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04/17/1995 (2) }:X\;:::"d::", II <.;',' '.J' ,....: '.,\~ ~ ,~ , ;I "'. . " -.~ ' " '. '. ".. ~ "' '. ~ { '. . c ~. " . ~\:~.:: 'Of' "t. ~<::':. .' < . ';:':'~~'-":' ". : :,ic,)", ' ", ')'"\~.'ll"~, ~. '~'.","~ ":., :.':~ .' <",,"';c:'.: -:' ",' '.:."~; <; F'.",.~ ~.~~.:~ '.':~~>I:>:?~:'>:~'.'::\.:..'l~::~~i"_'::,:,,;,~:S~~ I'"'"") "I[' , ' WORKSESSION City Commission Worksession Minutes " ','0 Date s-- -1- /tJ::L '. '.0 . . < . ~ . :- I .1. . :'~~l*b:~~;":':~:; .~:". ~ ~'~, . ~~rJ'fi" :' ,'" " ~':~'?~",\:'" '. ' ' . >." ,~':,':y~~~ . ~:Ijl~~ ~ CITY COMMISSION WORK SESSION April 17, 1995 The City Commission of the City of Clearwater met at City Hall with the following members present: Rita Garvey Sue A. Berfield Michael R. Dallmann J. B. Johnson Mayor/Commissioner Commissioner Commissioner Commissioner Absent: Fred A. Thomas Vice-Mayor/Comm issioner Also present: Elizabeth M. Deptula Kathy S. Rice William C. Baker Pamela K. Akin Cynthia E. Goudeau Patricia Sullivan City Manager Deputy City Manager Assistant City Manager City Attorney City Clerk Board Reporter o The meeting was called to order at 9:01 a.m. Service Awards Two service awards were presented to City employees. Anna Fierstein, Human Resources Department, was presented the April 1995 Employee of the Month award. The Commission recessed to meet as the CRA and Pension Trustees at 9:08 a.m. The Commission reconvened at 9:23 a.m. ED ECONOMIC DEVELOPMENT Res. #95-37 w designating an area within the City as the City of Clearwater Enterprise Zone Any county or municipality with an area of chronic high unemployment, physical deterioration, and extreme disinvestment may apply to the Florida Department of Commerce to designate an Enterprise Zone after completing the nomination procedure. The first requirement is designating an Enterprise Zone by resolution. Economic Development Director Alan Ferri said the State will notify the City regarding whether the City's Enterprise Zone has been approved by June 1995. The City ~ minws04b.95 1 04/17/95 , '. . ~. . . " ..... I '.' f~::.~>,: .. , '. .:.' .~ J Manager stated if the Commission wishes to exclude any of the proposed census tracts, they should do so by this resolution. Mr. Ferri recommended against this as he believed it would weaken the application. Concerns were expressed regarding a conflict with CRA taxes. Mr. Ferri indicated rather than abating taxes, properties in the CRA district would be provided a loan equal to the amount that would have been abated. In this manner, the incentives will still be available without impacting CRA revenues. The City Manager indicated businesses not located in the proposed census tracts have requested inclusion in the Enterprise Zone. Mr. Ferri said future expansion may be possible. Money for the loans to properties in the CRA district will come from Federal block grants. He estimated the City's abatement would be less than $400,000 over 10 years. The Strategic Plan will be agendaed for Thursday, May 4, 1995. Mr. Ferri requested the Commission forward him their recommendations. First Readina Ord. #5815-95 - creating the City of Clearwater Enterprise Zone Development Agency After adapting Resolution #95-37, the City Commission must create a public body corporate and politic to be known as an "enterprise zone development agency." The agency shall be constituted as a public instrumentality, and the exercise by an enterprise zone development agency of the powers conferred by this act shall be deemed and held to be the performance of an essential public function. Prior to the area being designated as a State enterprise zone by the Florida (~:~ Department of Commerce, the City Commission must create an enterprise zone ' '"!1,. development agency. It was noted sentence two in Section 3.2 should read II . . . shall be fille;d for the unexpired term." Concern was expressed that term limits should be included in this ordinance. The City Attorney agreed term limits should be referenced here. Mr. Ferri recommended against establishing term limits for positions requiring City staff representation. Consensus was to establish term limits of two four-year terms excluding positions requiring City representation. City representatives will be appointed to four-year terms. First Readinq Ord. #5816-95 - regarding City's Enterprise Zone Development Agency; appointing Board of Commissioners, designating a Chair and Vice-Chair After the City Commission creates an enterprise zone development agency, that body shall, by ordinance, appoint a board of commissioners of the agency that shall consist of not fewer than 8 nor more than 13 commissioners. The City Commission must appoint at least one representative from each of the following: 1) the local chamber of commerce; 2) local financial or insurance entities; 31 businesses operating within the nominated area; 4) residents residing within the nominated area; 5) nonprofit community-based organizations operating with the nominated area; 6) the local private industry council; 7) the local code enforcement agency; and 8) the local law enforcement agency. The City Commission shall designate a chair and vice chair from among the commissioners. The ~ minws04b.95 2 04/17/95 . . ,. , . .' ",. .. > " ~.... '- . . ~l~:t-; ~ :..:' ~. T ,.' . ~' " ,> c':' , ' ,I) importance of minority representation on the agency shall be considered in making appointments so that the agency generally reflects the gender and ,ethnic composition of the community as a whole. Recommendations for membership on the Enterprise Zone Development Agency (EZOAI include the Clearwater Neighborhood Housing Services ICNHS), Community Services Foundation (CSF), and Religious Community Services IRCS). Mr. Ferri wanted to attract organizations with active economic development programs. The City Attorney will determine if an Ordinance is needed for appointments to the board positions or if a Resolution is sufficient. FN FINANCE Contract with Nabors. Giblin & Nickerson. P.A. for City's Disclosure Counsel. for a 3 year period On December 21, 1 994, the City advertised for expressions of interest from disclosure counsel via a Request for Proposal (RFP) and 12 firms responded. The four top ranked firms made formal presentations to the Selection Committee who selected Nabors, Giblin & Nickerson, P.A. to provide disclosure counsel services. Finance Director Margaret Simmons stated these services used to be provided by the underwriter involved in bond transactions. She said staff requires this help to put . together a bond offering statement. t.....} :>;",~- PR PARKS AND RECREATION AssiQnment of lease from PGA Tour Associates-I. Ltd. to Balboa Enterprises. lnc., for the PGA's interest as "Lessee" under lease dated 11/12/85, between the Chi Chi Rodriguez Youth Foundation (Lessor) and PGA (Lessee) On November 12, 1985, the City entered into an agreement with the Chi Chi Rodriguez Youth Foundation, Inc. to lease City property on McMullen-Booth Road to the Foundation for educational purposes and the construction and operation of a public golf course. On the same date, a "Lease" was entered into between the Chi Chi Rodriguez Youth Foundation, Inc. and the PGA Tour Associates-I, Ltd., to sublease a portion of the land on the east side of McMullen~Booth Road for the construction and operation of a golf driving range (Family Golf Center). The agreement's initial term was for 15 year to November 12, 2000. Automatic extensions have added 10 years to the term, now running to 2010. PGA Tour Associates~l, Ltd. may not assign their interest under the lease to another party without the written approval of the City and Chi Chi Rodriguez Youth Foundation Beryl Artz, Vice President of CCA Golf Center-Clearwater, Inc., has requested the City approve the assignment of the lease. Mr. Artz indicated a group of investors has offered and will assume the remaining term of the lease with plans to add batting cages, a miniature chip and putt course, and other improvements. ~ minws04b.95 3 04/17/95 (r;;~' ~,: ~ ~ :~ W'I Bpackk9ro&unRd informatio~ on CCA Golf Center-Clearwater, Inc. was requested. Ream i I son, ar s ecreation Director, indicated the Chi Chi Rodriguez Youth Foundation was interested in continued tenancy as the $5,000 monthly rental benefits their education programs. It was suggested the City could consider running the Family Golf Center for profit. I Concern was expressed regarding the legal protection of the City. The City Attorney indicated CCA Golf Center-Clearwater must carry insurance. Representatives from Chi Chi Rodriguez Youth Foundation and CCA Golf Center-Clearwater, Inc. will be invited to address the Commission on April 20, 1995. EN ENGINEERING Reuse Water AQreement with Sylvan Abbev Memorial Park Inc. & Clearwater Land Comoany Sylvan Abbey and Clearwater Land Company (Regency Oaks Congregate Care Center) desire to obtain reuse water from the City for irrigation and have proposed to connect to the City's effluent transmission main in McMullen-Booth Road and construct an eight-inch force main to the northeast corner of Sylvan Abbey on Union Street. Connection to the City's effluent main will require the construction of a booster pump station. :;'H~ t4!:rf.1 Under the agreement, the City has the option to increase the force main's size. The Cityts Water Reuse Master Plan proposes a major 12-inch east-west distribution main in the subject area. If the City chooses to participate in the construction with an enlargement of the force main, Sylvan Abbey and Regency Oaks will obtain sealed bids in conformance with the City's standard procurement practices. Force main enlargement will be included in the grant application. City Engineer Rich Baier indicated this request is before the basin board for funding. Assistant City Manager William Baker said the City has decided to increase the force main's size to eight-inches. The City Manager indicated the system wlll cost the City $17,000 annually to operate and the income wHl be $25,700. Aareement for professional enqineerinQ services with Post, Buckley. Schuh & Jerniqan, Inc., for a term of 5 years The proposed contract is structured for a five-year period. Each year the Commission will approve budget requests to fund construction projects, major studies and general engineering services under the Capitallmprovements Program ICIP) and annual operating budget. Upon approval of projects and professional services expenditures in the operating and capital budgets, the City Manager will issue Work Orders to the Engineer of Record in amounts up to $100,000. Notwithstanding the approval of a project in a preceding year's capital budget, total compensation for all services shall not exceed $100,000 for any single work order or project unless specifically authorized by the City Commission. The City maintains maximum flexibility to engage other engineering firms for services while entering into this'contract at favorable rates tailored to a highly valued continuing services agreement. ~ minws04b.95 4 04/17/95 . ~ . . .! ., " .. . '.. "-... , ' f- .'" Concern was expressed that liability maximums of $0.5.million may not be sufficient. The City Attorne.." indicated Risk Management recommended that level of insurance. It was suggested to increase the maximums to $1 ~mlllion. Risk Management will review the recommendation. eM ADMINISTRATION Synopsis of Beach Discussion Items This item was continued until May 15, 1995. BudQet for leasehold improvements first & third floors. Harborview Center restaurants The $9.11-miflion approved for the Harborview Center construction project will accomplish everything defined in the project's scope including the rear glass atrium, escalators and column removal. Continlling financial consideration includes a proposed lease under negotiation with Pickles Plus Restaurant that calls for the City to expend $100,000 for all infrastructure serving the restaurant, i.e., air~conditioning, plumbing, electrical, etc., and an additional $100,000 for walls, ceilings, finishes, lighting, doors, etc. with the $100,000 finishing costs to be reimbursed to the City over two five-year periods. Two other parties have expressed interest in the larger third floor restaurant where costs are estimated at $150,000 for infrastructure and $150,000 for finishes. To open the restaurants with the rest of the building in December 1995, work on the restaurants must begin by April 20, 1995. i:~:.) Approval of this item will allow installation of basic infrastructure serving both restaurants while negotiations continue. If this work ;s done later, the center's activities will be disrupted. Staff will delay as much work as possible for the eventual tenant to choose. If the City does not accomplish this work, the conference center will have no restaurant area for two income producing leaseholds, and will be subject to significant disruption should a restaurant operator come forward after opening. Concern was expressed that the Center's development seems to lack planning and consistently requires additional funds. Details of work proposed by this funding are not clear. It was noted, that restaurants would be important even if the center is converted to retail space. The City Manager noted the City Commission had committed $100,000 to finish the walls and provide air~conditioning for the first floor restaurant and an additional $100,000 to be reimbursed over 10 years. Deputy City Manager Kathy Rice noted no interest was expressed when the City previously offered the space in an unfinished condition. She felt a second restaurant is needed to cater the facility and suggested the City needs to either run the restaurant or rent it to someone else to operate. An opinion was expressed that the City's level of investment should be negotiated with the lessee instead of issuing a blank check. Ms. Rice noted basic infrastructure is required. Concern was expressed that all funds not be approved at this point. Staff will request the project architect and Globe Facility Services' General Manager to develop a ~ minws04b.95 5 04/17/95 . ~ 4 ..', .,. .'. ~ ~?~,~.: ~. :. .\ : , ,~ , budget to cover only the necessary infrastructure of the third floor restaurant. The total request for the first floor restaurant is required. The Commission recessed from 10:23 to 10:35 a.m. Financial Forecastinq Budget Director Tina Wilson reviewed graphs depicting data covering the last ten years of the City's income and expenses and noted the property tax millage rate has not increased for five years. Ms. Wilson did not anticipate property values increasing. She . reviewed income and expenditures and made assumptions in increases and decreases. If no other changes are made, a 3% cost of living increase for City personnel would result in a shortfall of $1.1-million for FY 1995-96 and an estimated shortfall of $2.3-million for FY 1996.97. A request was made for a total of City expenditures on subsidies for the Long Center, Ruth Eckerd Hall, etc. The City Manager requested direction regarding increasing the millage rate and whether City employees were capped at the current level. Consensus was to provide the City Manager with flexibility in addressing the budget. Recommendations for additional staff or an increased millage rate will require justification and data. '. (~'/,.;~ "'~l'f The Commission recessed at 11 :55 a.m. The Mayor announced the Closed Session would begin at 12:00 noon regarding Crouch versus the City. The Commission reconvened at 1 :34 p.m. CP CENTRAL PERMITTING Variance(sl to Siqn Requlations for property located at 23917 US 19N, Ehle Sub., lot 1 and Hill-Top Sub., parts of Lots 6 & 7 (U-Haul of West Coast of Florida/U.Haul Co., SV95- 21) The applicant requests an area variance of 37.6 square feet from the permitted 64 square feet to allow a freestanding sign with an area of 101.6 square feet. The subject property, south of Sunset Point Road, is on the east side of US 1 9N and zoned General Commercial. The variance is requested to permit replacement of the existing sign. Most commercial properties fronting US 19N are zoned Commercial Center or Highway Commercial, which is permitted 112 square feet of freestanding sign area. This is the only property fronting US 19N in Clearwater zoned General Commercial, with a sign area limited to 64 square feet. Staff feels enforcement of the code would deprive the applicant of a reasonable use of this land and impose an unnecessary hardship. Mr. Shuford indicated the applicant could rezone, but may face setback problems. He indicated the applicant has a redevelopment plan for the property. The property's access to Sunset Point Road was noted and the impact on that street by rezoning this property was questioned. Mr. Shuford will report if the applicant wishes to rezone and the measurements of the McDonald's sign next door. ~ minws04b.95 6 04/17/95 I. .'. ' . ' ,. ~ ~i \ .'. I " .. . ." ,). , :~ I Variance(s) to Sion ReQulations for property located at 467 Mandalav Ave., Clearwater Beach Park first Add, Blk. 8, N 15' of Lot 26 and all of Lots 27-31 and Clearwater Beach Park first Add Replat, Blk. A, Lots 9 & 10 together with vacated alley in between (JEC Funding, Inc./Eckerd Drugs, SV95~23) The applicant requests: 1) an area variance for attached signs oriented to Mandalay Ave. of 52.67 square feet from the permitted 48 square feet to allow 100.67 square feet, and 2) a variance of two wall signs oriented to Mandalay Avenue to allow five wall signs. The subject property is north of Papaya Street on the east side on Mandalay Avenue and is zoned Beach Commercial. The variance is requested to permit replacement of the existing signs. Staff feels special circumstances support variance approval. The applicant proposes to forgo placing a freestanding sign along Poinsettia Avenue and to utilize only part of the attached sign allocation for the Poinsettia Avenue frontage. That one sign wHl be near the building's southeast corner and measure 18.75 square feet, 29.25 square feet less than permitted. Staff feels the building's 100 foot width is sufficient to support additional sign area along Mandalay Avenue. The 71.92 square feet of attached signs proposed for the building's facade is less than the permitted maximum. Unlike other area buildings, Eckerd Drugs's south wall is exposed to northbound Mandalay Avenue traffic. With the removal of the freestanding sign, the south wall becomes the most advantageous location to identify the property to northbound motorists. The applicant's proposal to place two signs, totalling 28.75 square feet and oriented to northbound traffic, is in scale with the south building face. As only three of the five wall signs oriented to Mandalay Avenue are located on the same building face, the existence of two more wall signs than the code allows will not cause degradation to the (;.':>. appearance of the property or area. ':#.n~~).;J A question was raised regarding why two signs were needed on the south side of the building. Mr. Shuford will respond. Public Hearino & First Readino Ord. #5792-95 - LDCA re fences in structural setback area for waterfront property (Single Family zones onlyHLDCA 95-03) Citizens who own waterfront property have approached staff regarding fencing in back yards for the safety of children and pets. This ordinance would permit non-opaque fences up to 36 inches in height on waterfront, single family residential properties within the structural setback area. Staff proposes restricting fences to non-opaque materials (chain link or picket). The Planning and Zoning Board \P&Z) and Development Code Adjustment Board (DCAB) unanimously endorsed this ordinance with comments: 1) P&Z - a) no restrictions on chain link fence material, and b) the side extensions of fences should be allowed to go over the seawalls to restrict pedestrian traffic, and 2) DCAB - a) no use of chain link fencing materials. and bl fences should not be installed on the tops of seawalls. Mr. Shuford felt 36-inches is a safe limit. He noted the ordinance was prompted by the number of new fences built in violation of code. He said fencing would be permitted along the property lines to the seawall. An opinion was expressed that ground near seawalls may be low. Concern was expressed that fences not block neighbors' views of the water. ~ minws04b.9S 7 04/17/95 .. , ! . , '. . .. , >', .,' I' . . jg:'>' .' '""""\ I Consensus was that fences should be no taller than 36.inches above a seawall's continuous horizontal height, or a maximum of 36-inches where no seawall exists. Public HearinQ & First Readino Ord. #5817-95 - LDCA re Design Review Board (LDCA 95-01) This amendment to the Land Development Code establishes a Design Review Board (DRBI for nonresidential sections of Clearwater beach, downtown and the North Greenwood commercial district. This ordinance replaces the North Greenwood Design Review Committee regulations and establishes a seven-member board to implement the existing design guidelines or those to be developed by the ORB, including the Tropical Seascape design guidelines for Clearwater beach. Under the proposed ordinance, design review will be voluntary, except for grant applicants, in downtown and North Greenwood and mandatory on Clearwater beach. The scope of ORB review will be limited to building plans for new buildings, building additions and facade alterations requiring the issuance of building permits, and sign plans for which sign permits are required or requested. ORB will also provide policy-type input on design and development issues on Clearwater beach, downtown, and North Greenwood, including developing design guidelines. This ordinance also establishes an appeal mechanism. If this ordinance is adopted, the North Greenwood Design Review Committee will need to be abolished by resolution, submitted at time of second reading. The Planning & Zoning Board and Development Code Adjustment Board have recommended approval. Concerns were expressed regarding the impact of mandatory guidelines on future property owners. Mr. Shuford stated the Clearwater Beach Blue Ribbon Task Force had (j,",~ recommended establishing mandatory guidelines for Clearwater beach. CRA Director Peter '-'::ilft Gozza recommended a mandatory approach for downtown, too. He expressed concern that guidelines may be ignored if compliance is voluntary. Cities he contacted indicated voluntary design guidelines are ineffectual. ' :.- It was requested that Mr. Fowler's slide program regarding design guidelines be presented at the May 1, 1995 work session. Concern was expressed whether property owners had an opportunity to offer input. Beach and downtown property owners have been involved with establishing guidelines. North Greenwood has established voluntary guidellnes although they have not been too successful in achieving the Caribbean look desired. The majority agreed that design guidelines should be mandatory downtown and on the beach but voluntary in North Greenwood. Concern was expressed regarding the last sentence in Section 36.065 (1I(a), It . . . if all parties in interest . . . . It It will be changed to read, It . . . if all affected parties. . . ." Mr. Shuford reported a schedule of fees, a resolution disbanding North Greenwood Design Review Committee, and a list of possible appointees will be presented at second reading on either May 4 or May 18, 1995. To make the process user friendly. Mr. Shuford indicated a staff member will be designated to oversee this process and spend time with applicants. ~ minws04b.95 8 04/17/95 '. . '. . . ~ . . {, , ... :. ~ . .' .. , . . , ~ ('{ .t .:" ) Report re neon lightinq, illuminated area of sians/sign structures and size of sian structures; direction requested (WSO) On February 16, 1995, the City Commission directed staff to prepare a list of issues identified by the Code Enforcement Review Task Force ICERTaF) concerning neon lighting, sign illumination and sign bases. In the past, the Commission has considered ordinances on these matters and denied one to regulate neon lighting. Consensus was to draft regulations for neon lighting, sign illumination, and sign bases. Three separate ordinances will be prepared. !Cont'd from 04/06/95l Public HearinQ & First ReadinQ Ord. #5766-95 - LDCA re revisions to receipt and referral and other related requirements (LDCA95~05) Staff has advised the Commission and advisory boards of the time intensive and complex code requirements involving "Receipt and ReferraL" Pursuant to Commission direction, board comments, and recommendations of the Code Enforcement Review Task Force (CERTaFI and the Affordable Housing Advisory Committee (AHACL an ordinance has been prepared for consideration. The ordinance does the following: 11 Eliminates the receipt and referral of certain sized properties for site plan and subdivision plat review. Pursuant to City Commission direction, the specific acreage has not been indicated in the ordinance. According to recommendations by CERTaF and AHAC, staff recommends a minimum of 25 acres serve as the "trigger"; 2) ,..;. . Eliminates receipt and referral of land use plan, annexation, and rezoning requests. These I,.""fi) requests would go immediately to public hearings before the Planning & Zoning Board (P&ZI and City Commission; 3) Requires additional public notice for site plans and plats; 4) Allows the P&Z to hear variance requests when variances are associated with conditional use permits to streamline board review; 5) Eliminates the preliminary and final site plan concept as all technical information is required to be shown on site plans at the initial submittal stage; 6) Clarifies and revises submittal requirements for land development concept plans, conditional use permits' site plans and variance site plans; It also specifies when a change to a conditional use permit site plan would require reconsideration of the conditional use permit by the P&Z; 7) Clarifies the Development Review Committee role as a City staff board; 8) Transfers review of sign variances from the City Commission to the Development Code Adjustment Board (DCAB); 91 Allows site plan certification by the Central Permitting Department instead of the City Clerk, saving time in the certification process; The City Clerk still would keep a copy of the certified site plan as an official City record; and 10} Authorizes the City Manager to determine the land or cash issue for the Parks & Recreation Impact Fee for sites not reviewed by the City Commission. DCAB reviewed this proposed ordinance and recommended approval subject to deleting P&Z's review of variances associated with conditional use permits. DCAB felt such variances would be infrequent and the two board arrangement provides "checks and balances." P&Z would not be as familiar with variance standards of approval and fees could be adjusted to overcome any financial hardship caused by requiring applicants to address two boards. DCAB also recommended a 25-acre minimum "cap" on site plans and plats that go to the Commission. Should the workload associated with hearing regular and sign variances become l...",ji minws04b.95 9 04/17/95 Concern was expressed regarding transferring sign variances to DCAB. It was noted a Commissioner had requested the appeal process go through the City Commission. An opinion was expressed that the current appeal process has served the City well. It was suggested that sign variances should be heard by DCAB as they were previously. Mr. Shuford said of the 268 sign variance cases DCAB heard between 1985-92, 15 were appealed. ~\) -\ ~".c~. . 1-', . :~, . (~ , unmanageable for a volunteer board, DCAB suggests creating a separate board for sign variances. The P&Z recommended approval subject to a revision to subsection h to add the words: "associated with a conditional use permit." The P&Z felt they should hear variances to streamline the review process and reduce the potential for inconsistent treatment of applications. The P&Z recommended a 25-acre minimum "cap" on site plans and plats that go to the Commission. Concern was expressed regarding the expense of appeals to Hearing Officers. It was noted that permitting appeals to the City Commission would defeat the purpose of assigning this responsibility to DCAB. If the cost of appeals is reduced. it was noted that the number of appeals would increase. An opinion was expressed that the present system eliminates political considerations. Mr. Shuford noted the Commission would have to follow strict rules if it chose to act as an appeal board. It was suggested that the Commission continue hearing sign variances until all sign amortizations are addressed. It was noted that DCAB's workload is not heavy and applicants rarely need to appear before both OCAB and P&Z. I::> The majority agreed that DCAB would hear all variances including sign variances. Mr. Shuford stated developments requiring Commission review would include those with at least 25 acres, concurrency problems, all planned developments and transfers of development rights. He indicated proposed developments would have a sign posted with an explanation of development and a City phone number for questions. ClK CITY CLERK Appointment of Commissioners to various reQional & miscellaneous boards The Mayor indicated interested in serving on the Chi Chi Rodriguez Youth Foundation and the St. PetersburgfClearwater Economic Development Council. Commissioner Berfield said she would continue serving on the Pine lias Planning Council and Jolley Trolley Transportation of Clearwater Board of Directors. Commissioner Dallmann expressed interest in serving on the Suncoast League of Municipalities Board of Directors. Commissioner Johnson offered to serve on the Pinel/as Sports Authority and Tampa Bay Regional Planning Council. Commissioners were invited to forward their preferences. Environmental Advisorv Board On March 15, 1995, the Environmental Advisory Board (EAB) unanimously endorsed reducing board membership to seven members. An amended ordinance changing the number of members will be brought forward. ~ minws04b.95 10 04/17/95 ~.i(< "; . ~ ...,.~, " ~ ,. CA LEGAL DEPARTMENT '........' OTHER CITY ATTORNEY ITEMS HearinQ Officers for civil service disciolinarv action aooeals City Attorney Pamela Akin reported the City received only five applications from attorneys interested in serving as pro bono Hearing Officers for civil service disciplinary action appeals. She recommended offering to pay for this service would attract more interest. She noted concern regarding the length of time it currently takes Hearing Officers to forward a decision. She suggested offering the same rate as Hearing Officers are currently paid but without the need to pay travel time. Ms. Akin stated the City could advertise in the bar newspaper requesting Hearing Officer experience. She noted no certification is available for the position. Consensus was for the City Attorney to proceed with advertising for paid local Hearing Officers. City Manager Verbal Reports Strateoic Meet/no '"-\~:;~ L~!-~~, The City Manager recommended cancelling the April 19, 1995 Strategic Planning Meeting because Commissioner Thomas would not be present. She said it was vital that a/l Commissioners attend. Consensus was to cancel the meeting. Citv Manaqer Vacation The City Manager reported she would take April 18, 1995 as a vacation day. Timer Deputy City Clerk Susan Stephenson demonstrated a timer for public presentations and comments. The model cost $800. Consensus was for the City Clerk to continue to look for an appropriate timer. LeQislative Update Deputy City Manager Kathy Rice presented the Legislative Update. She noted pending legislation requires cities to meet the concurrency requirements for all school construction. The City's lobbyist is addressing this concern. Staff will share this concern with the County and prepare a letter of protest for Commission signatures. Commission Discussion Items \, 't.,j minws04b.95 11 04/17/95 ~ ~ . .: , ~,.. ' I~i;';~:"'f, < ..,", ',,', '.','; ,,' . .: .,: ,..,..: 1\: :. ':.~~'. ~ 'h"'l~. r Commission Rules (including Work Session procedures) Consensus was to discuss the rules when all Commission members are present. Concern was expressed regarding Rule 12. It was suggested that one person be allowed to continue an item without a vote. Additional continuances would require Commission approval. The City Manager recommended incorporating Work Session Rules in the Commission Rules. Commission rules will be discussed at the May 1, 1995 Work Session. Other Commission Action Mayor Garvey asked that a Resolution opposing the repeal of the Assault Weapon Ban (Brady Bill) be added to Thursday's meeting. Consensus was to do so. Mayor Garvev noted a legislation alert sent by the Conference of Mayors regarding an additional tourist tax. She requested this be addressed on April 20, 1995. Mavor Garvey requested clarification of the motion far Item #56 in the minutes for the April 6, 1995 Commission meeting. The City Clerk stated copies of the clarification will be distributed to the Commission. Adjourn The meeting adjourned at approximately 3: 1 0 p.m. #~ , , ~ minws04b.95 12 04/17/95