund, if one is recovered. Commissioner Thomas
requested Mr. Johnson provide the City Attorney with information regarding the lawsuit.
The City Attorney indicated she was aware of the litigation. Commissioner Thomas
requested she update the Commission on the issue.
Commissioner Berfield indicated this action approved the transfer and questioned if
clauses could be inserted in the new franchise. Mr. Johnson said that would be under the
renewal. Commissioner Berfield recommended making note of this option.
Commissioner Deegan noted the Commission recently extended GTE's franchise and
~~;~ a great deal of GTE equipment is currently located on City rights-of-way. He noted staff
recommended against permitting Vision Cable to operate without a franchise because of
the amount of Vision Cable equipment located on City land. ,He questioned why the two
franchises were not treated similarly. The City Attorney indicated a dispute was
discovered before the second reading of the GTE agreement. Staff recommended
extending provisions of Vision Cable's franchise agreement for six months because
negotiations had not been 'concluded.
Commissioner Deegan noted a Whereas paragraph refers to certain possible
deficiencies while the resolution's body indicates the City does not waive and the
agreement does not adversely affect the City's right to see that deficiencies are remedied.
He questioned, at what point does the City indicate deficiencies exist and how they will be
addressed. The City Attorney reported the recent Rice Williams study has been provided
to Vision Cable. The City will negotiate the outcome of their awaited response.
Commissioner Deegan questioned how long it will take to City to find out if Vision
Cable is in compliance. The City Attorney stated staff will resolve the issues in
renegotiation. The compliance issues will be a factor when the new contract is negotiated.
Commissioner Deegan questioned the negotiation's estimated time line. The extension is
valid until mid-August 1995.
Commissioner Thomas noted Time Warner's financial condition has been poorly
rated. In the event Time Warner files for Chapter 11, he recommended the cable
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company's equipment in Clearwater be turned over to the City free of charge. The City
Attorney reported staff presented that proposal to Vision Cable. Mr. Johnson clarified the
new partnership's name is Time Warner Entertainment/Advance Newhouse. The
partnership will have approximately 4.5-million cable subscribers, The Newhouse entities
will be providing 1.5.miliion with Time Warner contributing the remaining subscribers. The
new partnership will be managed by Time Warner and will be debt free at closing. Time
Warner has another 7-mUlion cable subscribers under its management and control. Mr.
Johnson indicated the City asked if Vision Cable would be willing to grant a right of first
purchase in case of bankruptcy. Vision Cable declined because a right of first purchase
would depress the sales price of the entity and is not required in the present franchise.
Commissioner Thomas noted the City would be in jeopardy if the corporation filed for
bankruptcy. Mr. Johnson said in the unlikely Bvent that bankruptcy was declared,
Clearwater would experience some difficulty.
The City Attorney presented Resolution #95-28 and read it by title only.
Commissioner Fitzgerald moved to pass and adopt Resolution #95-28 and authorize the
appropriate officials to execute same. The motion was duly seconded and upon roll call,
the vote was:
"Ayes": Fitzgerald, Berfield, Deegan, Thomas and Garvey.
"Nays": None.
d) Library Security
.~'''\
,..J In June 1994, an inventory of the library system's collection found less than 4% of
the collection had disappeared since 1985, for an average annual loss of $40,000.
Highest loss rates were at the Main and East branches. Materials most frequently stolen
were: compact discs; videos; cassettes; non-fiction books; and juvenile fiction.
A theft detection system can be installed at all five branches for approximately
$ 65 ,000. Staff recommends a radio-frequency system that can be used with audio-visual
materials. Magnetic systems cannot be used on 20% of the Iibrary's collection.
Checkpoint is the only current manufacturer of the radio-frequency system.
The Checkpoint system's annual cost will be $7,000 for theft detection tags plus
the added wait time at circulation desks while each library material is deactivated.
libraries with Checkpoint report a 90% reduction in thefts.
Hiring guards to monitor library exits could provide an alternative or additional form
of security. The Main Library's guard service costs $21,000 annually and currently works
the 64 hours a week the library is open. Adding guards at the other branches would cost
$42,000 for East and Countryside and $27,000 for Beach and North Greenwood.
None of the five branches was designed with circulation desks at the library
entrance/exit. Moving the circulation desks, circulation workrooms, and backdrops that
empty into the workrooms would be expensive.
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The City could do nothing and consider the loss of $40,000 per year a cost of doing
business. Unfortunately, since the news media publicized the lack of security, losses have
increased and now include equipment. supplies and library materials.
Staff recommends the purchase and installation .of the Checkpoint radio-frequency
system at all library branches for approximately $65,000. These funds are not budgeted.
Staff recommends continuing the guard service at the Main Library at $21,000 annually. A
guard is needed to deal with problems with street people, rest rooms, and other safety/
security issues. $15,840 has been budgeted.
'.: Building maintenance staff will begin work on the interior entrance to the Main
Library. The second~f1oor stairwell opens into the foyer. away from the view of the
circulation desk. Double doors opening into the library from the foyer can be moved to
include the stairwell for $2,100 from this year's operating budget. A window will be cut
into the foyer wall to permit observation of the stairwell from the circulation desk.
Staff has recommended the half-time handy people at East and Countryside be
made full-time and given responsibility for custodial duties. This represents a savings from
funds now paid the cleaning contractor, and will provide additional custodial supervision of
the premises.
The estimated unbudgeted cost of these recommendations is $70,000.
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Commissioner Deegan questioned what type of system is used at Blockbusters.
Arlita Hallam. Library Director. did not know. She indicated there are two kinds of
magnetic systems. One works with audio/visual materials but not with books; the other
works with books, but not with audio/ visual materials: Commissioner Deegan questioned
which system is used by other library cooperative members. Dr. Hallam said some use
radio frequency systems which experience difficulties with false alarms. Tampa, Largo,
and Pasco County use Checkpoint and have reported no false alarms. Each system
requires adding something to the library materials.
Commissioner Deegan noted the estimated cost of $70.000 cannot be compared
with the $40,000 annual theft rate because of the recent, more serious thefts that have
occurred. He appreciated the way staff presented the request by stating the problem.
analyzing alternate solutions and proposing a final recommendation.
Commissioner Thomas noted the circulation desks' locations and requested staff
review the cost of correcting that problem. Or. Hallam said circulation desks are centrally
located for optimum view of the stacks with the lowest possible staffing level. She said a
change would be very costly. Commissioner Thomas indicated he wanted to know the
cost.
The City Manager stated staff would need to do some analysis before the
Commission approved spending the funds. A budget amendment for the project will be
completed mid year. Commissioner Thomas requested action be taken immediately.
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Commissioner Thomas moved to amend the budget and approve the installation of
the Checkpoint system as soon as possible. The motion was duly seconded.
Dr. Hallam said the library may be able to use State funds from the cooperative for
the security system. Mayor Garvey questioned when those funds were expected. Dr.
Hatlam indicated half would come in April and half in June. Mayor Garvey questioned if
these grant monies were expected each year. Dr. Hallam said the funds must be expended
by the cooperative and if used for this purpose, the State would own the City's security
system. The City Manager indicated the City would use the grant funds if it is a legitimate
source. If not, it will be funded from the unreserved, undesignated, fund balance.
Upon the vote being taken, the motion carried unanimously.
CITY ATTORNEY REPORTS
ITEM #28 - Other City Attornev Items
al HUlsborough County Sludge Farm Property Contract Amendment
The proposed contract amendment to the purchase contract for the Hillsborough
County property does the following: 1) Extends the contract period for one year to provide
time for additional environmental testing and remediation of Uaudit exceptions.1/ These
"audit exceptions" appear to have been minor and remediation is nearly complete; 2)
Similarly extends other dates for the restoration plan and funding report; 3) Adjusts the
..-. sale price from $1.2.mUlion to $1,258,790due to additional acreage revealed by survey;
I....) and 4) Provides that the Seller (City) is responsible for additional costs associated with the
contract extension.
Deputy City Manager Kathy Rice said this amendment extends the agreement's time
frame. A small amount of contamInation was found on the property and the transaction
could not be closed.
Commissioner Thomas moved to approve the Hillsborough County Sludge Farm
Property Contract Amendment. The motion was duly seconded and carried unanimously.
Attornev-Client Session Schedule
An Attorney-Client session regarding Crouch versus the City was scheduled for
April 17, 1995 at 12:00 noon.
ITEM #29 - Citv Manaaer Verbal ROOQrts
a) Long Center request for funding re Five~Year Anniversary celebration to be held
05/06/95- 05/07/95
Mark Abdo, Long Center Executive Director, has requested $2,500 in financial
support for the public celebration of the Long Center's fifth anniversary scheduled for May
7, 1995. The celebration, at the conclusion of the Fun N' Sun program, is planned to
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thank business supporters, donors, members, partner agencies, political leaders and the
public for five successful years. The structure of the celebration is evolving with Florida's
theme parks, as most have expressed an interest in attending. There will be plenty of
food. refreshments, activities and souvenir items. Business supporters and the city of
Safety Harbor have been contacted to help defray costs.
Currently, the evening of May 6, 1995, will be an invitation-only event to include
partners, theme park characters, donors, community and political leaders followed by the
Sunday afternoon public celebration.
Commissioner Fitzgerald questioned if this was a proportional share request. The
City Manager said Mr. Abdo indicated plans to spend $10,000 on the project. She did not
know the size of Safety Harbor's cont~ibution.
Commissioner Deegan pointed out the expense will be added to the residual the City
will owe whether or not they fund this project now. The City Manager suggested this
contribution would demonstrate City support of the five-year partnership. Commissioner
Deegan questioned the source of the funding. The City Manager said she would research
that.
Commissioner Thomas moved to approve $2,500 to support the celebration without
increasing the budget. The motion was duly seconded and carried unanimously.
Scientoloav reauest to close Alternate us 1 9 (5 Ft. Harrison)
<::) The City Manager noted the Scientology request to close Alternate US 19 (S Ft.
Harrison Avenue) was filed in a timely manner. The Special Events Committee reviewed
the application. The Parks& Recreation and Police departments recommend approval.
Beth Akiyama, Scientology representative, said the request is to close S. Ft.
Harrison between Pierce and Franklin on March 10, 1995 between 6:00 p.m. and 2:00
a.m. She said this event will be larger than normal and audio/visual wiring needs to be run
across the street. She said it would be safer to reroute traffic and close the street because
of the large crowds expected.
Commissioner Thomas indicated the request was excessive and noted this special
event seems to differ from previous ones. Ms. Akiyama said overflow seating will be
accommodated in a tent across the street from the headquarters' building. Mayor Garvey
recommended rescheduling the' event. Ms. Akiyama said this event was to celebrate L.
Ron Hubbard's birthday.
City Engineer Rich Baier questioned if a maintenance of traffic plan has been
developed to reroute the traffic. Ms. Akiyama said northbound traffic would be rerouted
east on Franklin to Garden Street and southbound traffic would be rerouted west on Pierce
and behind the County courthouse.
Commissioner Thomas felt it was inappropriate for a private organization to shut
down a major City road and questioned jf similar arrangements had been approved for any
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other private organization. Ms. Akiyama said the request was to address community
safety and traffic control. She noted the Police and Special Events Committee had
approved the request. The City Manager noted the roads shut for the Turkey Trot are
mostly side streets. Half the Courtney Campbell Causeway was closed for a recent bicycle
race. Commissioner Thomas questioned if any major thoroughfare in the City had been
shut for eight hours. Ms. Akiyama said the request was to meet the safety needs of
motorists and event participants. Assistant City Manager William Baker said the request
would inconvenience the general public. He said in fourteen years, the City has never
closed a major road for that length of time and narrow a focus. Mr. Baier said Morton
Plant Hospital applied to the Florida Department of Transportation (FDOT) for a total
closure of S. Ft. Harrison for construction. FDOT did not approve total closure.
Ms. Akiyama indicated S. Ft. Harrison was shut for a Scientology event in October
1 993. Mayor Garvey noted that closure was not for eight hours. Ms. Akiyama offered to
restrict the length of time requested.
Commissioner Thomas said he opposed total closure of the road. Mayor Garvey
noted many people will still need to cross the road even if traffic flow is restricted.
Commissioner Thomas recommended participants cross with the traffic light. Ms. Akiyama
noted children will be in attendance and stated the event will be safer if the road is closed.
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Commissioner Deegan suggested additional Police Officers direct traffic, stopping it
as necessary to meet pedestrian needs. He Questioned plans to run cable across the
street. Ms. Akiyama said they need to run an audio/visual feed across the street.
Commissioner Deegan questioned the propriety of using public right-af-way to run private
cable. Mr. Baker noted either the crowds could be controlled or the public could be
inconvenienced. He suggested installing barricades to keep children out of the street. He
indicated motorists could become disoriented when negotiating the proposed routing
behind the courthouse. Ms. Akiyama.said the detour would be clearly marked. Mr. Baker
questioned if additional crowd control could be adopted. Ms. Akiyama said they could, but
preferred closing the road.
Commissioner Thomas questioned running cable across a US highway. Mr. Baier
said in nine years at FOOT, he never signed a permit for a cable crossing. He said FOOT
would consider the Commission's approval as an endorsement the City had already
reviewed all traffic impacts. Commissioner Thomas suggested stringing the cable overhead
and supported the closure of one lane. He suggested Scientology control the anticipated
crowds with barricades and off-duty Police Officers. Mr. Baier pointed out S. Ft. Harrison
has increased traffic due to the temporary closure of the Belleair Causeway.
Ms. Akiyama said this event differs from past ones when the single closed lane was
used for valet parking. She said the request to shut down the street addresses safety
concerns and allows participants to freety move across the street. Mr. Baker said the
expected 3,000 participants should not be difficult to control.
Commissioner Thomas moved to IDmY the request to close Alternate US19 (S. Ft.
Harrison Avenue), that laying cables across the street not be allowed, and to ill.S!!l1 the
right to shut the outside, southbound lane of S. Ft. Harrison Avenue between Pierce and
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Franklin Street on March 10, 1995 between 6:00 p.m. and 2:00 a.m.. The motion was
duly seconded.
Commissioner Barfield agreed with Mr. Baker's suggestion to erect barricades.
Commissioner Thomas amended the motion to include a requirement that barricades
be installed to protect children from breaking through to the street. The seconder accepted
the amendment.
Upon the vote being taken, the amended motion carried unanimously.
East End Proiect feasibilitv study
The City Manager referred to a proposal by Morgan Keegan and Co., tnc. in
conjunction with Kimberly Denise to retain the services of Pannell, Kerr and Forster to do
the feasibility study. The current letter of intent with Kimberly Denise indicates the parties
will mutually agree to the consultants. Staff forwarded a copy of the feasibility study
scope of services to David Cardwell. The City Manager stated the scope of services
appears to meet staff expectations. She noted the letter, defining the scope of services,
needs to be updated. The report is due at the end of March.
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Peter Gozza, Executive Director of the Community Redevelopment Agency, said Mr.
Cardwell's written reply indicates the proposed firm has been in business for a long time.
Mr. Cardwell suggested questioning why the firm was chosen and reported the report will
not be completed by March 29, 1995. If approved now. the earliest it can be completed is
late April, which would require a one month extension to the letter of intent's time frame.
The City Manager questioned why the City only now received the November 2, 1994
letter, proposing the services. Mr. Gozza said Morgan Keegan was unsuccessful in its
attempt to interest an additional company to bid on the project.
Commissioner Thomas questioned the City Attorney's recommendation. She
suggested getting answers to the questions and bring the item back on Thursday, March 2,
1995.
Consensus was to do so.
ITEM #30 - Commission Discussion Items - None.
ITEM #31 - Other Commission Action
Commissioner Berfield referred to the Downtown Development Board's (DDB)
request that the City Commission appoint a representative to develop an agenda for a
possible retreat. Commissioner Deegan suggested Commissioner Berfield represent the
Commission as she already represented the CRA. Commissioner Thomas concurred,
Mayor Garvey and Commissioner Berfield indicated the DDB was looking for added input.
It was agreed the Mayor would represent the Commission.
Commissioner Barfield questioned if anyone had plans to participate in the Florida
League of Cities' Legislative Action Day scheduled for April 5, 1995. The Mayor said she
will consider attending.
\d
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02/27/95
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Commissioner Berfjeld referred to a memorandum from Mr. Hire. Ms. Rice said Mr.
Hire had requested the City install lights in a parking lot across the street, behind a building
the City is renting for the Utilities Customer Service Division. She said no code is broken
because there are no lights. The building's owner has declined to pay the monthly cost for
lights. Commissioner Deegan noted the request for lights is for a parking lot the City
leases. Ms. Rice said staff has researched many options.
Commissioner Deegan said a problem with cars gathering there was noted and
questioned if staff cars are in danger. Ms. Rice said no problems have been reported. The
Downtown walking beat officer has been contacted to increase patrols and the Police have
bean asked to beef up efforts in that area. She will report any problems noted by staff.
Commissioner Deegan noted Mr. Hire's reference to neighborhood break ins and
recommended staff assure him that the City is pursuing other alternatives.
Commissioner Thomas requested scheduling the volunteer recognition program as a
discussion item on a future agenda. He said this is the Commission's award and the
Commission should appoint the committee each year to select an award winner.
Commissioner Fitzgerald distributed a letter from the Tampa Bay Regional Planning
Council (TBRPC) Chair and noted the increased length of TBRPC meetings will interfere
with City Commission meetings falling on the second Monday in a month. He
recommended rescheduling those Commission meetings to Tuesdays.
Commissioner Fitzgerald requested staff obtain a copy of Channel 13'5 recent
special on Safe Cities that rated local cities according to their safety.
Commissioner Deegan.referred to two letters from the Plaza Park Neighborhood
Association and requested staff note who will respond to correspondence addressed to the
Mayor and all Commissioners.
Commissioner Deegan referred to the February 21, 1995 letter, from Jack Alvord
requesting the item regarding the Fina Station scheduled for tomorrow's Planning & Zoning
meeting not be continued. Mr. Baird indicated the item will not be continued. Staff has
worked with Mr. Alvord to address his concerns.
Commissioner Deegan referred to a letter from residents of Tropic Hills regarding an
additional subdivision access. The City Manager indicated staff met with the residents last
week and suggested contacting Florida Power. Commissioner Deegan noted subdivision
residents had previously appeared before the Commission regarding this request. The City
Manager said staff's recommendation will be forwarded to the City Commission.
ITEM 1/32 - Adjournment
The meeting adjourned at 5:27 p.m.
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mincc02~ Cily Clerk 34