05/15/1995 (2)
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WORKSESSION
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City Commission Worksession Minutes
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CITY COMMISSION WORK SESSION
May 15, 1995
The City Commission of the City of Clearwater met at City Hall with the following
members present:
Rita Garvey
Fred A. Thomas
,. J; B. Johnson
Mayor/Commissioner
Commissioner
Commissioner
Absent:
Sue A. Berfield
Michael R. Dallmann
Vice-Mayor ICommissioner
Commissioner
Also present:
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Elizabeth M. Deptula
William C. Baker
Kathy S. Rice
Pamela K. Akin
Scott Shuford
Cynthia E. Goudeau
Patricia Sullivan
City Manager
Assistant City Manager
Deputy City Manager
City Attorney
Central Permitting Director
City Clerk
Board Reporter
The meeting was called to order at 9:04 a.m.
Service Awards
Five service awards were presented to City employees.
O'Neal Larkin Jr., Parks & Recreation Department, was presented the May 1995
Employee of the Month award.
The Mayor read a letter, dated May 15, 1995, from Commissioner Michael R.
Dallmann announcing his resignation of his Commission seat due to deep personal
considerations, effective this date. Commissioner Dallmann said the decision disappointed
him. He thanked his supporters and apologized for any inconveniences his actions may
cause the City.
The Commission recessed to meet as the Community Redevelopment Agency and
Pension Trustees at 9:16 a.m. and reconvened at 11 :09 a.m.
The City Manager recommended postponing the Capital Improvement Budget eCI?)
meeting until May 30, 1995 and rescheduling the Strategic Planning Meeting to June 12,
1995.
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Consensus was to reschedule the meetings as recommended by the City Manager.
PRESENTATIONS - None.
ED ECONOMIC DEVELOPMENT
"North Greenwood Commercial District & Economic Develooment Oooortunities. II and
t'Nortb/South Greenwood Residential Infill Studv"
James A. Moore, Director of the Florida Center for Community Design + Research
(FCCDR), said FCCDR, associated with the University of South Florida's School of
Architecture, prepared two studies for the City, "North Greenwood Commercial District &
Economic Development Opportunities" - September 1994 and "North/South Greenwood
Residentiallnfill Study" - February 1995. Dr. Moore said redeveloping Greenwood Avenue,
which flanks downtown. will strengthen downtown. Both areas are underutilized. As a
problem every city faces, Dr. Moore said government can smooth the path toward
economic potentials in the inner city. With no incentive, the area is on the edge of
collapse.
Dr. Moore believed the neighborhood's could be brought back and suggested types
of housing that could be established. He noted entrepreneurial development is beginning in
North Greenwood. He stated downtown is too big and its edges are deteriorating. The
redevelopment of downtown and its neighbors should be complementary. Dr. Moore
reported the 450 potential sites available for home construction, could represent an
{,~:~ increased tax structure and audience for commercial and entrepreneurial development. He
.~: recommended providing incentives to developers and addressing design challenges
associated with small lots. He said an approach is summarized in the reports. He
recommended removing impediments to redevelopment by addressing the zoning and Land
Use Plan.
Alan Ferri, Director of Economic Development, said the studies will provide
background material for future issues. He suggested the district parking plan
recommendation could be addressed and funds requested at the CIP meeting.
Concern was expressed that removing impediments would not address the condition
of buildings in disrepair. Dr. Moore agreed. He said the present Infill Housing project
meets code regulations. It was noted that suburban developers are discouraged from
working with small lots. Dr. Moore said changes might induce private sector development.
He noted removing impediments alone would not resolve the need for other incentives. He
agreed to provide some suggestions. A request was made for a list of proposed
incentives. Concern was expressed that the residential issues thrive. A suggestion far a
farmer's market in the commercial district was supported.
Aooointment of members to NAHA8
The Florida State Housing Incentive Partnership (SHIP) Program requires the City to
establish an Affordable Housing Advisory Committee to review and monitor the annual
Local Housing Assistance Plan and tho Affordable Housing Incentive Plan. As part of a
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consolidated plan to address local housing, community and economic development needs,
the US Department of Housing and Urban Development (HUD) requires the City to adopt a
Citizen Participation Plan.
The proposed membership of the new Neighborhood and Affordable Housing
Advisory Board (NAHAS) meets the requirements of both federal and state mandates.
NAHAS will be an integral part of the City's effort to inform citizens and solicit
participation in these programs. The newly constituted board will comply with term limits
and general advisory board code stipulations.
It was suggested that the candidates' names be listed by category along with the
number of appointments that must be made from each category.
PO POLICE
Contract for a Dotice comDuter system & system integration services to PSI International.
Inc.. Fairfax, VA, at an amount not to exceed $3,335,0000; authorize a 5-year lease
purchase through Barnett Bank for the hardware, at an estimated $2,201,100; authorize a
5-year internal loan for software & installation costs, for $910,000 from the Central
Insurance Fund, bearing interest at the cash pool rate, to be repaid from the Administrative
Services Fund
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Components of the system include: 1) Computer Aided Dispatch with integrated
mapping; 2) Records management systems ,including: a) Case management; b) Crime
analysis; c) Management reporting; d} Personnel tracking; and e) Traffic Management; 3)
Field reporting on pen-based computers; 4) City-standard office automation; 5) Local and
wide area networking; 6) Document imaging; 7) Automatic parking tickets; 8) Interfacing
with 911, NCIC/FCIC, Pinellas County Sheriff's Office, Pinellas County Justice Information
System, and all City Departments; and 9) Automatic Vehicle Location system (A VL). The
proposed system will: 1) provide the Police Department with systematic, real time retrieval
capability necessary for efficient and effective operation; 2) eliminate redundance of data
elements, data files. data entry and paper reports; 3) improve coordinated efforts of Police
Department units including satellite offices; 4) satisfy electronically the State-mandated
automated reporting requirements of the Uniform Crime Reports; and 5) provide for long
term growth, development and maintenance as department needs dictate.
PSI's proposal includes on-site training courses for Police Department staff for the
computer-aided dispatch system, records management system, field accident and incident
reporting, automated parking ticket system, case management and crime analysis systems.
The proposal also includes training for computer systems support staff and network
managers. A dramatic reduction in the department's dependence on paper reports is
expected to result in a consolidation of duties and potentially a reduction in assigned staff.
~fter system implementation, the Human Resources Department will conduct a job audit to
icfentify needed changes.
The contract with PSI will include hardware and software maintenance agreements
at an annual cost of $262,134. Maintenance costs are contractually fixed for a five year
period. The contract does not include internal cabling and related hardware in the new
Police Headquarters building which will be part of the building project. Otherwise, this is a
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'\ complete, turn~key system with nothing remaining to be purchased or supplied by the City.
Cost of the Hardware and Software and Services totals $3,335,000. The Fiscal
Year 1994/95 budget impact is estimated at $398,540. Future years budget impact
estimated at $986,294 includes the annual maintenance costs. A total of $1,133,900 is
necessary ta fund the software purchase. Funding of $69,750 is available through the
Police Computer Network and $150,000 is available in the debt service savings in the
Police Department's current operating budget. The balance af $910,000 will be provided
by an internal loan from the Central Insurance Fund to the Administrative Services fund to
provide the remaining funds.
In response to a question, Deputy Chief Dewey Williams said software upgrades
and mandatory State and Federal upgrades are included and guaranteed for five years.
Deputy Chief Williams indicated PSI is the integrator that will pull together all the sub-
contractors. He said installation will begi", within two weeks of the contract's signing.
The system will be implemented on an incremental basis. He indicated A VL is included in
the package.
It was requested that staff make a simple presentation at the May 18, 1995
meeting explaining what will happen because of this City expenditure.
PR PARKS AND RECREATION
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Bombers ~ funding reouest
Over the past years, the City has made annual, $10,000 cash contributions to the
Clearwater Bombers. For the past two years, the City has offered an additional "grant
program" whereby the City contributed $1 for every $10 raised by the Bombers as
donations from the private sector, not to exceed $10,000. Clearwater awarded grants of
$4,789.67 in 1993 and $6,306 in 1994.
In his April 10, 1995 letter, Clearwater Bombers Chair Bruce Kaufmann listed in*
kind and cash donations of $74,974 and requested a $7,497.40 match. Mr. Kaufmann
indicated the donations of $26,000 worth of advertising from the Beacon Leader Bee and
$15,000 worth of tickets from Empress Cruise Lines are in-kind contributions while the
remainders are cash. Mr. Kaufmann requested the City's matching grant relate to uin~kind"
and "cash" contributions.
Staff concurred that this grant program should relate to cash contributions received
by the Bombers, but only to in~kind contributions defined as "essential and necessary
services, materials, or equipment donated to the Clearwater Bombers that the Bombers
need and would otherwise be willing and required to purchase." Staff opposed including
the in-kind contributions from the Beacon Leader Bee and Empress Cruise Lines. If
deducted from the request, the revised contribution total would equal $33,974 and qualify
for a $3,397.40 City match. Staff recommends the City continue to match contributions,
up to a maximum of $10,000, during the current fiscal year.
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Ream Wilson, Parks & Recreation Director, recommended essential and necessary
in-kind contributions would include airline tickets, uniforms, etc.
Consensus was to accept staff's recommendation regarding matching in-kind
contributions, to approve qualifying requests, up to $10,000, and to discuss the grant
program yearly. '
Chi Chi Rodriauez Sublease
On November 12, 1985, the City entered into an agreement with the Chi Chi
Rodriguez Youth Foundation, Inc. to lease City property on McMullen-Booth Road to the
Foundation for educational purposes and the construction and operation of a public golf
course. On the same date, a JlLease" was entered into between the Chi Chi Rodriguez
Youth Foundation, Inc. and the PGA Tour Associates-I, Ltd., to sublease a portion of the
land on the east side of McMullen-Booth Road for the construction and operation of a golf
driving range (Family Golf Center). The agreement's initial term was for 15 years to
November 12, 2000. Automatic extensions have added 10 years to the term, now running
to 2010. PGA Tour Associates-I, Ltd. may not assign their interest under the lease to
another party without the written approval of the City and Chi Chi Rodriguez Youth
Foundation
In his April 25, 1995 letter, Beryl Artz, Vice President of CCA Golf Center-
Clearwater, Inc., has requested the City approve the assignment of the lease to MJM Golf
Enterprises, Inc. In his April 24, 1995 letter, John J. Murphy of MJM Golf Enterprises,
I''';) Inc. provided information regarding his corporation and planned improvements to the JlGolf
"':'O? Center." An April 27, 1995 letter from Polly Bateman indicated the Chi Chi Rodriguez
Foundation supports assignment of the lease.
Commissioner Thomas requested this item be delayed another two weeks. He
noted he may take independent legal action against the City if his attorney indicates the
agreement violated the City Charter although the City Attorney has opined otherwise. It
was noted the City Attorney is qualified to render an opinion and it should be respected.
This item will be pulled from the agenda until the June 1, 1995 meeting.
CP CENTRAL PERMITTING
Public Hearing & First Reading Ords. #5836-95, #5837-95 & #5838-95 - LOCA's revising
receipt and referral and other related code requirements (LDCA95-05)
Staff has advised the Commission and advisory boards of the time intensive and
complex code requirements involving uReceipt and Referra!." Pursuant to Commission
direction, board comments, and recommendations of the Code Enforcement Review Task
Force (CERTaFI and the Affordable Housing Advisory Committee (AHAC), three ordinances
were prepared for consideration.
Ordinance #5836-95 does the following: 1) Eliminates the receipt and referral of
certain sized properties for site plan and subdivision plat review; 2) Eliminates receipt and
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-.. referral of land use plan, annexation, and rezoning requests. These requests would go
immediately to public hearings before the Planning & Zoning Board (P&Z) and City
Commission; 3) Requires additional public notice for site plans and plats; 4) Eliminates the
preliminary and final site plan concept as all technical information is required to be shown
on site plans at the initial submittal stage; 5) Clarities and revises submittal requirements
for land development concept plans, conditional use permits' site plans and variance site
plans; It also specifies when a change to a conditional use permit site plan would require
reconsideration of the conditional use permit by the P&Z; 6) Clarifies the Development
Review Committee role as a City staff board; 7) Allows site plan certification by the
Central Permitting Department instead of the City Clerk, saving time in the certification
process; The City Clerk still would keep a copy of the certified site plan as an official City
record; and 8) Authorizes the City Manager to determine the land or cash issue for the
Parks & Recreation Impact Fee for sites not reviewed by the City Commission.
Ordinance #5837~95 transfers review of sign variances from the City Commission
to the Development Code Adjustment Board.
Ordinance #5838-95 allows the Planning & Zoning Board to hear variance requests
when variances are associated with conditional use permits to streamline board review.
A request was made that prior to Thursday, staff prepare a page defining which
powers are proposed to be transferred from the City Commission to City boards and staff.
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Concern was expressed that the Commission had agreed not to allow the Planning
& Zoning Board to hear variance requests when variances are associated with conditional
use permits. The City Clerk concurred.
The City Clerk is to check the record and if variances connected to Conditional Uses
are not to go to the Planning & Zoning Board, Ordinance #5838-95 will be pulled from the
May 18, 1995 agenda.
Second Readina Ord. #5817-95 - LDGA re Desian Review Board (LDCA 95-01 ); Res. #95-
44 ~ Dissolving North Greenwood, Design Review Committee; appointments to ORB
On May 4, 1995, The City Commission approved on first reading an ordinance
establishing a Design Review Board (ORB) for design reviews of nonresidential sections of
Clearwater beach, downtown and the North Greenwood commercial district. This item
involves the second reading of the ordinance.
The ORB, created by this ordinance, will replace the North Greenwood Design
Review Committee, besides performing several other functions. It is necessary to pass a
resolution thanking current and past Committee members for their service to the City and
dissolving the North Greenwood Design Review Committee.
It is necessary to appoint the ORB membership. Staff recommends that priority be
given to those who have served on the following groups: 1) North Greenwood Design
Review Committee; 2} Downtown Partnership Design Group; 3) Clearwater Beach
Association/Chamber of Commerce Tropical Seascape design Committee; 4) City
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~, Beautification Committee; and 5) City Historic Preservation Board. One member must own
property or operate a business in each of the regulated areas for a total of three members.
Two members must be design professionals and two members are to be selected at large.
Concern was expressed that an ordinance and resolution were required to dissolve
the North Greenwood Design Review Committee. Central Planning Director Scott Shuford
indicated the resolution provides a good way to thank the members of the North
Greenwood Design Review Committee. It was requested that the candidates' names be
listed by category along with the number of appointments that must be made from each
category.
A concern was expressed regarding possible conflicts of interest among ORB
members who are contractors. It was noted that the required categories balance the
board.
CM ADMINISTRATION
(Cont'd from 03/13 & 04/17/95) Synopsis of Beach discussion items
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The City Manager noted this discussion has been postponed for two months. She
said staff is requesting Commission direction regarding: 1) What role is most appropriate
for the City to take in marketing Clearwater and its attractions; 2) How many funds will be
allocated for this purpose and from what source; 3) What should be done concerning a
feasibility study on a conference center; 4) What should be done concerning a feasibility
study on parking; 5) City Commission direction concerning staff developed questions to
survey beach residents and business owners; and 6) Whether the City Commission wants
to take the small, medium, or large scale redevelopment path.
Mr. Shuford reported staff is working on information kiosks. It was recommended
that a special meeting be scheduled regarding the beach because of the complex issues
that need to be addressed. It was suggested that more issues should be brought to the
table and a recommendation was made for the City to request $6-million from the
Convention & Visitors' Bureau (CVB) for the Harborview Center.
It was noted that the City could market Clearwater at the Florida Welcome Centers.
It was suggested that the City should not be marketing hotels and motels. Another
Commissioner disagreed and suggested the City should market hotels and motels because
the cve is not doing an adequate marketing job for Clearwater beach.
Concern was expressed that beach parking must be addressed. The City Manager
said before recommendations could be made regarding parking garages, an expert would
need to perform a feasibility study. She noted the beach sidewalk projects have been
delayed until direction regarding redevelopment is given. A date for the special meeting
will be set at Thursday night's meeting.
Discussion - Downtown Lake (WSO)
A properly designed downtown lake could be a City asset and would function as an
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.--.... aesthetic downtown feature with multi-familYI institutional or other development on its
perimeter. The lake also would be available to serve as stormwater detention for
redevelopment in the downtown area. If the lake can be constructed on both sides of
Court Street via acquisition of property lying in a triangle formed by Court and Chestnut
Streets and Prospect Avenue, the aesthetics and visual impact can be enhanced at
minimum cost. The current downtown study includes the lake as a desirable feature.
Assistant City Manager William Baker presented slides including a lake in downtown
Orlando. He reported the total value of property considered for the lake is approximately
$1 O-million and the estimated value of the lakeside property after construction of the lake
is $1 O-million. He recommended constructing residences on three sides of the lake and
Court Street "dividing" part of the lake.
It was suggested that an island be added to the center of the lake. Mr. Baker
stated the proposed lake will cover only 17 acres. It was suggested that the lake and
pond on both sides of Court Street be linked to encourage water circulation. Mr. Baker
said that would be expensive but indicated an underwater weir will be constructed and
chemicals will be used to balance the lakes' Ph.
Mr. Baker requested the Commission withdraw the Utilities building from the market
as it is located on the proposed lake site. He said staff is negotiating with the bank
regarding the adjoining Texaco property that is in the bank's hands. Staff is trying to
negotiate a fair price for the sliver of land between the gasoline station and City properties.
He estimated the City could construct this portion of the lake for $200,000.
~ As the development of the lake is for a public purpose, it was recommended the
City use its condemnation powers if necessary so individual landowners cannot hold out
and ruin the project. The majority of the Commission recommended proceeding with the
whole project far both lakes. Mr. Baker noted 'staff's proposed lake differs slightly from
the one recommended by the CRA's planning consultants. The City Manager noted
financing the project created a stumbling block.
Consensus was to have staff take the Utility building off the market. negotiate for
the purchase of the Texaco property and the "sliverll in between, and begin development
of new road plans for Court Street.
Pier 60 Park
The City Commission instructed staff to remove all structures and features on the
three-acre tract at the foot of Pier 60 on Clearwater beach. Plans once included a possible
tower restaurant as a site focal point. The Commission noted its desire to remove the
landscaped entrance mound and indicated the proposed pavilion should be located in the
three~acre tract and have a "beach aura." Mr. Baker noted City Commission direction
indicated the only commercial activity that should occur on the tract is a concession stand.
He noted two additional parties have expressed interest in developing the site. It was
noted that the land is very valuable. The Consensus was to leave the plan as it is.
The City Manager reported that Mr. Alexander is not willing to run his ice cream
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stand until a new one can be constructed. She recommended razing tho whole site and
allowing a civic club or social services agency to set up a temporary portable unit to
dispense cold drinks, chips and ice cream until a new concession stand can be built.
Consensus was to permit this temporary arrangement.
Mr. Baker reported a wall will be built to separate visitors from the construction. He
noted art work will decorate the construction wall.
A question was raised regarding whether this project had been funded.
A recommendation was made that a professional mural of a whale be painted on the
Cleveland side of the Harborview Center. No support for the suggestion was indicated.
CA LEGAL DEPARTMENT
First Reading Ordinances
Ord. #5840~95~ amending Ord. #5815-95
The City Attorney reported the amendments to this ordinance define the powers
and responsibilities of the agency approved by the City Commission. She agreed the
ordinance puts the City back in control.
OTHER CITY ATTORNEY ITEMS
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The City Attorney reported the Florida Legislature passed legislation this session
addressing private property rights, permitting compensation for laws that cause substantial
impact. She will distribute additional information as it becomes available.
City Manager Verbal Reports
The City Attorney reported the Chamber of Commerce has approached the City
again regarding the purchase of their building for $385,000. The Chamber has delayed
commencement of renovations until the Commission again addresses the issue. Approval
of purchasing the building at the staff's suggested price of $250,000 was recommended.
It was noted the property may be needed for construction of the proposed high span bridge
to Clearwater beach.
Consensus was to add this item to the May 18, 1995 agenda.
Commission Discussion Items
Commissioner Johnson referred to a proposal for a downtown sign design. The
City Manager indicated this issue is more the purview of the CRA. She said the
recommendation is to design a sign to identify downtown. It was noted that additional
designs would be requested. Staff will bring this item back for discussion in two to three
months.
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" Commissiomn Johnson recommended the Executive Director of the CRA should
, answer to the City Manager. Another Commissioner offered a "philosophical difference of
opinion.'" It was noted that this is the first time the CRA has had an identity, Concern
was expressed that Commission members are not always apprised of eRA actions and
proposals.
Commissioner Johnson requested information on Roy CadweU's complaint.
Concern was expressed that the City may be taking away citizen freedoms. The City
Manager said she will work with the City Attorney and distribute a chronology of events
regarding Mr. Cadwell's rental property. The City Attorney noted Mr. Cadwell's complaint
concerns the establishment of minimum standards. It was noted the City has the right to
establish standards.
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Other Commission Action
Commissioner Thomas noted long term problems with 118attle Lake,'1 the retention
pond at the corner of Pierce and Prospect. Mr. Baker said the aerators are working. The
water becomes foul every year at this time when no rain falls. He stated the City is not
permitted to utilize chemicals that would remove the algae because the water eventually
flows into the Gulf. He noted a recommendation to plant water lilies. Commissioner
Thomas recommended something be done now before the lake project is started. He
suggested planting water lilies if that will solve the problem.
Adjourn
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The Commission adjourned at 1: 14 p.m.
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